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Top tips for virtual meetings and events
Slide deck 1 – Benefits & functionality
Twitter: #VirtualCollaborate @HorizonsNHS
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Almost all forms of meeting and interaction can be moved to a virtual format with no loss of effectiveness, if trust and good relationships are established and sustained.
Joe Nandhakumar and Richard Baskerville
Trusting Online: Nurturing Trust in Virtual Teams
Twitter: #VirtualCollaborate @HorizonsNHS
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Involve any size of group from two people to ten thousand people
Highly interactive:
○ Everyone can see each other
○ Share screens, papers, content slides, project management boards and videos
○ Share chat
○ Take polls
○ Collaborate on virtual whiteboards
○ Work in small groups in virtual breakout rooms
Why connect virtually?
Twitter: #VirtualCollaborate @HorizonsNHS
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It can be a powerful way
for patientsand families to
engage
89% of all adults are now online and 75% of
them have at least one social media
accountSource: Adults Media Use and Attitudes Report, 2018
“I much prefer these [virtual] sessions than going to a meeting. It’s so easy to just click in….Going to a meeting in a healthcare building can be intimidating. This way there are no walls or barriers. I feel I can contribute like everyone else and I can see everyone. I get involved a lot.”Carol Munt, Patient Leader
Twitter: #VirtualCollaborate @HorizonsNHS
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There are numerous platforms for virtual meetings
Twitter: #VirtualCollaborate @HorizonsNHS
NHSEI are currently using Webex, Zoom & MS Teams
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Polls
• The polling functionality can increase engagement and energy in your session.
Twitter: #VirtualCollaborate @HorizonsNHS
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Annotation tools
Twitter: #VirtualCollaborate @HorizonsNHS
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Breakout Rooms
Breakout room functionality enables smaller group conversations…
Twitter: #VirtualCollaborate @HorizonsNHS
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The Horizons team use multiple virtual collaboration tools. Some examples:• Trello: agile project
management board
• Stormboard: a virtual interactive notice board
• Slack: comms tool• Basecamp for
project management
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Using post it notes online
Virtual Brainstorming using Stormboard
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Live use of Trello as a tool for project management and planning
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There are stages of maturity in a virtual community – start with the basics and
advance with the technology at the speed of your audience.
Twitter: #VirtualCollaborate @HorizonsNHS
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This pack has been brought to you by the NHS Horizons team.
For more information contact:[email protected]
Twitter: #VirtualCollaborate @HorizonsNHS