dr. g.k.viswanadh director of evaluation i/c jawaharlal nehru
DESCRIPTION
WELCOME TO PRINCIPALS’ MEETING 25-09-2010. Dr. G.K.VISWANADH Director of Evaluation i/c JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY HYDERABAD Kukatpally , Hyderabad – 500 085, Andhra Pradesh (India). STRUCTURE OF EXAMINATION BRANCH. Rector. Vice-Chancellor. Registrar. - PowerPoint PPT PresentationTRANSCRIPT
Dr. G.K.VISWANADH Director of Evaluation i/c JAWAHARLAL NEHRU
TECHNOLOGICAL UNIVERSITY HYDERABADKukatpally, Hyderabad – 500 085, Andhra Pradesh (India)
WELCOME TO PRINCIPALS’ MEETING
25-09-2010
STRUCTURE OF EXAMINATION BRANCHSTRUCTURE OF EXAMINATION BRANCH
RectorRectorRegistrarRegistrar
Director of EvaluationDirector of Evaluation
Addl. Addl. Controller Controller of Exams of Exams
(Academic)(Academic)
Addl. Addl. Controller of Controller of
Exams Exams
(On-line)(On-line)
Addl. Addl. Controller Controller of Exams of Exams (EDEP)(EDEP)
ControllerController
ofof
Exams Exams
Vice-ChancellorVice-Chancellor
Addl. Addl. Controller of Controller of
ExamsExams
(PG & (PG & Redressal )Redressal )
STRUCTURE OF EXAMINATION BRANCH contd..STRUCTURE OF EXAMINATION BRANCH contd..
Director of EvaluationDirector of Evaluation
ACE(1)ACE(1)
I B.Tech I B.Tech
B.Pharm B.Pharm
ACE(2)ACE(2)
II B.Tech II B.Tech
M.Tech/M.Tech/
M.PharmM.Pharm
ACE(3)ACE(3)
III B.Tech III B.Tech
MCAMCA
ACE (4)ACE (4)
IV B.Tech IV B.Tech
MBAMBA
ACTIVITIES OF EXAM. BRANCHACTIVITIES OF EXAM. BRANCH
PRE-EXAMINATIONPRE-EXAMINATION ClearanceClearance
Question Paper Preparation, Question Paper Preparation,
Scheduling of ExaminationsScheduling of ExaminationsOn-line registration & Hall ticketsOn-line registration & Hall tickets Non-confidential materialNon-confidential material
ACTIVITIES OF EXAM. BRANCHACTIVITIES OF EXAM. BRANCHDURING EXAMINATIONSDURING EXAMINATIONS
Uploading of Question Papers (EDEP) Uploading of Question Papers (EDEP)
Measures for smooth conduct of examsMeasures for smooth conduct of exams
Monitoring D-Form Uploads.Monitoring D-Form Uploads.
ACTIVITIES OF EXAM. BRANCHACTIVITIES OF EXAM. BRANCHPOST EXAMINATIONPOST EXAMINATION
Valuation of scriptsValuation of scripts Processing Processing DeclarationDeclaration of Resultsof Results
Review on Malpractice casesReview on Malpractice cases Issue of Certificates etc.Issue of Certificates etc.
