e-sourcing/trader quotation evaluation service …...e-sourcing/trader quotation evaluation service...

10_Trader_RA_manual_sup_07_00_ENG.doc

June 16, 2017 Version 7.0

Hitachi Ltd.

Contact

(1) Malaysia Help Desk

Language: English・Chinese・Malay

Service Hour: ＜English＞24 hours a day, 365 days a year

＜Chinese・Malay＞9:00-18:00 (Malaysia Time※Except Saturday, Sunday and Holidays)

Contacts: ＜Mail＞[email protected]

＜Telephone＞Regular：+603-22620676

Toll Free Number：※Toll Free Number are different for each countries.

Please refer to【Appendix】for the detail

(2) Thai Help Desk

Language: Thai

Service Hour: 9:00-18:00 (Thai Time※Except Saturday, Sunday and Holidays)


＜Telephone＞Regular：02-021-5537 Toll Free Number：1800-010-175

(3) Indonesia Help Desk

Language: Indonesian

Service Hour: 8:00-17:00 (Indonesia Time※Except Saturday, Sunday and Holidays)


＜Telephone＞Regular：021-2123005 Toll Free Number：0800-1-778-778

e-sourcing/Trader

Quotation Evaluation Service

(Reverse Auction)

Operation Manual

- Supplier -

Document (10)

2

- Table of Contents -

Page

1. Screen Transitions ........................................................................................................................... 3

2. Login................................................................................................................................................. 4

3. Quotation Search and Results ......................................................................................................... 5

4. Participation Registration and Prior Quotations ............................................................................ 9

5. Bid for Quotation ........................................................................................................................... 13

6. Confirmation of Closed Quotation ................................................................................................. 19

7. Confirmation of Evaluated Quotation ........................................................................................... 22

8. Updating Supplier Information ..................................................................................................... 24

9. Setting up Person in charge ........................................................................................................... 29

10. Bid history screen ........................................................................................................................ 31

11. Downloading Data in CSV Format .............................................................................................. 34

12. Change Password ......................................................................................................................... 36

13.Log out ......................................................................................................................................... 377

Exhibit 1 ........................................................................................................................................... 388

*About Attached files

e-sourcing/Trader Website runs on a server based in Japan and may involve participants

in other destinations around the world.

The uploading of technical data (e.g., product information, specifications, manuals, blue

prints, plans, designs, diagrams, models, formulas, tables, etc.) to the e-sourcing/Trader

Website must comply with export control laws in your country.

You must first complete the certification before uploading any technical data to the

e-sourcing/Trader Website.

3

1. Screen Transitions

Login Quotation

request No.

Supplier information

setting

Revise supply history

Revise product range * Screens shown in dotted lines are only for users with supplier information disclosure

Supplier Login

screen

Search

condition/result

screen

For Preparation quotation, go to (1)

For Opened quotation, go to (2)

For Closed quotation, go to (3)

For Evaluated quotation, go to (4)

Supplier information

details screen

Categorization code setting

screen

(1)

Registration

Go to (1)

OK

Details_Preparation

screen

Confirmation dialog of Participation registration

(2) Bid

Registration of comments

Registration

Details_Opened

screen

Confirmation

dialog of attached

file registration

Confirmation dialog of Comment

registration

Confirmation

dialog of bid

registration

(3)

Details_Closed

screen

(4)

Details_Evaluated

screen

Person in

charge set up

Person in

charge set up

4

2. Login

Login screen is displayed below.

https://portal.twx-21.hitachi.ne.jp/portal/login/

(1) Enter Login ID [1] and Password [2], and click Login button [3]

(2) Select the [Trader] from the menu.

(3) Search condition/result screen (on the next page) is displayed.

* Log out occurs automatically after 60 minutes of non use. To continue use, it is necessary to

log in again. (* May differ depending on setting of your Proxy server.)

*Language can be chosen from Japanese, English, and Chinese(simplified).

In changing a language[4], please carry out operation of (1) after changing language.

[4] [1]

[2]

[3]

5

3. Quotation Search and Results

“Search condition/result” screen

3-1. Operation Instructions

*Basic operations*

(1) Quotation Search

(a) Enter the search conditions [2]. (If the search conditions are not input, all quotations will

be searched.)

(b) Click the Search button [6].

(c) Quotations matching the search conditions are displayed in the Search results section [3],

the number of quotations matching the search conditions and the number of quotations

displayed on the screen are displayed in [4].

(d) If the number of quotations matching the search conditions exceeds the number of displays

specified by the search condition [2], click “Previous X” and “Next X” in [5], and the

corresponding quotations can be displayed on the screen.

* If the number of quotations matching the search conditions exceeds 1000 refine the search

conditions.

* If the Status is “Opened”, “Closed” or “Evaluated,” and the supplier did not register

“Participation Yes”, the corresponding quotations will not be included in the search.

6

(2) Confirming Details of the Quotation

(a) Search quotations.

