OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY 

VIERA, FL  32940‐6601

SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM – May 14, 2019 

PURCHASING SOLICITATION       #19‐765‐PB‐DR Athletic Surfacing with Related Materials, Supplies, 

Installation, and Services 

☐   (ITB)  Invitation To Bid                    ☐ (ITN)   Invitation To Negotiate            ☒  (PB)    Piggyback 

☐  (RFP) Request For Proposal          ☐ (RFQ)  Request For Qualifications       ☐  (SC)    State Contract

☐  (SS)    Sole Source   

 

REQUESTOR:  Secondary Leading & Learning/Melbourne High School Legal Review:    ☐  Yes      ☒  No 

VENDOR NAME  AMOUNT AWARDED  REQUIRED PRODUCTS/SERVICES 

Astro Turf Corporation  $450,117.00  Melbourne High School Football Turf Replacement w/Maintenance

Total  $450,117.00   

 

☐  Contract Renewal 

☐  Recurring Contract 

☒  New Contract 

New Contract Amount           $450,117.00 Previous Contract Amount   N/A Variance                                   N/A 

 PRICE INCREASE / DECREASE EXPLANATION:  N/A 

DISCUSSION: 

State Board of Education Rule 6A-1.012(6) allows school districts to make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements, when the proposer awarded a contract by another entity will permit purchases by a district school board at the same terms, conditions, and prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the district school board.  Astro Turf Corporation was awarded a contract by The National Joint Power Alliance (Sourcewell) Contract 060518-AST, “Athletic Surfacing with Related Materials, Supplies, Installation, and Services.”

The following is a proposed breakdown of how the new field will be paid for: Initial Cost: $450,117.00 Down Payment $45,000.00 Loan Amount $405,117.00

12 years Amortization $33,759.75 BPS annual Credit $10,288.00 MHS annual Pmt. $23,471.75

CONTRACT TERM: 

The initial contract term shall commence May 15, 2019 and continue until final completion and acceptance by the School Board.

   

 [DOCUMENT TITLE] | [Document subtitle]

RECOMMENDATION: It is the recommendation of Susan Hann, Assistant Superintendent of Facilities Services, James C. Kirk, Principal, Melbourne High School, and James Meegan, Assistant Principal, Melbourne High School to utilize the NJPA (Sourcewell) Contract 060518-AST, Athletic Surfacing with Related Materials, Supplies, Installation, and Services in the estimated amount of $450,117.00.

AUTHORITY FOR ACTION: 

Florida Administrative Code 6A-1.012

School Board of Brevard CountyOffice of Purchasing & Warehouse Services270A Judge Fran Jamieson WayVrera, FL 32940-6601Mark W. Mullins, Ed.D., Superintendent

BrevardPubi icSchools

r-) r :; r.t , ,,.Aoril 24. 2019

Victoria Slringham, Director ot Cooperative PurchasingAslrolurf Corporalion2680 Abutmenl RoadDallon. GA 30721

Subiect: Requesl to Utilize SolicilslionRFP #060518-AST - Athletic Sutfacing with Related Materials Supplies. Inslallation. and Services

Dear Ms. Stringham:

State Board of Education Rule 6A-1.012(6) altows school districts to make putchases at or below the specified prices from contracis

awarded by other city or couoty governmental agencies. other district school boards, colnmunity colleges, federal agencies. the publ€

or governmental agencies of iny state. or trom slate university syslem cooperative bid agreements, when the proposer avJarded a

con'tract by anothei entity will permit purchases by a districl school board at the same lerms. conditions. and prices awarded in such

contract, ;nd such purchases are to the economic advantage of the districl school board

With your permission. !./e would like to utilize above-menlioned solicitation lhat was awarded to your firm by NJPA (Sourcev"ell). The

termi condilions. and prices awarded in such coniract shall remain the same except as adjusled in Attachment "4"- The term of

inis agreement shall be from the date of Board approval through the linal completion and acceptance of services tor Melbourne High

School Footbatl Field by The School Board of Brevard County

lf you agree to the School Board's request to ulilize the solicitation thal was awarded to your company. please sign below and mail

tn6 e!G11!& to tne Otfice of Purchasing Services or send a high-quality scan lo lhe email listed belolv. You will be notilied ailer lhe

School Board s approval.

please contact Oawn D. Richer. Purchasing Manager at 321-633-1000. ext. 637 or by email at fucr-I:i Dillilll9f€ve.dschools.oic ifyor?oula tt"u"

"ny questions. Thank you-for youi attention lo this matter, and we look forward to vrorking v,/ith you in the future

Sincerelv,

&rrr*PPrc'httJDawn D. Richer, CPPB, FCPAManager of Purchasing Services

Districtoterevarocounty,Floridatoutilizethesolicitationthatlnrasartardedl;;;;fi/; Uv ruJpn {S"ourceuvel). The soticitation tiue is Athtetic Surfacing witlr Related Materials, Supplies. lnstallation' and

Service/ and'!fie solicitation number is RFP#060518-AST'

/t: // ,@ V' .f o, . ,. !li-;^.,ho *^ .- D .. n.t'r, 4 , ,y" Jq{ , /_ v,' .tc ,.. o J t-.lt r,

