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Early Learning Coalition of Broward County, Inc.
Coalition Board Meeting Agenda 6301 NW 5th Way, Suite 3400,
Fort Lauderdale, FL 33309
Friday, April 14, 2017 8:30 am
Meeting Call In: 1 (571) 317-3122 Access Code: 819-813-125
Members are reminded of conflict of interest provisions. In declaring a conflict, please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) The nature of the conflict and 3) Who will gain or lose as a result of the conflict. Please also fill out form 8B prior to the meeting.
I. II. III.
Call to Order Roll Call Chair Report
Laurie Sallarulo, Board Chair Irene Ramos, Executive Assistant Laurie Sallarulo, Board Chair
IV. CEO’s Report
Tab 1 p.2 Renee Jaffe, CEO
V. Consent Agenda a. Approve March 10, 2017 Board Minutes
b. Approve Purchases over $5,000
Tab 2 p.6 Tab 3 p.14
Renee Jaffe, CEO
VI. Finance Committee Report a. January 2017 Interim Financial Statements
b. CEO Purchasing and Cash Disbursement Authority Policy Revision
c. Staff Performance Pay Allocation and CEO Performance Pay
Tab 4 p.15 Tab 5 p.27 Tab 6 p.31
Renee Podolsky, Treasurer
Christine Klima, CAO
VII. Nominating Committee Report a. Recommendation to Select New Private
Sector Members
b. Nomination for First Vice Chair Officer Seat
Tab 7 p.33
Ellie Schrot, Chair, Nominating Committee
VIII. For Your Information
a. Provider Advisory Council Meeting Minutes
b. Draft Finance Committee Minutes
c. Draft Nominating Committee Minutes
d. BLI Graduation Flyer
e. Countdown to Kindergarten Fliers
f. Glossary of Terms
Tab 8 p.34
Tab 9 p.36 Tab 10 p.38 Tab 11 p.40
Tab 12 p.41
Tab 13 p.46
X. Unfinished Business New Business Matters from the Board Matters from the CEO Matters from our Partners Public Comment Next Meeting: May 12, 2017 Adjourn
Please Note: Agenda subject to revisions and additions per the discretion of the Chair of the Coalition. Notification will be sent of any such revisions or additions. Members of the Public: Please sign up at the entry desk for public comments to be made on particular agenda items no later than five minutes after the Coalition meeting has been called to order.
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April 14, 2017 Board Meeting
Subject: CEO Report TAB 1 Recommended Action: For Information Only Financial Impact: None
1. Office of Early Learning Fiscal Monitoring: As part of the Office of Early Learning (OEL) grant
agreement between the Early Learning Coalition of Broward County (ELC), the ELC is required to
undergo certain monitoring and audit reviews. These monitoring visits are usually conducted by
either OEL or an accounting firm that OEL has selected through the procurement process.
Currently, the OEL has a contract with HTC Certified Public Accountants and Consultants to
perform the fiscal monitoring reviews of all ELCs. HTC began their monitoring of ELC Broward
on March 13, 2017. However, before the review was completed ELC discovered a conflict of
interest that exists between HCT and ELC and both staff and the General Counsel formally
requested OEL discontinue their activities because it was believed they were unable to perform
their duties in a fair, impartial and competent manner. ELC also requested that either another
firm be appointed to complete the engagement or that OEL complete the review directly. OEL
complied with ELC’s request and agreed to conduct the monitoring testing and analysis
themselves during the first two weeks of April. The review is currently underway and an exit
interview with OEL is scheduled for Tuesday, April 11.
2. Health and Safety Additional Standards: On March 28, 2017 at the Broward County
Commissioner’s Meeting, the County Commissioner’s approved a resolution against utilizing
county dollars to fund the additional health and safety standards and requirements that recently
went into effect. During the week of April 3rd, a meeting is scheduled to take place with
Broward County Child Care Licensing Enforcement (BCCLE)/Local Licensing Agency (LLA), OEL,
DCF, and the Governor’s Office to further discuss a potential resolution.
3. Waitlist Enrollment Update: As of April 7, 2017, there has been a total of 404 children enrolled
off of the School Readiness waitlist. Based on utilization numbers and updated projections from
January 2017, it has been determined that a total of 665 children can be enrolled utilizing the
additional OEL funding. Additional details regarding the waitlist referrals have been included in
the Finance Committee section of this packet.
4. Additional Office Space: The ELC Broward is still in discussions with Lakeside Plaza regarding
obtaining additional office space on the third floor of their current location. There is no new
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April 14, 2017 Board Meeting
information to report. ELC staff will continue to update the Board as new information is
available.
5. Professional Development: ELC staff have scheduled three provider feedback sessions (April 10,
19, and 25) to obtain provider feedback regarding professional development needs and interests
and to provide them with ELC’s Professional Development ideas and plans. The ELC is also in
discussion with the Broward County School District regarding a partnership where ELC staff will
conduct trainings at the district’s future demonstration site housed at the now vacant
Gulfstream Middle School. This would include ELC having a small office at the site. Additional
details will be provided at the May Board meeting.
6. Provider Contract Renewal Process and Child Care Resource and Referral Update: The 2017-2018 School Readiness and VPK contracts were uploaded to the Provider Portal the week of February 13, 2017. The ELC has and will continue to conduct group and individual provider trainings to assist providers with the contract renewal process. Additional efforts include the addition of 2 temp staff, reminder emails from each Provider Relations staff member to providers, regular robo call reminders, and an incentive promotion (that includes educational items donated by Kaplan, Lakeshore, and Discount School Supplies) for the first 100 providers who submit completed/error-free applications. Below are the ELC proposed deadlines given to providers as well as the percentage of applications received (and being processed) by ELC staff.
VPK Summer – 3/31/17 (Percentage Applications Received - 91%)
School Readiness – 5/1/17 (Percentage Applications Received - 36%)
VPK School Year – 5/5/17 (Percentage Applications Received - 28%)
** Deadlines above are ELC deadlines not OEL.
Each year per OEL contract, the ELC is required to update provider information (for all Broward
County providers) in the child care data base by May 31st. To date, the ELC has updated 97% of
provider information.
7. ELC Honored by 211 Community Partner Award: ELC will be honored by 211-Broward at its
“Making Real Connections” Breakfast event on May 3, 2017. ELC will be recognized for its
commitment to building connections within our community and for helping 211-Broward fulfill
its mission and meet goals. The event will be held at the Signature Grand Hotel and is sponsored
by Kip Hunter Marketing.
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8. Countdown to Kindergarten: As part of the Broward Reads: Campaign for Grade Level Reading,
On April 27th there will be an all-day Broward Reads for Kindergarten event open to all
interested School Readiness and VPK providers. All participating providers will read “Look out
Kindergarten Here we Come” and engage in a variety of exciting Kindergarten transition
activities at their respective sites throughout the day. Additionally, approximately 9,000 VPK
children will receive a copy of the book “Miss Bindergarten Gets Ready for Kindergarten”. The
Scholastic book organization, through collaboration with the Broward County School District,
has generously donated 4,000 books to the Early Learning Coalition for this event. The School
District and ELC are working on funding the additional 5,000 books.
9. ELC New Phone System: As of March 9th, 2017, the ELC’s new cloud based phone system is live.
The migration was successful. There was no impact on ELC parents or providers through the
process. The Mitel system has the ability to handle a higher volume of calls with ease and
efficiency. The upgrade gives the ELC more flexibility to manage the phone system and we are
able to make modifications in minutes.