(b) Click Quotation request No. displayed in the search results [3].

Depending on the status, the screen may vary.

No. Status Screen Description of screen

1 Preparation Details_Preparation Page 9

2 Opened Details_Opened Page 13

3 Closed Details_Closed Page 19

4 Evaluated Details_Evaluated Page 22

5 Error Details_Preparation Page 9 (Preparation)

*Additional operations*

(3) Downloading quotation data in CSV format

(a) Enter the search conditions [2]. (If conditions are not input, all quotations will be searched.)

(b) Click the Search button [6].

(c) Quotations matching the search conditions are displayed in the search results section [3].

(d) Click the Download button [7], and the relevant quotations can be downloaded in CSV

format.

* If the number of quotations matching the search conditions exceeds 1000, refine the search

conditions.

* Downloaded items:

* For downloaded items, see Page 33.

* If the status is “Opened” “Closed” or “Evaluated,” and the supplier did not register

“Participation Yes”, the corresponding quotations will not be downloaded.

* Quotations in the “Opened” mode will not be downloaded.

* For the bid history, the Opening time (including extension), the lowest bid and the

Supplier name (three items) are downloaded.

* Attached files are not downloaded.

(4) Updating the Supplier Information

(a) Click Supplier information setting button [8].

* For updating the supplier information, see Page 24.

(5) Logging Out

(a) Click Logout button [9], and log out.

* Upon completion of the transaction continue with log out procedures.

7

3-2. Items input on the screen

(1) Search conditions [2]

No. Field Required Input

format

Description

1 Quotation

request No.

― Quotation request No. specified by the buyer.

2 Product code ― Drawing No., etc. specifies the products for

quotation.

3 Product

name

― Name of product specified by the buyer.

4 Person in

charge

(Supplier)

― Name of person in charge at the supplier’s

company.

5 Quotation

type

― Selection Type of auction used; specified at Create new

quotation stage.

6 types:

General type Reverse auction(Same bid price

not acceptable) displayed as

RA(general(Same bid not acceptable))

General type Reverse auction displayed as

RA(general)

Price oriented type Reverse auction displayed

as RA(price)

2nd price display type Reverse auction

displayed as RA(2nd price)

Ranking display type Reverse auction displayed

as RA(Ranking)

and No specification

6 Status ― Selection Status of quotation.

6 types: Preparation, Opened, Closed,

Evaluated, Error and No specification

7 Event date ― yyyymmdd Date of bid; specified at Create new quotation

stage.

8 Buyer name ― Buyer’s company name

9 Number of

displays

― Selection Number of quotations displayed in the lower part

of the screen.

4 types: 10, 30, 50 and 100

3-3. Items displayed on the screen

(1) User information [1]

No. Field Description

1 Member ID ID given to your company by TWX-21 (Unit of company or division)

2 Company name Name of your company (Division name of your company)

3 LOGIN ID ID for Login given to your company by TWX-21

(2) Search results [3]


1 Quotation request

No.

Quotation request No. specified by the buyer.

2 Status Status of quotation.

5 types: Preparation, Opened, Closed, Evaluated, Error

3 Participation Supplier Registration status:

3 types: No reply, Yes or No

4 Evaluation Evaluation results for supplier registered by the buyer:

3 types: Accepted, Rejected or Negotiation in process.

8

5 Buyer name Buyer’s company name.

6 Product name Name of the product specified by the buyer.

7 Person in charge

(Supplier)

Name of person in charge of the quotation at the supplier location.

8 Quotation type Type of auction used; specified at Create new quotation stage.

5 types:

General type Reverse auction(Same bid price not acceptable)

displayed as RA(general(Same bid price not acceptable))

General type Reverse auction displayed as RA(general)

Price oriented type Reverse auction displayed as RA(price)

2nd price display type Reverse auction displayed as RA(2nd price)

Ranking display type Reverse auction displayed as RA(Ranking)

9 Event date Date when auction is to be held.

10 Event time Time when auction is to begin.

11 Starting price Beginning price of the auction as specified by the buyer.

12 Lowest bid Lowest price among all bids.

13 2nd bid price The next bid above the lowest bid.

14 Bid price of own

company

Lowest price among registered bids.

15 No. of answers

(Supplier)

Number of registered bid.

9

4. Participation Registration and Prior Quotations

“Details_Preparation” screen


To view the quotation details, on the Search condition/result screen, click on the quotation

number.

*Basic operations*

(1) Confirming contents of Quotation Request

(a) In quotation information [5] contents of the quotation are displayed.

(b) Attached files can be displayed or downloaded by clicking the file name.

(c) Based on the contents of the RFQ the supplier determines the feasibility of the bid.

(2) Registering for the bid

(a) Check “Yes” for Participation [3].

(b) Enter Prior quotation, Division, *Name, *Phone, FAX, *E-mail and Comments. (Items with

* are required)

(c) Where applicable review attached files.

