d:vivek niosacademic depttma. data entry operation… · ... write your name, ... write steps to...

75Data Entry Operations

Data Entry Operations(229)

AssignmentMax. Marks: 20

Note: (i) All questions are compulsory. The marks for each question are given at the same place.(ii) Write your name, enrolment number, AI name and subject etc. on the top of the first page of the

answer sheet.1. Answer any one of the following questions in about 40-60 words : 2

a) How will you change system settings in Windows? Also mention a suitable example.b) Anita has created a file in MS Word. Now she wants that no unauthorised person should be able to open

this file. What should she do to protect this file from unauthorised access? Write the steps.c) A document of multiple pages contains many subheadings. To maintain uniformity of style it is required

that all the subheadings should be of the same style (font, size, colour etc.). How will you use FormatPainter so that all the subheadings in the document are of the same style as the first subheading.

d) Observe the following text carefully and answer the questions that follow:

(i) Which feature of MS-Word is being used in this document?(ii) How is the section marked as A different from the remaining section of the document?

2. Answer any one of the following question in about 40-60 words: 2a) Write steps to resize column C and row 5 of a spreadsheet.b) Write steps to hide columns K to M and rows 8 to 12 of a spreadsheet.c) Observe the following spreadsheet and answer the questions that follow:

76 Data Entry Operations

(i) Write formula to find total marks for Arti.(ii) Write steps to copy the above formula for the remaining students.

d) A data source contains data of 50 persons. Is it possible to address a letter only to persons of recordnumber 1, 8, 19, 20, 21, and 35 using Mail Merge? If yes, then write the steps to achieve this.

3. Answer any one of the following question in about 40-60 words : 2

a) Observe the following spreadsheet and answer the questions that follow:

(i) Write formula to find maximum marks in Hindi.

Write steps to copy the above formula for the remaining subjects.

b) A slide in a PowerPoint presentation contains some text in a text box. Write steps to do the following:(i) Fill the text box with red colour.(ii) Change the colour of text box border to blue.

c) Rohan has created a presentation. Now he wants to upload this presentation on Internet. How should hesave his presentation for this purpose? Write the steps to do the same.

d) Mohit wants to copy cells A3:A15 to cells K3:K15 in a spreadsheet. When he tries to do so, the blankcells of A3:A15 replace the data of cells K3:K15. Write steps that Mohit should follow so that the cellsare moved but the blank cells do not replace the data of cells K3:K15.

4. Answer any one of the following question in about 100-150 words : 4a) Observe the following document and answer the questions that follow:

(i) Many of the words in this document are underlined by red wavy lines. What does it signify? Howwill you remove these lines? Write the steps.

(ii) Write steps to change the font of first paragraph to ‘Arial Narrow’.(iii) Write steps to set the line spacing 2 for the whole document.

b) A data source with the name DS.mdb contains the fields Title, Name, Designation, and Organization.It is required to send a letter to first 5 persons whose data exists in this data source. The fields to beincluded in the letter are name, Designation and Organization.Write steps to create the individual letters using mail merge feature of MS-Word.


c) Assume that the spreadsheet given in part 3 of question number 2 of this assignment is saved with thename Data.xlsx. Now it is required to generate the report sheets of the students in the following format:

Write steps to do this job using mail merge feature of MS-Word.

d) Write down the steps to create a file in MS Word with a title “Application”. Write an application for 3days leave under this title. Do the following using shortcut keys:

1. Left Alignment of the paragraph.

2. Make the heading BOLD and UNDERLINED.

3. Insert DATE on the top-left.

4. Do Spell Check & Grammar.

5. Save the File.

5. Answer any one of the following question in about 100-150 words : 4

a) Observe the following spreadsheet and answer the questions that follow:

(i) Write steps to insert a new column for Science before the column of Total.

(ii) Write steps to calculate each student’s percentage of marks assuming that the marks are out of 15in each subject. Percentage of marks should appear in column G.

(iii) Write steps to create a column chart to represent each student’s marks in different subjects.

b) Mohit has created a PowerPoint presentation on global warming. To finalise the presentation, he wants todo the following tasks:

(i) Interchange slides numbered 6 and 24.

(ii) Hide slide number 15.

(iii) Add a new title slide in the beginning of the presentation.

Help Mohit by writing the steps to perform the above tasks.


c.

By using the above mentioned Table calculate the following by mentioning the procedure:1. Find the sum of all the subject of every student in total column using formula?2. Find the percentage of marks of every student?3. Assign the grades to every student as per the following parameters?

0 to 33 E34 to 55 D56 to 65 C66 to 80 BAbove 80 A

d) Is it possible to add Picture and Video in PowerPoint presentation? If yes, Write down the steps for the same.

6. Make any one project out of the list of four projects given below: 6

a) It is proposed by the Principal of Rashtra Bharati School that a computesried annual day report should bepresented on the Annual Day function of the school. The annual day report should be prepared using Word,Excel, and PowerPoint.

Excel: The following data is to be entered in an Excel sheet and suitable graphs are to be inserted to representthe data.

