singapore company secretary

7/31/2019 Singapore Company Secretary

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SINGAPORE COMPANY

SECRETARY GUIDE


2/4Copyright 2012 Rikvin Pte LtdLast Updated on 13 February 2012

1. Board Meengs

Coordinangthecompanysformaldecision

makingandreporngprocess;

formulangmeengagendaswiththe

chairmanand/orthechiefexecuve;

aendingmeengsandtakingminutes;

maintainingminutebooks;

cerfyingcopiesofminutes;and

ensuringthatcorrectproceduresare

followed.

2. General Meengs

Obtaininginternalandexternalagreements

toalldocumentaonforcirculaonto

shareholders;

coordinangtheadministraonand

aendingofmeengsandtakingminutes;

and

ensuringthatcorrectproceduresarefollowed.

3. Company Constuon

Ensuringthatthecompanycomplieswithits

constuon;and

draingandincorporangamendmentsin

accordancewiththecorrectprocedures.

4. Statutory Registers and Books

Maintainingstatutoryregisters.

5. Statutory Returns

UpdangACRAon:

anychangesinthedirector(s)ofacompany

orparcularsrelangtodirector(s)

changestoadirectorsnameorresidenal

address

removalfromoceinaccordancewiththe

Actorconstuon

disqualicaonfromholdingoce

appointments/resignaons/deaths

annualreturns

changeofcompanyname

adopon,alteraonandrevocaonof

constuon

issueofshares

anyotherchangesthatrequiresupdang

withACRA

6. Report and Accounts

Coordinangthepublicaonanddistribuon

ofthecompanysannualreport,accounts

andinterimstatement;and

thepreparaonofthedirectorsreport.

7. Share Registraon

Maintainingthecompanysregisterof

members; assisngwithtransfersandothermaers

aecngshareholdings;and

aendingtothequeriesandrequestsfrom

shareholders.

COMPANY COMPANY SECRETARY GUIDE

InaccordancewiththeSingaporeCompaniesAct,youarerequiredtoappointaCompanySecretary

within sixmonths of incorporangyour Singapore company. Rikvin can provideyourrmwith the

servicesofaCompanySecretary.

ACompanySecretarymustbeeithera1)Singaporeresident(aSingaporecizenorpermanentresident)

or2)holderofSingaporeEmploymentPass/EntrePass/DependantPass.

RESPONSIBILITIES OF A COMPANY SECRETARY

Inaddiontoensuringcompliancewithrelevantlegalrequirements,aCompanySecretaryhasthe

followingareasofresponsibilies:


3/4Copyright 2012 Rikvin Pte LtdLast Updated on 13 February 2012

8. Shareholder Communicaon

Communicangwiththeshareholders

(i.e.throughcirculars);

paymentofdividendsandinterest;

issuingdocumentaonregardingrightsissues

andcapitalizaonissues;

generalshareholderrelaons;and

relaonswithinstuonalshareholdersand

theirinvestmentproteconcommiees.

9. Shareholder Monitoring

Monitoringmovementsontheregisterof

memberstoidenfyanapparentstake-

buildinginthecompanyssharesbypotenal

takeoverbidders;and

makinginquiriesofmembersastobenecialownershipofholdings.

10. Share and Capital Issues, Transfers and

Restructuring

Implementaonofchangesinthestructure

ofthecompanysshareandloancapitaland

devising;and

implemenngandadministeringdirectorsand

employeesshareparcipaonschemes.

11. Acquisions and Disposals

Parcipangasakeymemberofthecompany

teamtoimplementcorporateacquisionsand

disposals;

protecngthecompanysinterestsbyensuring

theeecvenessofalldocumentaonand

thatduediligencedisclosuresenableproper

commercialevaluaonpriortocompleonof

thetransacon.

12. Corporate Governance

Reviewingdevelopmentsincorporate

governance;and

advisingandassisngthedirectorswith

respecttotheirduesandresponsibiliesand

compliancewiththeirpersonalobligaons

undercompanylawand,ifapplicableStock

Exchangerequirements.

13. Non-Execuve Directors

Acngasachannelofcommunicaonand

informaonfornon-execuvedirectors.

14. Company Seal

Ensuringthesafecustodyandproperuseofthe

companysealifprovidedforinthecompany

constuon.

15. ACRA Compliance Alert & Reminders

Rikvinwilldulynofyyouonlingdeadlines

andcompliancemaers.


4/4Copyright 2012 Rikvin Pte Ltd

RIKVIN PTE LTD

20 Cecil Street, #14-01, Equity Plaza, Singapore 049705

Main Line : (+65) 6438 8887

Fax : (+65) 6438 2436

Email : [email protected]

Website : www.rikvin.com

Reg No 200100602K

EA License No 11C3030

This material has been prepared by Rikvin for the exclusive

use of the party to whom Rikvin delivers this material.

This material is for informational purposes only and has

no regard to the specific investment objectives, financial

situation or particular needs of any specific recipient.

Where the source of information is obtained from third

parties, Rikvin is not responsible for, and does not accept

any liability over the content.

Helpful Links:

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Accounting

Taxation Services

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