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SUSTAINABILITYREPORTPreparedbyMeetGreen
forPNCWA2017
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Date Pre-ConferenceWorkshops:Sunday,October22|MainConferenceMonday,October23–25
Location Vancouver,WAVenue HiltonVancouverWashingtonNumberofAttendees 906registeredattendeesPresentations 44sessions,includingtwolightningsessionscomprisedof24shortpresentations
NumberofSponsorsandExhibitors
31sponsorsand128exhibitors.Exhibitorsalsoincludedsponsors.
EventFeatures OpeningSession,6ConcurrentSessionswithover126AbstractPresentations,5Pre-conferenceWorkshops,SectionLeaderTraining,Off-siteTours,Ops-ChallengeLiveEvents,Off-siteNetworkingReceptions,aMyWaterLegacyVideoBooth,CommitteeMeetings,AwardsBanquet,Women’sNetworkingReception,andmanyotheractivities!
OVERVIEWPNCWA2017,the2017PaciZicNorthwestCleanWaterAssociationAnnualConferenceistheregion’slargestwaterqualityeducationaleventattractingover900attendees.TheConferencehasgrowneachyear,and,looksforward
tothefuturegrowthofthisspecialevent.
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SUCCESSES• AllMeetGreenminimumguidelinesweremetbythefacility!
• 100%eliminationofplasticbottledwater,over1,822waterbottles!
• TheHiltonprovidedbeveragerefrigeratorstopreventwastingice(andwater)tocoolthebeverages.
• Theregistrationbrochurewasreducedfrom24pagesin2016to20pagesin2017.
• Chinaserviceusedforcateringfunctions.
• Conferencesignageproducedonfalconboard,whichwasrecycledbythehotel.
• Sustainabilityinitiativeswerecommunicatedtoattendeesviatheconferencewebsite,inthe“knowbeforeyougo”email,aswellasononsitesignage.
• Remainingpreparedfoodwasdonatedtohotelstaff.
• TheConferencesourcedlocaloptionsforvendorswheneverpossibleandsupportedlocalbusinesses.Inaddition,theconferenceconsideredtheirenvironmentalinitiativesasanimportantcomponentofawardingcontracts..
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FUNFACTS• Byeliminatingthepaperprogram,PNCWAsaved47,372gallonsofwater!• TheConferenceprohibitedthepre-Zillingofglassesatplatedmeals,whichpreventedthewasteof10.5ozofwaterperglassleftuntouched.FortheAwardsBanquetalone,thisequatedtocloseto8gallonsofwatersaved!
• Bynotprovidingplasticwaterbottles,andonlyprovidingwaterbubblersforattendees,itsavedtheequivalentof1,822plasticwaterbottlesfromthelandZill,savingenoughenergytoruna75wattlightbulbfor26,419hoursorenoughenergytorunanAmericanhouseholdfor1,822hours.
• Ateachcoffeebreak,theuseofchina,notdisposablecoffeecup,saved255lbsofwastefromalandZill,whichequatedtoover1700lbsofwastethatwasavoidedonthebreaksSunday–Wednesday!
• Ifeveryoneparticipatedinthelinenreuseprogram,itsaved1,184gallonsofwater.
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ECOSHUTTLESTheConferenceofferedashuttleforattendeesbetweenthesecondaryhotel,theJantzenBeachRedLion,andtheConferenceVenue,theHiltonVancouver,aswellastransportationservicestothreeoffsitetours.
TheConferenceprioritizedareducedimpactandcontractedEcoShuttles.TheEcoShuttleZleet’sprimaryfuelsourceisRenewableDiesel(R99).RenewableDieselismadeofnonpetroleumrenewableresourceslikeanimalfats,vegetableoils,andgreases.It’sessentiallythehydrogenatedbyproductofagriculturalfoodandlivestock,andcanbeputindieseltankswithoutblending,andithaszeroperformanceissueslikebiodiesel.
Inaddition,theshuttlesprovidedwereallADA-accessibletopromotethecultureofinclusion,whichisacardinalvalueforPNCWA.
LearnmoreaboutthesustainabilityandenvironmentalinitiativesofEcoShuttlesonline:http://www.ecoshuttle.com
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CONFERENCECATEGORYSUMMARYREPORT
ThePNCWA2017overallcalculatorscorewas
72%!Thecharttotheleftprovidesscoresforeachcategory
trackedinthecalculatorandisapowerfultooltoidentifyareasofsuccess,aswellas
opportunitiesforimprovementinfuture
events.
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CONFERENCECOMPARISONREPORT
Thisreportshowshowtheconferencecomparesto
otherconferencesscoredintheMeetGreencalculatoroverthelast2years.
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RECOMMENDATIONS
ü PROMOTEsustainabilitygoalsandinitiatives• Increaseattendeeawarenessofsustainabilityinitiativesandempowerthemwithstepstheycantaketocontributetotheadvancementofsustainability.• Providemessagingandoutreachtoamorewidespreadaudiencethroughsharingthestoryandprovidinginformationviatheconference’ssocialmediaoutlets.
ü GENERATEopportunitiesforattendeeengagementinsustainability• Includecarbonoff-setoptionsontheregistrationform.• Educateattendeesoncarbon-offsetoptionsandwhatthefundswillcontributeto.
• Recognizeattendeesthatcontributeonsiteandaddarecognitionsectionontheconferencewebsite.
• Offersustainabilitysponsorshipopportunitiesinthesponsorprospectus.
ü CREATENewInitiativesandgoals• Offer100%locallyandorganicallysourcedfooditems.
• Ensurethefacilityhasfoodcomposting.• Createareusablesignageplanand/orcreateallsignagewithsustainablematerials.
• Keepagreentaglineatbottomofanyeblasts.• Activelyencouragesmarttransportation.Encouragerideshareandcarpooling.
• Incorporatemorevegetarianfoodoptionsoroffera“meatlessMonday”componenttotheevent.
• Offerandpublicize“waterwise”foodchoices.• Considerawastemanagementsponsorshiptoassistwiththemissionofazerowasteevent.
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APPENDIXOnlineResourcesPNCWASustainabilityhttp://www.pncwa.org/sustainabilityCityofVancouverSustainabilityInitiativeshttps://www.cityofvancouver.us/publicworks/page/sustainable-vancouverHiltonWorldwidehttp://cr.hiltonworldwide.com/environments/MeetGreenSustainableEventKithttps://meetgreen.com/products/sustainable-event-kit/MeetGreenSustainabilityConsultinghttps://meetgreen.com/sustainability-consulting/
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PNCWAONLINEPRESENCE
www.pncwa.org/annual-conferencehttps://twitter.com/PNCWAorgwww.facebook.com/pncwa/www.youtube.com/user/PNCWAhttps://www.linkedin.com/groups/4201549https://www.Zlickr.com/photos/105492378@N08/albumshttps://www.instagram.com/pncwaorg/
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CONTACT
MeetGreenCorporateOfRicePOBox18010Portland,Oregon,[email protected]
EditorialContentandDesignKarlyannaKopraProjectManager,[email protected]