e-sourcing/trader quotation evaluation service …...(1) next page z for open quotation, go to (2)...

- 1 - 1

June 16, 2017 Version 8.0

Hitachi Ltd.

Contact

(1) Malaysia Help Desk

Language: English・Chinese・Malay

Service Hour: ＜English＞24 hours a day, 365 days a year

＜Chinese・Malay＞9:00-18:00 (Malaysia Time※Except Saturday, Sunday and Holidays)

Contacts: ＜Mail＞[email protected]

＜Telephone＞Regular：+603-22620676

Toll Free Number：※Toll Free Number are different for each countries.

Please refer to【Appendix】for the detail

(2) Thai Help Desk

Language: Thai

Service Hour: 9:00-18:00 (Thai Time※Except Saturday, Sunday and Holidays)


＜Telephone＞Regular：02-021-5537 Toll Free Number：1800-010-175

(3) Indonesia Help Desk

Language: Indonesian

Service Hour: 8:00-17:00 (Indonesia Time※Except Saturday, Sunday and Holidays)


＜Telephone＞Regular：021-2123005 Toll Free Number：0800-1-778-778

e-sourcing/Trader

Quotation Evaluation Service

(Reverse Auction)

Operation Manual

- Buyer -

(Supplier Information Sharing Function for User)

Document (8)

Before use

Plese be posted a requested quatation after carring out required procedure,such as

conclusion of a NDA(Non-Disclosure Agreement)and Catch-all-controls

examination, between suppliers in advance.

Especially when you are posted the requested quatation to an overseas supplier,

please use after finishing a procedure required for export control.

2

- Table of Contents -

Page

1. Screen Transitions ................................................................................................................. 3

2. Login ...................................................................................................................................... 6

3. Quotation Search and Results ............................................................................................... 7

4. Creation/Registration of New Quotation ............................................................................ 11

5. Selection of Suppliers .......................................................................................................... 16

6. Selection of Event Time ....................................................................................................... 24

7. Checking/Revision of Quotation in Preparation Mode ....................................................... 25

8. Confirmation of Opened Quotation and Bid Status ............................................................ 28

9. Confirmation of Closed Quotation and Registered Evaluation .......................................... 30

10. Confirmation of Evaluated Quotation ............................................................................... 32

11. Setting of Disclosure Flag on Supplier and Registering Brief review by buyer ............... 34

12. Sending of E-mails relevant to Quotation ......................................................................... 42

13. Search conditions/results (administrator) ........................................................................ 49

14. Person in charge set up (administrator) ........................................................................... 50

15. Mail template set up (administrator) ................................................................................ 52

16. Re-registration of Error Quotation.................................................................................... 54

17. Bid history screen at the time of Reverce auction opened ................................................ 56

18. Downloading of Data in TSV Format ................................................................................ 59

19. Change Password .............................................................................................................. 61

20. Log out ............................................................................................................................... 62

21. Contact .......................................................... エラー! ブックマークが定義されていません。

3

1. Screen Transitions

Buyer Login

screen

Supplier

information

(Details)

screen

Search

condition/result

screen

Create new

quotation

Create new

quotation

screen

Select

supplier

Search/Select

supplier

information

screen

Select

event time

For quotation in preparation mode , go to

(1) next page

For open quotation, go to (2) next page

For closed quotation, go to (3) next page

For evaluated quotation, go to (4) next

page

Confirmation

dialog for

registration of

new quotation

OK Register Go to (1)

Supplier information

setting

Company name

Select event

time

screen

* Screens shown in

dotted lines are only

for users with supplier

information sharing.

Login

Quotation request No.

Categorization code list

Search/Register

supplier

information

screen

Select

categorization

code

screen

Person in charge

set up Mail template

set up

Person in charge set up

(Only Administrator)

Mail template set up

(Only Administrator)

4

Categorization

code list

(1)

Details_

Preparation

screen

Select

event time

Select

event time

screen

Select

supplier

Change/

Register/Check

quotation

dialog

OK Revise Go to (1)

Supplier

information

(Details)

screen

Search/Select

supplier

information

screen

Select

categorization

code

screen

Company name

* Screens shown in

dotted lines are only

for users with supplier

information sharing

(2)

Details_

Opened

screen

Bid history

Bid history

<Open>

screen

Comment

Supplier profile

Comment

Person in charge

(Supplier)

Confirmation

dialog for

registration of

copied quatation

Copy

OK Go to

Create new quotation

Comment

Comment

Supplier profile

Person in charge

(Supplier)

Copy

Confirmation

dialog for

registration of

copied quatation

Copy

OK Go to


Supplier

information

(Details)

screen

Company name

5

(3)

Details_

Closed

screen

Bid history

Bid history

screen

Confirmation

dialog of

evaluation

registration

OK Evaluation Go to (4)

(4)

Details_

Evaluated

screen

Bid history

Bid history

screen

Comment

Comment

Supplier

information

(Details)

screen

Company name

Confirmation

dialog for

registration of

copied quatation

Copy

OK Go to


Supplier profile

Person in charge

(Supplier)

Comment

Comment

Supplier

information

(Details)

screen

Company name

Confirmation

dialog for

registration of

copied quatation

Copy

OK Go to


Supplier profile Person in charge

(Supplier)

6

2. Login

Login screen

https://portal.twx-21.hitachi.ne.jp/portal/login/

(1) Input Login ID [1] and Password [2] and click Login button [3].

(2) Select the [Trader] from the menu.

(3) Search condition/result screen (on the next page) is displayed.

* Log out occurs automatically after 60 minutes of non use. To continue use, it is necessary to

log in again. (* May differ depending on setting of your Proxy server.)

*Language can be chosen from Japanese, English, and Chinese(simplified).

(Please check your login language , it will be difference as your e-sourcing/Trader service

contract.)

In changing a language[4], please carry out operation of (1) after changing language.

[4] [1]

[2]

[3]

7

3. Quotation Search and Results

“Search condition/result” screen

3-1. Operations Instructions

(1) Creating a new quotation

(a) Click Create new quotation button [8], and Create new quotation screen (Page 11) is

displayed.

(2) Quotation search

(a) Input search conditions [2]. (If conditions are not input, all quotations will be searched.)

(b) Click Search button [6].

(c) Quotations matching the search conditions are displayed in the Search results [3]. The

number of quotations matching the search conditions and the number of quotations

displayed on the screen are displayed in [4].

(d) In the event that the number of quotations matching the search conditions exceeds the

number of displayed quotations specified by the search conditions [2], additional relevant

quotations are displayed by clicking “Previous X” and “Next X “ in [5].

* Should the number of quotations matching the search conditions exceed 1000, refine the

conditions.

[1]

[6] [7]

[9] [8] [10]

[4] [5]

8

(3) Confirming details of the quotation

(a) Search quotations.

(b) Click Quotation request No. displayed in the search results [3].

Depending on the status of the quotation, different screens are displayed.

No. Status of Quotation Screen Description of screen

1 Preparation Details_Preparation Page 25

2 Opened Details_Opened Page 28

3 Closed Details_Closed Page 30

4 Evaluated Details_Evaluated Page 32

5 Error Details_Preparation Page 25 (Preparation)

(4) Downloading quotation data in TSV format

(a) Input search conditions [2]. (If the search conditions are not input, all quotations will be

searched.)