(d) Click the Register button [6].

10

* To participate in the bid select Participation “YES” and then register. Registering “No” or

providing no reply precludes you from participating in the auction.

* Contents revision E-mails (resulting from a revised quotation) Confirmation E-mails and

Evaluation E-mails are sent to the E-mail address as indicated on the application form.

* Attached files:

* Up to 5 data files, each of maximum 1 MB, can be attached.

* Any file type can be used. Please contact the buyer.

* Perform a virus check before “Browsing” attached files.

* For the attached file name, use alpha-numeric characters. If other characters are used,

the attached file may not display correctly, or there may be problems with the download.

(2-2) Registering Participation “No”

(a) Check “No” for Participation [3].

(b) Enter the Prior quotation, Division, *Person in charge, *Phone, FAX, *E-mail and

Comment. (Items with * are required.)

(c) If necessary, you can view and attach files.

(d) Click the Register button [6].

(3) Logging out

(a) Click the Logout button [8], and log out.

* Upon completion of the transaction continue with log out procedures.

* Note that unregistered contents will be cancelled.

Registration of Participation and Prior quotations is completed.

*Prior quotation price

* Currency denomination is shown on the right side of the Prior quotation input field.

(Specified by the buyer: Japanese Yen, US Dollar, Chinese Yuan, Hong Kong Dollar,

Singapore Dollar, Thailand Baht, Malaysia Ringgit, Korean Won or European Euro)

Note: Conversion is necessary

* No comma is required

* It is possible to enter a price higher than the price displayed in the starting price

field of the quotation information [5].

* If the auction is in “Preparation” mode it is possible to register for Participation and

enter multiple Prior quotations.

* If the auction is in the “Opened” mode it is not possible to register Participation or

Prior quotations.

11


(4) Returning to the Search condition/result screen

(a) Click the Return button [7].

(5) Changing registered Participation and Prior quotations

When the quotation is in the “Preparation” mode, it is possible to change the registered

Participation/Prior quotation.

* When making changes, note that the previous contents are overwritten.

* In the “Preparation” mode, it is possible to change the contents as many times as desired.

(5-1) Changing the contents of a registered attached file.

(a) Click the “Browse” button on the right.

(b) Attach the new file.

(c) Click the Register button [6].

The attached file is deleted and overwritten by the new attached file.

(5-2) Deleting registered attached files

(a) Check the “Delete” column in the right.

(b) Click the Register button [6].

The attached file is deleted.

12


(1) Participation [3] / Prior quotation [4]

No. Field Req-

uired

Input format Description

1 Participation Y Selection

Select Participation for the quotation.

2 types: “Yes” or “No”

2 Prior

quotation

- 11 integers,

5 decimals

(No comma

required;

Decimal

point

required)

Enter quotation prices for previous auctions.

Currency specified by buyer is used:

Japanese Yen, US Dollar, Chinese Yuan, Hong

Kong Dollar, Singapore Dollar, Thailand Baht,

Malaysia Ringgit, Korean Won or European Euro

3 Division - 30 Char. Enter Division name of the person in charge at

supplier’s location.

4 Name Y 17 Char. Enter the name of the person in charge at the


5 Phone Y 20 Char. Enter the telephone No. of the person in charge at

the supplier’s location.

6 FAX - 20 Char. Enter the FAX No. of the person in charge at the


7 E-mail Y 128 Char. Enter the E-mail address of the person in charge

at the supplier’s location.

8 Comment - 100 Char. Enter Comments on the prior quotation.

9 Attached file - - Drawings, specifications, etc. relevant to the Prior

quotation.



See Exhibit 1.

(2) Quotation type/Status [2]


1 Quotation

type

Quotation methods registered by the buyer.

5 types:







2 Status Displayed as “Preparation”

(3) Quotation information [5] (Contents that the buyer company requests for quotation)

See Exhibit 1.

13

5. Bid for Quotation

“Details_Opened” screen


On the Search condition/result screen, select a quotation in the “Opened” mode and this screen

is displayed.

* Bid time is managed by the system time of the central server, make note of your

time zone.

* Time displayed on the screen is calculated based on the registered time zone for

each Member ID. If you want to change time zone, refer to page 24.

* Refer to page 30 for the Bid history screen.

* When making a bid, close all other programs.

(Depending on the CPU or the available memory, there may complications when making a

bid during the Event time.)

* To participate in a bid, it is necessary to select and register “Participation “Yes” when the

status is “Preparation mode.” In the event that you choose Participation “No” or do not reply,

it is not possible to bid.

14

*Basic operations*

(1) Confirming contents of quotation request

(a) In the quotation information [7], contents of the quotation request by the buyer are

displayed.

(b) Attached files can be displayed and downloaded by clicking the file name.

(c) Based on the contents, your company enters a price.

(2) Entering a price

(a) Enter a bid in the Price field [5].

