E&F Scheduling Orientation

Featuring:

Student Affairs, Career Advising, Academic Support, Registrar

Curriculum, Proactive Advising, Financial Aid

September 21, 2020

STUDENT AFFAIRS

Sarah Wood

Email: sewood@uw.edu

Student Affairs

My Role

• Support students in the clinical years

• Manage the residency application and

match systems

• Oversee accommodations

Ask Me About• How everything fits together

• General scheduling questions

• General residency application or match questions

Goals

• Overview of the 4th year planning process

• Introduction to the teams supporting you & their roles

• High level content overview

4th Year Planning Components & Teams

Component AskGraduation Requirements Registrar: somreg@uw.edu

What are Sub-Is, APCs and Electives Curriculum: medevalu@uw.edu

Deciding between Specialties and Career Paths Career Advising: medadv@uw.edu

Step 2 CK & CS Academic Support: yvonneyt@uw.edu

Away Rotations Registrar: somreg@uw.eduCareer Advising: medadv@uw.edu

Preparing for Residency Application & Interviews Career Advising: medadv@uw.edu

Financial Aid, Budgets, Aid Disbursements Financial Aid: somfao@uw.edu

CAREER ADVISING

Tonja Brown, Linh Ngo &

Sarah Thomson

Email: medadv@uw.edu

Career Advising

Our Role

• General career advising (not specialty specific)

• Career Exploration & Planning

• Specialty & Career Decision Making

• Residency Application

• Appointments: https://meetme.so/MS3-

MS4Advising

• Website: https://education.uwmedicine.org/stude

nt-affairs/career-advising3/year-4/

Ask Us About

• How to plan 4th year with 2+ specialties

• Step scores & career options

• Developing plan for career exploration & making specialty/career decisions

• Community service & research in clinical years

• Maximizing likelihood of matching

• Preparing a competitive residency application

Career Advising Components to Consider Now

Specialties of Interest

• Identify your 2-3 specialties of interest now

• Are you interested in EM or Neurology?

Residency Interviews: October 2021 – January 2022 (approx.)

• Plan for 4-8 weeks off for interviews

• Review Career Advisors FAQ & NRMP Director Survey for specialty interview timelines

ACADEMIC SUPPORT

Dr. Yvonne Tyler

Email: yvonneyt@uw.edu

Academic Support

My Role

• Support students with preparation for

Step 2 CK & Step 2 CS

• Tutoring program management

• Appointments:

https://meetme.so/YvonneTylerMD

• Website: https://education.uwmedicine.org

/student-affairs/academic-support/

Ask Me About• Study tips for Step 2 CK & Step 2 CS

• Readiness and planning for Step 2

• Step 2 CK UWorld subscription

• Looking for tutors for clerkships

• Becoming a tutor

Step 2 CK & CS

• Step 2 CK

• Historic deadline: June 30

• Set aside 4-6 weeks to study

• Step 2 CS suspended until at least June 1, 2021

• Set aside 3-5 days to study

• Step 2 CK study calendar example

• https://education.uwmedicine.org/student-affairs/academic-support/

REGISTRAR

Connie Lamb, Tara Gates, Maggie

Tarnawa, Gloria Rayo & Erika An

Email: somreg@uw.edu

Registrar

Our Role

• Schedule clerkships

• Audit student schedules to check graduation

requirements

• Manage the VSAS/VSLO application system

• Process Step 2 registration paperwork

Ask Us About• Registration survey

• Adding/dropping clerkships

• Process for applying to away rotations

• Graduation audits

*Explore & Focus Track students also receive a 4 week, non-permission elective at

their site based on their survey preferences.

Clinical Graduation Requirements

The UWSOM Registrar’s Office will schedule students for the following:

When the scheduling appointments conclude, we will begin Open Scheduling where students may change their clerkship schedules

(add/drop 6 weeks prior to the start date) throughout the year. Students may also add Away/Special Assignment electives at this time.