(c) Quotations matching the search conditions are displayed in the Search results [3].

(d) By clicking the Download button [7], relevant quotations can be downloaded in TSV format.

* In the event that the number of quotations matching the search conditions exceeds 1000,

refine the conditions.

* For items that are downloaded:

・ For downloaded items, see Page 60.

・ Quotations in the “Opened” mode cannot be downloaded.

・ Attached files cannot be downloaded.

(5) Logging out

(a) Click Logout button [9], and log out.

* Once operation is concluded continue with the log out procedure.

(6) Setting supplier information

(a) Click Supplier information setting button [10], and the Search/Register supplier

information screen is displayed. For method on registering supplier information, see Page

35.

9

3-2. Items input on the screen

(1) Search conditions [2]

No. Field Required Input

format

Description

1 Quotation

request No.

― Quotation request No. specified by buyer at

Create new Quotation stage.

2 Product code ― Drawing No. to specify products for quotation;

designated at Create new quotation stage.

3 Product name ― Name of product; specified at Create new

quotation stage.

4 Quotation type ― Selection Type of auction used; specified at Create new

quotation stage.

6 types:

General type Reverse auction

(Same bid price not acceptable) displayed as

RA(general(Same bid not acceptable))

General type Reverse auction displayed as

RA(general)

Price oriented type Reverse auction displayed

as RA(price)

2nd price display type Reverse auction

displayed as RA(2nd price)

Ranking display type Reverse auction

displayed as RA(Ranking)

and No specification

5 Person in

charge (buyer)

― Name of person in charge of the quotation.

6 Supplier code ― Code to specify supplier company from whom bid

was requested at Create new quotation stage.

7 Supplier Name ― Name of the supplier company that requested

the bidding at the time of project creation

8 Status ― Selection Status of quotation.

6 types: Preparation, Opened, Closed,

Evaluated, Error and No specification

9 Quotation

amount (from

supplier)

― Quotation reply amount answered by the

supplier(unit price * quantity)

10 Event date

― yyyymmdd Date of bid; specified at Create new quotation

stage.

11 No. of displays ― Selection Number of quotations displayed in the lower

part of the screen.

4 types: 10, 30, 50, 100

3-3. Items displayed on the screen

(1) User information [1]

No. Field Description

1 Member ID ID given to your company by TWX-21 (Unit of company or division)

2 Company name Name of your company (Division name of your company)

3 LOGIN ID ID for Login given to your company by TWX-21

10

(2) Search results [3]


1 Quotation

request No.

Quotation request No.; specified at Create new quotation stage.

2 Status Status of quotation.

5 types: Preparation, Opened, Closed, Evaluated, Error

3 Product code Drawing No. to specify product; designated at Create new quotation stage.

4 Product name Name of product; specified at Create new quotation stage.

5 Person in

charge (buyer)

Person in charge of quotation at your company.

6 Quotation type Type of auction used; specified at Create new quotation stage.

5 types:

General type Reverse auction(Same bid price not acceptable) displayed as

RA(general(Same bid price not acceptable))

General type Reverse auction displayed as RA(general)

Price oriented type Reverse auction displayed as RA(price)

2nd price display type Reverse auction displayed as RA(2nd price)

Ranking display type Reverse auction displayed as RA(Ranking)

7 Event date Date of bid; specified at Create new quotation stage.

8 Event time Time of bid; specified at Create new quotation stage.

9 No. of request

(supplier)

Total number of suppliers to whom quotations were requested.

10 Preparation

Yes

Total number of suppliers that registered “Yes” for Participation.

11 Preparation No Total number of suppliers that registered “NO” for Participation.

12 No. of answers

(supplier)

Total number of suppliers that bid for the requested quotation.

13 Supplier name Name of the supplier that registered the lowest bid.

* In the general type of reverse auction and the 2nd price display type if

multiple suppliers register the same lowest bid, the supplier that

registered the bid last is displayed as the supplier with the lowest bid.

14 Lowest bid Lowest price bid among all bid prices.

15 Starting price Price at which the auction begins; specified at Create new quotation stage.

11

4. Creation/Registration of New Quotation

“Create new quotation” screen

4-1. Operation Instructions

On Search condition/result screen, click Create new quotation button and this screen is

displayed.

(1) Creating new quotations

(a) Input quotation contents [2]. Fields written in 'RED' must be completed.

(b) Click Select supplier button [6], and the Select supplier screen is displayed. For selection of

suppliers, please see Page 16.

(c) Selected suppliers are displayed in the list of suppliers [4] (up to 20 companies). Supplier

request status [3] (Number of requested (suppliers), Preparation Yes, Preparation No and

number of responses (suppliers) is displayed.

(d) Input event date and click Select event time button [11], and Select event time screen is

displayed. For registering of event time, see Page 24.

(e) Click Register button [5].

(f) Once the confirmation screen is displayed, re-check the contents and click “OK” if there are

no input errors. If there are errors, click “Cancel,” revise the contents and click the

Register button [5].

(g) The quotation is registered, and the Details_Preparation screen is displayed. (Page 25)

12

(h) At the same time, “Invitation E-mails” are sent to suppliers.

*If the appropriate fields are not completed, an Error screen is displayed. After revising the

contents, click the Register button [5] again.

*For attached files:

* A attached file registers at a time in the sequence unit which performed reference and

a setup.

*Up to 5 data files, each of maximum 1 MB in size, can be attached.

*Any type of file may be used. Coordinate with the supplier.

*Perform virus check before “Browsing” attached files.

*For attached file name, use alpha-numeric characters. If other characters are used, there is

a possibility that the attached file name may not be displayed correctly, or that the file

cannot be downloaded.

(2) Deleting selected suppliers

(a) Mark the Delete check box in the list of suppliers [4].

(b) Click the Delete supplier button [7].

(c) Once the confirmation screen is displayed, re-check the contents and click “OK” to delete. If

not, click “Cancel.”

(d) Click “OK”, and the supplier is deleted from the list of suppliers [4].

(e) Click Register button [5].

(3) Clearing contents

(a) Click Clear button [8], and all the contents are cleared.

(4) Returning to the Search conditions/results screen

(a) Click Return button [9].

*Note that unregistered contents will be cancelled.

(5) To logout

(a) Log out by clicking the Logout button [10].

*Once the operation is concluded, continue with the log out procedure.

*Note unregistered contents will be cancelled.

This concludes the creation and registration of a new quotation section.

13

4-2. Items entered on the screen

(1) Quotation information [2]

No. Field Required Input format Description

1 Quotation type Required Selection 5 types:

RA(general (Same bid price not

acceptable)),

RA(general),RA(price),RA(2nd price)

RA(Ranking)

2 RFQ issued

Date

― System date

(Unable to revise)

RFQ issued date.

3 Quotation

request No.

Required Up to 23

Characters

Quotation request No.

4 Item

classification

― Up to 40

Characters

Classification of the product.

5 Product name Required Up to 60

Characters

Name of the product.

6 Product code ― Up to 25

Characters

Drawing No. to specify the product.

7 Quotation

volume

Required 11 integers, 5

decimals (no

comma, decimal

point required)

Quotation volume of the product.

8 Unit Required Selection Unit of measure for quotation of the

product.

9 Requested

delivery date

― yyyymmdd Requested delivery date of the product.

10 Purchase

period

Required yyyymmdd Purchase period of the product.