(b) Click the Bid button.

(c) Once the confirmation screen is displayed, check the Price field [5] again and click “OK”. If

there is an input error, click “Cancel”, revise the price and click the Bid button.

(d) After the price is registered, it is reflected in the Bid history screen [10].

(3) Registering Comments

(a) If necessary, enter Comments [4].

(b) Click the Registration of comment button.

* Previously registered Comments are overwritten. (Including Comments on the prior

quotation)

* In the “Opened” mode, as long as the bid conditions have been met, it is possible to register

as many Comments as desired.

* The bid price

* Enter a price in the currency shown on the right side of the input field (Specified by

the buyer company: Japanese Yen, US Dollar, Chinese Yuan, Hong Kong Dollar,

Singapore Dollar, Thailand Baht, Malaysia Ringgit, Korean Won or European

Euro).

* Commas are not required.

* Bid prices cannot be changed after registration, be careful of digit and currency

errors.

* In the “Opened” mode if the bid conditions have been satisfied, it is possible to

register multiple bids.

* While the auction is in the “Opened” mode, it is not possible to register a price

higher than the starting price. (A bid price equal to the starting price can be

registered.)

* In the “Closed” mode, it is not possible to bid.

* Depending on the network and the server center status, bids placed within 2

minutes of the scheduled completion time will not be guaranteed.

* For auctions with extension “Yes” chosen, the bid period may be extended after the

original Close time depending on the bid status. Confirm the Close time in the Bid

history section [10].

* On the Bid history screen, the names of other suppliers and the bid history of other

suppliers cannot be checked.

15

* In the “Closed” mode, it is not possible to register Comments.

* In the event that extension “Yes” has been chosen, the bid period may be extended after the

original Close time depending on the bid status. Check the Closing time in Bid history [10].

(4) Registering attached files

(a) Where applicable attach files [6].

(b) Click the Attached file register button.

* Attached files:

* Each file is registered for each column referenced and set.

* Up to 5 data files, each of maximum 1 MB, can be attached.

* Any file type can be used. Contact the buyer for any questions.

* Perform a virus check before “Browsing” attached files.

* Use alpha-numeric characters for file names. If other characters are used, the attached

file may not display correctly, or there maybe complications with the download.

* In the “Opened” mode if the bid conditions are satisfied, it is possible to register attached

files as many times as desired.

* In the “Closed” mode, it is not possible to register attached files.

* In the event that extension “Yes” has been chosen, the bid period may be extended after the

original Close time, be sure to check the Close time in the Bid history [10].

(5) Logging out

(a) Click the Logout button [9] and log out.

* Upon completion of the transaction proceed to the log out procedures.

* Note that unregistered contents will be cancelled.

This completes the bid for quotation section.




(7) Changing the contents of a registered attached file

(a) Click the “Browse” button to the right.

(b) Attach the new file.

(c) Click the “Register” button to the right.

The registered file is deleted and overwritten by the new attached file.

(8) Deleting registered attached files

(a) Click the “Delete” button to the right.

The registered attached file is deleted.

16

(9) Updating the bid history

(a) Click the Refresh button [11].

* The Bid history is automatically updated every minute.


(1) Registering a price [5]

No. Field Required Input format Description

1 Price Required

when a price

is

registered.

11 integers and

5 decimals (No

comma

required and

decimal point

required)

Enter a bid price.

Currency specified by the buyer is used:

Japanese Yen, US Dollar, Chinese Yuan,

Hong Kong Dollar, Singapore Dollar,

Thailand Baht, Malaysia Ringgit, Korean

Won or European Euro

(2) Registering Comment [4]


1 Comment Required

when

comment is

registered

100 Char. Enter comments on bid.

(The comment on the prior quotation is

overwritten.)

(3) Registering attached files [6]


1 Attached file Required

when

attached file

is registered

- Drawings, specifications, etc. relevant to

bid

(The drawings, specifications, etc. relevant

on the prior quotation are overwritten.)



See Exhibit 1.

(2) Quotation type/Quotation status [2]


1 Quotation

type

Quotation methods registered by the buyer.

5 types:







2 Status “Opened” is displayed.

17

(3) Participation/Prior quotation [3]: Information that your company registered in the

“Preparation” mode


1 Participation “Yes” is displayed.

2 Prior quotation Prior quotation price replied before start of bid.

3 Division Division name of person in charge at supplier’s location.

4 Name Name of person in charge of quotation at supplier’s location.

5 Phone Telephone No. of person in charge at supplier’s location.

6 FAX FAX No. of person in charge at supplier’s location.

7 E-mail E-mail address of person in charge at supplier’s location.

(4) Comments [4], Attached files [6]: Information that supplier registered in the “Preparation”

mode


1 Comment Comment on prior quotation requests

2 Attached files Drawings, specifications, etc. relevant to the prior quotation

(5) Quotation information [7]: Contents that the buyer request from your company for the

quotation

See Exhibit 1.