1r<-rt tz

w ,l)^ - r'l_zl ;. j,. <)Accepted: ,A r- Fr--.:J- A*l^**arrrrrr. -J

The dchool Board of Brevard County, Florida Attested by:

Tina Descovich, Bcard Chairrnan

cc. Solicitation File (19-765-PB-DR)

Date frilark W. Mullins. Ed D-. Superintendent

Office of Purchasrng & lVarehottse Servjces

Phone: (321) 633-1 000 Ext' 645 FAX' {321) 633-3618warehause: ft21i 633-3680 Fxf. 141AA. FAX: {321) 633-3696

Dale

Date

                       April 29, 2019 Project: Melbourne High School Location: Melbourne, Florida Scope of Work:  Synthetic Turf Field Replacement Field Area: Football Field – Approximately 78,740 Square Feet      AstroTurf Corporation appreciates the opportunity to provide you with a proposal for AstroTurf Synthetic Turf to be installed at Melbourne High School in Melbourne, Florida. Our quote includes all labor, materials, tools and equipment necessary to install in‐place the synthetic turf applications (in accordance with our published product specifications) and described as follows:     

 AstroTurf RootZone 3D3 Blend 52 Trionic HD – 1.5”                        Cost:  $450,117.00 **Sales Tax                            ADD:  $18,391.00  Synthetic Turf Inclusions 

Provide and install track protection into field area 

Demo and dispose of existing synthetic turf 

Provide minor remediation of the existing stone using up to 40 tons of stone (does not include laser grading) 

Samples, submittal information, and shop drawings as required  Provide and install Brock ASP17 shock pad  

Installation of selected AstroTurf Synthetic Turf System by AstroTurf‐certified crews 

Inlaid markings for the sports of football & soccer 

Inlaid tick markings for the sport of unified LAX 

(1) inlaid mid‐field logo (DawgHead with green collar) 

Provide 1’ field border with coaches boxes 

All seams and inlays to be installed using AstroFusion Pro cold glue 

An infill of BrockFILL and silica sand at the manufacturer‐approved weights and ratios for the selected AstroTurf Synthetic Turf System 

Provide 200 square feet of attic stock turf 

Provide (2) super sacks of BrockFILL 

(1) G‐Max test upon completion 

(8)‐Year 3rd Party Warranty 

Private/Non‐Prevailing wages  

Cleanup and disposal of our debris into dumpsters provided by AstroTurf 

Pricing is based on standard color palette with alternating panels in the playing field area 

AstroTurf employs an ASBA Certified Field Builder – Synthetic Fields on staff 

2

Additional Pricing  

Additional Scope Per Plans & Specifications               ADD: $23,503.00  Provide (1) infiltration test 

Provide inlet protect for (5) inlets 

Provide temporary fencing in laydown area 

Provide (8) additional G‐max tests on years 1‐8 

Provide HIC testing 

Provide (1) drainage base test (percolation test) 

Provide infill testing 

  Laser Grading                       ADD: $17,008.00 

Provide laser grading of the existing stone using up to 40 tons of stone 

  Field Groomer & Magnet                     ADD: $11,146.00 

Provide (1) Greensgroom 720E 

Provide (1) Littercat with Magnet   **Payment & Performance Bonds Included  **Cooperative pricing included – Sourcewell Contract #0518‐AST  **Owner Direct Purchasing  

Based on owner’s ability to provide a valid tax exemption certificate  

Owner must take charge of setting up accounts with AstroTurf selected vendors for the following materials: Brock SP17 shock pad & BrockFILL 

Direct purchasing must be provided by owner, otherwise sales tax may apply 

     Thank you for the opportunity to provide this proposal, which is good for a period of up to 45 days from the date shown above.  We look forward to working with you! 

3

Estimated By:              Submitted By:  Justin Lefler              Steve Coleman  jlefler@astroturf.com              scoleman@astroturf.com (336) 238‐9060            (813) 777‐7677 

   

Exclusions  

Any site work applications including drainage systems, sub‐base construction, laser grading, concrete apron curb or attachment board applications other than what is specifically stated in scope of work.  (Laser grading included in additional pricing) 

Any survey, layout, certification, testing, or inspection costs, other than those associated with visual base inspection. (testing included in additional pricing) 

End zone letters/ graphics other than what is specifically stated in scope of work 

Any sports equipment/maintenance equipment (included in additional pricing) 

Design/ construction drawings and/ or permitting for SWPPP 

Silt Fence/Inlet protection (inlet protection included in additional pricing) 

Chain – link fence work of any kind (temporary fencing included in additional pricing) 

Any flooding of the field 

Infiltration testing 

Prevailing/ Union Wages 

Asphalt work of any kind  

Any and/or all synthetic track surfacing 

All brick and/or masonry work 

Exclude excavation, disposal or replacement of any unstable/unsuitable soils 

Repair or patching of any existing concrete or asphalt paving 

Locating, relocation, removal, and/or repair of any existing utilities 

Supply and/or installation of electrical lines  

Liquidated damages surcharges 

Rock/difficult excavation or trenching unable to be performed utilizing a 12,000 lb excavator 

Anything not specifically included in stated scope of work  Our proposal is submitted based on our assumption that all owner‐approved net payments will be received within (30) days of the approval date, and that final payment will be released to us within thirty (30) days of the completion of all final punch list items as certified by owner