Class X Result Analysis

ENGLISH Science

GP F M Total GP F M Total10 4 7 11 10 9 15 249 8 11 19 9 9 18 278 25 24 49 8 18 19 377 21 22 43 7 18 17 356 12 25 37 6 9 21 305 10 13 23 5 12 14 264 2 5 7 4 7 3 10

— 0 0 0 — 0 0 0Total 82 107 189 Total 82 107 189


HINDI Science

GP F M Total GP F M Total10 4 7 11 10 7 13 209 12 18 30 9 12 19 318 29 16 45 8 22 15 377 15 27 42 7 13 15 286 14 29 43 6 11 27 385 8 9 17 5 11 13 244 0 1 1 4 5 5 10— 0 0 0 — 1 0 1

Total 82 107 189 Total 82 107 189

Maths

GP F M Total Abbreviations Used

10 6 16 22 GP Grade Point

9 9 13 22 F Female

8 15 16 31 M Male

7 15 13 286 16 19 355 9 17 264 10 11 21— 1 2 3

Total 81 107 188

Income Expenditure statement

Income ExpensesFee 24000000 Salaries 22000000

Annual Charges 1500000 Maintenance 1500000

External Exams 20000 Stationary 50000

PTA Fund 100000 Others 1900000

Total 25620000 Total 25450000

Balance: 25620000-25450000 = 270000

Word: The annual day speech which will be read out by the English teacher is to be typed in Word. The outlines ofthe speech are as follow:

Welcome the Chief guest Greetings to the audience Achievements (Academic, Sports, Co-curricular etc.) ofthe school during the year Result analysis Income and Expenditure Thanks.

The document should contain suitable header and footer.

The report should be of at least 3 pages with the following specifications:


Margins: Top – 1”, Bottom – 1”, Left = 1.5”, Right – 0.7”

Line Spacing: 1.5;

Paragraph Spacing – Space above and below each paragraph.

Font size: 12 (Maximum)

PowerPoint: The annual day speech which will be supplemented by a PowerPoint presentation. Therefore, slides ofthe presentation should be in coordination with the contents of the speech. Use graphics, text, videos, graphs etc. inthe presentation.

b) Alpha Sales Corporation markets toys in India. To improve the sale, the company’s management decides tocreate a brochure and a presentation. This brochure and presentation will be given to the sales persons. Whenthey go to explore new markets, they will carry a laptop preloaded with the presentation and they will also carrysome hard copies of the brochure.

Your job is to create the brochure and the presentation using Word, Excel, and PowerPoint.

Excel: The following data is to be entered in an Excel sheet and suitable graphs are to be inserted to representthe data.

Toys’ Sales Analysis(Last Year Figures)

Blocks Brain TeasersAge Group Qty Sold Age Group Qty Sold

4-6 4000 4-6 40006-8 8000 6-8 8000

8-10 25000 8-10 1500010-12 19000 10-12 2900012-15 9000 12-15 35000

15-18 50000

Strategies Entertainment

Age Group Qty Sold Age Group Qty Sold4-6 500 4-6 250006-8 1000 6-8 30000

8-10 15000 8-10 3500010-12 25000 10-12 4500012-15 40000 12-15 3000015-18 30000 15-18 8000

Retailer’s Margin

Blocks 30%Brain Teasers 25%Strategies 20%Entertainment 35%


Word: The brochure is to be designed in Word. The outlines of the brochure are as follow:

Company name and Logo Brief history Achievements (Awards, Certificates etc.) Product types Lastyears’ sales figures (with graphs as prepared in Excel) Retailer’s margin (with graphs as prepared in Excel) Other benefits to the retailer.


The brochure should be of at least 4 pages with the following specifications:


Line Spacing: 1.5;


PowerPoint: The brochure will be represented electronically as a PowerPoint presentation. The presentation willalso have the images of some of the best selling toys. Use graphics, text, videos, graphs etc. in the presentation.

c) As a part of its Healthy India drive, an NGO Unnat Bharat Nirman has decided to educate people on infectiousdiseases. For this they want to create a brochure and a presentation.

Your job is to create the brochure and the presentation using Word, Excel, and PowerPoint.

Excel: Gather data (from Internet, Hospitals, or any other source) on the major fatal infections. Enter this datain an Excel spreadsheet and prepare suitable graphs in Excel.

Word: The brochure is to be designed in Word. The outlines of the brochure are as follow:

NGO name and Logo Name of the campaign (Healthy India) Statements to convince that prevention isbetter than cure Names of infectious diseases alongwith some pictures How the diseases spread Preventive measures to stop the spread of diseases. The brochure will also have the graph(s) that you preparedin Excel.


The brochure should be of at least 4 pages with the following specifications:


Line Spacing: 1.5;


PowerPoint: The brochure will be represented electronically as a PowerPoint presentation. It is planned thatthe presentation will run automatically on big screens in Hospitals. Use graphics, text, videos, graphs etc. in thepresentation.

d) Under CCE assessment system, each Formative Assessment (FA) is for 35 marks. These 35 marks are di-vided as: 20 Marks for worksheet, 5 marks for project work, 5 marks for Activity, and 5 marks for Assign-ment. A sample worksheet of marks obtained by students in FA-1 is given below. Prepare this worksheet inMS-Excel. You have to use the following features to create this worksheet:


AutoFill

AutoSum

Merge Cells

Formatting (Bold, Centre align etc.)

Column Chart (To display marks obtained in Worksheet)

Chart Title, Axis Title

Class VIII (2012-13) - Maths

Formative Assessment - 1

SNO. NAME Worksheet Project Activity Assignment Total Signature MM—> 20 5 5 5 1 Aditya Chhabra 14 5 5 4.0 2 Adil Khan 11.5 1 3 5.0 3 Amaan Bansal 18.5 5 5 5.0 4 Ananya Vmal 18 2 4 5.0 5 Ashima Khatri 10.5 3 3 5.0 6 Ashish Kumar 11.5 1 3 2.0 7 Asmita Singh 12 5 2 3.0 8 Avneet Kaur 3.5 4 3 3.0 9 Bikram Singh 14.5 2 4 3.0 10 Damanpreet Kaur 14 2 2 3.0

MinimumMaximumAverage

Also prepare a column chart showing the students’ performance in the Worksheet. A sample is given below:

After creating the sheet and the graph prepare a brief report in Word stating the class performance.

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