18

(6) Bid history [10]


1 Refresh time The time in the Bid history section indicating the last time the Refresh

button (11) was clicked.

2 Open Starting time of the auction as specified by the buyer.

3 Close Ending time of the auction as specified by the buyer in the event that

the extension “Yes” option has been chosen the newly adjusted end time

is displayed.

4 Time remain The amount of time until reverse auction ends. (The end time includes

the extended time.)

5 Lowest bid The lowest price among bid prices (including prices of other companies)

made while the auction is “Opened.”

* Displayed in the general and price oriented reverse auction.

6 2nd bid price The 2nd lowest bid price among bid prices (including prices of other

companies) made while the auction is “Opened.”

* Displayed in the 2nd price display type reverse auction.

7 Ranking Ranking of the bid price made while the auction is “Opened as compared

to bids of other participants.

* Displayed in the Ranking display reverse auction

8 Supplier name In a general and price oriented reverse auction:

The name of the supplier who makes the lowest bid is displayed.

* If your company makes the lowest bid, your company name is

displayed. If a company other than your’s makes the lowest bid,

then “Anonymous” is displayed.

* When multiple suppliers register the same lowest bid, the supplier

with the most recent bid is displayed.

In a 2nd price display reverse auction:

The name of the supplier who made 2nd lowest bid price is displayed.

* If your company makes the 2nd lowest bid, your company name is

displayed. If a company other than your ’s makes 2nd lowest bid,

“Anonymous” is displayed.

* When multiple suppliers make the same 2nd lowest bid, the

supplier with the most recent bid is displayed.

In a ranking display reverse auction:

The Supplier name is not displayed.

9 Supplier name

Bid time

Price

Bid history of the supplier

19

6. Confirmation of Closed Quotation

“Details_Closed” screen


On the Search condition/result screen, select a quotation in the “Closed” mode, and this screen

is displayed.

*Basic operations*

(1) Confirming contents of quotation request

(a) In the quotation information [8], quotation request from the buyer is displayed.

(b) Information registered by the supplier is displayed in the Participation/Prior quotation [3],

Comment [4], Attached files [5] and Bid history fields[9].

(c) Click a file name, and the attached file can be displayed and downloaded.

(2) Logging out


* Upon completion of the transaction proceed to the log out procedure.

This concludes the confirmation of closed quotations section.

20






See Exhibit 1.

(2) Quotation type and Status [2]


1 Quotation

type

Quotation methods registered by the buyer company

5 types:







2 Status “Closed” is displayed.

(3) Participation and Prior quotation [3]: Information that supplier registered in the “Preparation”

mode


1 Participation “Yes” is displayed.

2 Prior quotation Prior quotation price as replied before start of bid.

3 Division Name of Division in which person in charge belongs.

4 Name Name of person in charge of quotation at supplier location.

5 Phone Telephone No. of person in charge at supplier location.

6 FAX No. FAX No. of person in charge at supplier location.

7 E-mail E-mail address of person in charge at supplier location.

(4) Comments [4] and Attached files [5]: Information that the supplier registered in “Opened” or

“Preparation” modes


1 Comment Comment on bid (or prior quotation)

2 Attached file Drawings, specifications, etc. relevant to the bid (or prior quotation)

(5) Quotation information [8]: Contents that the buyer requests for the quotation

See Exhibit 1.

21

(6) Bid history [9]


1 Open Starting time of the auction as specified by the buyer

2 Close Ending time of the auction as specified by the buyer in the event that

the extension “Yes” option has been chosen the newly adjusted end time

is displayed.

3 Time

remaining

Amount of time until reverse auction ends. (The ending time includes

the extended time.)

4 Lowest bid The lowest price among bid prices (including prices of other companies)

made while the auction is “Opened.”

* Displayed in the general and price oriented reverse auctions.

5 2nd bid price 2nd lowest bid price among bid prices (including prices of other

companies) made while the auction is in “Opened.” Mode.

* Displayed in the 2nd price display type reverse auction.

6 Ranking Ranking of bid prices made while the auction is in “Opened mode as

compared to bids of other participants.

* Displayed in the ranking display reverse auction

7 Supplier name In a general or price oriented reverse auction:

The name of the supplier who makes the lowest bid is displayed.

* If your company makes the lowest bid, your company name is

displayed. If a company other than your’s makes the lowest bid,

then “Anonymous” is displayed.

* When multiple suppliers register the same lowest bid, the supplier

with the most recent bid is displayed.

In a 2nd price display reverse auction:

The name of the supplier who makes the 2nd lowest bid is displayed.

* If your company makes the 2nd lowest bid, your company name is

displayed. If any company other than your ’s makes the 2nd lowest

bid, “Anonymous” is displayed.

* When multiple suppliers make the same 2nd lowest bid, the

supplier with the most recent bid is displayed.

