TWIN CITIES
GENERAL PURPOSE CLASSROOM
SUPPLY, DEMAND & UTILIZATION
UPDATE
FALL SEMESTER 2002
Office of Classroom Management
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INTRODUCTION
This presentation provides data on classroom resources, courses taught in classrooms and overviews key scheduling issues
Ongoing classroom supply, demand and utilization issues are discussed along with progress and implications for the future
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TWO TYPES OF CLASSROOMS
General Purpose classrooms are designed to meet the teaching and learning needs of a broad range of academic programs and to support the entire university community– Also called “central classrooms”– Centrally managed and funded
Departmental classrooms are designed to meet the specific and more specialized needs of a given department or program.– Examples: studios, special use classrooms– Departmentally managed and funded
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GENERAL PURPOSE CLASSROOMS
A critical teaching and learning resource
– East Bank: 200 rooms 14,967 seats in 40 buildings– West Bank: 71 rooms 6,027 seats in 7 buildings– St. Paul: 32 rooms 2,525 seats in 15 buildings
– TOTAL: 303 rooms 23,519 seats in 62 buildings
Sizes range from small seminar rooms to large auditoria
Approx 300,000 SF
Version 4.0
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KEY SCHEDULING DOCUMENTS
Policy on Classes, Schedules, and Final Examinations for Semesters.
Twin Cities Campus Assembly Supplemental Policy of the University Senate Policy on Classes, Schedules, and Final Examinations for Seminars.
Schedule for the Twin Cities Campus.
Provost Approved Policies Governing University Centrally Scheduled Classrooms.
Four Key Documents:
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‘A’ TIME: 50 minute class period may be used any weekday (subject to supplemental policy)
‘B’ TIME: 75 minute class period is restricted to Tuesday and/or Thursday class meetings only
PEAK TIME: 0900 - 1400 (Period II - VI)DAY: 0800 - 1700 (Period I - VIII)
STANDARD WEEK: Monday - Friday
BASIC DEFINITIONS
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STANDARD CLASS MEETING TIMES
MTWThF TTh MTWThF TTh
"A" Time "B" Time "A" Time "B" Time
50 Minute 75 Minute 50 Minute 75 Minute
0730 - 0820 (optional)
I 0800 - 0850 0830 - 0920
II 0905 - 0955 0815 - 0930 0935 - 1025 0845 - 1000
III 1010 - 1100 0945 - 1100 1040 - 1130 1015 - 1130
IV 1115 - 1205 1145 - 1235
V 1220 - 1310 1115 - 1230 1250 - 1340 1145 - 1300
VI 1325 - 1415 1245 - 1400 1355 - 1445 1315 - 1430
VII 1430 - 1520 1500 - 1550
VIII 1535 - 1625 1430 - 1545 1605 - 1655 1500 - 1615
Minneapolis Saint Paul
PEAK
PEAK
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BASIC POLICY – STANDARD HOURS
Standard Meeting Times:
All classes must start at a standard beginning time. Departments will be required to change times not
meeting the standard time module.- Standard time modules are based on:
‘A’ times (50 minute) and ‘B’ times (75 minute) in accordance with
Senate Approved Policy. Classes follow the Senate Policy regarding hours per
credit.
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BASIC POLICY – PEAK TIME
Special Considerations during Peak Time of Day:
Peak Time = 0900 - 1400 hours (Period II -VI)- Highest demand- Period of time with most severe classroom shortage- Special policies/guidelines apply
Provost Approved Scheduling Guidelines:- Departments can have no more than 60% of initial
course offerings in Peak Time.
Senate Approved Policies:- More strict provisions apply during peak time
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BASIC POLICY – EXEMPTIONS
Special Policy for Grad/Prof Course Sections:
6xxx to 8xxx course sections during Non-Peak hours may be taught at Non-Standard Times
6xxx to 8xxx course sections during Peak hours must be taught at Standard Times
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BASIC POLICY - EXEMPTIONS
Course Sections beginning at or after 1700 hours are exempt from standard time requirement
Course Sections occurring on Saturday &/or Sunday are exempt from standard time requirement
Additional Policies/Issues applying to all sections:
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WHY HAVE STANDARD CLASS HOURS ?