10. New ELC Tagline and Logo: See attachment
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For April 14, 2017 Board Meeting
Subject: New ELC Logo and Tagline Recommended Action: For Information Only Financial Impact: None
Background Information The ELC of Broward partnered with the ELC of Manatee’s Marketing Department to develop options for a new Broward logo and tagline. This collaboration is an activity covered by our Shared Services Agreement and takes advantage of Manatee’s expertise in graphic design. Current Status The logo and tagline options were narrowed down to four (4) logos and two (2) taglines. ELC Broward Board members were surveyed and the results will be revealed at the April Board meeting! We are excited about the launch of a new, child-friendly logo and tagline which will allow us to do better branding and reflects the robust work of the Coalition and highlights our mission and vision for quality early care, education preparation and student success! Recommended Action: For Information Only Financial Impact: None
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TAB 2
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Early Learning Coalition of Broward County BOARD Meeting Minutes
March 10, 2017 – 8:30am 6301 NW 5th Way, Suite 3400, Fort Lauderdale, FL 33309
Members in Attendance: Laurie Sallarulo, Cindy Arenberg Seltzer, Schmeka Lyons via phone, Renee Podolsky via
phone, Michael Asseff, Howard Bakalar, Mason Jackson, Jody Miller, Ashley Davis, Silvia Beebe, Ellie Schrot, Laurie Rich Levinson via phone, Dolly Rump, Deborah Meidinger Hosey, Kenickay Prendergast via phone
Members Absent: Barrington Russell, Dr. Avis Proctor, Jeffrey Dwyer, Nicholas Kaniaris Twan Russell Staff in Attendance: Renee Jaffe, Gordia Ross, Sandra Paul, Doreen Moskowitz, Renier Potts, Ros Desroches,
Hubert Cesar, Mabel Ramirez, Suwenda Louis, Maria Mendoza, Irene Ramos Others in Attendance: Jacob Jackson, General Counsel, Michelle Rosiere – BRHPC, Francisco Isaza – 211, Jeffery (from sign-in sheet) Halsey, Melodee Lokos –Early Learning Center of Sunrise, Cynthia Borders – SB & Co.,
Layne Polakoff, Karen Swartzbaugh Ghezzi, Mairim Hernandez- Charlee Preschool, Nurit Sheinberg – NSU, Carol Adams – Early Learning Center of Margate, Sharon Cohen – Children Services Council
Item Follow-up
Welcome & Call to Order
Chair called the meeting to order at 8:53am. Roll Call was done and a quorum was established.
Chair Report Board Membership
Welcome Jody Miller who represents the Private Provider Board Member seat. The Chair appointed Ellie Schrot as Nominating Chair of the Committee. There are currently two Private Business Sector Board vacancies that need to be filled and one of the first orders of business will be nominating a First Vice Chair. A request was made for nominees to be submitted to the Chair for review first and then to the Nominating Committee.
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Accomplishments
The CEO acknowledged there were 23 Providers that hit the second benchmark of the Performance Funding Project. These providers received financial rewards for completing professional development. Mabel recognized the Providers present; Early Childhood Learning Center and Charlee Preschool. A list of all the providers which accomplished their benchmark are included in the Board Packet.
CEO’s Report Staffing Updates
CEO reported on Senior Staff on medical leave and the ELC wishes them a speedy recovery and return back to work. As part of the plan in in the interim, a few changes within the infrastructure have been made. Karen Swartzbaugh Ghezzi has agreed to be our Board Communications Advisor on a part time and temporary basis. She will assist in a new process for board and committee meeting packet assembly as well as the coordination with members. Karen will be contributing to help make everything streamlined and concise and pass that on to a second person who will be hired to assist with this in the future.
The ELC has been working with the School District on a plan for Kindergarten Transition activities. The School District and RTCO will be providing activities for SR and VPK programs that would like to participate in the activities. On April 22 RTCO, VPK and Head Start children will have the opportunity to see a Three Little Pigs themed play at the Parker Playhouse. There will be representatives from the Cultural Arts community. Then on April 27, there will be Countdown to Kindergarten Day for any VPK or SR provider interested in participating. The event will include a “Day In the life of Kindergarten” video, a book reading of a Kindergarten themed book and activities which the children can engage in to help them transition to Kindergarten. Parents will receive tips on how to help their child easily transition and prepare for Kindergarten. The ELC is looking to be able to fund a portion of the book I’m Ready for Kindergarten, which will be given out to all participating providers so everyone involved will be reading the same book on the same day.
EFS Modernization: The State is finalizing a roll out of a Phase 1 of the EFS Modernization. The ELC of Broward is waiting until the functionality is in place before transferring over to the new system which will modernize the provider portal first and then the eligibility portal. Staff member Hubert Cesar, IT Manager at the ELC of
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Broward stated other ELC’s are using and testing the new system at this time. The system will provide one centralized place to access information and both OEL the ELC is ensuring that the very best product is in place for providers and families.
ASQ developmental piece will not be part of the 3.0 EFS Modernization phase but will eventually be integrated in to the new system. The state system will also alleviate the cost of having other companies’ service the ELC of Broward portals. Providers have been made aware the Provider portal will roll out first and BRHPC has been made aware regarding the family portal roll out. OEL is currently moving the existing data to the new system. ELC is looking into extending the current contract with the existing provider portal service provider, expiring June 30th to ensure coverage and allow for the transfer of the documents.
