drakenstein municipality mc 17 april 2012... · 2017. 8. 11. · drakenstein municipality minutes:...

DRAKENSTEIN MUNICIPALITY

MINUTES: EXECUTIVE MAYOR AND MAYORAL COMMITTEE

ORDINARY MEETING HELD IN THE COUNCIL CHAMBERS, FIRST FLOOR, CIVIC CENTRE, BERG RIVER BOULEVARD, PAARL ON TUESDAY, 17 APRIL 2012 AT 10:00. __________________________________________________________________________

PRESENT: The Executive Mayor, Clr G M M van Deventer (part of meeting)

Councillors: Dr N D Adams

G C Combrink

Dr L M du Toit

E M Kearns

L E Ntlemeza

W F Philander

J G Rademeyer

Dr M D J Smith

R Smuts

A Stowman

Also Present: Clr J F le Roux (Speaker) Clr R A Koegelenberg (Chief Whip) Officials: Mr J F Mettler (Municipal Manager)

Dr P Naidoo (Executive Director:

Strategic Services)

Mr T Matthee (Executive Director: Social Services)

Mr L Coetzee (Executive Director:

Infrastructure and Planning)

Mr H Barnard (Acting Executive Director: Financial

Services)

Mr D Smit (Acting Executive Director: Corporate

Governance)

Mr S Sotshede Chief Audit Executive

Mr A V Marais (HOD: Corporate Services)

Mr K R Gordon (Manager: Administrative Services)

Mr R Brown (Engineer: Waste Services)

ABSENT: The Executive Deputy Mayor, Clr C J Poole (Sick leave)

MINUTES: EXECUTIVE MAYOR & MAYORAL COMMITTEE

17 APRIL 2012

1. CONFIRMATION OF MINUTES The minutes of the following Executive Mayor and Mayoral Committee meetings were confirmed as correct: i. Ordinary meeting held on 7 March 2012; and ii. Special meeting held on 19 March 2012. 2. ANNOUNCEMENTS BY THE EXECUTIVE MAYOR

The Executive Mayor expressed a word of welcome to the Municipal Manager, Mr J F Mettler and wished him well in his new position. The Executive Mayor congratulated officials and councillors for the Water Conservation and Water Demand Sector Awards 2012 in which the Municipality achieved third place.

3. LEAVE ARRANGEMENTS AND NON-AVAILABILITY OF COUNCILLORS AND SENIOR

MANAGEMENT 1. Clr G C Combrink: 20-27 April 2012. 4. WORKSHOP ON THE KING III REPORT ON CORPORATE GOVERNANCE FOR SOUTH AFRICA The view was expressed that the Municipal Manager be requested to conduct the workshops but the Committee was informed that an order was already issued to PriceWaterhouse Coopers. RESOLVED 1. that a full day workshop on the King III Report be held at a date to be determined in

conjunction with the Executive Mayor; 2. that the workshop be attended by members of the Mayoral Committee, the

Municipal Manager and senior officials up to post level 3 who have not yet attended such a workshop; and

3. that should it be possible to cancel the order of PriceWaterhouse Coopers, the

Municipal Manager be requested to conduct the workshop.

Meeting: EM&MC – 17/04/2012 Ref no: 12/1/4 Coll no: 213510

Submitted by Directorate: Municipal Manager Author/s: Referred from:

PARAGRAPH:

ACTION:

Implement decision

RESPONSIBLE DEPT:

Internal Audit

DUE DATE:


17 APRIL 2012

5. EXECUTIVE MAYORAL PROJECTS 2011/2012: CHANGES TO APPROVED PROJECTS OF WARDS 10 AND 26 RESOLVED that the attached changes to the ward projects for Wards 10, 15, 25 and 26 be approved.

Meeting: EM&MC – 17/04/2012 Ref no: 17/19/5/1 Coll no: 216548

Submitted by Directorate: Social Services Author/s: D Ficks Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

6. TRANSFER OF FUNDS FROM VOTE 3105-155-840-00: TRAINING TO VOTE 1005- 155-442-00: SPECIAL INVESTIGATIONS RESOLVED that it be recommended to Council that the transfer of R350 000 from Training Vote No

3105-155-840-00 to Special Investigations Vote No 1005-155-442-00 be approved.

Meeting: EM&MC –17/04/2012 Ref No: 5/2/4

Coll No: 216619

Submitted by Directorate: Municipal Manager Author/s: Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

7. DRAKENSTEIN- KUNGSBACKA PARTNERSHIP: “VOICES OF REASON” It was reported that two (2) members of the Junior Town Council would be included in the delegation reducing the number of councillors in the delegation to three. RESOLVED

1. that the report be noted; 2. that the delegation to Kungsbacka be finalised between the Executive Mayor (councillors) and the Municipal Manager (officials); and 3. that Clr Dr N D Adams nominate the members of the Junior Town Council who will be included in the delegation.