Class work Class work • I Year B.Pharm Class work from 04-10-2010 I Year B.Pharm Class work from 04-10-2010
• Arrangements for conduct of classes Arrangements for conduct of classes
• College codes for new colleges in JNTU website College codes for new colleges in JNTU website and in Exam portal by 28and in Exam portal by 28thth Sept. 2010 Sept. 2010
Academic calendar for First year Academic calendar for First year B.Pharm (2010-2011)B.Pharm (2010-2011)
s.Nos.No Event Event Date & DayDate & Day DurationDuration
11 Orientation program Orientation program 04-10-201004-10-2010
ToTo
09-10-2010 09-10-2010
One weekOne week
22 Commencement of class work Commencement of class work and I spell of instruction for and I spell of instruction for units 1 & 2units 1 & 2
11-10-2010 11-10-2010
to to
18-12-2010 18-12-2010
10 weeks10 weeks
33 1st Mid Term Examinations **1st Mid Term Examinations **
Timings:Timings:
10.00 am To 12.00 Noon 10.00 am To 12.00 Noon (Forenoon Session)(Forenoon Session)
2.00 pm To 4.00 pm 2.00 pm To 4.00 pm (Afternoon Session ) (Afternoon Session )
19-12-2010 19-12-2010
to to 23-12-2010 23-12-2010
4 Days4 Days
s.Nos.No Event Event Date & DayDate & Day DurationDuration
44 2nd Spell of Instructions for 2nd Spell of Instructions for Units 3,4&5 Units 3,4&5
24-12-2010 24-12-2010
to to 05-03- 05-03-
2011 2011
10 Weeks 10 Weeks
55 2nd Mid Term Examinations2nd Mid Term Examinations
Timings:Timings:
10.00 am To 12.00 Noon 10.00 am To 12.00 Noon (Forenoon Session )(Forenoon Session )
2.00 pm To 4.00 pm 2.00 pm To 4.00 pm (Afternoon Session ) (Afternoon Session )
07-03-2011 07-03-2011
toto
10-03-2011 10-03-2011
4 Days 4 Days
66 3rd Spell of Instructions 3rd Spell of Instructions for Units 6, 7&8 for Units 6, 7&8
11-03-2011 11-03-2011 to to
14-05-2011 14-05-2011
10 Weeks 10 Weeks
s.Nos.No Event Event Date & DayDate & Day DurationDuration
77 3rd Mid Term Examinations3rd Mid Term Examinations
Timings:Timings:
10.00 am To 12.00 Noon 10.00 am To 12.00 Noon (Forenoon Session )(Forenoon Session )
2.00 pm To 4.00 pm 2.00 pm To 4.00 pm (Afternoon Session )(Afternoon Session )
16-05-2011 16-05-2011 to to 19- 19-
05-201105-2011
4 Days 4 Days
88Preparation and Practical Preparation and Practical ExaminationsExaminations
20-05-2011 20-05-2011
to to
28-05-2011 28-05-2011
9 Days9 Days
99 End ExaminationsEnd Examinations 30-05-2011 30-05-2011
to to
11-06-201111-06-2011
2 Weeks2 Weeks
s.Nos.No Event Event Date & DayDate & Day DurationDuration
1010 Summer Vacation Summer Vacation 13-06-201113-06-2011
to to
02-07-201102-07-2011
3 Weeks 3 Weeks
1111 Commencement of Class Commencement of Class work for II Year B.Pharmacy work for II Year B.Pharmacy I Sem for the academic I Sem for the academic year 2011-2012 year 2011-2012
04-07-201104-07-2011--------
Principal’s Role During ExaminationPrincipal’s Role During Examination• Director/Principal as Chief Superintendent for all Director/Principal as Chief Superintendent for all
university examinationsuniversity examinations
• Browse the examination portal everydayBrowse the examination portal everyday
• Download the required information Download the required information
• Action to be taken on the correspondenceAction to be taken on the correspondence
JNTU EXAMINATION PORTALJNTU EXAMINATION PORTAL
HALL TICKET NUMBER GENERATIONHALL TICKET NUMBER GENERATION• Key for allotting Roll Numbers/Hall Ticket Numbers for the I Key for allotting Roll Numbers/Hall Ticket Numbers for the I
year B.Pharm Students admitted, is given below. year B.Pharm Students admitted, is given below.