Approval of Consent Agenda
Motion made by Cindy Arenberg Seltzer to approve the Feb. 10 Board minutes with addendum added. Seconded by Howard Bakalar. Unanimously approved
Finance Committee Report
Audit Committee Chair introduced Cynthia Borders and Chris Lehman Audit Principal and Partner, external Auditors for their second year for the ELC of Broward. They presented their findings and reported no issues. An Audit binder has been provided for review which contains the audited financial statements in draft form and the 990 draft form. Motion made by Michael Asseff to approve the 2015-16 form 990. Seconded by Mason Jackson. Unanimously approved. Motion made by Michael Asseff to approve the audited financial statements. Seconded by Mason. Unanimously approved. Motion made by Michael Asseff to accept the audit report in the whole. Seconded by Cindy. A Thank You on behalf of the Auditors was extended to the ELC Staff for helping in conducting the audit and a Thank You on behalf of the Chair to the audit team and
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ELC Staff. Second Vice Chair Cindy Arenberg Seltzer reported on the Mid-Year Budget revisions and a review of the budget was made. In the CAO’s review of the budget there were available dollars uncovered that were not aligned appropriately. The report shows an unallocated $650k non slot dollars that can be used for other purposes and a suggested use is indicated. An approval is sought for the amended budget with alignment as presented. Christine Klima, CAO summarized the expenditures over $5k, Professional Development Institute Plan and Lease Expansion plan. The report reflects an addition of $1.4M in revenues with reallocation of those dollars; no dollar amounts will be changed for subcontracts. At the end of year review, any monies not used will be rolled over into slots. The members reviewed and discussed the budget line items as presented. No approval was made regarding the Legal Counsel budgeted amount. The CAO gave a breakdown and clarification of the admin and program services within the budget. Regarding program services, Mabel Ramirez, Director of Education and Quality elaborated on the Professional Development Training needs stating 255 provider professionals were assessed for their input on the training needs in the community revealing training needs in the following areas: Teachers/Staff Series, Curriculum, SEL, Assessment & Inclusion, Health & Safety, Directors Series, Family Engagement, Technology and Administration. The ELC wants to ensure that the providers are trained properly and effectively and the CEO and Staff feel confident in carrying this out efficiently and noted the dollar savings and additional training of conducting the training in house. Board members pointed out the need for “outcomes” and cost for participants attending the training to be included in the development training parameters as well as the securing of registered participants. The parameters should be presented to the committee. Board member Jody Miller commented on the efficiency of continued education tracks which simplifies renewals of credentials for provider directors and early childhood professionals and in particular gave the opportunity of her school to be poised for advanced accreditation. The CEO clarified building brand awareness recommendation #4 of the Professional Development Institute Business plan by saying that brand awareness is to serve the
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community of Broward County and there will be an interrelationship developed between the ELC of Broward, Palm Beach and Miami Dade. The CEO pointed out that the ELC’s in these counties have in-house training institutes in which ELC of Broward is always invited as well as the Providers in the Broward County community. Consideration in the development of Broward’s professional development training areas include input from these ELC’s with the intentions of having unique areas of training and not duplicating any efforts. Chair stated that a declaration of how monies can be saved by collaborating between the mentioned ELC’s before approving the PDI plan. Motion to approve budgeted allocation of monies to the new Attorney Rate but did not approve the contract as it has not been presented. Motion by Cindy Arenberg Seltzer to approve the Mid-Year Budget modifications, no Second needed as it is coming forth from the Finance Committee. Mason declared conflict of interest in regards to the space for the PDI. Unanimously approved. The recommended budget carries and all will have the opportunity to review each plan as stated in the report. Motion by Cindy Arenberg Seltzer for the concept of ELC developing a PDI with details to come back at a future date. Seconded by Howard Bakalar. Unanimously approved. Motion by Cindy Arenberg Seltzer for ELC to move its document storage from an Iron Mountain facility to a scanned environment and the associated expenses that go with that. Seconded by Mason Jackson. Unanimously Approved. Motion by Cindy Arenberg Seltzer to explore additional space in the building to accommodate additional staff and the appropriate meeting space for the Board which may also house the PDI. Seconded by Howard Bakalar. Mason Jackson declared conflict of interest. Unanimously Approved. Motion by Cindy Arenberg Seltzer to accept the Interim Financial Statement which incorporate the budget amendments discussed and approved above and all the usual
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Utilization Report
disclaimers. No Second needed as it is coming forth from the Committee. Unanimously approved. Cindy Arenberg Seltzer stated that the team has done an extraordinary job of reviewing and uncovering dollars that will be utilized for slots. The CAO summarized on the reallocation of $250k to slots. The new proposal considers the addition of 160 children with 90 of those coming from the additional CCEP dollars. By the end of the year, CCEP will be utilized fully.
Public Comments
Frank Isaza, Chief Operating Officer at 2-1-1 Broward presented on the added CCR&R free professional services offered to Providers through the 211 Warm Line and the ASQ line. The Warm line assists Providers with child behavioral problems and referral services. The Warm line is managed by Help Me Grow specialists whom are knowledgeable in child development and apply development screenings using the ASQ. The outreach specialists give developmental surveillance training to providers in the use of the ASQ screenings. The ASQ line assists families with questions and screenings and coordinate Inclusion Specialist services provided by the ELC of Broward. So far, there have been 34 families referred in the second quarter. Board member Jody Miller offered her Provider perspective on the 2-1-1 Warm line services after making a call regarding an Inclusion child at her center. Jody was pleased to say that the ELC Inclusion Specialist Debbie Kay will be out to assist the Provider and the family and all was coordinated within a very quick turn-around time. Frank Isaza recognized the strong collaboration efforts made by 2-1-1 and ELC as well as Early Steps and FDLRS to ensure the referral process is smooth for the families. Frank also clarified that the Warm Line conducts the initial screening and then refer to the respective area of need. Chair recognized the area of Inclusion assistance for providers and families as a big need. Michelle Rosiere reported on behalf of BRHPC regarding children off of waitlist. She reported an enrollment of 350 children off the waitlist and another 188 due to additional funding from CSC for those living in the 33311 area. Some of the children that were enrolled off the waitlist were in the Special Needs category funded by the County while they are on the waitlist, this allowed for additional slots for Special
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Needs. Since the RFP was released this is the first full year of of the contract. BRHPC has used $350k less of the RFP contracting amount which can be used for slots as well as an additional $89k (afforded by the reduction of percentage of the indirect administration rate) that can be used for slots for a total of $439,486k to be used for slots. Deborah Hosey shared that Safe Sleep Child Care Ordinance Revision will go before the Board on March 14 to be put for placement on public hearing on March 28th. The three major items affecting Broward County are the requirements of the American Academy of Pediatrics Training course and establishment of a safe sleep environment within the child care facility and a safe sleep policy which will be shared with the parents. Additionally, Broward County and ELC will meet on March 17th with Vice Mayor Furr for further discussion of the SR inspections and the impact it will have on ELC. Deborah will be meeting next week with the director of child care regulatory office for DCF to discuss the next steps of establishing Broward County and DCF website.
Staff Reports
None
Governance Committee Report
None
Nominating Committee Report
None
Public Comment
None
Next Meeting Date
Adjourn
Motion made by Cindy Arenberg Seltzer to adjourn the meeting. The meeting adjourned at 10:55am
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These minutes contain the action items of the meeting of the Executive Committee of the Early Learning Coalition. They do not include all the Committee’s discussions or comments on each matter or issue raised during the meeting. A tape recording of the meeting is held in the Coalition office. Corrections from the Committee will be taken prior to approval at the next meeting. Submitted by Irene Ramos
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As Recommended by The Finance Committee
March 22, 2017 TAB 3 Subject: Proposed Purchase in Excess of $5,000 Recommended Action: Approve proposed purchases for temporary staff Financial Impact: $31,878.40 FY17
Background Information As part of the plan to ensure timely completion of all new provider contracts (for the 17/18 fiscal year), two temporary staff have been requested from Robert Half, Inc. to help with coverage during the busy annual provider contracting season. Their services will be needed from March 13, 2017 through June 30, 2017. As of the end of April, the cost for their services will exceed $5,000 and their continuation must be approved by the ELC Board. Current Status
One temporary staff at the bill rate $27.30/hour X 640 hours totaling $17,472.00
One temporary staff at the bill rate of $22.51/hour x 640 hours totaling $14,406.40 Total amount to be billed $31, 878.40
Long term plans are currently being put in place to decrease the need for temporary staff to assist with this process in the future. Recommended Action: Approve proposed purchases for temporary staff Financial Impact: $31,878.40
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As Recommended by the Finance Committee
March 22, 2017
TAB 4 Subject: January 2017 Financial Statements Recommended Action: Approve January 2017 Financial Statements Financial Impact: None
Monthly Finance and Utilization Report For the Seven Month Period Ended January 31, 2017
Interim Financial Statements and an updated Utilization Report for the period ended January 31, 2017 are attached for review. Ideally, revenue earnings and expenditures year to date should be at or near 58%. Key components of ELC’s overall financial performance include: Revenues:
As of January 31, 2017 revenues earned through program activities by ELC and its
subcontractors were just below target at 57%. Earnings from slot dollars remains strong,
but have been tapering off since the end of the first quarter even though they continue to
outpace and offset lagging earnings from non-slot dollars. CCEP revenues are expected
to increase over the next two quarters as children are moved into the program during
February and March. CSC earnings are low at 40% because of low utilization of eligibility
determination dollars in favor of OEL School Readiness dollars set to expire at the end of
the fiscal year. CSC dollars may be deferred into the first quarter of FY18.
