e-learning portal lecturer’s guidekabale university elearning – lecturer guide creating an...

Kabale University eLearning – Lecturer Guide

E-LEARNING PORTAL LECTURER’S GUIDE

This guide covers how to get started on Kabale University Virtual learning

platform located at https://elearning.kab.ac.ug and some of the main everyday

tasks you will need to do as a Lecturer. You will learn how to create courses

and tests and how to invite learners, provide them with assignments, and track their results.

To be covered:

Customizing Your Teacher Profile

Creating an eLearning course

Adding Activities and Resources

Managing Learners


Table of Contents

Table of Contents Creating an Account .................................................................................................................................. 3

Forgotten Username or Password: ........................................................................................................ 3

Customizing your Profile: ........................................................................................................................ 3

Creating an eLearning Course / Adding Content ................................................................................ 4

Adding Content to your course page ..................................................................................................... 5

How to set up a course structure / Edit Course Settings ................................................................... 6

Adding Activities & Resources ................................................................................................................ 7

Add a File to a Moodle Course ................................................................................................................. 7

Add Files using Drag and Drop ............................................................................................................... 7

Adding a folder to your course page ..................................................................................................... 8

Adding a Link / URL Resource to your Course Page ........................................................................... 9

Adding a Video to a Course page .......................................................................................................... 10

Adding a Book Resource to a Course Page ......................................................................................... 11

Adding an Assignment to a course page ............................................................................................. 12

Setting up a Live / Real-time Video Class ........................................................................................... 14

Adding Discussion forum to a course-page ........................................................................................ 15

How to add a quiz .................................................................................................................................... 17


Creating an Account Lecturer / Teacher Accounts will be created by the e-learning officer. A lecturer whose account is not yet

created or has issues with logging in should visit the ICT office for help.

Forgotten Username or Password: A lecturer who has forgotten their user name or password can reset it through the following steps:

1. Login to the e-learning system at https://elearning.kab.ac.ug

2. Click on Login

3. Click on Forgot Username or Password Link

4. On the next window supply either the username or the Password

5. Click Search and Then click Continue

6. A message with a password reset link will be sent to your respective email that was used in

creating your account

Customizing your Profile: Your profile is available to your learners and other participants on the system. The profile presents

a good opportunity for you to introduce yourself to your learners and colleagues on the platform. A

good profile will help put a face and information, which in turn adds you some trust from the

students.

Login to your eLearning Account on https://elearning.kab.ac.ug

Click on Your name in the top right corner of the portal

Choose the profile Link to start editing your Profile

After clicking Profile in the upper right corner, you will get to your personal page where

you can edit personal information, add a photo, and create an introduction. Click Edit

profile to do this.

https://elearning.kab.ac.ug/

https://elearning.kab.ac.ug/


Figure 1: Profile Editing Screen

Creating an eLearning Course / Adding Content By default, the system does not allow Lecturers (meaning the Teachers role in the system) to add

new courses. We are using a Moodle based eLearning system with the following roles:

There are five major standard user types in Moodle:

Administrator — this user can do everything within the system.

Manager — has similar capabilities as an Administrator, but unlike the Administrator, this role can be assigned and the capabilities can be customized.

Course Creator — can create new courses.

Teacher — can add and edit content and activities within a course assigned to them

Student — can access available courses.

Therefore, if you are a lecturer, you will need to contact your eLearning admin or manager and ask

them to either give you course creator permissions or create an empty course shell and assign it to

you.

For example, see below is a sample lecturer account with Seven Courses assigned by the eLearning

Administrator


Figure 2: Sample Lecturer Account with seven Courses Assigned

Adding Content to your course page Within these course shells, we can do almost anything: create new units / topics or delete them, add

quizzes and resources, or set up a gradebook. To start developing course content, click

Turn editing on Button at the top of the course window.

Figure 3: Turn editing on / Off Button inside course page


How to set up a course structure / Edit Course Settings

In Moodle, based LMSs like our own; there are a number of course formats that define the outline of a course:

Open the course shell you are going to fill with the learning content and activities.

Click the course management located at top right of the open course Click Edit Course Settings from the open window Scroll down the page and choose Course Format

Single activity format — suitable when you have just one activity or resource to study. For example, a survey, a book, or a video lecture. Also, choose this format if you have a SCORM package.

Topics format — organizes content into different sections (lessons, units, or whatever you prefer to call it)


Adding Activities & Resources

Activities are the ways students interact with a course. Quizzes, glossaries, forums, and assignments are all generally called ‘activities’

Resources are items that you can use to augment training. They can be documents or presentations, or even an external web page such as a certain video from YouTube.

To add an activity or a resource, turn on the editing mode by clicking the Turn

Editing on Button at the top of the course page.

