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The Biodiversity Heritage Library:
Workflow OverviewMartin R. Kalfatovic &
Suzanne C. PilskSmithsonian Institution Libraries &
Biodiversity Heritage Library
BHL Australian Node Meeting ~ Museum Victoria ~ 2 June 2010
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How to make THIS …into 0’s and 1’s
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How to make THIS …into 0’s and 1’s
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If you digitize it …
Will they find it?
Search Gone BAD!
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Metadata – failure to serve
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- Specimen- Plate or other visual image- Taxonomic description
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- Specimen- Plate or other visual image- Taxonomic description
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We have 1.3 million catalogue records 73% are monographs (remainder are serials at title-level) 63% is English language material. The next most popular language (9%) is German.About 30% of material was published before 1923.
Initial Metadata Analysis
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Who has what?
What should we scan and when?
Monographs vs Serials
Series treated as separates
Can it be found and used once scanned?
Initial Metadata Analysis
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Combined Serial list for selection of title to scan to avoid duplication of effort
Monographic “de-duping” algorithm
OCLC Collection Analysis
Selection Tools
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Marine Biological Laboratory/WHOI> Marine monographs> General Science
Museum of Comparative Zoology> MCZ publications> Herpetology monographs and serials> Ichthyology monographs and serials
Human Selection
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University of Illinois> Fieldiana> Natural history of IllinoisAmerican Museum of Natural History> AMNH publications> OrnithologyNatural History Museum> NHM publications> Major natural history general serials
Human Selection
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Botany CollectionsMissouri Botanical Garden,New York Botanical Garden,Harvard Botany Libraries, and Royal Botanic Garden, Kew
will cooperatively develop a methodology for botanical publications
Human Selection
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Smithsonian Libraries> Smithsonian publications> Entomology collection> Marine mammals> Fishes> Selected special collections materials
Human Selection
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Collections Coordinator on board in February 2009.Bianca Lipscomb, based at the Smithsonian, will coordinate material selection across the BHL and contributing partners
Collections Coodinator
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Single Scribe Machine
Custom built by the Internet ArchiveHuman operated3,500 page per shift per day
Mass Scanning Workflow
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Serial managementBid Lists
Monograph ManagementDedupper
Pick Lists
Packing Lists
Mass Scanning Workflow
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Local data flow
Vendor data flowWonderFetch tm
Return of data
Return of material
Billing
Mass Scanning Workflow
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Flow of the Process
Select Book ~Pull from Shelf Review Physically and
Metadata Establish viability and create
Wonderfetch tm Send to IA scanning center
Mass Scanning Workflow
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Mass Scanning Workflow
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Flow of the Process
Book is scanned & QA Page images loaded to IA Derivatives created Book returned QA on returned book against
images Book returned to library
Mass Scanning Workflow
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Flow of the Process
Metadata files harvested from IA portal to BHL
Taxonomic Intelligence Added Available through BHL
Mass Scanning Workflow
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2007:
Cataloged, barcoded, inventoried and created summary holdings for 1,738 serial titles and created 60,830 item records in SIRIS for BHL
2008:
Cataloged, barcoded, inventoried, and created summary holdings for 1,311 serial/journal titles and created 46,140 item records in SIRIS for the Biodiversity Heritage Library (BHL).
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Staffing: Administration Metadata Collections support Database/Systems Conservator Technicians for
pulling Technicians for
Quality Review
Other things: Travel Equipment Transportation
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Items “Cardboard to
Cardboard” A barcoded “book” Estimated just over
6,000 in a year Cost: $70.26
Pages Approximated just
over 300 pages in an “item”
Estimated just under 1,900,000 in a year
Cost per page: 0.23
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Picture CreditsJohann Christian Daniel von Schreber
Die Saugthiere in Abbildungen nach der Natur mit Beschreibungen (1826-)
Richard LydekkerA hand-book to the marsupialia and monotremata (1896)