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USING E-COMMUNICATION TO YOUR PROFESSIONAL ADVANTAGE
Tips for Staying Professional with Online Communication
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E-MAIL E-mail is very important
to employers It is part of a company’s
permanent record Employees are
expected to follow the rules of Standard Written English
Always send professional e-mails no matter who the audience
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TIPS FOR WRITING E-MAILS
Always have an appropriate e-mail address
Appropriate e-mails include: [email protected] [email protected] [email protected]
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TIPS FOR WRITING E-MAILS Do not use any
silly e-mail addresses
Inappropriate e-mails include: SamluvsJohn@email.
com [email protected] [email protected]
om
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TIPS FOR WRITING E-MAILS
Always type something in the subject line
Appropriate references for the subject line include: Staff Meeting Agenda Request for
Appointment English 102 Take Home
Exam Sally Smith Resume
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TIPS FOR WRITING E-MAILS
It is important to avoid informal subject lines
Examples of inappropriate subject lines include: Hey Question What’s up Confused Help
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TIPS FOR WRITING E-MAILS Use regular
capitalization and complete sentences
Do: I am writing this letter in
reference to John Smith. Don’t:
this letter is re: john smith
Always use complete sentences, correct punctuation, and correct capitalization
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TIPS FOR WRITING E-MAILS
Include a salutation Examples:
Dear Mr. Smith Dear Dr. Thompson Dear Ms. Allen
It is extremely important to include a salutation whenever writing an e-mail, no matter who you are writing to
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TIPS FOR WRITING E-MAILS Proofread every
e-mail Proofread for even
the smallest mistakes
Taking the time to proofread your e-mail helps eliminate any unnecessary errors
Always spell-check your e-mails before sending
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TIPS FOR WRITING E-MAILS
Always “sign” your name
Do: Sincerely, Sally Smith Best Regards, Sally Smith Thank you, Sally Smith
Don’t: Later Seya (see ya) Peace
Never end an e-mail without “signing” your name
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TIPS FOR WRITING E-MAILS
Remember, an e-mail can be forwarded to anyone without your knowledge
Once you send it, you have no control over it
Make sure there is nothing in the e-mail that you might regret having written later on