When editing is enabled, there’s a + Add an Activity or Resource icon after each

section of a course. Click it, and you will see a pop-up window with the list of all

available options and their descriptions.

There are majorly 18 types of activities and 7 types of resources on KAB eLearning

portal to choose from. With addition of more capabilities. The number of activities

and resources can increase.

When you have chosen which type of activity or resource you would like to use, click

Add.

Add a File to a Moodle Course

One of the ways to share a file with your students on Moodle is to add it to your course

page as a Resource. File types you can add to Moodle include PDF, Word and other text

documents, PowerPoint presentations, spreadsheets, zip files, and media such as image,

video, and audio files.

Note: ICT recommends that you use PDF when adding course materials such as readings or

handouts.

Add Files using Drag and Drop

The fastest way to add files to Moodle is using "drag and drop," which lets you drag files

from your computer directly into a Section, Topic or Weekly Section of a Moodle course.

The steps to Adding a file using this method are as follows:

1. Open your course where you intend to add a File Resource

2. On your main course page, Click Turn Editing On button

3. Locate the section / topic under which you want to add a file


4. Open the folder containing the File

5. The folder should be overlaid on the course page

6. Drag and drop the file under the section / Topic as illustrated below

Figure 4: Using Drag and Drop to add a File Resource to a Course page

7. Turn editing off once you have completed adding resources to the course page.

Adding a folder to your course page

To upload several files at once, you will need to add a Folder Resource to your course page.

The e-learning system allows you to post multiple files at once in a Folder. Folders can

contain files such as PDFs, Word documents, PowerPoint or image files.

Note: You must first use the Activity Chooser to add a folder, as detailed below. You can then

drag-and-drop files into the upload box on the Adding a new folder page.

Note: You cannot use drag-and-drop a "folder" from your computer onto your Moodle

course page, but you can drag-and-drop a .zip file and opt to unzip and create a folder.

Follow the steps below to add a Folder Resource:

1. Go to your course page and Turn Editing On

2. Click on the Activity Chooser (Add Activity or Resource Button)


3. Scroll down to Resource section and Choose the Folder and Click Add

4. In the Name field, provide a title for your folder and add a brief description of the

contents of your folder

5. Add files under the Content heading. The easiest way to add files is using drag-and-

drop:

6. Arrange your computer's windows so that you can view both the Files area in on the

e-learning system and the files on your computer.

7. Select and drag each file from your computer onto the large blue arrow in the Files

area on the computer.

8. Save and return to course to see the added folder to the course page

Adding a Link / URL Resource to your Course Page The URL / Link Module enables a teacher to provide a web link as a resource in their course page.

Anything that is freely available online such as an Article, A video or Image can be linked from the course

page.

Follow the steps below to add a URL.

Drop files here in content section

Sample Folder Resource


1. Login to your account

2. Open you’re the course you are working with

3. Choose a section in the course page where you need to add the URL / Link

4. Click on the Activity / Resource Chooser button (Add Activity / Resource)

5. Scroll down to Resource Section and choose URL and Click the Add button

6. Add a Name of the Link ( e.g. Link to a useful article on Thermodynamics)

7. Add the external link to the resource under External URL

8. Click Save and Return to course

Adding a Video to a Course page To add a video to the course page; you can drag and drop a video file just like the other files if you have

it and there are no copyright infringements. This could be a video recording of the Teacher in a session

or self-recorded. To add a video from other sources like YouTube, follow the steps below:

1. Open the course page where you intend to add a video

2. Locate the section / topic under which you need to add the video

3. Click Add an Activity / Resource button and Choose the Label Resource

4. Note: The label resource can be used to add Text and Multimedia within a course page

5. Click the Add button which opens the Label Area

Add External Link Here

Link Name

Add Video /Audio Icon

Click Arrow to Expand options


6. Click on the Arrow as shown above to expand options 7. Choose the Audio Video Icon in the second row of the Label Text options

8. Paste the link of the Video that you copied from YouTube or another point the

Source URL field

9. Add the name / title of the Video and Click on Insert Media 10. Click on Save and Return to Course

Adding a Book Resource to a Course Page The book resource enables a teacher to create a multi-page resource in a book like format with chapters

and sub chapters. The book can contain text as well as media files like video and Audio

1. Open the course page where you intend to add the book resource

2. Locate section under which you are to add the book

3. Click on Add Activity / Resource button and choose Book under resources section

4. Click on the Add button and then proceed to Add the Book name

5. Click on Save and Display 6. Add the First page / Chapter of your

book by providing the title 7. A table of contents will appear at the top

of the Left Side bar 8. Use the Plus (+) icon in the table of

contents to add more chapters / pages 9. Use the Gear icon to edit settings of any

chapter / page of your book

Title / name of video

Link to Video on YouTube


Adding an Assignment to a course page

Assignment feature in Moodle enables a teacher to communicate tasks, collect work and

provide Grades and feedback. It also makes it very easy for students to submit their

assignment files to instructors / teachers.