Explore and Focus Scheduling Overview

Appointments

CLINICAL CURRICULUM

Gina Franco & Erin Gunsul

Email: medevalu@uw.edu

Dr. Esther K. Chung

Director, Advanced Patience Care Clerkships

Clinical Curriculum

Our Role

• Availability

• SOM Policy

• Graduation Requirements

• Special Assignment Electives

• Explore & Focus Clerkship Catalog

• https://sites.uw.edu/medevalu/

Ask Us About• SOM Policy Questions

• General Info about Graduation Requirements

• General Info about APCs/APC-Sub-Is

• Completing your Special Assignment Elective Application

Advanced Patient Care Clerkship Definitions

• Four week, clinical experience

• Advanced level of functioning in the clinical setting

• Primary or consultative

• Primary care or specialty-based

• Must be UW clerkship (i.e. visiting rotations do not apply)

• Opportunity to demonstrate skills and learning about a specialty

UW SOM requires one APC and one APC-S (sub-internship) for all students

Advanced Patient Care Clerkships (APCs) and Sub-Internships (APC-Ss)

APCs

• Regular supervision

• Feedback

• Inpatient/outpatient/combo

• Care responsibility within limits of the specialty

• Team integration

• Faculty and sometimes residents

APC-Sub-Internships

• Regular supervision

• Feedback

• Inpatient/outpatient/combo

• Primary responsibility for patient

• Integral part of the team

• Meets departmental criteria for sub-I

• Preparation for internship

• Often with teams that include fellows, residents

and faculty

CLERKSHIP ADMINISTRATORS

Website:

https://education.uwmedicine.org/faculty/cle

rkship-contacts/

Clerkship Administrators

Their Role

• Administer clerkships for department

• Credential students

• Plus lots of other things!

Ask Them About• Permission-only clerkships

• Clerkship specific questions that are not answered in the clerkship catalogue

• Credentialing requirements

PROACTIVE ADVISING

Brenda Martinez

Email: somproadv@uw.edu

Proactive Advising

My Role

• New to UWSOM as of March 2020

• Provide holistic advising to ensure successful

progression through medical school

• Additional support and advising for

expanded MS4s

Ask Me About• General information RE: graduation

requirements

• General scheduling questions for expanded students

• Update graduation date

• Considering taking a leave of absence (LOA)

FINANCIAL AID

Diane Noecker, Tabitha Jungck &

Josh Kosanke

Email: somfao@uw.edu

Financial Aid

Our Role

• Financial Aid budget adjustments

• Processing Summer Financial Aid

• Monitoring clerkship start dates for aid

disbursement

• Monitoring credits for correct aid and

budgets

• Loan repayment counseling

Ask Me About• What changes in aid when it’s half time

vs. full time?

• Do I get aid if I am only taking TTR?

• When will my aid disburse?

• Can I add the cost of residency applications?

• How do I pay for residency interview costs?

GENERAL RESOURCES

Tentative Timeline

• February-March 2021: VSAS/VSLO opens

• June 30, 2021 (historically): Step 2 CK deadline

• August 31, 2021 (historically): Step 2 CS deadline

• September 15, 2021 (tentative): Residency applications due in ERAS

• October 2021 – January 2022: Interview season

• February 2022: Rank lists due

• March 2022: Match & SOAP week

• May 2022: Transition to residency [required]

• May 2022: Physician’s Oath & Hooding Ceremony

• June 2022: Graduation

Resources

• Career Advisors FAQ

• NRMP Director Survey

• Clerkship Catalog

• Electives information

• Graduation Requirements

• Graduation Audit Report

4th Year Planning Components & Teams

Component AskGraduation Requirements Registrar: somreg@uw.edu

What are Sub-Is, APCs and Electives Curriculum: medevalu@uw.edu

Deciding between Specialties and Career Paths Career Advising: medadv@uw.edu

Step 2 CK & CS Academic Support: yvonneyt@uw.edu

Away Rotations Registrar: somreg@uw.eduCareer Advising: medadv@uw.edu

Preparing for Residency Application & Interviews Career Advising: medadv@uw.edu

Financial Aid, Budgets, Aid Disbursements Financial Aid: somfao@uw.edu

QUESTIONS?