Expenses: Subcontractor expenses for administrative costs, eligibility determination services and
quality activities were more than a month behind target at an average of 48% due to
continuing issues with staff vacancies at some agencies. ELC will continue to monitor
each subcontractor’s plan to close the gap for staff costs and will also analyze possible
scenarios for reallocation of unused funds to slots at the turn of the third quarter as a
contingency plan.
ELC’s own expenses for administrative, non-direct services and quality activities were
also below target at about 43% due to the lingering effects of staffing gaps resulting from
the recent reorganization (that have now been largely resolved), as well as significant new
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revenues received in FY17. A plan to ramp up expenditures for quality activities has been
implemented with the mid-year budget revision in March and both administrative and
program activities are expected to come back up to pace
Utilization: Overall child enrollments fell by 28 during January, but then came back up by 160 in
February as new children were brought in from the waiting list. Total child care costs,
meanwhile, went up by about $118K or 3.38% to $3,625,196 in January due to an
increase in child attendance as well as an increase in full time care and other factors
that increase provider rates. In February, the total cost went down by over 8% despite
an increase in children served due almost entirely to the decrease in the number of
days available for care on the calendar. Costs are expected to rise significantly in
March as the number of days available increases and additional children are added
from the waiting list. See the chart below analyzing some of the relationships between
changes in cost drivers and changes in costs, as well as the attached charts, which
depict how the factors correlate over time.
Drivers Affecting Monthly Changes in Total Slot Cost & Cost/Day
From December to March, invitations were sent out to enroll a target 665 new children
as a result of budgetary increases in School Readiness and CCEP funding, as well as
attrition. As of April 7, 2017 404 had been enrolled. Please see the attached
Utilization Summary for more detail.
Action Requested: Approve January Financial Statements Financial Impact: None
Jul $3,785,887 19.60$ 21 9,199 89.89% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%Aug 3,874,400 18.01 23 9,353 86.40% 2.34% -8.10% 9.52% 1.67% -3.49% -6.29%Sep 3,549,667 17.67 22 9,129 93.55% -8.38% -1.87% -4.35% -2.39% 7.14% -6.62%Oct 3,407,590 17.92 21 9,055 93.64% -4.00% 1.39% -4.55% -0.81% 0.09% 2.11%Nov 3,544,141 17.94 22 8,980 93.78% 4.01% 0.11% 4.76% -0.83% 0.15% 0.79%Dec 3,506,734 17.61 22 9,049 91.19% -1.06% -1.81% 0.00% 0.77% -2.59% 0.01%Jan 3,625,196 18.27 22 9,021 92.72% 3.38% 3.70% 0.00% -0.31% 1.52% 2.49%Feb 3,326,509 18.12 20 9,181 94.28% -8.24% -0.82% -9.09% 1.77% 1.57% -4.16%Mar 3,965,265 18.46 23 9,341 93.00% 19.20% 1.88% 15.00% 1.74% -1.28% 1.42%
Apr 3,530,556 18.50 20 9,541 93.00% -10.96% 0.25% -13.04% 2.14% 0.00% -1.89%
May 4,263,596 19.43 23 9,541 95.00% 20.76% 5.01% 15.00% 0.00% 2.00% 3.01%
Jun 4,335,314 20.65 22 9,541 95.00% 1.68% 6.30% -4.35% 0.00% 0.00% 6.30%
Percent
Change
Children
Served
Percent
Change
Days of
Care
Percent
Change
Average
Cost/day
Monthly Data Change In Cost Cost Drivers
Percent
Change
Total
Cost
Percent
Change
Days
Attended
Percent
Change
Provider
Rate
(Derived)Month
Days of
Care
Available
Actual/
Projected
Children
Served
Percent
Days in
Attendance
Average
Cost per
Day
Actual/
Projected
Total Slot
Costs
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Examples of Changes in Cost and Cost Drivers
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Early Learning Coalition of Broward County, Inc.
Submitted to the April 14, 2017 Board Meeting
as recommended by The Finance Committee on March 22, 2017
INTERIM FINANCIAL STATEMENTS
For The Seven Months Ended January 31, 2017FISCAL YEAR 2016-2017
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January 31, 2017 January 31, 2016
ASSETS
Assets:
Cash 9,122,265$ 3,294,381$
Advance, Interest & Accounts Receivable 8,239,835 8,539,039
Due From Other Agencies 3,811,758 3,813,325
Prepaid Expenses 53,272 40,966
Property & Equipment, Net 10,758 15,444
Assets 21,237,889$ 15,703,154$
Liabilities:
Accounts Payable 133,909$ 46,872$
Salary & Fringe Benefits Payable 1,515 (680)
Due to 211 Broward 82,397 50,916
Due to Broward County School Board 142,579 72,068
Due to Broward Regional Health Planning Council 13,160,185 8,010,333
Due to Children's Forum 46,760 34,921
Due to Family Central, Inc. 147,107 64,911
Due to NSU 154,606 68,178
Due to Other Agencies 16,623.49 17,217.06
Deferred Revenue 6,976,995 6,976,916
Total Liabilities 20,862,677$ 15,341,653$
Net Assets:
Unrestricted Net Assets 375,212 361,501
Net Assets 375,212$ 361,501$
Total Liabilities and Net Assets 21,237,889$ 15,703,154$
Early Learning Coalition of Broward County, Inc.
