dua project quality unemployment system transformation employment and wage detail filing process:...
TRANSCRIPT
DUA Project
Quality UnEmployment System Transformation
Employment and Wage Detail Filing
Process: Pre and Post 2010
2DUA QUEST Project
Agenda
What’s New?
Employment and Wage Detail Filing Process
Employment and Wage Detail Process – DUA Subject Employer
Employment and Wage Detail Process – DUA NON-Subject Employer
Why is this change required?
When is the Change Effective?
QUEST System Demo
3DUA QUEST Project
What’s New?
All Employers must file a single Quarterly employment and wage filing at detail level with DUA:
─ Subject: Contributory and Reimbursable
─ Non-Subject Employers
In addition to the detail filing for the fourth quarter 2009 and adjustments prior to 4th quarter 2009 will require filing wages at the employer gross level.
DUA QUEST will calculate contributions due
Excess wages no longer need to be tracked
Out-of-State wage credit
─ A manual process will be used to establish this credit
All Employer Representatives must register with DUA
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Employment and Wage Detail Process
Based on the Filing Quarter and Employer Subjectivity Employers/ Agents will need to file:
─ Gross Wages @ Employer Level and Employment and Wage Detail at Employee level
OR
─ Only Gross Wages @ Employer Level
OR
─ Employment and Wage Detail at Employee level
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Employment and Wage Detail Process – DUA Subject Employer
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Employment and Wage Filing Rules – DUA Subject Employer
Filing Rules For Original and/ or Adjustment Submission
2009 3rd Quarter and Prior 2009 4th Quarter New File Format
2010 1st Quarter and Beyond
File Employment & Wage Filing at DETAIL Employee Level.
Report gross wages, DOR withholding wages, and employment data for each employee.
File format available on DUA QUEST website: http://www.mass.gov/?pageID=elwdagencylanding&L=4&L0=Home&L1=Government&L2=Departments+and+Divisions+(EOLWD)&L3=DUA+QUEST&sid=Elwdf
Optional Required Required
File Employment & Wage data using the current filing format for FORM 1 (UI).
Report the Gross Wages; Taxable Wages, Excess Wages, and Employment Data at Employer Level using the current file format. File format available on DUA QUEST website: http://www.mass.gov/?pageID=elwdagencylanding&L=4&L0=Home&L1=Government&L2=Departments+and+Divisions+(EOLWD)&L3=DUA+QUEST&sid=Elwdf
Required Required NA
File Employment & Wage data using the current filing format for FORM 1700 (UHI).
Report the Gross Wages; Taxable Wages, Excess Wages, and Employment Data at Employer Level using the current file format. File format available on DUA QUEST website: http://www.mass.gov/?pageID=elwdagencylanding&L=4&L0=Home&L1=Government&L2=Departments+and+Divisions+(EOLWD)&L3=DUA+QUEST&sid=Elwdf
Required Required NA
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Employment and Wage Detail Process – DUA NON- Subject Employer
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Employment and Wage Filing Rules – DUA NON-Subject Employer
Filing Rules For Original and/ or Adjustment Submission
2009 3rd Quarter and Prior 2009 4th Quarter New File Format
2010 1st Quarter and Beyond
File Employment & Wage Filing at DETAIL Employee Level.
Report gross wages, DOR withholding wages, and employment data for each employee.
File format available on DUA QUEST website: http://www.mass.gov/?pageID=elwdagencylanding&L=4&L0=Home&L1=Government&L2=Departments+and+Divisions+(EOLWD)&L3=DUA+QUEST&sid=Elwdf
Optional Required Required
File Employment & Wage data using the current filing format for FORM 1 (UI).
Report the Gross Wages; Taxable Wages, Excess Wages, and Employment Data at Employer Level using the current file format. File format available on DUA QUEST website: http://www.mass.gov/?pageID=elwdagencylanding&L=4&L0=Home&L1=Government&L2=Departments+and+Divisions+(EOLWD)&L3=DUA+QUEST&sid=Elwdf
NA NA NA
File Employment & Wage data using the current filing format for FORM 1700 (UHI).
Report the Gross Wages; Taxable Wages, Excess Wages, and Employment Data at Employer Level using the current file format. File format available on DUA QUEST website: http://www.mass.gov/?pageID=elwdagencylanding&L=4&L0=Home&L1=Government&L2=Departments+and+Divisions+(EOLWD)&L3=DUA+QUEST&sid=Elwdf
NA NA NA
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Why Does DUA Require Pre and Post 2010 Filings?
The Commonwealth of Massachusetts’ DUA is the only UI Agency that collected Gross Wages, Excess Wages and Taxable Wages as the means to determine Contributions Due.
This Process has been in place for decades.
All Legacy Data is in this format and drives the calculation of employer rates.
We will change the process beginning in 2010
We can not alter Q4 2009 since the prior three quarters data is already established using the old process.
Adjustments prior to 2010 have to use the Legacy process as well.
Q4 detail is required because DOR will no longer collect wage detail data in Q4. This is required for Benefit claims.
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When is the Change Effective?
The Project officially began in June of 2007.
Planning, Requirements, Business Process Design for Revenue is complete
Application Design is near completion
Application Testing will begin Feb. 2009
We are planning full deployment in the November/December 2009 Timeframe
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QUEST System Demonstration
Employment & Wage - DETAIL Wage File @Employee Level (New File Format)
Employment & Wage - Gross Wage File @Employer Level (Same Filing Format as submitted to DUA today)
See Demo’s on DUA QUEST web page: www.mass.gov/dua/quest
File Upload or
Manual File or
Prior to 2010