11 Lead time

(days)

― Up to 3 Characters Standard delivery time of the product.

12 Place of

delivery

― Up to 40

Characters

Place from which product is delivered.

13 Term of

delivery

― Up to 40

Characters

Conditions under which the product is to

be delivered.

14 Comment ― Up to 200

Characters

Comments on the quotation.

15 Division ― Up to 60

Characters

Division name to which the person in

charge belongs.

16 Person in

charge(buyer)

Required Up to 35

Characters

Name of the person in charge.

17 Phone Required Up to 20

Characters

Telephone No. of the person in charge.

18 FAX ― Up to 20

Characters

FAX No. of the person in charge.

19 E-mail Required Up to128

Characters

E-mail address of the person in charge.

20 Current

supplier name

― Up to 40

Characters

Company name of the current supplier.

(Not sent to the supplier)

21 Current price ― 11 integers, 5

decimals (no

comma, decimal

point required)

Current purchase price.


22 Current

currency

― Selection Current purchase currency.


(Currency used is the same as in No.

27.)

14

23 Current

exchange rate

― 11 integers, 5

decimals (no

comma, decimal

point required)

Current exchange rate.

(Not sent to supplier)

24 Attached file ― Selection Drawings and specifications relevant to

the quotation.

25 Starting price Required 11 integers, 5

decimals (no

comma, decimal

point required)

Price to start the bid.

(Supplier cannot register a price higher

than the starting price)

26 Bid decrement Required 11 integers, 5

decimals (no

comma, decimal

point required)

Conditions for registering the bid price.

(The Supplier is to enter a price lower

than the price specified by the Buyer by

subtracting the bid decrement from the

lowest bid (*).)

*Price oriented reverse Auctions: the

lowest bid is the lowest bid of the

auction.

*Other reverse auctions: the lowest

bid is the lowest bid from each

supplier.

27 Currency Required Selection Currency at registration of bid price:

Japanese Yen, US Dollar, Chinese Yuan,

Hong Kong Dollar, Singapore Dollar,

Thailand Baht, Malaysia Ringgit,

Korean Won or European Euro

28 Exchange rate

(reference)

― 11 integers, 5

decimals (no

comma, decimal

point required)

Exchange rate given to the supplier to

convert to the bid currency. (No

automatic conversion)

(Currency used is same as in No. 27.)

29 Event date Required yyyymmdd Date to make a bid.

30 Event time Required Selection The period in which bids are accepted.

31 Automatic

extension

Required Selection Automatic extension is a function of this

system that is executed when a bid is

made 10 minutes before the scheduled

end of the event.

(If Yes is chosen for the automatic

extension, the event time is extended

for a maximum of up to 2 hours (in 10

minute intervals) from the originally

scheduled end time. Extension time

and No. of bids during the extension

time cannot be specified.)


(1) User information [1]

Please check (1) User information in 3-3. Items displayed on the screen on Page 8.

(2) Supplier request status [3]


1 No. of requests

(supplier)

Total number of suppliers.

2 Participation Yes Total number of suppliers who registered “YES” for Participation.

3 Participation No Total number of suppliers who registered “NO” for Participation.

4 No. of responses

(supplier)

Total number of suppliers who made a bid in response to the quotation

request.

15

(3) List of suppliers [4]


1 Supplier name Name of company (Supplier).

2 Supplier code Code to specify company (Supplier).

3 Person in charge

(supplier)

Person in charge of company (Supplier).

4 Participation Intent of supplier to participate.

5 Prior quotation Quotations from prior auctions.

6 Lowest bid Lowest bid price of the auction.

7 No. of bid No. of bids made by the supplier.

8 Last bid time Last bid time of the supplier.

9 Comment Comment by the supplier.

10 Attached file Attached files from the suppliers.

16

5. Selection of Suppliers

“Search/Select supplier information” screen

[3] [4]

[1]

[2]

[5] [6]

[8]

*Lower part of screen is displayed after supplier search.

[9]

[7]


Click Select supplier button on Create new quotation screen or Details_Preparation screen,

and this screen is displayed.

(1) Supplier search

(a) Input search conditions [1]. (No input of condition causes an error.)

*For input of search conditions, check 5-2. Explanation of supplier search conditions.

*For accessing the “Categorization code list”, check *Additional operations* (2).


(c) Suppliers relevant to the search conditions are displayed in the search results [7].

*Click Supplier company’s name, and the supplier information detail screen is opened. For

the Supplier information (detail) screen, check *Additional operations* (3).

(d) No. of suppliers matching search conditions and No. of suppliers displayed on the screen is

displayed in [5].

*If No. of suppliers corresponding to the search conditions exceeds 1000, refine search

conditions.

*In the search results, the supplier company’s name is used as the primary criteria and

the supplier’s division name is used as the secondary criteria.

17

(e) If the No. of suppliers corresponding to the search conditions exceeds the No. of displays

specified in the search conditions [1], by clicking “Previous X” or “Next X”, additional

relevant suppliers are displayed on the screen.

(f) Check quotation request suppliers [8], click Add button [9]. (Up to 20 companies can be

selected.)

(g) Click Return button [4].

(h) Added supplier information is reflected on Create new quotation screen or

Detail_Preparation screen, Supplier list.

18

(2) Clearing search conditions

(a) Click Clear button [3] on Search/Select supplier screen, and all contents are deleted.

(3) Specifying categorization code on Select categorization code screen

Click Categorization code list button in Supplier search condition on Search/Select supplier

information screen, and this screen is displayed.

(a) Click first hierarchy [4] in Categorization codes, and the screen moves to the

relevant categorization code.

(b) Check Categorization code to search. Up to 3 categorization codes can be checked at the

same time. [5]

(c) Click Set up button [1], the Search/Select supplier information screen is displayed and the

checked categorization code is set.

(d) Push Reset button [2], and the screen returns to the status as it was at the time it was

originally opened.

(e) Click Close button [3], and the screen closes.

[1] [2] [3]

[4]

[5]

19

(4) Checking Supplier information (detail) screen

Click Supplier company’s name in the Search results list displayed at the bottom of the

Search/Select supplier information screen, and this screen is displayed.

* For suppliers that have not been updated supplier information in the last 6 months, a

reminder email is sent and an update of the supplier information is prompted.

20

5-2. Explanation of supplier search conditions

(1) Search criteria

(a) Basic conditions

“Supplier group” AND “Search by product” (*1) AND “Search by buyer company’s name” (*1)

AND “Supplier company’s area” (*1) AND “Supplier company’s name” (*1)

*1: In the event that nothing is entered in the corresponding field, the condition is

excluded.

(b) “Supplier group”

“Supplier who has business relations with own group” OR “Supplier who has business

relations with other group” OR “New supplier (For own group)”

(c) “Search by product” (Up to 3 categorization codes can be specified.)

“Categorization code 1” OR “Categorization code 2” OR “Categorization code 3” OR

“Categorization code name” OR “Product range”

(d) “Search by buyer company’s name”

(Up to 3 buyer locations can be specified.)

“Own group buyer 1” OR “Own group buyer 2” OR “Own group buyer 3” OR “Main customer ’s

name”

(e) “Supplier company’s area (Up to 3 areas among Japan, China, USA and others can be specified

at the same time.)