Meeting: EM&MC –17/04/2012 Ref No: 10/4

Coll No: 215459

Submitted by Directorate: Social Services Author/s: A Abrahams Referred from:

PARAGRAPH:

2

ACTION:

Implement decision

RESPONSIBLE DEPT:

Municipal Manager

DUE DATE:

8. KUNGSBACKA VISIT: 27 FEBRUARY- 02 MARCH 2012: REPORT RESOLVED 1. that the final conclusion of the final part of the Kungsbacka contractual agreement

be supported so that a Final Combined Status Report can be completed and handed to ICLD by mid July 2012;

2. that note be taken of the expected expense of R63 000 to cover the travelling and

subsistence costs of the delegation to Kungsbacka (28 May- 1 June 2012); and


17 APRIL 2012

3. that note be taken that Drakenstein Municipality still has to receive final written confirmation from Kungsbacka Municipality, regarding the proposed trip to Kungsbacka.

Meeting: EM&MC – 17/04/2012 Ref no: 10/4 Coll no: 216167

Submitted by Directorate: Author/s: Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

9. PROJECT 16161: MIXED RESIDENTIAL DEVELOPMENT: AMENDMENT OF LAND

AVAILABILITY AGREEMENT Mr A Swartz of the Provincial Department of Human Settlements gave an overview of the

differences between Social Housing and CRU’s after which a representative of ASLA, Mr S Loots and Mr K Von During of SCM briefed the Committee on Project 16161 and the development of Erf 584 Mbekweni for Social Housing and CRU’s respectively.

After some questions the Committee came to the conclusion that:- 1. GAP Housing development in project 16161 is supported; and 2. Several other issues require further debate and consideration, with specific

reference to CRU’s, Social Housing, funding issues as well as proposed changes to the Land Availability Agreement.

RESOLVED that the matter be further discussed at the next meeting.

Meeting: EM&MC – 17/04/2012 Ref No: 17/5/5/1/20

Coll No: 216873

Submitted by Directorate: Social Services Author/s: K Sethoabane Referred from:

PARAGRAPH:

ACTION:

Resubmit item

RESPONSIBLE DEPT:

Executive Director: Social Services

DUE DATE:

10. DEVELOPMENT OF ERF 584 DROMMEDARIS: COMMUNITY RESIDENTIAL UNITS PROGRAMME (CRU’s) RESOLVED that this item be further discussed at the next meeting together with Item 9 above.


Coll No: 216869

Submitted by Directorate: Social Services

Author/s: K Sethoabane Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

11. TRANSFER OF FUNDS FROM NON-SCHOOL FEE SCHOOLS (4305-156-240-00) TO

HOUSING SCHEME: INTEREST AND REDEMPTION (5605-156-725-00) RESOLVED that it be recommended to Council that the transfer of R150 000 from the Non-School Fee Schools Vote No 4305-156-240-00 to Vote No 5605-156-725-00: Housing Scheme: Interest and Redemption be approved.


Submitted by Directorate: Social Services Author/s: T Matthee Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

12. INVITATION TO ATTEND THE INTERNATIONAL WATER WEEK IN STOCKHOLM, SWEDEN RESOLVED that special leave be granted to Mr R Brown, Engineer: Waste Services, for the period 24 August to 2 September 2012 to attend the International Water Week in Stockholm, Sweden.

Meeting: EM&MC – 17/04/2012 Ref No: 11/4/3

Coll No: 216435

Submitted by Directorate: Infrastructure & Planning Author/s: R M Brown Referred from:

PARAGRAPH:

ACTION:

Inform Mr Brown

RESPONSIBLE DEPT:

Executive Director: Infrastructure & Planning

DUE DATE:

13. WATER CONSERVATION AND WATER DEMAND MANAGEMENT SECTOR AWARDS: 2012 RESOLVED 1. that the report be noted; and 2. that the information be made available to the press and consumers as part of the public awareness program for water conservation and water demand management achievements by Drakenstein Municipality.

Meeting: EM&MC – 17/04/2012 Ref No: 16/1/1/6 x 4/12

Coll No: 216433

Submitted by Directorate: Infrastructure & Planning Author/s: L P Coetzee Referred from:

PARAGRAPH:

ACTION:

Implement decision

RESPONSIBLE DEPT:


DUE DATE:


17 APRIL 2012

14. LOAD SHEDDING SCHEDULES It was requested that an area map also accompany the release of the schedules. RESOLVED that it be recommended to Council that the attached load shedding schedules be noted and be made available to the residents of Drakenstein via the different communication channels and that a map indicating the different areas also be included.

