Sage 500 ERP

B E N E F I T S

• Customizevendormanagementtaskstomatchyourbusinessrequirements

• Tailorvendormanagementoptionsbyassigningvariousdefaultitemstoeachvendor.

• Simplifyvoucherentryandeliminateduplicationbycreatingrecurringvoucherswithuser-definedprocessingcycles

• Improvepaymentprocessingefficiencyandavoidmissingimportantpayments.

• Operateonagloballevelusingmulticurrencyfunctionality.

• Improveyourproductivitywithsimplifiedperiod-endprocessing.

• Enjoypeachofmind,knowingthatsecurityfeaturesprotectyoursensitiverecordsfromunauthorizedaccess.

• EffectivelyanalyzeyourAccountsPayableusingdrilldownsfromanyvendorfieldtomoredetailedinformation.

S A G E 5 0 0 E R P S O L U T I O N S

• FinancialsandProjectAccounting

• ManufacturingandDistribution

• CRMandE-Business

• HumanResourcesandPayroll

• CustomizationandIntegration

• BusinessIntelligence

Accounts PayableStreamline Vendor-Related Tasks to Save Time and Cut Costs

TheAccountsPayablemoduleforSage500ERP(formerlySageERPMAS500)helpsyousavetime,reduceadministrativecosts,andgainbettercontroloveryourbusinessprocessesbyautomatingawiderangeofvendor-relatedtasks.ItisakeycomponentofSage500ERP,ahighlyreliable,robust,andintegratedseriesofbusinessapplicationsthatdeliversaflexible,scalable,andfull-featuredtobusinessmanagementsolution.

Withavarietyofadvancedcustomizationoptions,theAccountsPayablemoduleletsyouspecificvendormanagementproceduresandprocessestosuittheneedsofyourorganization.Thesystemmakesitsimpletoenteradefaultgeneralledgeraccounttothevendorclassortoabatchandtrackexpensesbydepartmentorlocation.Youcanalsofulfillspecificvendorrequirementsquicklyandeasilybyassigningadefaultitem,1099information,paymentterms,andtaxcodestoeachvendor.Forvendorsthatarealsocustomers(intheSage500ERPAccountsReceivablemodule),theAccountPayablemodulecanautomaticallycalculatetheappropriatepaymentamountandnetofmoneyowedtoyoubythesameentity.Thisensuresthatpaymentsaremadetotradingpartnersonlywhenthenetbalancerequiresit.

Inadditiontoprovidingmaximumflexibility,thesystemgivesyoufast,easyaccesstotheinformationyouneedforday-to-daytasksandperiod-endprocessing,includingvendorstatistics,aging,andtransactioninformation.

AccountsPayablesimplifiesvoucherentrybyautomaticallycalculatingsalestaxes,discounts,andduedates,aswellasbydefaultinggeneralledgeraccounts,paymentterms,and1099information.WhenusedinconjunctionwiththePurchaseOrdermodule,alandedcostentrycanoptionallyapplyvendorfreighttotheitemsreceived.Becauseyoucansetuprecurringvouchers,youcansavetimeandmaximizeproductivitybyeliminatingduplicateworkeachmonth.Simplifiedperiod-endprocessingcanfurtherimproveyourproductivity.

DefaultGL

accountspayment

terms,1099

information,and

landedcosttypes

Sage 500 ERP I Accounts Payable

Business InsightsSage500ERPtakesinquiry,drill-down,monitoring,anddataanalysistoawholenewlevelwithout-of-theboxbusinessintelligencetoolsincludingBusinessInsightsAnalyzer,BusinessInsightsExplorer,Alerts,SAP®CrystalReportsforSage500ERP,WebReports,andintegrationwithdesktopproductivitytools.

System Implementation OptionsCustomizevendormanagementtaskstomatchyourbusinessrequirements.• Defineanunlimitednumberofcompanieswithdifferentvendorandprocessingoptions.Posttransactionsindetailorsummarytothegeneralledger.

• Maintainanauditlog.Customizebatch,journal,andtransactionIDsforvouchers,memos,andpayments.Establishuptofouruser-definedagingcategories.Productuptofourcustomfieldsforvendors.

