OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY
VIERA, FL 32940‐6601
SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM – May 14, 2019
PURCHASING SOLICITATION #19‐765‐PB‐DR Athletic Surfacing with Related Materials, Supplies,
Installation, and Services
☐ (ITB) Invitation To Bid ☐ (ITN) Invitation To Negotiate ☒ (PB) Piggyback
☐ (RFP) Request For Proposal ☐ (RFQ) Request For Qualifications ☐ (SC) State Contract
☐ (SS) Sole Source
REQUESTOR: Secondary Leading & Learning/Melbourne High School Legal Review: ☐ Yes ☒ No
VENDOR NAME AMOUNT AWARDED REQUIRED PRODUCTS/SERVICES
Astro Turf Corporation $450,117.00 Melbourne High School Football Turf Replacement w/Maintenance
Total $450,117.00
☐ Contract Renewal
☐ Recurring Contract
☒ New Contract
New Contract Amount $450,117.00 Previous Contract Amount N/A Variance N/A
PRICE INCREASE / DECREASE EXPLANATION: N/A
DISCUSSION:
State Board of Education Rule 6A-1.012(6) allows school districts to make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements, when the proposer awarded a contract by another entity will permit purchases by a district school board at the same terms, conditions, and prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the district school board. Astro Turf Corporation was awarded a contract by The National Joint Power Alliance (Sourcewell) Contract 060518-AST, “Athletic Surfacing with Related Materials, Supplies, Installation, and Services.”
The following is a proposed breakdown of how the new field will be paid for: Initial Cost: $450,117.00 Down Payment $45,000.00 Loan Amount $405,117.00
12 years Amortization $33,759.75 BPS annual Credit $10,288.00 MHS annual Pmt. $23,471.75
CONTRACT TERM:
The initial contract term shall commence May 15, 2019 and continue until final completion and acceptance by the School Board.
[DOCUMENT TITLE] | [Document subtitle]
RECOMMENDATION: It is the recommendation of Susan Hann, Assistant Superintendent of Facilities Services, James C. Kirk, Principal, Melbourne High School, and James Meegan, Assistant Principal, Melbourne High School to utilize the NJPA (Sourcewell) Contract 060518-AST, Athletic Surfacing with Related Materials, Supplies, Installation, and Services in the estimated amount of $450,117.00.
AUTHORITY FOR ACTION:
Florida Administrative Code 6A-1.012
School Board of Brevard CountyOffice of Purchasing & Warehouse Services270A Judge Fran Jamieson WayVrera, FL 32940-6601Mark W. Mullins, Ed.D., Superintendent
BrevardPubi icSchools
r-) r :; r.t , ,,.Aoril 24. 2019
Victoria Slringham, Director ot Cooperative PurchasingAslrolurf Corporalion2680 Abutmenl RoadDallon. GA 30721
Subiect: Requesl to Utilize SolicilslionRFP #060518-AST - Athletic Sutfacing with Related Materials Supplies. Inslallation. and Services
Dear Ms. Stringham:
State Board of Education Rule 6A-1.012(6) altows school districts to make putchases at or below the specified prices from contracis
awarded by other city or couoty governmental agencies. other district school boards, colnmunity colleges, federal agencies. the publ€
or governmental agencies of iny state. or trom slate university syslem cooperative bid agreements, when the proposer avJarded a
con'tract by anothei entity will permit purchases by a districl school board at the same lerms. conditions. and prices awarded in such
contract, ;nd such purchases are to the economic advantage of the districl school board
With your permission. !./e would like to utilize above-menlioned solicitation lhat was awarded to your firm by NJPA (Sourcev"ell). The
termi condilions. and prices awarded in such coniract shall remain the same except as adjusled in Attachment "4"- The term of
inis agreement shall be from the date of Board approval through the linal completion and acceptance of services tor Melbourne High
School Footbatl Field by The School Board of Brevard County
lf you agree to the School Board's request to ulilize the solicitation thal was awarded to your company. please sign below and mail
tn6 e!G11!& to tne Otfice of Purchasing Services or send a high-quality scan lo lhe email listed belolv. You will be notilied ailer lhe
School Board s approval.