Meeting: EM&MC – 17/04/2012 Ref No: 16/2/7/3

Coll No: 216832

Submitted by Directorate: Infrastructure & Planning Author/s: M J Rhode Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

15. EB STEAM: REQUEST FOR SUPPLY OF ELECTRICITY AT PREFERENTIAL TARIFF RESOLVED that this matter be held over for a next meeting of the Committee.


Coll No: 216830


PARAGRAPH:

ACTION:

Resubmit item

RESPONSIBLE DEPT:


DUE DATE:

16. SUPPLY OF RAW WATER TO DRAKENSTEIN MUNICIPALITY FROM THE SPRUIT

RIVER WATER STORAGE DAM (SRWSD) RESOLVED that this matter be held over for a next meeting of the Committee.

Meeting: EM&MC – 17/04/2012 Ref No: 16/1/2/2/3/2

Coll No: 216827

Submitted by Directorate: Infrastructure & Planning Author/s: A Kowalewski Referred from:

PARAGRAPH:

ACTION:

Resubmit item

RESPONSIBLE DEPT:


DUE DATE:

17. REQUEST FOR SPONSORSHIP: AMEU MEETING

RESOLVED that an amount of R10 000 be made available to the AMEU as sponsorship for the Friday lunch at the AMEU/SARPA meeting to be held in Wellington on 17 to 18 May 2012.


Coll No: 216833


PARAGRAPH:

ACTION:

Implement decision

RESPONSIBLE DEPT:

Executive Director: Infrastructure & Planning (Elec)

DUE DATE:


17 APRIL 2012

18. APPLICATION FOR REZONING, SUBDIVISION AND DEPARTURES FROM LAND USE RESTRICTIONS: ERF 8724 PAARL

RESOLVED that this matter be held over for consideration at the next meeting of the Committee.

Meeting: EM&MC – 17/04/2012 Ref No: 15/4/1(8724) P

Coll No: 161125, 159453, 152571, 152301, 148953,

106040, 103282, 94839, 64320, 64059,

63906, 57380 & 54459

Submitted by Directorate: Infrastructure & Planning Author/s: H Louw Referred from:

PARAGRAPH:

ACTION:

Resubmit item

RESPONSIBLE DEPT:


DUE DATE:

19. APPLICATION FOR A DEPARTURE FROM LAND USE RESTRICTIONS: ERF 16819 PAARL RESOLVED that the report be noted.

Meeting: EM&MC – 17/04/2012 Ref No: 15/4/1 (16819) P

Coll No: 216715

Submitted by Directorate: Infrastructure & Planning Author/s: H Strijdom Referred from: EM&MC – 15/02/2012

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

20. PROPOSED STREET NAMES: DROMMEDARIS HOUSING PROJECT RESOLVED that this matter be referred back to the department to ensure a 60/40 language split of

street names in this project (60% Project Steering Committee, 40% other stakeholders.)


Coll No: 216828

Submitted by Directorate: Infrastructure & Planning Author/s: D Cupido Referred from:

PARAGRAPH:

ACTION:

Implement decision and

Resubmit item

RESPONSIBLE DEPT:


DUE DATE:


17 APRIL 2012

21. PROPOSED STREET NAMES: DAL JOSAFAT HOUSING PROJECT: ERVEN 16161 AND 17680 PAARL RESOLVED that this matter be referred back to the department to ensure that some English and Xhosa

names also be included.


Coll No: 216728

Submitted by Directorate: Infrastructure & Planning Author/s: D Cupido Referred from: EM&MC – 07/03/2012

PARAGRAPH:

ACTION:

Implement decision and

resubmit item

RESPONSIBLE DEPT:


DUE DATE:

22. APPLICATION FOR REZONING AND SUBDIVISION: ERF 17363 PAARL

RESOLVED 1. that approval be granted in terms of section 16(1) of the Land Use Planning Ordinance, 1985 (Ord 15 of 1985) for the rezoning of Erf 17363 Paarl from Agricultural Zone I to Subdivisional Area (with a gross density of ±14,6 units per hectare) with Residential Zone I, Residential Zone II, Open Space Zone I and Transport Zone II, as indicated on the Subdivision Plan (Annexure B to the departmental report);

2. that approval be granted in terms of section 25(1) of the Land Use Planning Ordinance, 1985 (Ord 15 of 1985) for the subdivision of Erf 17363 Paarl into 53 single residential erven (with erf sizes ranging from ±408m² to ±3290m²), one group housing erf (with a maximum of 20 units, with erf sizes of ±260m²), one private park erf (±0,67ha) one private road erf and one public road erf as indicated on the Subdivisional Plan (Annexure B to the departmental report);

3. that the approvals granted in paragraphs 1 and 2 above, be subject to the following conditions in terms of section 42(1) of the Land Use Planning Ordinance, 1985 (Ord 15 of 1985):

