yelm community center fees, staff report

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February 12, 2016 Page 1 of 1

City of Yelm

STAFF REPORT

To: Mayor Ron HardingYelm City Council

From: Grant Beck, Community Development Director

Date: February 12, 2016 (for February 23, City Council Meeting)

Subj: Community Center Rental Fees

Recommendation

Adopt Resolution 565 establishing rental fees for the Yelm Community Center.

Background

The Yelm Community Center is nearing completion and will soon be available to rent.Mayor Harding had requested that the Yelm Parks Advisory Committee developproposed rules and procedures, and a rental fee schedule for consideration by the CityCouncil.

The Committee reviewed the operations of similar facilities within the Thurston/Pierce

County region and, from these examples, forwarded recommended polices, rules, andrental fees to the City Council. The Council first reviewed the proposal at its studysession in October, 2015. At that time, there was discussion about discounted rates forlocal community service organizations and City residents.

The matter was revisited at the January 23, 2016 study session, after the Committeereviewed the Councils concerns with Councilmember Foster and Mayor Harding.

At the January study session, the Council requested that the fees, recommended to becomparable to similar regional facilities, be set lower than comparables until operationscosts and the capacity of the facility had some history. With lower rental fees, the

Council indicated that discounts may not be required.

Current Situation

The resolution before Council reflects the discussion from the January study session.

The City Council may choose to adopt Resolution 565 to establish rental fees at theCommunity Center.


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CITY OF YELM

RESOLUTION NUMBER 565

ESTABLISHING RENTAL FEES FOR THE YELM COMMUNITY CENTER

WHEREAS, the City has constructed a Community Center in Yelm City Park as the first step

in implementing an overall Master Parks Plan; and

WHEREAS, the Yelm Parks Advisory Committee worked to develop rules, rental

procedures, and fees for the Community Center; and

WHEREAS, the Parks Advisory Committee forwarded its recommendation to the Yelm City

Council at a study session held January 27, 2016; and

WHEREAS,the City Council desires to set rental fees at a rate lower than the comparable

facilities recommended by the Yelm Parks Advisory Committee to ensure the facility is well used

by the residents of the greater Yelm community;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Yelm that the following

rental fees are hereby established for use of the Yelm Community Center:

All room rental fees include City staff set-up of tables and chairs. Set up and clean up time

must be included in the room rental time.

Room Rate

North event room $50/hour

South event room $50/hour

Both event rooms $100/hourKitchen with room rental $100/day

Kitchen without room rental $75/hour

Deposit Rate

Reservation deposit 50% of total rental

Damage deposit $250

Damage deposit (event w/alcohol) $500

Other Rate

Early open/Late close $45/occurrence

City staff assistance (as required) $30/hour per employeeAudio/visual equipment $50/day

Cancellation (more than 90 days) $50/room

Cancellation (less than 90 days) Full reservation deposit

Cancellation (less than 14 days) Full room fee


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The minimum rental for event rooms is 2 hours Monday through Thursday and 5 hours Friday

through Sunday. The minimum rental for the kitchen without a room rental is 5 hours.

Events sponsored by the City and City programs and functions are exempt from all fees and

charges.

The fee for room rentals by groups renting the facility for commercial purposes unrelated to a

community service project or local non-profit organization is 200% of the full rate.

APPROVED this 23rdday of February, 2016.

Ron Harding, Mayor

ATTEST:

Janine Schnepf, City Clerk

yelm community center fees, staff report

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