Download - Singapore Company Secretary
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7/31/2019 Singapore Company Secretary
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SINGAPORE COMPANY
SECRETARY GUIDE
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7/31/2019 Singapore Company Secretary
2/4Copyright 2012 Rikvin Pte LtdLast Updated on 13 February 2012
1. Board Meengs
Coordinangthecompanysformaldecision
makingandreporngprocess;
formulangmeengagendaswiththe
chairmanand/orthechiefexecuve;
aendingmeengsandtakingminutes;
maintainingminutebooks;
cerfyingcopiesofminutes;and
ensuringthatcorrectproceduresare
followed.
2. General Meengs
Obtaininginternalandexternalagreements
toalldocumentaonforcirculaonto
shareholders;
coordinangtheadministraonand
aendingofmeengsandtakingminutes;
and
ensuringthatcorrectproceduresarefollowed.
3. Company Constuon
Ensuringthatthecompanycomplieswithits
constuon;and
draingandincorporangamendmentsin
accordancewiththecorrectprocedures.
4. Statutory Registers and Books
Maintainingstatutoryregisters.
5. Statutory Returns
UpdangACRAon:
anychangesinthedirector(s)ofacompany
orparcularsrelangtodirector(s)
changestoadirectorsnameorresidenal
address
removalfromoceinaccordancewiththe
Actorconstuon
disqualicaonfromholdingoce
appointments/resignaons/deaths
annualreturns
changeofcompanyname
adopon,alteraonandrevocaonof
constuon
issueofshares
anyotherchangesthatrequiresupdang
withACRA
6. Report and Accounts
Coordinangthepublicaonanddistribuon
ofthecompanysannualreport,accounts
andinterimstatement;and
thepreparaonofthedirectorsreport.
7. Share Registraon
Maintainingthecompanysregisterof
members; assisngwithtransfersandothermaers
aecngshareholdings;and
aendingtothequeriesandrequestsfrom
shareholders.
COMPANY COMPANY SECRETARY GUIDE
InaccordancewiththeSingaporeCompaniesAct,youarerequiredtoappointaCompanySecretary
within sixmonths of incorporangyour Singapore company. Rikvin can provideyourrmwith the
servicesofaCompanySecretary.
ACompanySecretarymustbeeithera1)Singaporeresident(aSingaporecizenorpermanentresident)
or2)holderofSingaporeEmploymentPass/EntrePass/DependantPass.
RESPONSIBILITIES OF A COMPANY SECRETARY
Inaddiontoensuringcompliancewithrelevantlegalrequirements,aCompanySecretaryhasthe
followingareasofresponsibilies:
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7/31/2019 Singapore Company Secretary
3/4Copyright 2012 Rikvin Pte LtdLast Updated on 13 February 2012
8. Shareholder Communicaon
Communicangwiththeshareholders
(i.e.throughcirculars);
paymentofdividendsandinterest;
issuingdocumentaonregardingrightsissues
andcapitalizaonissues;
generalshareholderrelaons;and
relaonswithinstuonalshareholdersand
theirinvestmentproteconcommiees.
9. Shareholder Monitoring
Monitoringmovementsontheregisterof
memberstoidenfyanapparentstake-
buildinginthecompanyssharesbypotenal
takeoverbidders;and
makinginquiriesofmembersastobenecialownershipofholdings.
10. Share and Capital Issues, Transfers and
Restructuring
Implementaonofchangesinthestructure
ofthecompanysshareandloancapitaland
devising;and
implemenngandadministeringdirectorsand
employeesshareparcipaonschemes.
11. Acquisions and Disposals
Parcipangasakeymemberofthecompany
teamtoimplementcorporateacquisionsand
disposals;
protecngthecompanysinterestsbyensuring
theeecvenessofalldocumentaonand
thatduediligencedisclosuresenableproper
commercialevaluaonpriortocompleonof
thetransacon.
12. Corporate Governance
Reviewingdevelopmentsincorporate
governance;and
advisingandassisngthedirectorswith
respecttotheirduesandresponsibiliesand
compliancewiththeirpersonalobligaons
undercompanylawand,ifapplicableStock
Exchangerequirements.
13. Non-Execuve Directors
Acngasachannelofcommunicaonand
informaonfornon-execuvedirectors.
14. Company Seal
Ensuringthesafecustodyandproperuseofthe
companysealifprovidedforinthecompany
constuon.
15. ACRA Compliance Alert & Reminders
Rikvinwilldulynofyyouonlingdeadlines
andcompliancemaers.
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7/31/2019 Singapore Company Secretary
4/4Copyright 2012 Rikvin Pte Ltd
RIKVIN PTE LTD
20 Cecil Street, #14-01, Equity Plaza, Singapore 049705
Main Line : (+65) 6438 8887
Fax : (+65) 6438 2436
Email : [email protected]
Website : www.rikvin.com
Reg No 200100602K
EA License No 11C3030
This material has been prepared by Rikvin for the exclusive
use of the party to whom Rikvin delivers this material.
This material is for informational purposes only and has
no regard to the specific investment objectives, financial
situation or particular needs of any specific recipient.
Where the source of information is obtained from third
parties, Rikvin is not responsible for, and does not accept
any liability over the content.
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