The Roll Number & Hall Ticket Number are same.The Roll Number & Hall Ticket Number are same. The Code adopted is The Code adopted is 10 Character10 Character length length
11 00 44 66 11 RR 00 00 00 11
B.Pharmacy Regular Student
Admitted in First Year
Year of Admission
College Code
Branch Code
Serial No. of Student
Course Code
(B.Pharmacy)
Example Example
ExampleExample
11 00 44 66 55 RR 00 00 00 11
B.Pharm Student
Admitted in Second Year
First Sem (Lateral Entry)
Year of Admission
College Code
Branch Code
Serial No. of Student
Course Code
(B.Pharmacy)
CLEARANCE of admissions CLEARANCE of admissions • Schedule for clearance of admissions 12Schedule for clearance of admissions 12thth Oct for LES Oct for LES• Furnish the necessary documents in person on the Furnish the necessary documents in person on the
specified datespecified date• No admission after 4 weeks in the case of semester No admission after 4 weeks in the case of semester
coursecourse• No admission after 8 weeks in the case of year No admission after 8 weeks in the case of year
coursecourse• Remit University student registration fee (USRF) in Remit University student registration fee (USRF) in
time time
Conduct of Mid-term ExaminationsConduct of Mid-term Examinations• Stick to the schedule given in the academic Stick to the schedule given in the academic
calendar calendar • Conduct examinations both in forenoon and Conduct examinations both in forenoon and
afternoon sessionsafternoon sessions• Complete the examinations in four days for Complete the examinations in four days for
First YearFirst Year• Take 5 more days for valuation and Take 5 more days for valuation and
reconciliation with studentsreconciliation with students
Conduct of Midterm Examinations Conduct of Midterm Examinations contd..contd..
• Upload the mid term marks of objective and Upload the mid term marks of objective and subjective tests of each subject within 5 days subjective tests of each subject within 5 days of the completion of the last examination.of the completion of the last examination.
• For subjective tests the institutions are For subjective tests the institutions are required to conduct by setting a question required to conduct by setting a question paper by the subject teacher.paper by the subject teacher.
Practical examinationsPractical examinations• Conduct Internal examinations for practicals Conduct Internal examinations for practicals
during last spell of instruction days in the during last spell of instruction days in the respective laboratory class time tables.respective laboratory class time tables.
• University practical Examinations under the University practical Examinations under the supervision of Principal with external supervision of Principal with external examinerexaminer
• Adhere to the time schedule given in the Adhere to the time schedule given in the academic calendaracademic calendar
Practical examinations Practical examinations (contd..)(contd..)
• Award lists for End - practical exams in OMR Award lists for End - practical exams in OMR form ( NO counterfoil) form ( NO counterfoil)
• Original award lists are to be dispatched to Original award lists are to be dispatched to the universitythe university
• Photocopy must be kept in sealed cover Photocopy must be kept in sealed cover under the safe custody of the Principalunder the safe custody of the Principal
University theory examinationsUniversity theory examinations• The examinations are conducted through The examinations are conducted through
EDEP systemEDEP system
• EDEP (Electronic Distribution of Examination EDEP (Electronic Distribution of Examination Papers)Papers)
• Issue of Hall-Tickets by the University after Issue of Hall-Tickets by the University after clearance clearance
ISSUE OF HALL TICKETS
NO Hall Ticket - without detention list
Notification for Nov 2010 examinations – issued already ( in the portal and website).
Principals/ Chief superintendents to check the clearance of admission, eligibility criteria with respect to credits and attendance before issuing the hall ticket to the candidates.
ISSUE OF HALL TICKETS
Transfer of students
• Whenever a student is seeking transfer of college
• Check the promotion status • Take a letter from previous college, certifying he/she
was not detained in the previous semester. • Ensure online registration is done at your college• Ensure down load of Hall ticket• Ensure submission of sessional marks is done using
excel templates upload only
D-form upload• Upload during last one hour of exam• Do not miss to upload• It has lot of impact even if one college do not
upload in time or miss to upload.• Total present/absent can not be finalized.• Wrong upload-present in D-form for absent
candidate --cross check with answer scripts• Impact: Abnormal delay in declaration of result
even after completion of valuation.