In a ranking display reverse auction:

The supplier name is not displayed.

8 Supplier name

Bid time

Price

Bid history of the supplier

22

7. Confirmation of Evaluated Quotation

“Details_Evaluated” screen


On the Search condition/result screen, select a quotation in the “Evaluated” mode, and this

screen is displayed.

*Basic operations*

(1) Confirming evaluation results

(a) Evaluation results [1] registered by the buyer are displayed.

* For details of the evaluation results, contact the buyer directly.

* Even if the status of the evaluation is “Accepted”, this does not necessarily mean that the

buyer will place an order.

(2) Logging out


23




This concludes the checking of evaluated quotations.


(1) Quotation status/Evaluation result [1]


1 Status “Evaluated” is displayed.

2 Evaluated date Date when the buyer registers the evaluation results.

3 Evaluation The Quotation evaluation results given to your company by the buyer:

Accepted, Rejected or Negotiation in process

Other items are the same as the items displayed on 6-2. Items displayed on the screen.

24

8. Updating Supplier Information

“Supplier information details” screen

* According to the Login ID used, displayed items and updatable items may vary.

For details, see 8-2. Displaying items and updatable items.

25


Click the Supplier information setting button on the Search condition/result screen, and this


* Information provided on the application is displayed.

* If there are any changes to the registered contents, please make promptly.

* In particular, if your E-mail address is changes, make sure to update your profile.

Otherwise E-mails from the buyer for quotation requests.

(1) Updating supplier information

(a) Updating supplier information.

For updatable information, see 8-2. Displaying items and updatable items.

* Click the link [1] to access the appropriate screen.

* When the About disclosure flag [3] is displayed, select either “Disclosure” or

“Non-disclosure” of your company’s information to buyer companies who use the

e-sourcing/Trader.

No Flag type Range of disclosure

1 Disclosure To all buyer companies who use the e-sourcing/Trader

2 Non-Disclosure Only the buyer to whom your company has submitted

its application will have access to this information.

* If Product item of handling (Supplied to the buyer) [8] and Product range [10] are

displayed, see (2) Revising Supply history and Product range.

(b) To undo any changes prior to clicking the Register button click the Reset button [5].

(The contents at the time the Register button was last clicked are restored.)

(c) Click Register button [4].

After the update is complete, Updating history section [2] is renewed.

(d) After registration is completed, click the Close button [6], and the Search condition/result


26

(2) Revising the Supply history and Product range

On the supplier information details screen, click the Product item button ([9] or [11]), and this


No Button type Revisable range

1 Product item

(Supply hist.)

Revise the supplier’s supply history to the buyer’s companies.

Necessary to revise for each buyer company.

2 Product item

(Prod. range)

Revise the product range that the supplier handles.

(a) Click one of the links in section [4] in categorization code names, and the screen

corresponding to the categorization code name is displayed.

(b) Click a categorization code [5] to register. It is possible to check up to 30

categorization codes at the same time.

(c) Click the Set up button [1], and the Supplier information details screen is displayed; this

sets the checked categorization codes.

(d) Click the Reset button [2], and the status prior to opening this screen is resumed.

(e) Click the Close button [3], and the screen closes.

[1] [2] [3]

[5]

[4]

27

8-2. Display items and updatable items

* Depending upon Login ID, shaded items in the tables below may not be displayed.

(1) Updating history [2] and About disclosure [3]

No. Field Required Input format of

updatable item

Description

1 Updating

history (the

past 3 times)

- - The update history of the supplier is

displayed (past three times).

2 About

disclosure

- Selection Select either disclosure or

non-disclosure for buyer companies

who use e-sourcing/Trader.

(2) Your company’s profile [7]


updatable item

Description

1 Member ID - - Member ID of supplier

company is displayed.

2 Company name Y No more than 100 Char.

3 Division Y No more than 60 Char.

4 Indication name

of screen

Y No more than 40 Char.

5 Administrator’s

name (Main)

Y No more than 35 Char.

6 E-mail (Main) Y No more than 128 Char.

7 Administrator’s

name (Sub)

- No more than 35 Char.

8 E-mail (Sub) - No more than 128 Char.

9 E-mail language

type

- Selection The language at the time of

receiving E-mail is chosen.

10 Country/Region - - Cannot be changed.

In case of a change due to

relocation, contact the buyer.

11 Time zone Y Selection

12 Zip code Y No more than 9 Char.

(Example: 12345)

13 Province - Selection

14 Address Y No more than 200 Char.

15 Telephone No. Y No more than 20 Char.

(Example:123-456-7890)

16 FAX No. - No more than 20 Char.

(Example: 123-456-7890)

17 Website URL - No more than 100 Char.

18 ISO900*series - Selection

19 ISO14001/KES/

Others

- Selection

28

(3) Product item of handling (Supplied to the buyer) [8]


updatable item

Description

1 Group name - - Group name of buyer companies

with whom business relations exist

2 Company name - - Buyer company with whom business

relations exist

3 Division - - Division name of buyer company

with whom business relations exist

4 Supplier’s code Required No more than 20

Char.

