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PRESENTATION AND APPLICATION SHARING ENVIRONMENTS
Team Members: Gosia DzienisowiczSteve FilipiakYulanda NelsonKaushik Patel
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PRESENTATION SUMMARY
Why collaborative presentations Major issues with collaborative
presentations Process for evaluating tools Use Cases Software Selection Questions
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WHY COLLABORATIVE PRESENTATIONS
Collaborate online and in real-time Reduce travel time and cost Access from anywhere anytime Increase meeting effectiveness by
sharing ideas Document Management
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ISSUES WITH COLLABORATIVE PRESENTATIONS
Cost Support Network Performance No one solution fits all Lack of integration Browser based vs. software based
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OUR PROCESS FOR FINDING THE RIGHT TOOL
Understand the topic area Document dimensions and activities
for a presentation tool Create use cases Research potential collaboration /
presentation tools Select tool that fits our business
needs
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MIND MAP CHART
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KEY DIMENSIONS
Conduct Interdepartmental Meetings anytime /from anywhere
Live Presentations with Multiple Presenters
Share/Modify/Archive Documents Conduct Training – Webinars, E-Learn Collaborate Across Geographical
Boundaries
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DIMENSIONS / ACTIVITIES TABLE
DIMENSIONS
conduct inter-departmental meetings anytime /from anywhere
live presentations with multiple presenters
share, modify, archive documents
conduct training - webinars, e-learn
collaborating across geographical boundaries
ACTIVITIES
user friendly X X Xaudio, video, chat
X X X X
share, pass control to presenters
X X X
display documents, presentations
X X X X
cross platform X Xarchiving documents and search management
X X
browser compatibility
X
enterprise capacity
X X X
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USE CASE #1
Name: Jack Fuller
Position in the company: Web Development Manager
Age: 44
Goals: Looking for a solution that will allow his internal team to collaborate within the office and with a growing number of freelancers.
Company name: Micato Safaris
Company size & location(s): 200 employees with 80 at a central sales and marketing office in New York City, NY and destination management office locations in Africa.
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AFFORDANCES
Must have: Chat Audio White board or other shared area Simultaneous interaction with shared control Low-bandwidth requirements
Nice to have: Video Ability to display documents from local network Archiving documents Revision history Easy to use Multi-cultural support
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SOLUTION
TeamViewer: Online status display Remote support without installation Works behind firewalls Optimized Performance Browser based access Available in many languages
www.TeamViewer.com
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USE CASE #2
Name: Maggie AronsonPosition in the company: Owner and PresidentAge: 45Goals: Find an internet tool that will allow her small
privately owned company to expend internationally by offering online training courses, and webinars. A solution that will allow multiple presenters, possibly located at different cities or countries, to pass control between each other. As well as being able to share their screens with a large audience of up to 500 people.
Company name: AronsonLearning, LLCCompany size & location(s): Company employs 35 full
time personnel as well as another 20 teachers that are hired on a subcontract basis as needed. Located in Austin, TX.
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AFFORDANCES
Must have: User friendly interface Visual Audio Enterprise Capacity (up to 500 people) Ability to pass control between presenters and
participants
Nice to have: Video Free initial training support 24 hours support Cross platform capabilities Browser Compatibility Teacher evaluation electronic form
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SOLUTION
GoToWebinar: Interactive presentation tools Simple attendee interface Webinar analysis and follow-up
www.Webinar.GoToMeeting.com
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SOFTWARE SELECTIONS
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DEMO
GoToWebinar:
Login at: https://www1.gotomeeting.com/en/webinar/entry/entry.tmpl
A collaboration tool that allows users to conduct online meetings, presentation and desktop sharing. Integrated audio conferencing. Set up Webinars quickly and easily present to hundreds of people at once.
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LESSONS LEARNED
No one solutions fits all Cost vs. Training vs. Support The majority of tools were:
Intuitive and easy to set up Browser based Provided basic support
Customization
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Questions
Thank you