FY 2016-2017 Statement of Financial Position
As Of January 31, 2017
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January 2017
Actual
FY 2017
YTD Actual
FY 2016 YTD
Actual
Revenues & support
Grants and other incomeFederal grants 3,714,976$ 27,330,058$ 27,463,678$ State grants 3,635,281 23,121,886 22,508,442 Children's Services Council of Broward 386,770 1,556,453 4,060,705 Miscellaneous 94,090 494,431 134,879
Total revenues & support 7,831,117$ 52,502,827$ 54,167,704$
Expenses:
Program services:School Readiness 3,658,023$ 25,212,387$ 28,579,416$ Voluntary Pre-kindergarten (Note 3) 3,561,041 22,838,990 22,159,239 Entrant Refugee Services BRHPC 12,831 89,379 - Program support and administration 265,354 1,983,316 2,013,052 Community Transformation Grants/PFPP 118,054 467,407 101,229 Quality Enhancement Programs 69,985 796,710 443,648
Total program services 7,685,288$ 51,388,189$ 53,296,584$
Supporting services:General and administrative 155,048$ 1,091,512$ 862,945$
Total supporting services 155,048 1,091,512 862,945
Total expenses 7,840,336 52,479,701 54,159,529
Change in net assets (9,218.11)$ 23,126$ 8,175$
Net assets, beginning of year 352,086 353,326
Net assets, end of the period 375,212$ 361,501$
Early Learning Coalition of Broward County, Inc.FY 2016-2017 Statement of Activities
For The Month Ended January 31, 2017
PAGE 22
Early Learning Coalition of Broward County, Inc.FY 2016-2017 Annual Budget to Actual (Budgetary Basis)
For The Period Ended January 31, 2017
FY 2017
Annual
Budget
YTD
Actual Balance % of Budget
Revenues:
Local Sources:OEL School Readiness (SR) 44,582,178$ 26,071,502$ 18,510,676$ 58%OEL Child Care Executive Partenership (CCEP) 2,692,950 1,154,999 1,537,951 43%OEL Voluntary Pre-K (VPK) 40,306,029 23,121,886 17,184,143 57%Children's Services Council (CSC) 3,858,656 1,556,453 2,302,203 40%Department of Children & Families Refugee Grant (DCF) 189,248 103,557 85,691 55%OEL Performance Funding Project (PFP) 819,813 408,139 411,674 50%University of Florida Lastinger Center (UofF) 392,263 37,712 354,551 10%
BECE Conference& Miscellaneous Revenue 44,986 48,580 (3,594) 108%
Total Revenue 92,886,123$ 52,502,827$ 40,383,296$ 57%
Expenditures:
Program:Child Care Slots BRHPC - SR & CCEP 38,142,961$ 21,872,113$ 16,270,848$ 57%Child Care Slots BRHPC - CSC 3,283,656 2,112,924 1,170,732 64%Child Care Slots BRHPC - VPK 38,662,955 22,363,336 16,299,619 58%Child Care Slots BRHPC - DCF 162,460 90,566 71,894 56%Eligibility Determination- BRHPC SR,CCEP & CSC 3,040,343 1,591,132 1,449,211 52%Eligibility Determination- BRHPC VPK 961,097 454,041 507,056 47%Eligibility Determination- BRHPC DCF 16,160 5,997 10,163 37%Resource & Referral - (211-Broward) - SR 593,639 288,038 305,601 49%Resource & Referral - (211-Broward) - VPK 48,077 20,228 27,849 42%Road To Child Outcomes - FCI 993,503 514,815 478,688 52%Road To Child Outcomes - NOVA 919,316 509,244 410,072 55%Road To Child Outcomes - BCSB 843,157 426,142 417,015 51%WAGES - Children's Forum 448,587 224,849 223,738 50%
ELC Non-Direct (Provider) Services & Quality 2,405,801 914,763 1,491,038 38%Total Program Services 90,521,712$ 51,388,188$ 39,133,524$ 57%
PAGE 23
Early Learning Coalition of Broward County, Inc.FY 2016-2017 Annual Budget to Actual (Budgetary Basis)
For The Period Ended January 31, 2017
FY 2017
Annual
Budget
YTD
Actual Balance % of Budget
Administration:Employee Salaries 997,690$ 557,593$ 440,097 56%Employee Fringes 429,006 238,551 190,455 56%Attorney 72,450 39,950 32,500 55%Auditors 31,000 28,000 3,000 90%Temporary Personnel 73,750 16,505 57,245 22%Other Consultants 55,000 31,998 23,002 58%Insurance 11,081 5,519 5,562 50%Travel 18,891 9,984 8,907 53%Repairs/Maint & Utilities 5,912 2,543 3,369 43%Equipment Rental & Storage 18,720 12,679 6,041 68%Facility Rental 151,510 68,075 83,435 45%Telephone 14,120 8,285 5,835 59%Cell Phone 4,800 638 4,162 13%Internet Access/Web 20,312 9,214 11,098 45%Postage & Freight 1,000 822 178 82%Payroll Processing 9,720 4,344 5,376 45%Advertising 12,000 6,352 5,648 53%Printing 6,000 150 5,850 3%Other Purchased Services 1,000 611 389 61%Office Supplies /Other 11,600 8,953 2,647 77%Subscriptions & Publications 2,100 2,097 4 100%Dues & Fees 14,580 8,560 6,020 59%Bank Fees 9,000 4,891 4,109 54%Awards & Recognition 2,000 251 1,749 13%Depreciation Expense 11,040 - 11,040 0%VPK Reserve 48,000 48,000 0%SR Slot/Reserve 250,000 - 250,000 0%
Total Operational 2,282,282 1,066,566 1,215,716 47%Capital OutlayComputer Hardware/Software 52,129 23,477 28,652 45%Furniture, Fixtures & Equip 30,000 1,470 28,530 5%
Total Capital Outlay 82,129 24,947 57,182 30%
Total Administration Expenses 2,364,411 1,091,513 1,272,898 46%
Total Expenses 92,886,123$ 52,479,701$ 40,406,422$ 56%PAGE 24
(1)
(2)
(3) State law requires that VPK providers receive a prepayment at the beginning of eachmonth. During the fiscal year, these expenditures are reported as revenue and expensewhen they are incurred. At year end, any outstanding balances will be recorded to thecorresponding asset and liability account.
Early Learning Coalition of Broward County, Inc.
The full accrual basis of accounting is utilized by ELC. Under the accrual basis,
revenues are recognized in the accounting period in which they are earned. Expenses
are recognized in the accounting period in which the liability is incurred.
Notes to the Financial Statements
The Early Learning Coalition of Broward County ("ELC") budgets, as revenue, 100% ofthe OEL Funding Agreement. Revenue from the Office of Early Learning (OEL)comprises both federal and state funds.
For The Seven Months Ended January 31, 2017
PAGE 25
SR SLOT UTILIZATION FY 2016-2017Scenario Including an Additional $250K as of April 1, 2017 (160 Addt'l Children)
Total Actual/Projected Expenditures
Actual Total SR & CSC CSC SRDays of Children Total Total Total Less Net
Month Care Served Per Day Slot Cost Slot Cost Slot Cost Match Billable July-16 21 Actual 9,199 9,287 -88 19.60$ $3,785,887 $0 $3,785,887 $3,487,528 $298,359 $107,059 $3,678,827
August-16 23 Actual 9,353 9,321 32 18.01$ 3,874,400 $0 3,874,400 $3,646,438 $227,962 99,721 3,774,679 September-16 22 Actual 9,129 9,682 -553 17.67$ 3,549,667 $12,904 3,536,763 $3,743,577 -$193,910 114,067 3,435,601
October-16 21 Actual 9,055 9,137 -82 17.92$ 3,407,590 $331,110 3,076,480 $3,432,740 -$25,150 246,281 3,161,308 November-16 22 Actual 8,980 9,062 -82 17.94$ 3,544,141 $351,777 3,192,364 $3,559,917 -$15,776 235,194 3,308,947 December-16 22 Actual 9,049 8,988 61 17.61$ 3,506,734 $340,916 3,165,818 $3,601,889 -$95,155 232,462 3,274,273 January-17 22 Actual 9,021 9,259 -238 18.27$ 3,625,196 $338,777 3,286,419 $3,611,078 $14,119 242,247 3,382,949 February-17 20 Actual 9,181 9,116 65 18.12$ 3,326,509 $225,936 3,100,573 $3,370,284 -$43,775 313,002 3,013,507
March-17 23 Projected 9,341 - 0 18.46$ 3,965,265 371,702 3,593,563 365,855 3,599,410 April-17 20 Projected 9,541 - 0 18.50$ 3,530,556 382,664 3,147,891 318,467 3,212,088 May-17 23 Projected 9,541 - 0 19.43$ 4,263,596 468,592 3,795,005 387,132 3,876,465 June-17 22 Projected 9,541 - 0 20.65$ 4,335,314 458,799 3,876,515 376,870 3,958,443
Total Projected Costs 41,676,498$ Budget Amount (includes Gold Seal) 41,676,617$ February Surplus/(Deficit) 119$
# Children Enrolled
# Already Receiving
Care
Submitted/Awaiting
Additional Information/In Process
Assumptions: Additional $1.8 M in OEL slot dollars$1.1M CSC funds to be spent in FY18 instead of FY17 as previously forecast
210 off Waitlist in Jan95 off Waitlist in Feb
160 off Waitlist in Mar $141K Increase in CCEP award (90 Children) $250K Added to Slots (70 Children)200 off Waitlist in Apr
Replace any drops in enrollment between May 2017 & Jun 2017 to remain flatDaily Average Cost increased to reflect current actual trends.