3.1 Adherence to the conditions laid down by the Department: Agriculture, Forestry and Fisheries in its letter 2009_10_0327 dated 5 February 2010 (Annexure F to the departmental report); 3.2 Adherence to the conditions laid down by the Department of Environmental Affairs and Development Planning: Western Cape in its letter E12/2/3/1- B3/28-0955/09 received on 5 November 2010 (Annexure G to the departmental report); 3.3 Adherence to the conditions laid down by the Department of Transport and Public Works in its letter PR22/29/87/07/06(09) and 13/3/5/1-10/97 (JOB 17050) dated 18 March 2009 and 21 September 2009 (Annexure H to the departmental report); 3.4 Adherence to the conditions laid down by the South African National Roads Agency in its letter W11/4/3-1/1-26 dated 24 June 2009 (Annexure I to the departmental report);


17 APRIL 2012

3.5 Adherence to the conditions laid down by Heritage Western Cape in its record of decision dated 3 February 2011 (Annexure J to the departmental report);

3.6 Adherence to the conditions laid down by the Department of Agriculture: Western Cape in its letter 20/9/2/5/4/124 dated 29 June 2009 (Annexure K to the departmental report);

3.7 Adherence to the conditions laid down by the Cape Winelands District Municipality in its letter Plaas No 1763 dated 5 October 2009 (Annexure L to the departmental report);

3.8 Adherence to the conditions laid down by the Head: Civil Engineering Services (Drakenstein Municipality) in its memorandum 15/4/1 (17363) P (1315) dated 28 June 2011 (Annexure M to the departmental report);

3.9 Adherence to the following conditions laid down by Drakenstein Municipality’s Electrical Services Department:

3.9.1 Service plans must be submitted to Council for approval prior to installation thereof; 3.9.2 Services must be installed to the satisfaction of Drakenstein Municipality’s Electrical Services Department;

3.10 Adherence to the following conditions from a town planning point of view:

3.10.1 The approval applies only to the contents of this application, and shall not be construed as authority to depart from any other legal prescriptions or requirements; 3.10.2 Any amendments to the application are subject to the relevant approval; 3.10.3 The development must take place largely in accordance with the Subdivision Plan (Annexure B to the departmental report) and the Landscaping Plan (subject to moving the row of trees along Minor Road 113 onto the adjacent erven) and Design Guidelines (Annexure B1 to the departmental report); 3.10.4 No building plans will be approved prior to the submission of an approved General Plan (electronic or hard copy, containing a GP number and signed by the Office of the Surveyor-General (SG)); and 3.10.5 The Design Guidelines and Landscaping Plan should be included in the constitution of the HOA (to be approved by the Head: Planning Services) to ensure that character of the area and aesthetic quality be retained.


Coll No: 50714, 52922, 101247, 157529, 157533, 157527

& 157526

Submitted by Directorate: Infrastructure & Planning Author/s: K Raphasha Referred from:

PARAGRAPH:

ACTION:

Inform parties

RESPONSIBLE DEPT:

Admin (HB)

DUE DATE:


17 APRIL 2012

23. APPLICATION FOR TEMPORARY DEPARTURE: ERF 3411 PAARL RESOLVED

1. that approval be granted in terms of section 15(1)(b) of the Land Use Planning Ordinance, 1985 (Ord 15 of 1985) for the purpose of offices as indicated on the Site Plan (Annexure B to the departmental report);

2. that the approval granted in paragraph 1 above, be subject to the following

conditions in terms of section 42(1) of the Land Use Planning Ordinance, 1985 (Ord 15 of 1985):-

2.1 Adherence to the conditions laid down by Drakenstein Municipality: Civil Engineering Services Department in its memorandum 15/4/1 (3411) P (0438) dated 23 February 2012 (Annexure E to the departmental report); 2.2 Adherence to the following condition laid down by the Drakenstein Municipality: Senior Heritage Officer:

2.2.1 No signage will be allowed that is visible from Main Road;

2.3 Adherence to the following conditions from a planning point of view:

2.3.1 The validity period of the approval will be for a period of 5 years (and an additional extension of 5 years in the event of such an application being lodged and approved); 2.3.2 Only left-in and left-out turning movements will be permitted for vehicles entering and leaving the property, and the necessary changes to traffic signs and markings shall be made by the owner at his/her cost; 2.3.3 The approval applies only to the application in question and shall not be construed as authority to depart from any other legal prescriptions or requirements; 2.3.4 Any amendments to the application is subject to the relevant approval; 2.3.5 Development must take place largely in accordance with the Site Plan (Annexure B to the departmental report); 2.3.6 No new structures are to be erected without the approval of building plans by Council; and 2.3.7 The recommendation by the Provincial Roads Engineer with regard to the registration of a Servitude Right of Way from Jan Phillips Mountain Drive over Erf 13004 Paarl be strongly considered.