Code reserved for supplier company

by the buyer company

In the case of no code, “-” is

displayed.

5 Supply history - - Display “Yes” if supply history to the

buyer’s company exists.

6 Code - Selection

(Click Product item

button)

Displays Categorization code for

which supply history to buyer’s

company exists; Can be updated by

clicking Product item button.

7 Code name ― ― Displays Categorization code name

for which supply history to the

buyer’s company exists.

(4) Product range [10]


updatable item

Description

1 Code ― Selection

(Click Product item

button)

Shows the Categorization code

for the product range of the

supplier.

Update it by clicking the Product

item button.

2 Code name ― ― Shows the Categorization code

for the product range of the

supplier.

3 Product range

(Free description)

― No more than 400

Char.

Free description on the product

range of the supplier

(5) Free description [12]


updatable item

Description

1 Main customer’s

name

(Free description)


Char.

Free description on the main

customers of the supplier.

2 Selling point

(Free description)


Char.

Free description on the

highlights of the supplier.

29

9. Setting up Person in charge

Person in charge set up screen

When you set up Participation Yes or No, person in charge information becomes input

needlessness.

It enables to register Person in charge information for every login ID beforehand. This can

reduce the time and mistake input which inputs person in charge information.

(a) Prior preparation

(a-1) Change the user Information on the User Information Change Screen.

30

(b) Being displayed contents registered

Person in charge log on, open Details screen. Person in charge information(Department, Person

in charge(buyer), Phone, FAX, E-mail) which were registered by (a) is displayed.

31

10. Bid history screen

(1) "Time remain" while the auction is in the Opened mode.

“Time remain” is “the amount of time until the auction ends”. (The end time includes the

extended time.)

(2) When the end time is extended, an "Auction time extended" feature is displayed.

(3) Once the end time expires, a "Closed" feature is displayed.

“Time remain” is time for reference. Please bid ahead of time.

Bid operation is not changed. It is the same as the current operation.

(a) Opened Mode: ten minutes or more remaining.

0:25:17

Amount of time until

reverse auction ends.

(Not count down)

32

(b) Opened Mode: time remaining is ten minutes or less.

(c) Opened Mode: Extended period

Time until reverse

auction ends.

(Count down)

"Auction time extended"

is displayed.

33

(d) Closed Mode: After end time expires

"Closed" is displayed.

34

11. Downloading Data in CSV Format

(1) Items downloaded from the result screen No. Item name Code Content

1 Buyer name

2 Buyer code

3 Supplier code

11 Preparation

12 Opened

13 Closed

14 Evaluated

10 General type reverse auction

(Same bid price not acceptable)

11 General reverse auction

12 Price oriented reverse auction

13 2nd price display reverse auction

14 Ranking display reverse auction

6 RFQ issued date

7 Quotation request NO

8 Item classification

9 Product name

10 Product code

11 Quotation volume

12 Unit * For unit code, see the right table ⇒ Unit code Content

13 Requested delivery date BT Bottle

14 Purchase period(from) BX Box

15 Purchase period(to) CM Centimetre

16 Lead time(days) CM2 Square cm

17 Place of delivery CM3 Cubic cm

18 Term of delivery CN Can

19 Division(Buyer) CP Copy

20 Person in charge(Buyer) DZ Dozen

21 Phone(Buyer) ETC (other)

22 FAX(Buyer) FT Foot

23 E-mail(Buyer) G Gram

24 Comment(Buyer) GL Gallon

25 Attached file name1(Buyer) GS Gross

26 Attached file name2(Buyer) HR Hour

27 Attached file name3(Buyer) IN Inch

28 Attached file name4(Buyer) KG Kilogram

29 Attached file name5(Buyer) KL Kilolitre

30 No. of Attached file(Buyer) KM Kilometre

31 Starting price KPC Kilopiece

32 Bid decrement KT Kit

33 Currency L Litre

34 Exchange rate for reference(Currency 1) LB Pound

35 Exchange rate for reference M Metre

36 Exchange rate for reference(Currency 2) M2 Square m

37 Event date M3 Cubic m

38 Event time(from)(Time zone) MG Milligram

39 Event time(to)(Time zone) MM Millimetre

40 Automatic extension 1 Yes OZ Ounce

2 No PC Piece

41 Participation 1 Yes PK Pack

2 No PR Pair

3 No reply QT Quart

42 Prior quotation RL Roll

43 Evaluated date SH Sheet

44 Evaluation 1 Rejected ST Set

2 Accepted TN Tonne

3 Negotiation in process UT Unit

45 Division(Supplier) VA Volt-amp

4 status

5 Quotation type

35

46 Person in charge(Supplier) VL Volume

47 Phone(Supplier) W Watt

48 FAX(Supplier) WH Watt-hour

49 E-mail(Supplier)

50 Comment(Supplier)

51 Attached file name1(Supplier)





56 No. of Attached file(Supplier)

57 Close(Time zone)

58 Lowest/2nd price

59 Lowest/2nd bid company

60 Bid time(newest)(Time zone)

61 Price(newest)

36

12. Change Password

For details about how to change passwords, see the TWX-21 Portal operation manual.