0
(404/566) 71%
(119/566) 21%
(15/566) 3%
(25/566)4%
(3/566)1%
# responses: 541
Response Rate: 96%
# invitations sent: 566 404 119 15 25
6 904
3
Grand Total 3968
WAITLIST ENROLLMENT SUMMARY
SR Wait List Snapshot Date: 4/7/17 Goal: 665 children
# Children Determined Ineligible
(i.e., over income, no purpose for care, does not meet requirements)
# No Response(timeframe has not yet expired for invitations sent on 1/25/17)
Other(in creation status,
submitted after expiration date, did not
attend)
Priority Count of Priority3 3064
WAIT LIST
Actual Unduplicated/
Projected
Net Change Variance Actual vs. Projection
TOTAL Average Cost Per Day Net Change Variance
Actual vs Projection
PAGE 26
As Recommended by the Finance Committee March 22, 2017
TAB 5 Subject: CEO Purchasing and Cash Disbursement Authority Recommended Action(s): (1) Approve Revised CEO Purchasing Authority (2) Approve Revised CEO Cash Disbursement Authority Financial Impact: None
Background Information Current ELC Fiscal Policies and Procedures set CEO purchasing authority for a single item at less than $5,000, without prior Board approval if the product or service is specified in the approved operating budget. This also applies to execution of contracts. Additionally, two signatures, one from the CEO and one from a Board member, are required for all checks and cash disbursements, regardless of the amount. According to our auditors, this level of signature authority is highly restrictive and uncommon. Current Status The current purchasing and cash disbursement authority have presented challenges in the administration of the day-to-day operations of the organization and are considered to be extremely restrictive by industry standards. A survey of similarly sized Early Learning Coalitions was conducted as follows:
Coalition/ SR Budget
Signing Authority
Range Purchasing and Cash Disbursement Authority Board Notice of CEO
Signatory Actions
Duval $28,577,784
$65,000 CEO has signature authority No
Hillsborough $42,981,717
$25,000 CEO up to $25,000 without Prior Board Approval CEO up to $100,000 with Prior Exec. Comm. Approval CEO over $100,000 w/ Prior Board Approval
No
Miami-Dade $109,886,854
$35,000 CEO up to $35,000
CEO over $35,000 with Board Approval No
Orange $36,120,903
$35,000 CEO over $35,000 with Prior Board Involvement No
Palm Beach $39,099,370
$35,000 CEO has signature authority with Prior Board
Authorization No
PAGE 27
Pinellas $31,232,681
$34,999 CEO up to $34,999
CEO and Board Chair over $34,999 No
Southwest $26,200,319
$25,000 Board Chair up to $100,000
Board Chair over $100,000 with Prior Board Approval Yes
An increase in the CEO purchasing authority would allow the CEO to commit to purchases and services up to $25,000 is recommended to expedite the work of the Broward Coalition. This increase is comparable to other Coalitions, mirrors State of Florida thresholds and has concurrence by our auditors. An increase in the CEO’s Cash Disbursement (Check Signing) Authority to $5,000 would be sufficient to cover most day to day operational expenditures. Extensive internal controls are currently in place including segregation of duties, multi-level review and approval of all cash disbursements and dual custody for all electronic payments. These processes provide appropriate safeguards as validated by the 2016 clean audit, presented to the Board in March 2017. Drafts of the revised policies are attached for reference. Recommended Action(s):
(1) Approve Revised CEO Purchasing Authority to $25,000 (2) Approve Revised CEO Cash Disbursement Authority to $5,000
Financial Impact: None
PAGE 28
Revised Purchasing Policy
Purchasing Authorization
The Chief Executive Officer shall ensure all purchases made by with Coalition funds are properly authorized prior to purchase. All purchasing transactions of products and services should be deemed useful or necessary in the operation, administration and management of the Coalition, its staff, its office and its activities.
1. Spending LimitationsPurchases of single items costing less than $25,000 are approved at thediscretion of the Chief Executive Officer. Board has empowered the ChiefExecutive Officer to spend up to $25,000 for products or services if under theapproved budget, without prior approval.
Purchases of single items costing $25,000 or more must be pre-approved by theBoard or Executive Committee, if specifically empowered by the Board.
PAGE 29
REVISED CASH DISBURSMENT POLICY
Cash Disbursements
1. The Accountant is responsible for the preparation of all accounts payableVouchers for the Coalition. The Chief Financial Officer reviews the accountspayable Vouchers and prints the checks. The Chief Executive Officerapproves all A/P Voucher and checks.
2. All cash disbursements at the Coalition are made by check or electronic fundstransfer (EFT).
3. All checks on the Coalition bank accounts are pre-numbered and theirsequence is accounted for monthly by the Chief Financial Officer.
4. Voided or spoiled checks are marked as such. They are filed in sequentialorder and retained.
5. The Chief Financial Officer verifies the stock bi-weekly and safeguards un-issued blank checks
6. The Chief Executive Officer and Board Officers are authorized to sign checksor EFT transfer payments drawn on the Coalition's bank account(s). Allchecks and EFT transfer payments issued to a specific party in amounts of orin excess of $5,000 require the signatures of the Chief Executive Officer anda board officer or two board officers.Checks in amounts below $5,000 requireonly one signature by either the Chief Executive Officer or a Board Officer.
7. The Coalition checks are only drawn to the order of specific parties and not to“Cash” or “Bearer”.
8. All accounts payable disbursements from the Coalition require properdocumentation prior to a check being issued. Proper documentation includes:a. Approved Payment A/P Voucherb. Original Invoice/e-mailed invoicec. Packing slip when availabled. Travel Reports with original receipts attachede. Credit/purchasing card statements with supporting documentation
PAGE 30
As Recommended by the Finance Committee March 22, 2017
TAB 6 Subject: Pay for Performance for Coalition Staff Recommended Action: (1) Approve Budget Allocation for Staff Pay for Performance (2) Approve CEO Pay for Performance for 2016 Financial Impact: (1) $30,000 Currently Available for FY 16/17 Budget (2) $17,019.72 Currently Available for FY 16/17
Background Information (1) Performance Pay is a one-time payment for excellent and exceptional work performed during the
year. The amount is based on two factors: (1) a percentage of the employee’s annual salary and (2) positive annual evaluations conducted for every employee in the organization. Pay for Performance does not contribute to the employee’s base salary and the percentage earned for all subordinate employees working within the organization, up to a maximum of 5% as determined by the CEO each year.
(2) The terms for CEO employment, as specified in writing by the Board Chair at the time of hire, authorizes an annual payment based on performance (Performance Pay) of up to 15% of the base salary. An evaluation based on the 2016 Calendar Year performance was completed and approved by the Board in February 2017. This evaluation scored seven (7) work categories, each on a five (5) point numerical scale.
