THE SPEECH TOURNAMENT
A Grand Performance
6 Months Out:• Secure the building
• Competition Rooms• Prep Room• Commons Area• Judges’ Lounge• Tab Room
Rehearsal and Set Design
6 Months Out:• Secure Parent
Involvement• As judges• As help for judges’
lounge• As donors or
sponsors
Rehearsal and Set Design
6 Months Out:• Secure School Support
• Make sure administration is on board
• Talk to your maintenance staff
• Email or address the faculty with the situation.
Rehearsal and Set Design
2 Months Out:• Create Invitation
• List your events• Directions to your
location• Lunch info• Awards info• Submit to KHSSL
and/or Tabroom and/or email directly to coaches.
Rehearsal and Set Design
2 Months Out:• Create a Schedule
• To flight or not to flight?
• Lunch time = Catch up time
• Awards – approx. 2 hours after finals start
Rehearsal and Set Design
2 Months Out:• Create Documents
• Maps• Letter to coaches
and competitors• Ballots
• Estimate #• http://khssl.org/the-handboo
k/
Rehearsal and Set Design
One Month Out:• Make a menu
• Judges’ Lounge• Local vendors for
kids lunches• Concession Stand??
Rehearsal and Set Design
One Month Out:• Make sure you have…
• Ordered the awards• Secured keys or a person
who will have them• Recruited a tab room staff• Made arrangements for
cash boxes• Told teachers and
administrators what to expect
Rehearsal and Set Design
One Month Out:• Make sure you have…
• Created and set up your tournament on Tabroom.com if you are using it.
• Organized your team with assignments for what they will be doing.
Rehearsal and Set Design
One WEEK Out:• Finish Documents
• Copy ballots as needed for all rounds
• Print out hard copies of tab sheets – just in case
• Print out judge cards and schematics
Rehearsal and Set Design
One WEEK Out:• Finish School Prep
• Make signage for directions and lunch sales, etc.
• Pick up the trophies• Check with parents on
judges’ lounge prep• Review team assignments
with them.
Rehearsal and Set Design
Managing People• Team:
• Meet with them early – 6:30 AM or so
• Make sure they are in place, easily identifiable as a member of your team and know what to do.
• Organize them and delegate authority wisely
SHOWTIME
Managing People• Parents
• Helps to have 1-2 lead parents for managing the judges’ lounge
• Be available to assist with early morning set up and then try to leave it to them.
SHOWTIME
Managing People• Tab Staff
• Have computers or tab sheets ready for use
• Get ballots organized for distribution through the day
• Have containers (large envelopes, e.g) for coded ballot return
• Plenty of pens, markers, etc.• Extra schematics, judge assignment
lists and other documents.
SHOWTIME
Managing People• Coaches & Competitors
• Organize registration with a place to report drops first, then payment.
• Send competitors and coaches to either a large commons area or to classrooms to get organized.
• Have an announcement time before rounds if needed / possible
SHOWTIME
SHOWTIME
Managing the Rounds:• Start on time
• What to do about extemp?• Make sure team members
report missing judges within 10 minutes of start of round
• Have extra judges on standby to deal with late/missing
SHOWTIME
Managing the Rounds:• Stay on Time
• Be alert to wandering judges
• Keep an eye on ballot distribution and drop off
• Stay on top of any tabbing issues.
• Resolve problems quickly.
SHOWTIME
Managing the Rounds:• Start Awards on Time
• Pre-slate finals judges if at all possible
• Pre-assign rooms for finals
• Break finals as soon as tabulation allows.
• Set up trophies during finals round.
SHOWTIME
Managing Awards:• Thank You’s
• Probably the most important thing you’ll do at awards if you want to host again the following year.
• One Clap Rule• Student Announcing of awards?
• My advice would be avoid it.• Have team participate in
another way.
Deal with the Aftermath• Check all rooms for issues.
• Touch base with anyone affected by problems ASAP
• Lost & Found• Clean as much as possible• Lock up if that’s part of
your duties.
Striking the Set
Deal with Team and Helpers• Thank profusely – they will
have worked almost as hard as you.
• Reward if possible• Send them home! • Later, team will want to write
thank-you’s to all who assisted with tournament in any way.
Striking the Set
Deal with the Proceeds• The fun part.• Count your money…• Plan how to spend it.
Striking the Set
QUESTIONS OR CONCERNS?