37

13.Log out

13-1 Handling failures

Once click log out button, log out.

(1) At the screen of only reference

(a) Once click log out button[1], Login screen is displayed.

(2) At the screen which can be updated

(a) Click log out button[2].

(b) Confirmation dialogue is displayed. Once click OK button, Login screen is displayed.

38

Exhibit 1

User information


1 Member ID ID that TWX-21 gives to supplier (for company and division)

2 Company name Name of supplier (Division name of your company)

3 Supplier code ID that buyer gives to supplier

4 LOGIN ID Login ID that TWX-21 gives to supplier

Quotation information (Contents that the buyer requests for the quotation)


1 RFQ issued date RFQ issued date

2 Quotation request

No.

Quotation request No.

3 Item classification Classification of quoted product

4 Product name Name of quoted product

5 Product code Drawing No. to specify quoted product

6 Quotation volume Quotation volume of quoted product

7 Unit Unit of measure for quoted product

8 Requested delivery

date

Requested delivery date of quoted product

9 Purchase period Purchase period of quoted product

10 Lead time (days) Standard lead time of quoted product

11 Place of delivery Place to deliver quoted product

12 Term of delivery Conditions for delivery of quoted product

13 Comment Comments on quotation

14 Buyer name Buyer ’s company name

15 Buyer code Code to specify buyer ’s company (registered by the buyer ’s company)

16 Division Division name to which the person in charge of the quotation belongs

17 Name Person in charge at the buyer ’s company.

18 Phone Telephone No. of the person in charge at the buyer ’s company.

19 FAX FAX No. of the person in charge at the buyer ’s company.

20 E-mail E-mail address of the person in charge at the buyer ’s company.

21 Attached file Drawings, specifications, etc. related to the quotation.

22 Starting price Starting price specified by the buyer.

23 Bid decrement Conditions for entering bids as specified by the buyer.

(Supplier, by comparing to the current lowest bid (*), can register a

price lower than the price specified by using the bid decrement.)

* In a price oriented reverse auction, this means the lowest bid of the

auction

* For other reverse auctions, this means the lowest price of your

company.

24 Currency Currency for bid price registration is specified by buyer. Japanese Yen,

US Dollar, Chinese Yuan, Hong Kong Dollar, Singapore Dollar,

Thailand Baht, Malaysia Ringgit, Korean Won or European Euro

25 Exchange rate for

reference

Exchange rate (reference) specified by the buyer; used to convert to the

bid currency. (No automatic conversion) Japanese Yen, US Dollar,

Chinese Yuan, Hong Kong Dollar, Singapore Dollar, Thailand Baht,

Malaysia Ringgit, Korean Won or European Euro

26 Event date Date when auction specified by buyer company is scheduled.

27 Event time Time when auction specified by buyer company is scheduled.

28 Event date

(Buyer)

Date when auction specified by buyer company is scheduled.

(Displayed in Supplier ’s Time zone)

29 Event time

(Buyer)

Time when auction specified by buyer company is scheduled.

(Displayed by Supplier ’s Time zone)

30 Automatic

extension

A function of this system whereby the auction is extended 10 minutes

from the point when a bid is placed within 10 minutes of the scheduled

end time up to a maximum of 2 hours from the originally scheduled

event time.

39

【Appendix】

(1)Malaysia Toll Free Number List

Region Country

(Place where you call)

Number Notes

Asia China 1 (North)* 10 800 6000 147 Accessible by China Unicomm network only

China 2 (South)* 10 800 260 0731 Accessible by China Telecom network only

Hong Kong 800 961 766

Taiwan 00 801 601 370

Singapore 800 6011 479

Philippines 1800 1601 0078 Accessible by PLDT network only

Malaysia 1800 88 9076

Vietnam 12060129 Accessible by VNPT network only

India 000 8000 401646

North America

US 1 844 614 3497

(2)China Location (*)

No. China 1 (North) China 2 (South)

1 ShanDong JiangShu

2 Henan ZheJiang

3 LiaoNing FuJian

4 HeiLongJiang GuangDong

5 Jilin GuangXi

6 Hebei GuiZhou

7 ShanXi Hunan

8 Beijing Hubei

9 TianJin AnHui

10 SiChuan

11 Tibat

12 XinJiang

13 ChongQuing

14 Shanghai

15 GuangZhou

16 ShenZhen

17 HangZhou

e-sourcing/trader quotation evaluation service …...e-sourcing/trader quotation evaluation service...

Documents