the speech tournament a grand performance. 6 months out: secure the building competition rooms prep...
TRANSCRIPT
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THE SPEECH TOURNAMENT
A Grand Performance
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6 Months Out:• Secure the building
• Competition Rooms• Prep Room• Commons Area• Judges’ Lounge• Tab Room
Rehearsal and Set Design
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6 Months Out:• Secure Parent
Involvement• As judges• As help for judges’
lounge• As donors or
sponsors
Rehearsal and Set Design
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6 Months Out:• Secure School Support
• Make sure administration is on board
• Talk to your maintenance staff
• Email or address the faculty with the situation.
Rehearsal and Set Design
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2 Months Out:• Create Invitation
• List your events• Directions to your
location• Lunch info• Awards info• Submit to KHSSL
and/or Tabroom and/or email directly to coaches.
Rehearsal and Set Design
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2 Months Out:• Create a Schedule
• To flight or not to flight?
• Lunch time = Catch up time
• Awards – approx. 2 hours after finals start
Rehearsal and Set Design
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2 Months Out:• Create Documents
• Maps• Letter to coaches
and competitors• Ballots
• Estimate #• http://khssl.org/the-handboo
k/
Rehearsal and Set Design
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One Month Out:• Make a menu
• Judges’ Lounge• Local vendors for
kids lunches• Concession Stand??
Rehearsal and Set Design
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One Month Out:• Make sure you have…
• Ordered the awards• Secured keys or a person
who will have them• Recruited a tab room staff• Made arrangements for
cash boxes• Told teachers and
administrators what to expect
Rehearsal and Set Design
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One Month Out:• Make sure you have…
• Created and set up your tournament on Tabroom.com if you are using it.
• Organized your team with assignments for what they will be doing.
Rehearsal and Set Design
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One WEEK Out:• Finish Documents
• Copy ballots as needed for all rounds
• Print out hard copies of tab sheets – just in case
• Print out judge cards and schematics
Rehearsal and Set Design
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One WEEK Out:• Finish School Prep
• Make signage for directions and lunch sales, etc.
• Pick up the trophies• Check with parents on
judges’ lounge prep• Review team assignments
with them.
Rehearsal and Set Design
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Managing People• Team:
• Meet with them early – 6:30 AM or so
• Make sure they are in place, easily identifiable as a member of your team and know what to do.
• Organize them and delegate authority wisely
SHOWTIME
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Managing People• Parents
• Helps to have 1-2 lead parents for managing the judges’ lounge
• Be available to assist with early morning set up and then try to leave it to them.
SHOWTIME
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Managing People• Tab Staff
• Have computers or tab sheets ready for use
• Get ballots organized for distribution through the day
• Have containers (large envelopes, e.g) for coded ballot return
• Plenty of pens, markers, etc.• Extra schematics, judge assignment
lists and other documents.
SHOWTIME
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Managing People• Coaches & Competitors
• Organize registration with a place to report drops first, then payment.
• Send competitors and coaches to either a large commons area or to classrooms to get organized.
• Have an announcement time before rounds if needed / possible
SHOWTIME
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SHOWTIME
Managing the Rounds:• Start on time
• What to do about extemp?• Make sure team members
report missing judges within 10 minutes of start of round
• Have extra judges on standby to deal with late/missing
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SHOWTIME
Managing the Rounds:• Stay on Time
• Be alert to wandering judges
• Keep an eye on ballot distribution and drop off
• Stay on top of any tabbing issues.
• Resolve problems quickly.
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SHOWTIME
Managing the Rounds:• Start Awards on Time
• Pre-slate finals judges if at all possible
• Pre-assign rooms for finals
• Break finals as soon as tabulation allows.
• Set up trophies during finals round.
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SHOWTIME
Managing Awards:• Thank You’s
• Probably the most important thing you’ll do at awards if you want to host again the following year.
• One Clap Rule• Student Announcing of awards?
• My advice would be avoid it.• Have team participate in
another way.
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Deal with the Aftermath• Check all rooms for issues.
• Touch base with anyone affected by problems ASAP
• Lost & Found• Clean as much as possible• Lock up if that’s part of
your duties.
Striking the Set
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Deal with Team and Helpers• Thank profusely – they will
have worked almost as hard as you.
• Reward if possible• Send them home! • Later, team will want to write
thank-you’s to all who assisted with tournament in any way.
Striking the Set
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Deal with the Proceeds• The fun part.• Count your money…• Plan how to spend it.
Striking the Set
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QUESTIONS OR CONCERNS?
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