Coll No: 148837, 148832, 148666, 106023 & 104401

Submitted by Directorate: Infrastructure & Planning Author/s: H Louw Referred from:

PARAGRAPH:

ACTION:

Inform parties

RESPONSIBLE DEPT:

Admin (HB)

DUE DATE:


17 APRIL 2012

24. APPLICATION FOR CONSENT USE: FARM 180/9 PAARL DIVISION The Committee was of the view that the proposed land use is not desirable in the area and

will create a nuisance.

RESOLVED that this matter be held over for further consideration at the next meeting of the Committee.

Meeting: EM&MC – 17/04/2012 Ref No: 15/4/1 (F180/9) P

Coll No: 95998, 100228, 100274, 100967, 101392, 101536,

101681, 102561, 102713, 103186, 147179 &

161488

Submitted by Directorate: Infrastructure & Planning Author/s: W Hendricks Referred from:

PARAGRAPH:

ACTION:

Resubmit item

RESPONSIBLE DEPT:


DUE DATE:

25. APPLICATION FOR TEMPORARY DEPARTURE: ERF 8894 PAARL RESOLVED that this matter be held over and that the legal implications of the extension of the temporary departure as well as issues pertaining to clause 25(d)(1) of the Paarl Zoning Scheme Regulations be clarified.


Coll No: 216723

Submitted by Directorate: Infrastructure & Planning Author/s: H Strijdom Referred from:

PARAGRAPH:

ACTION:

Investigate issues and

Submit report

RESPONSIBLE DEPT:


DUE DATE:

26. APPLICATION FOR A DEPARTURE FROM LAND USE RESTRICTIONS: ERF 13813 PAARL RESOLVED

1. that approval be granted in terms of section 15(1)(b) of the Land Use Planning Ordinance,1985 (Ord 15 of 1985) for a permanent land use departure to allow for the relaxation of the 1.5m side building line to 0m, as indicated on the submitted building plan (Annexure B to the departmental report);

2. that the approval granted in paragraph 1 above be subject to the following conditions, laid down in terms of section 42(1) of the Land Use Planning Ordinance, 1985 (Ord 15 of 1985):

2.1 no new structures are to be erected or existing buildings converted without the prior approval of building plans by Council;

3. that the objector, Mr/Mrs J Francis be informed of their right of appeal in terms of section 44 of the Land Use Planning Ordinance, 1985 (Ord 15 of 1985); and


17 APRIL 2012

4. that the comments in the departmental report under paragraph 6 “TOWN PLANNING ASSESSMENT” be regarded as Council’s reasons for its decision.


Coll No: 211327, 160647 & 216711

Submitted by Directorate: Infrastructure & Planning Author/s: J Meyer Referred from:

PARAGRAPH:

ACTION:

Inform parties

RESPONSIBLE DEPT:

Admin (HB)

DUE DATE:

27. UPGRADING OF VICTORIA PARK, WELLINGTON: REMOVAL OF PALM TREES RESOLVED that the proposal be addressed as part of the finalization of the Service Level Agreement with the ATKV regarding the upgrading of Victoria Park, Wellington.

Meeting: EM&MC – 17/04/2012 Ref No: 17/6/3/2 Doc No: 211252

Submitted by Directorate: Social Services Author/s: A v/d Merwe Referred from:

PARAGRAPH:

ACTION:

Resubmit item

RESPONSIBLE DEPT:


DUE DATE:

28. RESORT MASTER PLAN

RESOLVED

1. that the report be noted; and 2. that this matter be referred to the Portfolio holder for Environmental Affairs and

Public Spaces for informal consultation with the Executive Mayor and Mayoral Committee and that the matter thereafter be submitted to the Portfolio Committee for a recommendation to the Executive Mayor and Mayoral Committee and Council.

Meeting: EM&MC – 17/04/2012 Ref No: 17/16/2 Doc No: 215460


PARAGRAPH:

ACTION:

Discuss with Portfolio Holder and submit item to Portfolio committee

RESPONSIBLE DEPT:


DUE DATE:

29. PAYING OF ANNUAL TARIFF: ROSES UNITED RUGBY CLUB RESOLVED that this matter be held over for further interaction between the Portfolio holder for Sport,

Culture, Youth Development and Student Affairs and the Directorate.

Meeting: EM&MC – 17/04/2012 Ref No: 17/7/2/2/2/21 Doc No: 216544


PARAGRAPH:

ACTION:

Implement decision

and resubmit report

RESPONSIBLE DEPT:


DUE DATE:


17 APRIL 2012

30. SITE INVESTIGATION FOR A REGIONAL IMPOUNDMENT FACILITY IN THE CAPE WINELANDS DISTRICT MUNICIPALITY AND A REQUEST TO UTILIZE ERF 29126 AS AN IMPOUNDMENT FACILITY RESOLVED 1. that the report be noted; 2. that the use of Erf 29126 Paarl for an Impoundment Facility be agreed in principle,

subject the submission of a further report on:- 2.1 the feasibility of the impoundment facility; and 2.2 the cost effectiveness of the use of Erf 29126 Paarl for an

impoundment facility as opposed to using the Erf for industrial purposes.