Standard Class Hours: Improve course access Enable students to take interdisciplinary courses Improve utilization of valuable space resources Increase tuition revenue Facilitate common university-wide academics
and programs
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Non-Standard Hours
Standard Hours•Optimize university level•Optimize student scheduling•Requires fewer classrooms•Higher overall utilization•Optimize undergrad programs
•Optimize college/dept. level•Optimize individual faculty scheduling•Requires more classrooms•Lower overall utilization•Optimize grad/prof. programs
STANDARD/NON-STANDARD HOURTRADEOFFS
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WHAT IF WE DID NOT HAVE STANDARD CLASS HOURS ?
Without standard class hours, colleges, their students, their faculty, and their classrooms would exist totally within independent silos
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FM T W Th
Non-standard classes cause unused gaps in rooms, less student usage, and greater cost per square foot of usage
Even small numbers of non-standard classes have significant impact on classroom utilization & availability
NON-STANDARD HOUR SCHEDULING IMPACT
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FLEXIBILITY OF STANDARD HOUR REQUIREMENT
Recognizing the tradeoffs, our policy provides exceptions- Grad-Professional courses at non-peak times
- Evening/weekend courses
Sufficient flexibility exists to accommodate special requirements- Clinical teaching needs in AHC
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10000
11000
12000
13000
14000
15000
Fall '98 Spring'99
Fall '99 Spring'00
Fall 00 Spring '01 Fall '01 Spring'02
Fall '02(prelim)
Num
ber o
f Sec
tions
CLASSROOM DEMAND – SECTION GROWTH
SEMESTER CONVERSION
QUARTERS SEMESTERS
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TWIN CITIES COURSE SECTIONS - FALL 2002 ON vs. OFF CAMPUS
5,289 (42%)
Total Sections = 14,186
Off Campus
13.8%
1,958
On Campus
86.2%
12,228
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Not in Classrooms
41.7%%5,099
In Classrooms58.3%7,129
TWIN CITIES COURSE SECTIONS - FALL 2002 ON CAMPUS
Total On Campus = 12,228
27Total In Classrooms = 7,129
Departmental Classrooms
42.3%3,016
General Purpose
Classrooms57.7%4,113
TWIN CITIES COURSE SECTIONS - FALL 2002 IN CLASSROOMS
Approximately:
300 Central Classrooms
Approximately:
220 Dept. Classrooms
340 Dept. Labs
560 Rooms
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Evening14%576
Day86%3,537
Total In General Purpose Classrooms = 4,113
TWIN CITIES COURSE SECTIONS IN GP CLASSROOMS - FALL 2002
DAY vs. EVENING
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CLASSROOM SUPPLY
Supply is down over the long term– Construction/renovation impact– Downward trend in number of classroom seats– Loss of large lecture halls
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CLASSROOM SUPPLY – CONSTRUCTION IMPACT
Ford/Murphy (offline Fall 99, online Spring 00)– OLD: 17 rooms, 1083 seats NEW: 14 rooms, 683 seats– Net: - 3 rooms, - 333 seats
CALA (offline Spring 00, online Fall 01/Spring 02)– OLD: 11 rooms, 1016 seats NEW: 10 rooms, 670 seats – Net: - 1 room, - 346 seats
JOML (offline Fall 99, online Fall 00 JacH & Fall 02 MCB)- OLD: 10 rooms, 1078 seats NEW: 6 rooms, 478 seats- Net: - 6 rooms, - 600 seats
Temp leased classrooms (1701 Univ) (Fall 00)– NEW: 9 rooms, 597 seats
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FUTURE CLASSROOM SUPPLY
With the completion of CALA and MCBB projects, we have most of our classrooms
on-line When the next round of construction starts in Spring
2002, we will have approx 1,000 student seats off line each year for the foreseeable future
Bottom line – classroom supply is NOT projected to increase
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SUPPLY- DEMAND IMPACT
Insufficient classroom inventory plus inefficient utilization has resulted in the unplaced course problem before each semester
Problem is most acute during peak time of day
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UNPLACED COURSES
310401 357
835 781 759465
0200400600800
1000
Fall '99 Spring'00
Fall '00 Spring'01
Fall '01 Spring'02
Fall '02
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INTERIM SOLUTION
These unplaced courses have been solved by using sub-standard spaces as classrooms and by extraordinary “hand massaging” by OCM, departments and colleges.