“Japan 1” OR “Japan 2” OR “Japan 3” OR “China 1” OR “China 2” OR “China 3” OR

“USA 1” OR “USA 2” OR “USA 3” OR “Other 1” OR “Other 2” OR “Other 3”

(f) “Supplier company’s name”

“Supplier company’s name” OR “Supplier code”

21

(2) Specification method and meaning of search conditions

No Conditions Required Input

format

Detailed description

Area Field

1 Supplier

group

Supplier who

has business

relations with

own group

One

required

among 1, 2

and 3

Selection Suppliers who have submitted applications to the

buyer.

The buyer is acting as buyer for own company

group.(e.g. Hitachi company group.)

The supplier currently has a business relationship

with this buyer.

It is assumed that About disclosure flag is set as

“Disclosure” for both buyer side and supplier side.

2 Supplier who

has business

relations with

other group


buyer.

The buyer is acting as buyer for another company

group.(e.g. another Hitachi company group.)

The supplier currently has a business relationship

with this buyer's group.



3 New supplier

(Own group)


buyer.

The buyer is acting as buyer for own company

group.(e.g. Hitachi company group.)

The supplier currently has no business relationship

with this buyer's group.


“Disclosure” for both buyer side and aupplier side.

4 Search

by

product

Categorization

code

One

required

among

items 4 to

14

3 Char. There are 2 types of Categorization code input

methods:

*Direct input

*Selection of Categorization code by pushing

“Categoriztion code list”

Up to 3 Categorization codes can be searched at the

same time.

(1) When “Supply history” is selected:

For products related to Categorization codes

suppliers who have business relations are

searched.

Categorization codes are searched by prefix

matching.

(Example: When “J” is input, “J”, “J1”, “J11”,

“J2”,”J21”…are searched.

When “J1” is input, “J1”, “J11” are

searched.)

(2) When “Product range” is selected:

For products related to Categorization codes

suppliers who handle the products are searched.

Categorization codes are searched by prefix

matching. (Example: When “J” is input, “J”, “J1”, “J11”,

“J2”,”J21”…are searched.

When “J1” is input, “J1”, “J11” are

searched.)

22

No.

Condition Required Input

format


Area Field

5 Categoriza

tion code

name

One

required

among

items 4 to

14

100 Char. (1) When “Supply history” is selected:

Seek Categorization code for which input

condition partially matches “Code name” and

“Remarks” contained in Select categorization

code screen.

For products relevant to the obtained

Categorization code, search supplier who has

business relations.

Categorization code is searched by

complete matching.


Seek Categorization code for which input

condition partially matches “Code name” and

“Remarks” contained in Select categorization

code screen.


Categorization code, search supplier who

handles the products.


complete matching.

6 Product

range

100 Char. Search suppliers for whom conditions partially

matche the field of “Product range (Free

description)” registered by suppliers.

7 Search

by

buyer

company’s

name

Own group

buyer

Up to 3 can

be selected.

Suppliers who submitted applications to the selected

buyer are searched.

Selectable range is based on the group company to

which the buyer belongs.

The existence of business relations with the relevant

buyer is not considered.

It is assumed that the About disclosure flag is set as


3 buyers can be selected at the same time.

(To make multiple selections at the same time, click

the mouse while pushing the Ctrl key.)

8 Main

customer’s

name

200 Char. Search suppliers for whom input condition partially

matches the item in “Main customer’s name (Free

description)” registered by the supplier.

9 Supplier

company’s

area

Japan Up to 3 can

be selected.

Suppliers located in the selected prefectures in Japan

are searched.

Up to 3 areas can be selected at the same time.

(To make multiple selections at the same time, click

the mouse while pushing the Ctrl key.)

23

No. Condition Required Input

format


Area Field

10 China One

required

among

items 4 to

14

Up to 3 can

be selected.

Search suppliers located in the selected cities and

provinces in the People’s Republic of China.


(To make multiple selections at the same

time, click the mouse while pushing Ctrl key.)

11 USA Up to 3 can

be selected.

Search suppliers who are located in the selected

states in the USA.




12 Etc Up to 3 can

be selected.

Search suppliers who are located in the selected

countries.




13 Supplier

company’s

name

Supplier

company's

name

100 Char. Search suppliers for whom input condition partially

matches the item of “Supplier company’s name”

registered by the supplier.

14 Supplier

Code

20 Char. Search suppliers for whom input condition has prefix

matching with the item of “Supplier code” registered

by the supplier.

24

6. Selection of Event Time

“Select event time” screen


Enter event date and click Select event time button on Create new quotation screen or

Details_Preparation screen, and this screen is displayed.

(a) In the Select event time screen[1], select from one of the following: 30 minutes, 1 hour, 1

hour and a half, and 2 hours.

(b) In the End of event time reservation status section[2], check the desirable time. To make

reservations in the previous/next week, click Previous or Next [3], and the respective

screen is displayed.

(c) Click the Set up button [4], and the Create new quotation screen or Details_Preparation

screen is displayed. The event date and event time are reflected.

(d) Click the Return button[5], and Select duration of event screen is closed without reflecting

Event time.

* End of event time displaying “a few” shows that there are only a few slots remaining for

reservation.

* End of event time displaying “full” shows that there is no room for additional reservations

and reservations for this time slot cannot be made.

* It is not possible to reserve an end of event time that is already reserved by the same

member ID (20 characters starting with EJUU)

* End of event time is reserved when the Register button on the Create new

quotation/Details_Preparation screen is clicked. Only clicking the Set up button [4] on this

Select event time screen, will not confirm a reservation.

[1]

[2]

[3]

[4] [5]

[3]

Set up

Set up

25

7. Checking/Revision of Quotation in Preparation Mode

“Details_Preparation” screen


On the Search condition/result screen, click the Quotation request No. in Preparation, mode

and this screen is displayed. On this screen, it is possible to revise and delete quotation

(including attached files), and add and delete suppliers.

(1) Revising quotations

(a) Perform (1-1) through (1-6) in accordance with the needed revisions.

(b) To register the revised contents , click the Revise button [1].

(c) Once the confirmation screen is displayed, reconfirm the contents and click “OK”. If there

is an input error, click “Cancel,” revise the contents and click the Revise button [1].

(d) Once the quotation is registered, the screen will advance.

(e) At the same time, “A Contents revision E-mail” is sent to the suppliers.

* When suppliers are added, “Invitation E-mails” are sent to the newly added suppliers.

* When a supplier is deleted, no E-mail is sent to the deleted supplier.

Please communicate with the deleted supplier individually and tell them that they need not

bid.

* When there insufficient content information or an error, an Error screen is displayed. After

revising the contents, re-click the Revise button [1].

26

(1-1) Revising quotation contents

(a) In the quotation contents, revise the necessary contents.

(1-2) Revising the contents of a registered attached files

(a) Click the “Browse” button [8] at the right side of the same column displaying names of

attached files to update.

(b) Check the new file and reattach the revised files.

* The Registered file will be deleted and overwritten by the newly attached file.

(1-3) Deleting registered attached files

(a) Check the Delete column [8] in the window displaying the attached files to delete.

(1-4) Adding suppliers

(a) Click Select supplier button [2], and Select supplier screen is displayed. For selecting

suppliers, see Page 16.

(1-5) Deleting suppliers

(a) Check Delete box in the Supplier list [9].

(b) Click Delete supplier button [3].