Meeting: EM&MC –17/04/2012 Ref No: 17/10/5 Doc No: 216361

Submitted by Directorate: Social Services Author/s: V Petersen Referred from:

PARAGRAPH:

ACTION:

Submit report

RESPONSIBLE DEPT:


DUE DATE:

31. A REQUEST FOR TRANSFER OF FUNDS TO SETTLE THE OUTSTANDING ACCOUNT OF WELLINGTON SPCA

RESOLVED

that it be recommended to Council that the transfer of the following amounts from the mentioned vote numbers (Cost Centre: HOD Protective Services) to Vote No 4115-155-1500 (Dog Control) be approved, in order to settle the outstanding account of the Wellington SPCA:

1. 4007-135-04000- R20 000 2. 4007-155-22000- R2 000 3. 4007-135-11000- R100 000 4. 4005-135-37000- R7 000 5. 4005-135-45500- R2 000

Meeting: EM&MC –17/04/2012 Ref No: 12/2/2/2/1 Doc No: 216365


PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

6. 4005-155-00500- R2 000 7. 4005-155-11500- R1 000 8. 4005-155-65000- R2 000 9. 4005-155-84000- R1 000 10. 4005-156-46500- R7 672


17 APRIL 2012

32. ADDITIONAL INFORMATION: ESTABLISHMENT OF LOCAL TOURISM ASSOCIATION RESOLVED that this item be withdrawn and be referred to the Municipal Manager for input.


Submitted by Directorate: Strategic Services Author/s: G Fouldien Referred from: EM&MC (16) 7/3/12

PARAGRAPH:

ACTION:

Advice/input to Executive Mayor and Mayoral Committee

RESPONSIBLE DEPT:

Municipal Manager

DUE DATE:

33. EXTERNALIZATION OF THE TOURISM FUNCTION RESOLVED that this item be withdrawn and be referred to the Municipal Manager for input.


Submitted by Directorate: Strategic Services Author/s: G Fouldien Referred from: EM&MC (16) (07/03/2012)

PARAGRAPH:

ACTION:

Advice/input to Executive Mayor and Mayoral Committee

RESPONSIBLE DEPT:

Municipal Manager

DUE DATE:

34. LED PROGRESS REPORT FOR QUARTER 3 RESOLVED that the report be noted.


Submitted by Directorate: Strategic Services Author/s: G Fouldien Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

35. INFORMAL TRADING MANAGEMENT FRAMEWORK RESOLVED that it be recommended to Council: 1. that the Informal Trading Management Framework be approved; and 2. that detail conditions to be attached to the approval of the permits, be prepared and submitted.


Submitted by Directorate: Strategic Services Author/s: G Fouldien Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

36. PROPOSED SALE OF A PORTION OF ERF 585 GOUDA TO ESKOM: NEW NUWEKLOOF SUBSTATION

RESOLVED that it be recommended to Council: 1. that final approval be granted for the sale of a portion of Erf 585 Gouda measuring ±6 750m² in extent, to Eskom at R15/m² (VAT excluded), subject to the normal

conditions of sale as well as the following further conditions: 1.1 that the subject property be subdivided and rezoned from Agricultural Zone I to Authority Zone;

1.2 that all land use and subdivision applications be done by the applicant at own cost;

1.3 that the alienation of the subject property be subject to the conditions contained in Annexure D to the departmental report; 1.4 that all administrative and legal requirements be adhered to;

2. that an access servitude marked as BEFC on Annexure E be registered over the Remainder of Erf 585 Gouda in favour of Eskom measuring ±1 788m² in extent;

3. that a powerline servitude area be registered over the Remainder of Erf 585 Gouda

in favour of Eskom as indicated on Annexure E to the departmental report marked DCFGJKL;

4. that the registration of the access servitude and powerline area servitude in favour

of Eskom over the Remainder of Erf 585 Gouda, be subject to the following: 4.1 that an amount of R15/m² (VAT excluded) be payable to the

Municipality as compensation upon registration of the said servitudes; 4.2 that the registration of the abovementioned servitudes be for the

applicant’s account; and

5. that tenders not be called for the alienation of the portion of this erf due to the fact that the construction of the intended facility can only be undertaken by Eskom as electricity service provider in this area.