1. Before adding an assignment Click the Turn Editing On button

2. Open your course page and locate the section under which you are intending to add

an Assignment / Task for the Students

3. Click the Add Activity / Resource button and choose Assignment under Activities and

Click Add Button

4. Add a title in the assignment name box and add the assignment details in the

description box:


5. Select appropriate for your assignment values in the Availability block. These

settings will determine when students will be able to submit the assignment, due

dates, etc.

6. The block called Feedback Types controls how instructors will give feedback to

students.

7. Determine how the assignment will be graded in Grade.

8. The last two blocks, Common Module Settings and Restrict Access, give you the ability

to turn on group submission and create some restrictions for students accessing the

assignment.


9. Once all appropriate settings are selected and set, click "Save and Return to course."

Setting up a Live / Real-time Video Class KAB conferencing portal running on BigBlueButton is integrated with the e-learning

portal to provide Live / real-time class presentations between the teacher and the students.

To add a Live Class, follow the steps below:

1. Locate the section in your course page where you would like to add a Live Class

2. Click on the Add Activity / Resource button

3. Choose BigBlueButton under the Activity Section

4. Click the Add button

Add Activity / Resource Button


5. Enter the Virtual Classroom Name

6. Check the Send Notification box to ensure all participants get notified of the

scheduling of the Live / Real-time Class

7. The next important Setting to be set is the Schedule for Session tab

8. To set the date opened / time when the online session will start, click the Enable

option to activate the options. Select the appropriate dates

9. Click the Save and Return to Course button

Adding Discussion forum to a course-page

There is a number of options for facilitating and managing class discussions in Moodle. No

matter what type of discussion you choose for your class, creating one starts at the same

place. Follow the steps below to add a discussion:

1. Open the course page where you would like to add a discussion

2. Click on the Turn editing on at the top of the course-page

3. Locate the section under which you would like to add the discussion

4. Click on the Add Activity / Resource button

5. Choose the Forum Activity under the Activity Section on the popup


6. Enter the title of the forum in the Forum name box and write instructions for how you

want students to use the forum in the Description box.

7. Select the type of forum from the Forum Type menu:

Single simple discussion: used for a single topic and all posts are contained on one page.

Each person posts one discussion: a forum where each person can create one new

discussion topic.

Q and A forum: a forum requiring students to post before being able to view other

posts.

Standard forum displayed in a blog-like format: A forum in which discussion topics are

displayed on one page with "Discuss this Topic" links.

Standard forum for general use: an open forum where instructors and students can start

a new topic.

8. Forums may also be used as graded assignments. In order to add grades to posts, in

the Ratings section choose an Aggregate Type and a Grade Scale. Once a student

makes a post to the forum, a drop-down menu will appear on the post making it easy

to assign a grade when you read it.


9. Click Save and return to course when you are done editing settings.

How to add a quiz

1. Choose a section where you would like to add a quiz, click + Add an activity or

resource, and choose Quiz in the pop-up window.

2. After doing this, you get a quiz settings menu.

3. Fill in the name of the quiz and an optional description which could be the

instructions for students taking the quiz


4. The next setting the Timing whereby the teacher sets the day and time when the quiz

is scheduled to happen. The duration (time) in minutes or hours is also set under this

section.

5. Set the number of Attempts Allowed to one (1)

6. For more information about each setting, click on the blue question mark icon for a

tooltip on what a given setting is used for.

7. On the Layout, choose number of questions to be viewed per page and set the

navigation method to either Free or Sequential. Leave the question behavior Setting

at the Default as it will work for most instances.


8. Review Options: Control what information students can see when they review a quiz

attempt or look at the quiz repots. It is important that you set up the settings so that

to avoid giving off the correct answers to students which could in turn facilitate

cheating. The second and Third settings need to be disabled by unchecking The

Attempt setting as shown in the diagram below:

9. Then you can click Save and return to course since Name is the only field required for

creating a shell for a quiz.

10. However, feel free to explore other settings in this menu. For example, you can set

periods for assessment or limit the number of attempts allowed.

11. The next step is to fill this empty quiz shell with some questions. Click Edit quiz and,

in a new window, click Add → + a new question.

o The best way to quickly create a quiz is to create them in your favorite

software e.g. Notepad. After creating the questions in notepad, save the file and

change encoding to UTF-8 on saving.

o Upload the questions into the Question Bank (QB)

o Add questions to the Quiz in minutes straight from the QB

o Administer the Quiz / Test


Create the questions in the format above in a notepad file leaving a single space between

subsequent questions.

Save the file with an appropriate file name

and change encoding to UTF-8

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