(c) Once the confirmation screen is displayed, re-check the contents and click “OK” to delete.

Otherwise click “Cancel.”

(d) By clicking “OK”, the supplier is deleted from the supplier list.

* When a supplier is deleted, no E-mail is sent to the deleted supplier.

Please communicate with the deleted supplier individually and tell them that they need not

bid.

(1-6) Changing the event time

(a) Input planned event date and click Select event time button [7], and Select event time

screen is displayed. For registration of event time, see Page 24.

(2) Deleting a quotation

(a) Click Delete quotation button [4].

(b) Once the confirmation screen is displayed, re-check the contents and click “OK” to delete.

Otherwise click “Cancel.”

(c) Click “OK”, and the Search condition/result screen is displayed.

* Deleted quotations cannot be registered again, check carefully when deleting.

* When a quotation is deleted, no E-mail is sent to suppliers.

Communicate with the suppliers individually and tell them that they need not bid.

27

(3) Coping a quotation.

(a) Click Copy button([10]), and Create new quotation srceen(P11) is displayed.

(b) Create new quotation srceen is shown the information of copied quotation.

*Event time and information which the supplier registered (Participation, Price, Comments,

Attached file) is not copied.

*Since Quotation request number cannot be registered as it is, please add a number or input

other number.

(4) Returning to the Search condition/result screen

(a) Click Return button [5], and the Search condition/result screen is displayed.

* Note that unregistered contents will be cancelled.

(5) Logging out

(a) Click the Logout button [6], to log out.

* Upon completion of transaction, log out must be completed.


7-2. Items input on the screen

Same as 4-2 Items entered on the screen (Page 13)


Same as 4-3 Items displayed on the screen (Page 14)

28

8. Confirmation of Opened Quotation and Bid Status

“Details_Opened” screen


Click Quotation request No. on Search condition/result screen in Opened mode, and this


* Bid time is managed by the system time of the central server, make not of your

time zone.

* Time displayed on the screen is calculated based on the registered time zone for

each member ID

(1) Checking bid status

(a) In the Supplier list [1], bid status for each supplier is displayed.

(b) Click Update button [7], and the most current information is displayed. Simultaneously the

Update time [3] is also updated. The end of event time [4] changes when bids are submitted

during the automatic extension period.

(c) Click Person in charge (supplier) [2], and

the Supplier information screen is displayed.

Click Close button, and the Supplier

information screen closes.

29

(d) Click Comment [5], and the Comment


Click the Close button, and the Comment

screen closes.

(e) Click the Bid history button [8], and the Bid history<Open> screen is displayed.

Please check 17. Bid history screen at the time of Reverce auction opened. (P57) for more

detailes.

(f) Click Attached file name [6], and the attached file can be displayed or downloaded.

(2)Coping a quotation.






other number.


(a) Click the Return button [9], and the Search condition/result screen is displayed.

(4) Logging out


* Once the transaction is concluded, log out must be completed.


Please see 4-2 Items entered on the screen (Page 13) and 4-3 Items displayed on the screen

(Page 14).

30

9. Confirmation of Closed Quotation and Registered Evaluation

“Details_Closed” screen


On the Search condition/result screen, click the Quotation request No. in the Closed mode and

this screen is displayed.

*Basic operations*

(1) Registering evaluation

(a) Check the bid results from the suppliers.

(b) Click the Bid history button [4], and

The Bid history screen is displayed.

Click the Close button, and

the Bid history screen closes.

* Click the Download button, and the bid

history is downloaded.

For downloaded items, see Page 50.

(c) There are 3 choices [1] from which to

choose when evaluating a quotation

for a supplier who registered “YES” for

participation.

31

: Accepted, Rejected and Negotiation in process.

(d) Sending of “Evaluation E-mail” (Yes or No) is set. [2]

(e) Click Evaluate button [3].

(f) Once the confirmation screen is displayed, re-check the contents and click “OK”. If there is

an error, click “Cancel,” revise the contents and click the Evaluate button.

(g) Once the evaluation is registered, the Details_Evaluated screen () is displayed and

an “Evaluation E-mail” is sent out.

* After the event is closed, we suggest registering the evaluation within 1 week at the latest.

* As evaluation results cannot be changed, register them only after sufficient consideration.

(2) Downloading quotation data in TSV format

(a) Click Download button [5], and quotations can be downloaded in TSV format. (Bid history

is not included.)

* For items downloaded, see Page 60.







other number.




(5) Logging out


* Once the transaction is concluded, log out must be completed.



Please check 4-2 Items entered on screen (Page 13) and 4-3 Items displayed on screen

(Page 14).

32

10. Confirmation of Evaluated Quotation

“Details_Evaluated” screen


On the Search condition/result screen, click the Quotation request No. in the Evaluated mode,

and this screen is displayed.

(1) Checking evaluation results

(a) For each supplier, the evaluation results and the status of E-mails [1] are displayed.

(b) The Evaluated date [2] is displayed.

(2) Checking the bid history

(a) Click the Bid history button [3], and the Bid history screen is displayed.

(3) Downloading the quotation data in TSV format

(a) Click the Download button [4], and the quotations can be downloaded in TSV format. (Bid

history is not included.)

* For items downloaded, see Page 60.

33







other number.


(a) Click the Return button [5], and the Search condition/result screen is displayed.

(6) Logging out

(a) Click the Logout button [6], and log out.

* Once the transaction is concluded, the log out procedures must be completed.


Please check 4-2 Items entered on the screen (Page 13) and 4-3 Items displayed on the screen

(Page 14).

34

11. Setting of Disclosure Flag on Supplier and Registering Brief review by

buyer

“Search/Register supplier information” screen


By clicking the Supplier information setting button on the Search condition/result screen, this


(1) Setting of Disclosure Flag on Supplier and Registering Brief review by buyer

(a) Input search conditions [1].

* For inputting search conditions, check 11-2. Explanation of supplier search conditions.

* For operation when clicking “Categorization code list”, check (3).


* Suppliers to be searched are suppliers who have submitted applications to your

company.

(c) Suppliers meeting the search conditions are displayed in the Search result [7].

* Click Supplier company’s name, and Supplier information detail screen is displayed. For

Supplier information (detail) screen, check (4).

35

(d) The number of suppliers corresponding to the search conditions and the number of

suppliers displayed on the screen are also shown in [5].

* If the number of suppliers corresponding to the search conditions exceeds 1000, refine

the search conditions.

* Search results are displayed using supplier company’s name as a primary criteria and

the supplier’s division as a secondary criteria.

(e) If the number of suppliers corresponding to the search conditions exceeds the number of

displays specified by the search conditions [1], additional suppliers can be displayed by

clicking Previous X and Next X.

【 Setting of Disclosure Flag on Supplier 】

(f) Set About disclosure (“Disclosure” and “Non-Disclosure”) for each supplier [8] and click the

Register button [9].

* Concerning disclosures [8], select either Disclosure or Non-disclosure. About the

information of business relations with your company as registered by the supplier.

No. Flag type Range of disclosure

1 Disclosure All buyer companies who use e-sourcing/Trader

2 Non-Disclosure Not disclosed.

(g) Once the Registration confirmation screen is displayed, click “OK.”

(h) Click Return button [4].

【 Registering Brief review by buyer 】

(i) Input a brief review by buyer[10] according to a supplier and click Register button[9].