please contact Oawn D. Richer. Purchasing Manager at 321-633-1000. ext. 637 or by email at fucr-I:i Dillilll9f€ve.dschools.oic ifyor?oula tt"u"
"ny questions. Thank you-for youi attention lo this matter, and we look forward to vrorking v,/ith you in the future
Sincerelv,
&rrr*PPrc'httJDawn D. Richer, CPPB, FCPAManager of Purchasing Services
Districtoterevarocounty,Floridatoutilizethesolicitationthatlnrasartardedl;;;;fi/; Uv ruJpn {S"ourceuvel). The soticitation tiue is Athtetic Surfacing witlr Related Materials, Supplies. lnstallation' and
Service/ and'!fie solicitation number is RFP#060518-AST'
/t: // ,@ V' .f o, . ,. !li-;^.,ho *^ .- D .. n.t'r, 4 , ,y" Jq{ , /_ v,' .tc ,.. o J t-.lt r,
1r<-rt tz
w ,l)^ - r'l_zl ;. j,. <)Accepted: ,A r- Fr--.:J- A*l^**arrrrrr. -J
The dchool Board of Brevard County, Florida Attested by:
Tina Descovich, Bcard Chairrnan
cc. Solicitation File (19-765-PB-DR)
Date frilark W. Mullins. Ed D-. Superintendent
Office of Purchasrng & lVarehottse Servjces
Phone: (321) 633-1 000 Ext' 645 FAX' {321) 633-3618warehause: ft21i 633-3680 Fxf. 141AA. FAX: {321) 633-3696
Dale
Date
April 29, 2019 Project: Melbourne High School Location: Melbourne, Florida Scope of Work: Synthetic Turf Field Replacement Field Area: Football Field – Approximately 78,740 Square Feet AstroTurf Corporation appreciates the opportunity to provide you with a proposal for AstroTurf Synthetic Turf to be installed at Melbourne High School in Melbourne, Florida. Our quote includes all labor, materials, tools and equipment necessary to install in‐place the synthetic turf applications (in accordance with our published product specifications) and described as follows:
AstroTurf RootZone 3D3 Blend 52 Trionic HD – 1.5” Cost: $450,117.00 **Sales Tax ADD: $18,391.00 Synthetic Turf Inclusions
Provide and install track protection into field area
Demo and dispose of existing synthetic turf
Provide minor remediation of the existing stone using up to 40 tons of stone (does not include laser grading)
Samples, submittal information, and shop drawings as required Provide and install Brock ASP17 shock pad
Installation of selected AstroTurf Synthetic Turf System by AstroTurf‐certified crews
Inlaid markings for the sports of football & soccer
Inlaid tick markings for the sport of unified LAX
(1) inlaid mid‐field logo (DawgHead with green collar)
Provide 1’ field border with coaches boxes
All seams and inlays to be installed using AstroFusion Pro cold glue
An infill of BrockFILL and silica sand at the manufacturer‐approved weights and ratios for the selected AstroTurf Synthetic Turf System
Provide 200 square feet of attic stock turf
Provide (2) super sacks of BrockFILL
(1) G‐Max test upon completion
(8)‐Year 3rd Party Warranty
Private/Non‐Prevailing wages
Cleanup and disposal of our debris into dumpsters provided by AstroTurf
Pricing is based on standard color palette with alternating panels in the playing field area
AstroTurf employs an ASBA Certified Field Builder – Synthetic Fields on staff
2
Additional Pricing
Additional Scope Per Plans & Specifications ADD: $23,503.00 Provide (1) infiltration test
Provide inlet protect for (5) inlets
Provide temporary fencing in laydown area
Provide (8) additional G‐max tests on years 1‐8
Provide HIC testing
Provide (1) drainage base test (percolation test)
Provide infill testing
Laser Grading ADD: $17,008.00
Provide laser grading of the existing stone using up to 40 tons of stone
Field Groomer & Magnet ADD: $11,146.00
Provide (1) Greensgroom 720E
Provide (1) Littercat with Magnet **Payment & Performance Bonds Included **Cooperative pricing included – Sourcewell Contract #0518‐AST **Owner Direct Purchasing
Based on owner’s ability to provide a valid tax exemption certificate
Owner must take charge of setting up accounts with AstroTurf selected vendors for the following materials: Brock SP17 shock pad & BrockFILL
Direct purchasing must be provided by owner, otherwise sales tax may apply
Thank you for the opportunity to provide this proposal, which is good for a period of up to 45 days from the date shown above. We look forward to working with you!
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Estimated By: Submitted By: Justin Lefler Steve Coleman [email protected] [email protected] (336) 238‐9060 (813) 777‐7677
Exclusions
Any site work applications including drainage systems, sub‐base construction, laser grading, concrete apron curb or attachment board applications other than what is specifically stated in scope of work. (Laser grading included in additional pricing)
Any survey, layout, certification, testing, or inspection costs, other than those associated with visual base inspection. (testing included in additional pricing)
End zone letters/ graphics other than what is specifically stated in scope of work
Any sports equipment/maintenance equipment (included in additional pricing)
Design/ construction drawings and/ or permitting for SWPPP
Silt Fence/Inlet protection (inlet protection included in additional pricing)
Chain – link fence work of any kind (temporary fencing included in additional pricing)
Any flooding of the field
Infiltration testing
Prevailing/ Union Wages
Asphalt work of any kind
Any and/or all synthetic track surfacing
All brick and/or masonry work
Exclude excavation, disposal or replacement of any unstable/unsuitable soils
Repair or patching of any existing concrete or asphalt paving
Locating, relocation, removal, and/or repair of any existing utilities
Supply and/or installation of electrical lines
Liquidated damages surcharges
Rock/difficult excavation or trenching unable to be performed utilizing a 12,000 lb excavator
Anything not specifically included in stated scope of work Our proposal is submitted based on our assumption that all owner‐approved net payments will be received within (30) days of the approval date, and that final payment will be released to us within thirty (30) days of the completion of all final punch list items as certified by owner