New Employee Orientation

Today’s Agenda• Welcome and Introductions• General Information

– Email & Net ID– My UW System Portal– Earnings Statements Overview– Pay Information, Pay Dates– Legal Holidays– Domestic Partnerships, Executive Order 54– FMLA, Worker’s Compensation and EAP– Leave Benefits, Leave Reports

• Benefits Information – Benefits Intro – Review of benefits programs, eligibility requirements, and cost– Benefits Q&A

• Electronic benefits enrollment

Email & Net ID• Net ID is used for GoogleApps (email,

calendar, etc.), log in on campus computer stations, D2L, Wings, and more

• Activate Net ID and Email by visiting www.uwlax.edu/password

• Eagle Help Desk Support 785-8774 or helpdesk@uwlax.edu

My UW System (HR) portal

• Use for earnings statements, leave balances, address changes, annual tax statements, HR and benefits info, and more!

• Go to www.uwlax.edu and click on the UW-L Quicklinks

Earnings Statements• Pay Period Begin/ End Dates

& Payment Date• Employee ID #• Tax Withholding Allowances

(W-4)• 1- Earnings and Year-

to-Date amounts• 2- Taxes Withheld• 3 & 4- Deductions• 7- Direct Deposit• 8- Leave Balances

Pay Information• Unclassified Employees are paid monthly• Pay day is on first of the month

– When the first falls on a weekend or holiday, the pay date is the business day prior to the first

– The first pay check of the year is always after the first of the month (January 2nd or 3rd)

• Annual pay basis employees receive 12 check per year• Academic pay basis employees receive 9 checks per

year– One semester appointments receive 4.5 checks

Pay Dates• Monthly pay day is on the 1st of the month, with a

few exceptions:– When the 1st falls on a weekend or holiday, pay day is the

business day prior to the 1st – The January pay date is on the first business day after the 1st

(January 2nd or 3rd)– The July pay date is on June 30th (or if June 30th is on a

weekend, the business prior to June 30th)

Legal Holidays• State Offices are closed in observance of the following legal holidays:

– New Year’s Day (January 1)– Martin Luther King Day – Memorial Day– Independence Day (July 4)– Labor Day– Thanksgiving Day– Christmas Eve (December 24)– Christmas Day (December 25)– New Year’s Eve (December 31)

• If a holiday falls on a Sunday, state offices are closed the following Monday

Questions?

Mandatory Reporting Rule

• Executive Order #54

• All University of Wisconsin System employees must immediately report child

abuse or neglect if, in the course of employment, a UWS employee observes an

incident or threat of child abuse or neglect, or learns of an incident or threat of

child abuse or neglect, and the employee has reasonable cause to believe that

child abuse or neglect has occurred or will occur.

• Reports must be made in person or by telephone to the following– UW-La Crosse University Police

• 789-9000 (office)

• 789-9999 (for emergencies only) staffed 24 hrs

• Call 911 if the child is in imminent danger

• More information: http://uwlax.edu/Human-Resources/Executive-Order--54/

FMLA, Worker’s Comp and EAP

• Family Medical Leave Act (FMLA)– Contact: Deanna Kabliska (608) 785-8601

• Worker’s Compensation– If employee has been involved in an accident and/or injured in the course

of employment, they should report the injury to their direct supervisor,

complete the required forms and return them to HR

– Contact: Deanna Kabliska, (608) 785-8601

• Employee Assistance Program (EAP)– Available to all employees and their immediate family members

– Provides 5 free consultations per year

Domestic Partner Benefits

• Coverage for same-sex and opposite sex domestic partners and the domestic partner’s children is available under most plans

• Two different types of domestic partnerships

– Unregistered

• Available to both same-sex and opposite-sex couples in a domestic partnership.

• This is considered a domestic partnership for employee benefits provided by Chapter 40 of Wisconsin State Statute

– Registered

• A registered domestic partnership is available only to same-sex couples. A domestic partner registry was created by Chapter 770 of Wisconsin State Statute

• An employee may enroll a domestic partner in an allowable benefit program and must submit a completed and notarized Affidavit of Domestic Partnership

• Additional enrollment information and options will be covered in our Benefit Orientation

Leave Benefits• Sick Leave

– Eligible if participating in the Wisconsin Retirement System (WRS). – Granted 176 hours for first 18 months; then earn 96 hours per year (prorated to percentage of

appointment)– Accumulated sick leave is available to pay health insurance premiums upon retirement, death, or

layoff

• Vacation– Eligible if annual (12 month) appointment and participating in Wisconsin Retirement System (WRS)– Eligible employees receive 176 hours per fiscal year (prorated to percentage of appointment and

employment date)

• Floating/Personal Holidays– Employees with annual (12 month) appointments receive 36 hours each fiscal year (prorated to

percentage of appointment)– Floating/personal holidays must be used within the fiscal year they are earned or they will be lost

Leave Reports• Monthly Leave reports are delivered to My UW System (HR) portal• Reports must be completed regardless of whether leave has been

used• Leave report signed and dated by both you and your department

chair/dean/direct supervisor• Completed leave report(s) must be sent to Human Resources by

specified deadline stated on leave report • Failure to return reports could result in a reduction of your sick

leave• Full time employees report leave in 4- or 8-hour increments

Questions?