(j) Once the Registration confirmation screen is displayed,click "OK".

(k) Click Return button[4].

(2) Clearing search conditions

(a) Click the Clear button [3], and all contents are deleted.

36

(3) Specifying categorization code on the categorization code screen

In the supplier search conditions of the Search/Register supplier information screen, click the

Categorization code list button, and this screen is displayed.

(a) Click the first section in the categorization codes [4], and the corresponding categorization

code screen is displayed.

(b) Check the Categorization code [5] to search. Up to 3 categorization codes can be checked at

the same time.

(c) Click the Set up button [1], and the Search/Register supplier information screen is

displayed and the checked categorization is set up.

(d) Push the Reset button [2], and the screen returns to the status as when it was originally

opened.

(e) Push the Close button [3], and the screen closes.

[1] [2] [3]

[4]

[5]

37

(4) Checking the Supplier information (details) screen

Click the Supplier company’s name in the search results list displayed in the lower part of the

Search/Register supplier information screen, and this screen is displayed.

38

11-2. Explanation of supplier search conditions

(1) Search condition

(a) Basic conditions

“About disclosure” AND “Search by product” (*1) AND “Supplier company’s area” (*1)

AND “Supplier company's name” (*1)

*1: In the event that there are no corresponding items, the condition is excluded.

(b) Conditions in “About disclosure”

“Disclosure” OR “Non-Disclosure”

(c) Conditions in “Search by product”

(Up to 3 categorization codes can be specified at the same time.)

“Categorization code 1” OR “Categorization code 2” OR “Categorization code 3” OR

“Categorization code name” OR “Product range name”

(d) Conditions in “Supplier company’s area” (Up to 3 areas among Japan, China, USA and others

can be specified.)

“Japan 1” OR “Japan 2” OR “Japan 3” OR “China 1” OR “China 2” OR “China 3” OR

“USA 1” OR “USA 2” OR “USA 3” OR “Other 1” OR “Other 2” OR “Other 3”

(e) Conditions in “Supplier name”

“Supplier company’s name” OR “Supplier code”

39

(2) Explanation and definition of search conditions

No. Condition Required Input

format


Area Field

1 About

disclosure

Disclosure Either 1

or 2 is

required

Selection Search suppliers for whom disclosure

flag as set by the buyer shows

“Disclosure.”

2 Non-

Disclosure

Selection Search suppliers for whom disclosure

flag as set by the buyer shows

“Non-Disclosure.”

3 Search

by

product

Categorization

code

3 Char. There are 2 types of methods for

inputting categorization code.

・Direct input

・Selection of categorization code by

pushing “Categorization code list”

Up to 3 categorization codes can be

searched at the same time.

(1) When the “Supply history” is

selected:

For products relevant to the input

categorization code, suppliers with

business relations are searched.

Categorization codes are searched by

matching the prefix.

(Example: If “J” is input, “J”, “J1”,

“J11”, “J12”,”J21”…are

searched.

If “J1” is input, “J1”,

“J11”…are searched.)

(2) When the “Product range” is

selected:

For products relevant to the input

categorization code, suppliers with the

Product range are searched.

Input categorization codes are

searched by matching the prefix.

(Example: If “J” is input, “J”, “J1”,

“J11”, “J12”,”J21”…are

searched.

If “J1” is input, “J1”, “J11”…are

searched.)

40

4 Categorizat-ion

code name

100 Char. (1) When “Supply history” is selected:

Seeks Categorization code for which

input condition partially matches

“Code name” and “Remarks” as

described in Select catagorization code

screen.


categorization code, suppliers with

business relations are searched.


complete matching.


Seeks Categorization code for which

input condition partially matches

“Code name” and “Remarks” as

described in Select catagorization

code screen.


categorization code, suppliers with the

Product range are searched.


complete matching.

5 Product range

name

100 Char. Search suppliers for whom the input

condition partially matches items in the

“Product range (Free description)”as

registered by suppliers.

6 Suppl-ier

area

Japan Up to 3

conditions

can be

selected

Search suppliers located in the selected

prefecture in Japan.

Up to 3 areas can be selected at the

same time.

(For multiple selections at the same

time, click mouse while pushing Ctrl

key.)

7 China Up to 3

conditions

can be

selected


city and province in China.


same time.



key.)

8 USA Up to 3

conditions

can be

selected


state in USA.


same time.



key.)

41

9 Asia,Europe

and others

Up to 3

conditions

can be

selected


country.


same time.



key.)

10 Suppl-ier

name

Supplier

company’s

name

100 Char. Search suppliers for whom the input

condition partially matches the

“Supplier company’s name” as registered

by the supplier.

11 Supplier code 20 Char. Search suppliers for whom the input

condition has prefix matching with

“Supplier code” as registered by the

supplier.

42

12. Sending of E-mails relevant to Quotation

(1) Timing of E-mails relevant to quotation

No. E-mail type Supplier to whom E-mail is sent Timing of sending E-mail

1 Invitation

E-mail

* Administrator at supplier. * At quotation registration

2 Contents

revision

E-mail

* In the event of no reply for

Participation, E-mail is sent to

administrator at supplier.

* In the event that a Participation

response of “Yes” or “No” is sent,

an E-mail is sent to the

administrator and person in

charge of the supplier.

* If the quotation contents are not

revised and a supplier is added, an

Invitation E-mail is sent to the

added supplier.

* In the event a supplier is deleted,

an E-mail is not sent to the

deleted supplier, so it is necessary

to communicate individually.

* At quotation revision

* If the contents are not revised,

an E-mail is not sent even if the

Revision button is pushed.

* When Current supplier name,

Current price, Current currency

and Current exchange rate are

revised, an E-mail is not sent.

3 Confirmation

E-mail

* In the event of a YES Participation

response, an E-mail is sent to the

administrator and person in

charge of the supplier.

* In case there is no reply, an E-mail

is sent to the administrator of the

supplier.

* An E-mail is not sent to suppliers

who choose NO for Participation.

* Automatically sent as per the

distribution schedule of the

central server.

4 Evaluation

E-mail

(Accepted)

(Rejected)

(Negotiation in

process)

* Administrator and person in

charge who have been decided to

receive “Evaluation mail upon

evaluation of quotation.

* E-mails are not sent to suppliers

who do not reply or who express

“NO” for Participation.

* At evaluation registration stage

* Varies by evaluation content

(Accepted/Rejected/Negotiation

in process)

* E-mails that are sent to suppliers are also sent to buyers.

(2) E-mail address used for sending E-mails relevant to quotation

No. E-mail item E-mail address used Purpose

1 Sender E-mail address of the person in charge input at the Create

quotation stage

―

2 Address To the supplier administrator:

In the event that there is no reply for Participation.

In the event that there is registered Participation,

administrator and person in charge of supplier.

To buyer:

E-mail address of a person in charge entered at Create

quotation stage

Used for Bcc

* When there is a change of E-mail address or an error, a notice mail is sent to the person in

charge (buyer).

43

(3) Contents of E-mail template relevant to quotation

[1] Invitation E-mail

Subject: [e-sourcing/Trader] Invite you to participate in the following tender.

Dear Supplier

I am pleased to invite you to participate in the following Quotation Request

noted below. Please log on to the e-sourcing homepage to view the details of

the upcoming event. If you are interested in participating please prepare your

offer prior to commencement of the event.