Meeting: EM&MC – 17/04/2012 Ref No: 15/4/1 (585) G Coll No: 216853

Submitted by Directorate: Corporate Governance Author/s: N Marais Referred from: Council 22/2/12

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

37. LEASE OF ERF 12494 WELLINGTON TO NORSA: PROPOSED VEGETABLE GARDEN RESOLVED that it be recommended to Council:

1. that final approval be granted for the lease of a portion of Erf 12494

Wellington, ±720m² in extent, to NORSA as indicated on the locality plan (Annexure A to the departmental report) subject to the standard lease conditions as well as the following further conditions:-

1.1 the property will be leased at a reduced rental amount of R88-20 per month (VAT excluded) at a 7.5% escalation per annum; 1.2 the lease will endure for a period of 3 years, after which the renewal thereof will be reviewed by Council;

1.3 no construction, deep excavation, trees or large shrubs is allowed over or within one meter of any municipal service;

1.4 the land may not be used for any commercial purposes, only half of the property be used as a food garden and the other half be kept clean or developed in order to make it available for a play park;

1.5 the applicant be responsible for the watering of the vegetable garden, provision of water connection and cost of services; and

1.6 all administrative and legal requirements be adhered to.

Meeting: EM&MC – 17/04/2012 Ref No: 15/4/1 (12494) W Coll No: 216854

Submitted by Directorate: Corporate Governance Author/s: N Marais Referred from: Council 22/2/12

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

38. MUNICIPAL PUBLIC ACCOUNTS COMMITTEE (MPAC): TERMS OF REFERENCE RESOLVED that it be recommended to Council: 1. that the proposed Terms of Reference of MPAC be approved; and 2. that the Annual Report Oversight Committee be disestablished with immediate

effect.

Meeting: EM&MC – 17/04/2012 Ref No: 3/3/1/3/18 Coll No: 216859

Submitted by Directorate: Corporate Governance Author/s: AV Marais Referred from: Council 23/11/11

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

39. SPECIAL COMMITTEE DEALING WITH TRANSGRESSIONS OF THE CODE OF CONDUCT FOR COUNCILLORS: TERMS OF REFERENCE

RESOLVED that it be recommended to Council that the Rules of Order as set out in the departmental

report regulating the conduct of meetings of the Special Committee dealing with the transgressions of the Code of Conduct for Councillors, be adopted.


Submitted by Directorate: Corporate Governance Author/s: AV Marais Referred from: Council 22/2/12

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

40. POLICY: ACCELERATED ADVANCEMENT: FIRE AND RESCUE AND TRAFFIC

SERVICES RESOLVED that this matter be held over to clarify budgetary issues relating to this item.

Meeting: EM&MC – 17/04/2012 Ref No: 4/7/B Coll No: 216862

Submitted by Directorate: Corporate Governance Author/s: AV Marais Referred from:

PARAGRAPH:

ACTION:

Resubmit Item

RESPONSIBLE DEPT:

Executive Director: Corporate Governance

DUE DATE:

41. DRAFT TARIFF BY-LAW RESOLVED that it be recommended to Council: 1. that the proposed Tariff By-Law be adopted in principle; and 2. that the proposed Tariff By-law be advertised for public comment and be re-

submitted to the relevant structures.

Meeting: EM&MC – 17/04/2012 Ref No: 1/5/2/13 Coll No: 2168863

Submitted by Directorate: Corporate Governance Author/s: EA Williams Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

42. PROPOSED PROPERTY RATES BY-LAW RESOLVED that it be recommended to Council: 1. that the proposed Property Rates By-Law be adopted in principle; and 2. that the proposed Property Rates By-Law be advertised for public comment and be

re-submitted to the relevant structures.


Submitted by Directorate: Corporate Governance Author/s: EA Williams Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

43. REVIEW OF SUPPLY CHAIN MANAGEMENT POLICY RESOLVED that this matter be referred back for amendments and re-submission to the Executive

Mayor and Mayoral Committee.

Meeting: EM&MC – 17/04/2012 Ref No: 8/1/B Coll No: 216842

Submitted by Directorate: Financial Services Author/s: D Jacobs Referred from:

PARAGRAPH:

ACTION:

Resubmit item

RESPONSIBLE DEPT:

Executive Director: Financial Services

DUE DATE:

44. AUDITOR-GENERAL REPORT AND MANAGEMENT REPORT AS AT 30 JUNE 2011 Committee members were requested to forward any comments regarding this matter to the

Municipal Manager. RESOLVED 1. that the report be noted; and 2. that the matter be referred to Management for attention to the relevant issues listed

in the report.


Submitted by Directorate: Financial Services Author/s: H Barnard Referred from:

PARAGRAPH: 2

ACTION:

Implement decision

RESPONSIBLE DEPT:

Management

DUE DATE:


17 APRIL 2012

45. OUTSTANDING MATTERS Noted.

Meeting: EM&MC – 17/04/2012 Ref No: Coll No:


PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

46. URGENT MATTERS No urgent matters were submitted.

Meeting: EM&MC – 17/04/2012 Ref No: Coll No:


PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

47. SPCA WELLINGTON SETTLEMENT

(See Confidential Minutes.)