Vendor ManagementTailorvendormanagementoptionsbyassigningvariousdefaultitemstoeachvendor.• Assigndefaultforgeneralledgeraccount,item,1099type,paymentterms,bankaccount,currency,andtaxcodes.

• Defineapaymentmethodforeachvendor.• Definelandedcostmethodsforeachvendorifdesired.• Designateuser-definedtolerancecodesforpurchaseordermatching.• Generateseparatechecksforeachvendorwithaseparatecheckoption.

• Createaneasy-to-followaudittrailwhilepreventingduplicateinvoiceentriesandpayments.

Voucher and Memo ProcessingSimplifyvoucherentryandeliminateduplicationbycreatingrecurringvoucherswithuser-definedprocessingcycles.• Processvouchersbybatch.• Designateabatchasprivateorpublic.• Assignareferencecodeforeachvoucherline.• Holdanybatchtopreventpostingoranyvouchertopreventpayment.

• Performreal-timepostingofbatchesonlineatanytime,andsimultaneouslyupdatetwodifferentcompanyledgersautomaticallywhenpostingintercompanyexpensedistributions.

Payment ProcessingPrepareforaccuratereconciliationandavoidmissingimportantpaymentswiththesehelpfulfeatures.• CalculatebalanceduetovendorsthatarealsocustomersbynettingoutanyAccountsReceivablebalanceforthesametradingpartner.(RequiresAccountsReceivablemodule.)

• Processpaymentsbybankaccountandpaymentmethod.• Selectvouchersforpaymentbasedonavarietyofcriteria.• Viewandeditvoucherselections.• Monitortheavailablecashbalance.• Partiallypayinvoices.• Automaticallyapplyaprepaidinvoicewhenthevoucherisposted.• Recordmanuallygeneratedpayments.• Enteraprepaidinvoice.

Multicurrency CapabilitiesOperateyourbusinessonagloballevelusingthesystem’smulticurrencyfunctionality.• Entervouchersinavendor’snaturalcurrency.• Issuepaymentsinanycurrency.• Modifythesettlementamountofaninvoiceusinganexchange-rateoverride.

• Recognizeandpostrealizedgainsandlosseswhenpayinganinvoice.• Performcross-ratederivation.

Period-End OptionsImproveyourproductivitywithsimplifiedperiod-endprocessing.• Specifyreportstoprintautomaticallyatperiodend.• Purgedataatanytimeoraspartoftheperiod-endprocess.• Posttocurrentandfutureperiods.• Generateauditregisters,reconcilingyouraccountspayablewiththeAPTrialBalancereport.

• Retainmultiyearhistoryofvoucherandpaymentdataforyear-to-yearcomparisons,trends,andanalyses.

SecurityEnjoypeaceofmind,knowingthatyoursensitiveaccountspayablerecordsaresafefromunauthorizedaccess.• Setupspecificsecuritygroups,thuslimitingaccesstoadefinedgroupofusers.

• Establishaccesspermissionssuchasdisplayonly,excluded,add/change/delete,orsupervisory.

Payables AnalysisAccountsPayableletsyoudrilldownonanyvendorfieldtoaccessmoredetailedinformation.• Usethesystem’sextensivedrill-downanddrill-aroundcapabilitiestoviewallvendoractivities,suchasvouchers,debitandcreditmemos,andpayments.

• Createuser-definedadhocqueriesbyestablishingavarietyofselectioncriteriaforvendorinquiryandanalysis.

• Viewvoucherandpaymentinformation,vendorstatistics,aginginformation,andthelatesttransactions.

©2012SageSoftware,Inc.Allrightsreserved.Sage,theSagelogos,andtheSageproductandservicenamesmentionedhereinareregisteredtrademarksortrademarksofSageSoftware,Inc.,oritsaffiliatedentities.SAP®CrystalReportsandSAP®CrystalDashboardDesignarethetrademarksorregisteredtrademarksofSAPAGinGermanyandinseveralothercountries.Allothertrademarksarethepropertyoftheirrespectiveowners.500_AP_DS05/12

“With Sage 500 ERP, everyone has access to accounts payable and general ledger systems. That means we can review payables online and approve them, eliminating paperwork. As a result, we have cut processing time by an entire week.”

Lisa LeppingControllerChase Staffing Services

Blytheco • 800-425.9843 • solut ions@blytheco.com • www.blytheco.com