Current Status (1) Currently there is no Pay for Performance opportunity for employees of the Coalition. Current
industry standards support establishing a Pay for Performance budget for all levels of staff and, based on the South Florida market, a range of up to 5% of the annual salary budget is considered a reasonable and customary range for excellent and exceptional employee performance.
The Finance Committee considered a Pay for Performance budget allocation ranging from 3% to 5% of the annual salary budget. Individual performance payment awards would be awarded based on a percentage of an individual’s salary. For example, a very high performing employee may earn non-recurring pay for performance of up to 5% of their salary, while an employee meeting expectations may receive up to 2% - 3% of their salary, based on performance as determined by the CEO. The Finance Committee recommended adoption of Pay for Performance for ELC staff of up to 5%, with a budget allocation equal to 3% of the annual salary budget and pro-rated for new hires
PAGE 31
during the year. At the request of the Finance Committee, a revised Employee Compensation Policy will be brought back to the committee for review and approval.
(2) The Performance Evaluation for the CEO for 2016 was 4.32, or 86.4% of a maximum five (5) point scale. With an allowable and budgeted Performance Pay of up to 15% of the CEO’s annual salary for 2016, using a mathematical formula footnoted below, the Finance Committee recommends a Pay for Performance award of 86.4% of the allowed maximum.
CEO performance goals for the coming year and a plan to align the CEO performance period with the coalition’s Fiscal Year will be brought back to the Executive Committee and the ELC Board for consideration and approval.
Recommended Action(s): (1) Approve Pay for Performance opportunities for staff with a budget allocation of 3%, as
recommended by the Finance Committee. A revised Employee Compensation Policy will be brought back for review and approval.
(1) Approve CEO Pay for Performance for 2016, as footnoted below, as recommended by the Finance Committee.
Financial Impact (1) $30,000 for Pay for Performance Budget Allocation for FY 16/17, based on a maximum of 3%
of the annual staff budget, currently available in the Approved Operating Budget.
(2) $17,019.72 for Calendar Year 2016.
PAGE 32
As Recommended by the Nominations Committee April 7, 2017 TAB 7 Subject: Application and Eligibility Process for Board Membership and Board
Leadership Position Recommended Action(s): (1) Approve Three (3) New Board Members (2) Approve Appointment of Board Officer position of First Vice Chair Financial Impact: None
Background Information The ELC Board currently has three private sector Board seat vacancies and a vacant Board Officer position of First Vice Chair. The Nominating Committee met twice to review five (5) applications for Board membership and to determine interest and eligibility for the vacant First Vice Chair Board Officer position. All applications for new Board members, and interest and eligibility for the position of First Vice Chair were reviewed, and interviews of three (3) new prospective board members were conducted. Current Status (1) Board membership: A brief summary of the three (3) Board applicants recommended for approval
by the Board is provided below:
Applicant Affiliation Experience
Richard Campillo XY99 Advisory Corp. Strategic and Operational General Manager providing strategic planning and business development, with non-profit and international experience.
Monica King, MA Executive Director, Healthy Start Coalition
Management of Maternal/Child Health system of care for Broward County, with extensive child welfare experience and tenures with local board and consortia.
Khalil Zeinieh, MBA
Grants Research & Compliance, Jim Moran Foundation
Management of collaborative, evidences-based programming to bridge gaps in community-identified services, supported by flexible foundation funding.
(2) First Vice Chair: Michael Asseff, current Board member and Chair of the Audit Committee has
confirmed interest in, and has been deemed eligible for, the position of First Vice Chair.
Recommended Action(s):
(1) Approve three (3) new Board members, as vetted and presented (2) Appoint Michael Asseff as First Vice Chair. Financial Impact: None
PAGE 33
PROVIDER ADVISORY COUNCIL MEETING
March 9th, 2017 @ 3:00 p.m.
Page 1 of 2
TAB 8 Members in Attendance: Tasheba Berry (via phone), Cara Cerchione-Major, Sonia Eutsey, Donna
Fong, Elizabeth Gonzalez, Joy Gordon (via phone), Vanessa Martinez, Andrea Rodriguez, Tiffany Romero, Bonnie Rubin (via phone), Janet Trujillo, Michelle Voeller, Karla Walter
Members Absent: Kelly De La Cruz Munoz, Colleen Greco, Melodee Lokos, Jennifer Mitchell,
Jacqueline Price
Staff in Attendance: Renee Jaffe, CEO; Leidy Correal; Suwenda Louis; Maria Mendoza; Mabel Ramirez; Irene Ramos; Doreen Moskowitz
Guests (per sign in sheet): N/A
Item Discussion Follow
up
New Special Needs Application and Rate
Doreen Moskowitz spoke about the special needs rate. A draft application was distributed with a request for feedback from the providers. It was clarified that the first items listed for each section on the application would not necessarily qualify as an eligibility factor for the special needs rate. To qualify for the special needs rate, a provider would need to apply and state what additional services are being provided for the child with special needs.
Referral Flow Chart and 211’s Warm Line
Mabel Ramirez distributed the Referral Process Options Flow Chart which will be used by ELC’s Inclusion Specialists, Suwenda Louis and Debbie Kay, to expedite early intervention services. Suwenda and Debbie can also provide guidance for talking with parents to obtain written consent. Debbie can be reached at (954)736-4308 for additional information and assistance. Provider feedback regarding these services was requested. The 211 Warm Line is a resource for child care providers who need assistance with children with behavioral or other issues. The Warm Line is managed by Help Me Grow Specialists knowledgeable in child development and developmental screenings who are also able to assist with FDLR’s referrals and processes. To date, 34 families accessed these new services during the second quarter.
PAGE 34
Health and Safety There are new Health and Safety requirements for SR providers in the following four (4) areas: group size, emergency preparedness, pre-service training and expulsion/discipline policies. Renee Jaffe explained that DCF will enter into a Memorandum of Understanding with Broward County’s Child Care Licensing and Enforcement division for monitoring of these additional standards. According to OEL, child care providers in good standing with a current license can move forward with ELC’s contract renewal process. However, after July 1st, SR providers will need to have a formal review that includes the new health and safety standards. Doreen Moskowitz will clarify the requirement of hired staff completing pre-service training within the first 90 days, and whether they can be left alone in classroom.
Professional Development
Providers should continue to share their training needs, which can be incorporated into the plans for the new Professional Development Institute, with an emphasis on accreditation, safety and inclusion topics. Members suggested sessions be offered at different times; evenings and weekends so teachers can attend. There was also discussion and consensus that charging a nominal registration fee for some training sessions would encourage robust attendance and help offset the costs for CEUs. To assist potential child care professionals with testing in their native language, Andrea Rodriguez suggested contacting Josie Maymi at (954)262-6905.
Provider Contract Renewal
New contracts have been loaded to the ELC Provider portal. Feedback is encouraged regarding the process and any suggestions for improvement.
New, Integrated EFS Portals
The State is finalizing a roll-out of a modernized and integrated EFS. Some selected ELCs are currently using the new system as part of an intensive testing phase; however, Broward plans to delay the local roll-out until full functionality of the provider portal is in place. The new system is designed to centralize information, integrate the different portal components and ensure easy access by OEL, ELC, Providers and families.
Child Attendance/ Reimbursement
A proposed SR rule for Child Attendance and Provider Reimbursement was distributed for review and comment.
Adjournment The meeting ended at 4:38 p.m.
