Download - Yelm Community Center Fees, Staff Report
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February 12, 2016 Page 1 of 1
City of Yelm
STAFF REPORT
To: Mayor Ron HardingYelm City Council
From: Grant Beck, Community Development Director
Date: February 12, 2016 (for February 23, City Council Meeting)
Subj: Community Center Rental Fees
Recommendation
Adopt Resolution 565 establishing rental fees for the Yelm Community Center.
Background
The Yelm Community Center is nearing completion and will soon be available to rent.Mayor Harding had requested that the Yelm Parks Advisory Committee developproposed rules and procedures, and a rental fee schedule for consideration by the CityCouncil.
The Committee reviewed the operations of similar facilities within the Thurston/Pierce
County region and, from these examples, forwarded recommended polices, rules, andrental fees to the City Council. The Council first reviewed the proposal at its studysession in October, 2015. At that time, there was discussion about discounted rates forlocal community service organizations and City residents.
The matter was revisited at the January 23, 2016 study session, after the Committeereviewed the Councils concerns with Councilmember Foster and Mayor Harding.
At the January study session, the Council requested that the fees, recommended to becomparable to similar regional facilities, be set lower than comparables until operationscosts and the capacity of the facility had some history. With lower rental fees, the
Council indicated that discounts may not be required.
Current Situation
The resolution before Council reflects the discussion from the January study session.
The City Council may choose to adopt Resolution 565 to establish rental fees at theCommunity Center.
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CITY OF YELM
RESOLUTION NUMBER 565
ESTABLISHING RENTAL FEES FOR THE YELM COMMUNITY CENTER
WHEREAS, the City has constructed a Community Center in Yelm City Park as the first step
in implementing an overall Master Parks Plan; and
WHEREAS, the Yelm Parks Advisory Committee worked to develop rules, rental
procedures, and fees for the Community Center; and
WHEREAS, the Parks Advisory Committee forwarded its recommendation to the Yelm City
Council at a study session held January 27, 2016; and
WHEREAS,the City Council desires to set rental fees at a rate lower than the comparable
facilities recommended by the Yelm Parks Advisory Committee to ensure the facility is well used
by the residents of the greater Yelm community;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yelm that the following
rental fees are hereby established for use of the Yelm Community Center:
All room rental fees include City staff set-up of tables and chairs. Set up and clean up time
must be included in the room rental time.
Room Rate
North event room $50/hour
South event room $50/hour
Both event rooms $100/hourKitchen with room rental $100/day
Kitchen without room rental $75/hour
Deposit Rate
Reservation deposit 50% of total rental
Damage deposit $250
Damage deposit (event w/alcohol) $500
Other Rate
Early open/Late close $45/occurrence
City staff assistance (as required) $30/hour per employeeAudio/visual equipment $50/day
Cancellation (more than 90 days) $50/room
Cancellation (less than 90 days) Full reservation deposit
Cancellation (less than 14 days) Full room fee
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The minimum rental for event rooms is 2 hours Monday through Thursday and 5 hours Friday
through Sunday. The minimum rental for the kitchen without a room rental is 5 hours.
Events sponsored by the City and City programs and functions are exempt from all fees and
charges.
The fee for room rentals by groups renting the facility for commercial purposes unrelated to a
community service project or local non-profit organization is 200% of the full rate.
APPROVED this 23rdday of February, 2016.
Ron Harding, Mayor
ATTEST:
Janine Schnepf, City Clerk