BUT Unless we change the equation, this issue will
become critical
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UNPLACED COURSE IMPLICATIONS
We are approaching the limits of central classroom’s ability to support the growth of sections and courses
If we continue to use substandard classrooms, our educational quality and reputation will suffer
If we are to avoid enrollment limits, growth caps and other restrictive measures, we must improve the scheduling and utilization of both departmental and central classrooms
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PROBLEM IS ADDITIVE
Not just a supply – demand issue
Too much slack in scheduling and inefficient classroom utilization are also major factors
In the past, we had sufficient extra classroom capacity to allow less efficient room utilization THIS IS NO LONGER THE CASE!
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LONG TERM SOLUTION
OPTIONS:– Fewer classes– More classrooms– Better utilization of existing classrooms
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VIABILITY OF OPTIONS
Fewer classes- Does not support Deans’ needs
More classrooms- Desirable, but is not in current capital plan
Better utilization- We CAN improve this!
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HOW DO WE IMPROVE UTILIZATION?
Continue to improve central classroom technology (Tech Upgrade Project)
Improve overall utilization of departmental and central classrooms
Focus more on following current scheduling policy in regards to standard class hours
Departments and OCM must be smarter in planning and in scheduling
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HOW ARE WE DOING UNDER CURRENT SCHEDULING POLICY?
In Fall 2002, 21% of
day courses in GP classrooms had some type of non-standard scheduling issue
755 of 3537 sections had non-standard time, or time distribution issues
NON-STD
21%
(755)
STD
79 %
(2782)
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354
401
755
Time DistributionIssues
Time Issues
TWIN CITIES COURSE SECTIONS - FALL 2002 ISSUES
Note that a section may have both issues.
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NON-STANDARD TIME ISSUES
Variance from standard: 401 sections
Non-Standard Start Time
Non-Standard End Time
Non-Standard Start & End Times
Non-Standard day pattern
“B” time (75-min) on “A” days
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TIME DISTRIBUTION ISSUE
Variance from standard: 351 sections
No more than 60% of a departments course offerings should be in the peak time of the day
– Period II thru VI
MTWThF TTh MTWThF TTh
"A" Time "B" Time "A" Time "B" Time
50 Minute 75 Minute 50 Minute 75 Minute
0730 - 0820 (optional)
I 0800 - 0850 0830 - 0920
II 0905 - 0955 0815 - 0930 0935 - 1025 0845 - 1000
III 1010 - 1100 0945 - 1100 1040 - 1130 1015 - 1130
IV 1115 - 1205 1145 - 1235
V 1220 - 1310 1115 - 1230 1250 - 1340 1145 - 1300
VI 1325 - 1415 1245 - 1400 1355 - 1445 1315 - 1430
VII 1430 - 1520 1500 - 1550
VIII 1535 - 1625 1430 - 1545 1605 - 1655 1500 - 1615
Minneapolis Saint Paul
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ARE WE IMPROVING?
Fall Semester 2002 data indicates that we are making some progress, but we must continue to improve adhering to University standard scheduling policies and guidelines
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HOW MUCH ARE WE IMPROVING?
We are doing better in use of standard times- From 800 in Fall 00 to 400 in Fall 02
We are NOT improving in teaching outside of peak hours- From 360 sections in Fall 2000 to 350 in Fall 02
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ONGOING ACTIONS
OCM is working with colleges to address specific deviations from current scheduling policy and non-standard scheduling issues
OCM will continue to increase efforts to adhere to current scheduling policy
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OCM APPROACH TO ONGOING ACTION
Common sense action based on existing approved policy
Recognize existing special provisions for grad/prof courses
Collaborative not unilateral effort
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GOALS OF ONGOING ACTION
Reduce peak-time congestion Emphasize compliance with existing policy:
- for start & end times
- for days of week
- for 60% max in peak time Increase accuracy of departmental projected enrollment
and number of sections submitted for scheduling Continue progress in providing Tech Upgrade
classrooms REDUCE/ELIMINATE UNPLACED COURSES
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FACTS OF LIFE
We do not have the luxury of not teaching at unpopular times (Mon morning, late afternoons, on Fridays)
The current economic climate demands efficiency in classroom utilization
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QUESTIONS:
Steve FitzgeraldDirector of Classroom [email protected]
Nancy PetersonScheduling [email protected]
Credits and special recognition to those contributing to this report: Nancy Peterson, Manager, OCM Scheduling Unit Bob Quinney, Analyst, OCM Scheduling Unit