Note:

After reviewing the contents of the event if you are interested in

participating there is a short registration process. After logging in to

the website click "YES" to register for the event. Note that bids are not

accepted until successful completion of the registration. The registration

process is open until the auction begins.

Click "NO" on the website if you do not want to participate.

Best regards,

Contact Buyer name : Hitachi,Ltd. Buyer code : 107010xxxxxx Division : Procurement Div. Name : Taro Hitachi Phone : 03-5555-5555 FAX : 03-4444-4444 E-mail : hitachi @xxxx.co.jp

Detail of the Quotation request e-sourcing Login page URL : https://portal.twx-21.hitachi.ne.jp/portal/login/ operation manual URL : http://va.e-sourcing.twx-21.com/manual/supplier_ENG.htm

Outline of the Quotation request Quotation request date : 2003/4/1 Quotation type : Price oriented reverse auction Quotation request NO : 123456789 Product name : condenser Item classification : HIT-123456789 Event date : 2003/4/15 Event time : 12:00-14:00

Log-in to the e-sourcing home page to check the details of the Quotation Request. upon confirmation on details, please indicate your intention to participate.

44

[2] Contents revision E-mail

* Revised contents are described in the lower part of the E-mail.

Subject: [e-sourcing/Trader] The contents of the request have been revised.

Dear Supplier

Kindly note that the contents of the Quotation Request have been revised.

Please log on to the e-sourcing homepage to confirm the details.

After confirming the revisions please prepare to make your offer after

commencement of the event.

Note:







Best regards,




The Contents of the revised

Event date: [Before]

2004/2/3 [After]

2004/2/2


45

[3] Confirmation E-mail

Subject: [e-sourcing/Trader] Note that registration of the tender is at the following time.

Dear Supplier

Please note that this is a reminder of the quotation request scheduled at

the time noted below.

In order to participate please log on to the e-sourcing homepage prior to

commencement of the event.

Note:







Best regards,





46

[4] Evaluation E-mail (Accepted)

Subject: [e-sourcing/Trader] Evaluation of Quotation Request (Accepted)

Dear Supplier

Thank you very much for participating in the Quotation Request.

I am pleased to inform you of my interest in accepting your offer and would

like to discuss with you the details of moving forward.

I will contact you shortly to arrange a mutually convenient time.

Please contact me if you have any questions.

Best regards,




Evaluated date : 2003/4/25 Evaluation : Accepted

47

[5] Evaluation E-mail (Rejected)

Subject: [e-sourcing/Trader] Evaluation of Quotation Request (Rejected)

Dear Supplier


However I am sorry to inform you that your offer has been rejected.

I look forward to the opportunity of working with you in the near future.

Please contact me if you have any questions.

Best regards,




Evaluated date : 2003/4/25 Evaluation : Rejected

48

[6] Evaluation E-mail (Negotiation in process)

Subject: [e-sourcing/Trader] Evaluation of Quotation Request (Negotiation in process)

Dear Supplier


I am currently reviewing the contents of your bid and will be getting back

in touch with you shortly.

In the meantime please feel free to contact me if you have any questions.

Best regards,




Evaluated date : 2003/4/25 Evaluation : Negotiation in process

49

13. Search conditions/results (administrator)

13-1 Handling failures

Once log on with Login ID and Password with buyer administrator authority , Search

conditions/results (administrator) screen is displayed.

(1) Setting up of Mail template

(a)Once click Mail template set up button [1], Mail template set up screen(P52) is displayed.

[1]

50

14. Person in charge set up (administrator)

Person in charge set up screen

When you create new quotation, person in charge (buyer) information becomes input

needlessness.

Buyer administrator screen enables to register Person in charge (buyer) information for every

login ID beforehand. This can reduce the time and mistake input which inputs person in charge

information.

(a) Prior preparation

(a-1) Change the user Information on the User Information Change Screen.

[1]

51

(b) Being displayed contents registered

Person in charge(buyer) log on, click Create new quotation button,and open the Create new

quotation screen. Person in charge(buyer) information(Department, Person in charge(buyer),

Phone, FAX, E-mail) which the administrator registered by (a) is displayed.

52

15. Mail template set up (administrator)


On the Search conditions/results (administrator) screen, once click Mail template set up button,

Mail template set up screen is displayed.

No. Fields Detailed description

1 Prototype template The e-mail text which service offers.

2 Posted template The e-mail text which your company registers.

* When the Posted template [2] is not registered, the contents of the Prototype template [1] are

transmitted to a supplier.

* When the Posted template [2] is registered, the contents of the Posted template [1] are

transmitted to a supplier.

*Please perform registration after a check enough so that there is no mistake in e-mail type and

a language.

*After registration, please check that the e-mail type and the language are suited.

*Since garbled characters may be caused in the case of e-mail reception, please do not use

one-byte katakana and platform dependent characters.

53

(1) Registering e-mail text of your original

(a) The e-mail text of your original is beforehand created by a text file (Extension: .txt).

(Data volume is to 5 KB.)

(b) Click Reference button [4] of e-mail type to change, chose and set up the created text file.

(c) Click Register button [5].

(d) The created text file name is registered into a Posted template [2].

(e) Click the file name of Posted template [2] and check whether e-mail type and the language

are suited.

Thereby, e-mail transmission to a supplier is transmitted by the e-mail text of your original.

(2) Changing Posted template into new contents

(a) The e-mail text changed beforehand is created by a text file (Extension: .txt).

(Data volume is to 5 KB.)

(b) Click Reference button [4] of a file name of Posted template to change, chose and set up newly

created text file.

(c) Click Register button [5].

(d) The newly created text file name is registered into a Posted template [2].

(e) Double-clicked the file name of Posted template [2], and check whether e-mail type and

the language are suited.

Registered text file is deleted and is overwritten by the new text file.

Thereby, e-mail transmission to a supplier is transmitted by the e-mail text changed.

(3) Deleting Posted template

(a) Click the delete button [3] of the file name of a registered template to delete.

(b) The file name of Posted template [2] is deleted.

Thereby, e-mail transmission to a supplier is transmitted by Prototype template.



(5) To Log out

(a)Click Logout button [9], and log out.

* Once operation is concluded continue with the log out procedure.

54

16. Re-registration of Error Quotation


Today

8:00 9:00 10:00 11:00 12:00

13:00 14:00 15:00

16:00 17：00 18:00 19:00 Today

20:00

[1] – [5]: Quotations closed before failure

[6] – [10]: Quotations open when failure occurs

[11] – [16]: Quotations in preparation when failure occurs

[17] – [20]: Quotations opened after failure recovery

(1) Handling failures In preparation for failures, mirroring of the database is taken.

Data from the previous day is recovered from the backup file.

Data from the day of the failure is recovered based on the following rules:

[1] – [5] Quotations: Brought back to the status before the failure

[6] – [10] Quotations: Changed to the error status

[11] – [16] Quotations: Changed to the error status

[17] – [20] Quotations: Kept as they were registered

(2) Handling double failures of database When two databases fail at the same time, status is returned to the backup of the previous

day. Data on the day of the failure cannot be recovered.

Therefore, contents registered on the day of the failure must be registered again.

(3) Rescheduling for error quotations Responsibility of the buyer.