Online Registration
• Timely registrations• Thorough verification for subject registrations • Correct upload of name, Photograph, etc.• Timely upload of detention lists• Download of Hall Tickets•Thorough verification of Hall Tickets
Upload of sessional marks• First & Second cycle after 5 days of last exam.• Download all finalized marks.• Display in the notice board• Allow 3 days for verification• Any change should be brought to the notice of exam branch• No correction in sessional marks after result declaration.• Ensure that marks are uploaded from your college
USRF
• Adhere to the schedules for payment of USRF – University Student Registration Fee
• Rs. 2500/- per Candidate for First year • Rs. 1500/- per Candidate for Second & Third
years• Rs. 1500/- per Candidate for LES of Fourth
year• Last date for payment is postponed to 30-09-
2010
OMR ANSWER BOOKS
specific to the candidateNo alterations in OMR books permittedPart 1 to be detached by the invigilator Part 1 bundle to be handed over seperately
OMR Answer Book
EDEP – Training EDEP – Training • EDEP (Electronic Distribution of Examination EDEP (Electronic Distribution of Examination
Papers) Papers) • One high-end desk-top computer with One high-end desk-top computer with
minimum of 1 GB RAMminimum of 1 GB RAM• Biometric finger print capturing unitBiometric finger print capturing unit • Finger prints of all students of final year must Finger prints of all students of final year must
be uploaded during February – 2011be uploaded during February – 2011• RFID Degree Certificates to all studentsRFID Degree Certificates to all students
TRAINING ON EDEPTRAINING ON EDEP• Depute the system administrator of your institution Depute the system administrator of your institution
along with a CPU along with a CPU • Each college is provided with a distinctive login ID Each college is provided with a distinctive login ID
and password and password • The software required for EDEP is loaded into the The software required for EDEP is loaded into the
CPU CPU • The administrator is trained by SDC Programmers to The administrator is trained by SDC Programmers to
work on EDEPwork on EDEP• Date of training will be intimated shortly through Date of training will be intimated shortly through
portalportal
CONDUCT OF EDEP SYSTEM OF EXAMCONDUCT OF EDEP SYSTEM OF EXAM
• The relevant encrypted question papers (day-The relevant encrypted question papers (day-wise) will be uploaded through internet, wise) will be uploaded through internet, before commencement of the examinations. before commencement of the examinations.
• Download the encrypted question papers into Download the encrypted question papers into the “ Exclusive Examination Computer the “ Exclusive Examination Computer System”. System”.
CONDUCT OF E D E P SYSTEM OF EXAM CONDUCT OF E D E P SYSTEM OF EXAM (contd…)(contd…)
• Release of Password for decryption through Release of Password for decryption through Examination Portal, 30mins. before commencement Examination Portal, 30mins. before commencement of examination.of examination.
• Decrypt the question papers using password• Get print copies of each set of Question PaperGet print copies of each set of Question Paper• Prepare sufficient number of photo-copies of Prepare sufficient number of photo-copies of
question papers. question papers. • Obtain the starting set number in each room from Obtain the starting set number in each room from
portal, 10mins before start of Exam.portal, 10mins before start of Exam.
CONDUCT OF EXAMINATIONS
In case of any problem, report to University examination Branch Obtaining question papers/password from other institutions is strictly prohibited Cell Phones and other electronic gadgets except calculators are strictly prohibited in the examination halls and possession of these come under malpractice case
CONDUCT OF EXAMINATIONS contd..