Meeting: EM&MC –17/04/2012 Ref No: 12/2/2/2/1 Doc No: 216366


PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

48. PROPOSED REVIEW OF PERK MOTOR VEHICLE ALLOWANCE SCHEME (See Confidential Minutes.)


Submitted by Directorate: Corporate Governance Author/s: AV Marais Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

49. APPROVAL OF OVERTIME AND STANDBY WORKED (See Confidential Minutes.)

Meeting: EM&MC – 17/04/2012 Ref No: 4/8/8/3 x 4/8/9/3 Coll No: 214929


PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

50. WARD COMMITTEES: PAYMENT OF ALLOWANCES RESOLVED that it be recommended to Council:

1. that the following allowances payable to Ward Committee members be

approved, effective from July 2011 and be funded from 2011/2012 grant funding (MSIG);

1.1 that an all-inclusive allowance of R1 200 per annum be paid to all

members of ward committees for the attendance of ward committee meetings (maximum of six meetings per financial year) and to cover out of pocket expenses as well as travelling costs;

1.2 that an additional allowance of R200 per annum be paid to those ward

committee members who have to travel in excess of 20km to attend ward meetings;

1.3 that an additional allowance of R300 per annum be paid to the

secretaries of ward committees; 1.4 that the annual allowances be paid by way of two payments i.e during

July and January of each year; 2. that the payment in respect of the 2011/2012 financial year be made once

approved by Council; 3. that attendance of meetings be verified by the Speaker’s Office and non-

attendance of meetings be penalized by R200 per meeting; 4. that the allowances be escalated annually as part of the annual budget; and 5. that provision for ward committee allowances be considered in future budgets of

Council.


Submitted by Directorate: Corporate Governance Author/s: Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

51. VARIOUS ITEMS FOR MAYORAL EXECUTIVE COMMITTEE AS REQUESTED BY

PORTFOLIO HOLDER FOR COMMUNICATIONS: COUNCILLOR E KEARNS RESOLVED that this matter be held over for a next meeting.


Submitted by Directorate: Strategic Services Author/s: A Sauls Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

52. INDIGENT SUMMARY: 29 FEBRUARY 2012 RESOLVED that the report be noted.

Meeting: EM&MC – 11/04/2012 Ref No: 5/6/6 Coll No: 214919

Submitted by Directorate: Financial Services Author/s: A C Abrahams Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

53. ASSET MANAGEMENT SECTION: STOCK TAKE RESOLVED that it be recommended to Council that the report be noted.



PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

54. COUNCILLOR’S DEBT AS AT 29 FEBRUARY 2012 RESOLVED that the report be noted.



PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

55. DRAKENSTEIN COUNCIL’S MONTHLY DEBT REPORT AS AT 29 FEBRUARY 2012 RESOLVED that the report be noted.


Submitted by Directorate: Financial Services Author/s: A C Abrahams Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

56. MUNICIPAL EMPLOYEES OUTSTANDING DEBT: FEBRUARY 2012 RESOLVED that the report be noted.


Submitted by Directorate: Financial Services Author/s: AC Abrahams Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

57. SELECTION REPORT: EXECUTIVE DIRECTOR: CORPORATE GOVERNANCE RESOLVED (See Confidential Minutes.)



PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

58. OVERTIME SCHEDULE (See Confidential Minutes.)



PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

59. OTHER ALLOWANCES SCHEDULE: 29 FEBRUARY 2012 (See Confidential Minutes.)

Meeting: EM&MC – 17/04/2012 Ref No: 4/8/1X4/8/9/1X4/8/9/3 Coll No: 214926


PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:


17 APRIL 2012

60. MONTHLY REPORT: DIRECTORATE: INFRASTRUCTURE AND PLANNING:

PLANNING SERVICES: FEBRUARY 2012 Noted.


Col No:

Submitted by Directorate: Infrastructure and Planning Author/s: Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

61. QUARTERLY REPORT: DIRECTORATE: CORPORATE GOVERNANCE: HUMAN

RESOURCES: TRAINING SECTION Noted.


Col No:

Submitted by Directorate: Corporate Governance Author/s: Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

62. MONTHLY REPORT: DIRECTORATE: INFRASTRUCTURE AND PLANNING:

ELECTRICAL SERVICES Noted.


Col No:

Submitted by Directorate: Infrastructure and Planning Author/s: Referred from:

PARAGRAPH:

ACTION:

RESPONSIBLE DEPT:

DUE DATE:

The meeting ended at 14:39.

CHAIRPERSON: ..............................................…………………….. DATE: ..............................................…………………….. Confirmed on ........………...................................................... with/without amendments. KRG/rs

drakenstein municipality mc 17 april 2012... · 2017. 8. 11. · drakenstein municipality minutes:...

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