③

⑩

②

⑨

⑭

⑰

Failure

Recovery

[1]

[3]

[4]

[5]

[6]

[7]

[8]

[10]

[11]

1 [12]

[13]

[15]

[16]

[18]

[19]

[20]

[2]

[9]

[17]

[14]

55

16-2. Data handover for error quotations

Error quotations can be searched for on the Search condition/result screen and data are

carried over to enable buyer to re-schedule on Revise quotation screen.

* Supplier information is carried over.

* Participation status (Yes, No, No reply) from suppliers is carried over.

* Prior quotations, attached files and comments from suppliers are not carried over.

* Status of rescheduled quotation is set as “Preparation” by re-registration of the buyer, and

E-mail for new registration is sent.

(E-mails are sent to suppliers who replied “YES” for Participation in the previous event

and suppliers who were added this time. E-mails are not sent to suppliers who replied

“NO” for Participation or did not reply in the previous event.)

* Another quotation may have the same quotation No. as the quotation No. of error

quotation.(At checking quotation No., no checking is performed for error quotations.)

- 56 - 56

17. Bid history screen at the time of Reverce auction opened

According to a situation, the following information is displayed on the Bid history screen at the

time of Reverce auction opened.

(1) During Reverse auction opened (under extension is included), the rough standard of the time

remaining by reverse auction finish time is displayed.

(2) When finish time has extended, it is displayed as "Auction time extended."

(3) When it passes over finish time and becomes the end of Reverce auction, it is displayed as

"Closed."

Thereby, the rough standard of the time remaining by finish time and the check of Status become

more intelligible.

*Since time remaining is a rough standard, please contact to suppliers a little early.

*Once click Close button, Bit history creen(Opened) is closed.

*Once click Update, last information is displayed(It updates automatically for every minute.)

At the same time Update time is also updated.

*When automatic extension is performed,Ending time is changed each time.

*At Reverse auction of general type, when two or more suppliers have registered the same lowest

bid price, the supplier registered later is displayed as Lowest bid supplier.

(a) Status : Opened When there is more Time remaining than 10 minutes.

57

(b) Status : Opened When time remaining is 10 minutes or less.

(c) Status : Opened Auction time extended.

58

(d) Status : Closed

59

18. Downloading of Data in TSV Format

(1) Items downloaded from the list screen and the details screen

No. Item name Code Content

11 Preparation

12 Opened

13 Closed

14 Evaluated

10 General type reverse auction

(Same bid price not acceptable)


12 Price oriented type reverse auction

13 2nd price display type reverse auction

14 Ranking display type reverse auction

3 RFQ issued date

4 Quotation request NO

5 Item classification

6 Product name

7 Product code

8 Quotation volume9 Unit * Refer to unit code in right table ⇒ Unit code Content

10 Requested delivery date BT Bottle

11 Purchase period(from) BX Box

12 Purchase period(to) CM Centimetre

13 Lead time(days) CM2 Square cm

14 Place of delivery CM3 Cubic cm

15 Term of delivery CN Can

16 Division(Buyer) CP Copy

17 Person in charge(Buyer) DZ Dozen

18 Phone(Buyer) ETC (other)

19 FAX(Buyer) FT Foot

20 E-mail(Buyer) G Gram

21 Current supplier name GL Gallon

22 Current price GS Gross

23 Current currency HR Hour

24 Current exchange rate(Currency 1) IN Inch

25 Current exchange rate KG Kilogram

26 Current exchange rate(Currency 2) KL Kilolitre

27 Comment(Buyer) KM Kilometre

28 Attached file name1(Buyer) KPC Kilopiece

29 Attached file name2(Buyer) KT Kit

30 Attached file name3(Buyer) L Litre

31 Attached file name4(Buyer) LB Pound

32 Attached file name5(Buyer) M Metre

33 No. of Attached file(Buyer) M2 Square m

34 Starting price M3 Cubic m

35 Bid decrement MG Milligram

36 Currency MM Millimetre

37 Exchange rate for reference(Currency 1) OZ Ounce

38 Exchange rate for reference PC Piece

39 Exchange rate for reference(Currency 2) PK Pack

40 Event date PR Pair

41 Event time(from)(Time zone) QT Quart

42 Event time(to)(Time zone) RL Roll

1 Yes SH Sheet

2 No ST Set

44 No. of request (suppliers) TN Tonne

45 Preparation Yes UT Unit

46 Preparation No VA Volt-amp

47 No. of answer (suppliers) VL Volume

48 Close(Time zone) W Watt

49 Evaluated date WH Watt-hour

1 status

Quotation type2

43 Automatic extension

60

(2) Downloaded items from bid history screen

No. Item name Code Content


(Same bid price not acceptable)

11 General type reverse auction 12 Price oriented type reverse auction13 2nd price display type reverse auction14 Ranking display type reverse auction

2 Quotation request NO3 Item classification4 Product name5 Product code6 Quotation volume7 Unit8 Starting price9 Currency

10 Event date11 No. of request (suppliers)12 Preparation Yes13 Preparation No14 No. of answer (suppliers)15 Event time(Time zone)16 Close(Time zone)17 Lowest bid18 Lowest bid company19 Supplier name20 Bid time(Time zone)

Quotation type1

51 Supplier code

1 Rejected

2 Accepted

3 Negotiation in process

1 Yes

2 No

54 Division(Supplier)

55 Person in charge(Supplier)

56 Phone(Supplier)

57 FAX(Supplier)

58 E-mail(Supplier)

1 Yes

2 No

3 No reply

60 Prior quotation

61 Price(newest)

62 No. of bid

63 Last bid time

64 Comment(Supplier)65 Attached file name1(Supplier)66 Attached file name2(Supplier)67 Attached file name3(Supplier)68 Attached file name4(Supplier)69 Attached file name5(Supplier)70 No. of Attached file(Supplier)

53 Sending of evaluation mail

59 Participation

52 Evaluation

61

19. Change Password


For details about how to change passwords, see the TWX-21 Portal operation manual.

62

20. Log out


Once click log out button, log out.

(1) At the screen of only reference

(a) Once click log out button [1], Login screen is displayed.

(2) At the screen which can be updated

(a) Click log out button [1].

(b) Confirmation dialogue is displayed. Once click OK button [2], Login screen is displayed.

[1]

63

【Appendix】

(1)Malaysia Toll Free Number List

Region Country

(Place where you call)

Number Notes

Asia China 1 (North)* 10 800 6000 147 Accessible by China Unicomm network only

China 2 (South)* 10 800 260 0731 Accessible by China Telecom network only

Hong Kong 800 961 766

Taiwan 00 801 601 370

Singapore 800 6011 479

Philippines 1800 1601 0078 Accessible by PLDT network only

Malaysia 1800 88 9076

Vietnam 12060129 Accessible by VNPT network only

India 000 8000 401646

North America

US 1 844 614 3497

(2)China Location (*)

No. China 1 (North) China 2 (South)

1 ShanDong JiangShu

2 Henan ZheJiang

3 LiaoNing FuJian

4 HeiLongJiang GuangDong

5 Jilin GuangXi

6 Hebei GuiZhou

7 ShanXi Hunan

8 Beijing Hubei

9 TianJin AnHui

10 SiChuan

11 Tibat

12 XinJiang

13 ChongQuing

14 Shanghai

15 GuangZhou

16 ShenZhen

17 HangZhou

End of document

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