Ensure smooth conduct of examinations Observers to follow all the given instructions Special squad visits the Examination centers Any malpractice cases noticed by squad will be viewed seriously to the extent of cancellation of centersPack the answer books and part 1 in the presence of observers Arrange to send the answer books immediately
Dispatch of answer scriptsDispatch of answer scripts• Verification of the answer scripts after Verification of the answer scripts after
conduct of examination w.r.t D-form conduct of examination w.r.t D-form • Packing & sealing before dispatch to the Packing & sealing before dispatch to the
UniversityUniversity• Dispatch on same day of ExamDispatch on same day of Exam
MALPRACTICE CASESMALPRACTICE CASES • Formation of malpractice (MP) prevention Formation of malpractice (MP) prevention
committeecommittee• Specific recommendation as per normsSpecific recommendation as per normsEnclosures for M.P reportEnclosures for M.P report
– M.P (prevention) committee reportM.P (prevention) committee report– Letter from studentLetter from student– Letter from invigilatorLetter from invigilator– Answer scriptAnswer script– Objectionable materialObjectionable material– Covering letter from Chief Superintendent Covering letter from Chief Superintendent Dispatch on same day of Exam to CE separatelyDispatch on same day of Exam to CE separately
COURT CASES
Report all the Court cases duly to the University without fail
Dispatch answer scripts relating to Court cases and malpractice to
Smt. M Indira Rani,
Addl. Controller of Exams (Academic),
Examinations Building,JNTUH, Kukatpally, HYDERABAD-500085.
CO-OPERATION FROM PRINCIPALCO-OPERATION FROM PRINCIPAL• Timely action for all the lettersTimely action for all the letters• Involvement of teachers for Involvement of teachers for
– Question papers settingQuestion papers setting– Observer duties Observer duties – Spot valuation Spot valuation – For any other confidential dutiesFor any other confidential duties
CO-OPERATION FROM PRINCIPAL (contd…)CO-OPERATION FROM PRINCIPAL (contd…)
• Finalization of detention listFinalization of detention list• Adherence to academic regulationsAdherence to academic regulations• Number of working daysNumber of working days• Verification and display of sessional marksVerification and display of sessional marks
SPOT VALUATIONAll Principals are requested to depute faculty for spot valuation
Minimum Five years Experience desirable for valuers
At least Three years Experience in certain subjects is must.
Must have taught the subject at least once for taking up valuation in a particular subject
SPOT VALUATIONInstructions to the valuers, chief examiners available in the Portal.
Co-operation from the spot centers is solicited to stick to the schedules notified for valuation
More spot centers proposed for this year
Major initiations/reforms in this year
• Biometric/RFID Identity cards to
– The employees working in Exam Branch– The authorized employees of affiliated Colleges
• Survivelance System– Entire Building is under 24 X 7 survivelance
system
Payment system and VPN
• It is proposed to avoid DD submissions, in phased manner, completely
• Payments to University either by using on-line challan (payable at any branch of SBH) and by Payment gate-way
• Likely date of implementation: 15th Oct., 2010
Best Practices for Evaluation The nodal centres along with identified spot centres
carry out this “Noble task”. The valuation has to be done by teachers with strong
moral values. An invitation to the teacher to be involved in valuation
and becoming part of a confidential team of the University but not for a source of earning of Rs. 12/- per script.
The teacher should feel proud of being identified in a trust worthy team and discharge his/her duty with utmost sincerity honesty and uniformity.
This will solve many problems of exam branch.
REMUNERATION FOR EXAMINATIONS
Theory and Practical Examinations ---- as per University rules in VogueExternal examiner compulsory for conducting practical examinationsThe expenditure for the above may be met from the examination fee amount retained by the colleges (recently enhanced to Rs.200/- per candidate)
Finally,Request to all the chief superintendents to strictly adhere to Utmost confidentiality timely download of EDEP file use of high speed copiers prevent any pilferage of question papers distribute correct set number in exam halls Malpractice free examinations timely upload of D-form verify and bundle correct set number-wise scripts verify correct bubbling of data by students issue correct pre-printed answer books dispatch the answer script bundles in time draft senior teachers as hall invigilators select appropriate OIE’s and system administrators
The Examination Branch Wishes to Express sincere thanks for the continued, unstinted support in all respects for smooth, efficient and timely conduct of Examinations and Evaluation
We expect the same co-operation in future for conduct of the University Examinations.
THANK YOU