Next meeting:
Tuesday, April 4, 2017 @ 3:00 p.m.
Page 2 of 2
PAGE 35
Page 1 of 2
Early Learning Coalition of Broward County TAB 9 6301 NW 5th Way, Suite 3400, Fort Lauderdale, FL 33309
Finance Committee Meeting Summary
March 22, 2017 @ 4:00 p.m.
Members in Attendance: Cindy Arenberg Seltzer, Vice Chair; Nicholas Kaniaris; Laurie Sallarulo via phone; Renee Podolsky, Chair; Deborah Hosey
Staff in Attendance: Renee Jaffe, CEO; Christine Klima, CAO; Hubert Cesar; Ros Desroches; Maria Mendoza; Doreen
Moskowitz; Sandra Paul; Reinier Potts; Irene Ramos; Karen Swartzbaugh; Mabel Ramirez Others in Attendance: Jacob Jackson, General Counsel; Natasha Markman; Cristy Kozla
Item Action Follow-up Welcome & Call to Order
Cindy Arenberg Seltzer, Vice Chair, called the meeting to order at 4:00 p.m. Roll Call was conducted and a quorum was established. Self-introductions were made and Renee Podolsky, Chair, and Deborah Hosey participated in the meeting via phone.
Consent Agenda A Motion to Approve items under the Consent Agenda (March 1, 2017 Finance Committee minutes and Purchases over $5,000) was made by Laurie Sallarulo, seconded by Nicholas Kaniaris and unanimously approved.
Interim Financial Statements for January 2017
Christine Klima explained in detail the Financial Statements, highlighting the utilization of funds in correlation with Average Costs per day of care. A Motion to Approve the Interim Financial Statements for January 31, 2017 was made by Laurie Sallarulo, seconded by Cindy Arenberg Seltzer and unanimously approved.
Employee Pay for Performance
Pay for Performance for employees was discussed in detail. Based on annual evaluations, employees would be eligible for pay for performance, which does not contribute to base rates of pay. There was consensus that the opportunity to reward excellent and exceptional work is useful for both staff motivation and staff retention. There was discussion as to whether the annual budget allocation for Pay for Performance should be set at 3% or 5% of staff salaries. A Motion to Approve a Pay for Performance budget allocation of 3% for FY 16/17 was made by Nicholas Kaniaris, seconded by Laurie Sallarulo and unanimously approved. Staff was asked to bring back revisions to the Employee Compensation Policy for prior review and approval.
PAGE 36
Page 2 of 2
CEO Pay for Performance
Pay for Performance for the CEO was discussed, based on the terms of hire and the annual evaluation completed by the Board in February 2017. A Motion to Approve Pay for the Performance Pay for CEO in the amount of $17,019.72 was made by Cindy Arenberg Seltzer, seconded by Laurie Sallarulo and unanimously approved.
CEO Purchasing and Cash Disbursement Authority
Proposed revisions for CEO Purchasing and Cash Disbursement Authority were discussed and limitations used by other Coalitions were reviewed. A Motion to Approve CEO signature authority for purchases of single items costing less than $25,000 was made by Laurie Sallarulo, seconded by Deborah Hosey and unanimously approved. A Motion to Approve CEO cash disbursement authority up to $5,000 was made by Laurie Sallarulo, seconded by Deborah Hosey and unanimously approved.
Unfinished Business There was no Unfinished Business
New Business There was no New Business
Matters from the Board There was no Matters from the Board
Matters from the CEO There was no discussion.
Public Comment There was no comment.
Next Meeting Date April 14th, 2017
Adjourn The meeting adjourned at 5:25 PM
These minutes contain the action items of the meeting of the Finance Committee of the Early Learning Coalition. They do not include all the Committee’s discussions or comments on each matter or all issues raised during the meeting. A tape recording of the meeting is held in the Coalition office. Corrections from the Committee will be taken prior to approval at the next meeting. Respectfully Submitted: Maria Mendoza
PAGE 37
Page 1 of 2
TAB 10 Early Learning Coalition of Broward County
Nomination Committee Meeting Minutes March 28 and April 7, 2017
6301 NW 5th Way, Suite 3400, Fort Lauderdale, FL 33309
Members in Attendance: Ellie Schrot, Chair; Dolly Rump; Twan Russell; Members Absent: Ashley Davis, Mason Jackson Staff in Attendance: Renee Jaffe, CEO; Christine Klima, CAO; Irene Ramos, EA General Counsel: Jacob Jackson, Esq., General Counsel Others in Attendance (4/7/17): Board Applicants Richard Campillo, Monica King, and Khalil Zeinieh Recommended Actions(s): Recommend Board Approval of New Members
Item(s) Discussion Welcome and Adherence to Procedures
The Nominations Committee met twice (3/28 and 4/7) to consider applications for vacant ELC Board seats, an interview process. The Committee will meet again on 4/11 to establish that the nomination for the vacant Board position of 1st Vice Chair is eligible for the seat. Ellie Schrot, Committee Chair, called both meetings to order; ensured that self-introductions were made and that quorums were established.
March 28, 2017 Meeting
The Nominations Committee and ELC Staff reviewed five (5) applications and, based on resumes, there was consensus to move three (3) applicants forward for interviews to be conducted on April 7th. The interviews would focus on the following key areas including, but not limited to, the candidate’s interest for Board service, commitment to active Board participation, potential conflicts and community involvement.
ELC Staff and Nominating Committee were advised of Michael’s Asseff’s nomination for First Vice
PAGE 38
Page 2 of 2
Chair. Michael is currently the Chair of the ELC Audit Committee. Board Chair, Laurie Sallarulo, contacted Michael to confirm his interest in filling the vacant officer position of First Vice Chair.
April 7, 2017 Meeting
The Nominations Committee conducted personal interviews of the following three (3) applicants for ELC Board membership:
Richard Campillo, XY99 Advisory Corp., Strategic and Operational General Manager providing strategic planning and business development, with non-profit and international experience.
Monica Figueroa King, MA, Executive Director, Healthy Start Coalition, providing oversight of the Maternal/Child Health system of care for Broward County, with extensive child welfare experience and tenures with local board and consortia.
Khalil Zeinieh, MBA, Grants Research & Compliance, Jim Moran Foundation, providing management of collaborative, evidences-based programming to bridge gaps in community-identified services, supported by flexible foundation funding.
Each candidate shared their interest in contributing their time and expertise to enhance the ELC early care and education system of care.
A Motion To Recommend Board Approval for New Board Members (Richard Campillo, Monica King, and Khalil Zeinieh) was made by Twan Russell, Seconded by Dolly Rump and approved unanimously. The Committee agreed to discuss the eligibility of the nominee for the First Vice Chair seat on April 11 to allow time for public notice of the item.
Adjourn Motions to Adjourn were made by Twan Russell and Seconded by Dolly Rump.
These minutes contain the action items of the two meetings of the Nominations Committee of the Early Learning Coalition. They do not include all Committee’s discussions or comments on each matter or issue raised during the meetings. Tape recordings of both meetings are held in the Coalition office. Corrections from the Committee will be taken prior to approval at the next meeting.
Submitted by Irene Ramos.
PAGE 39
TAB 11
PAGE 40
Early Childhood Centers, Schools, and Family Child Care Homes Register
and Access Resources at: http://earlychildhood.pds-hrd.wikispaces.net/Broward+Countdown+to+Kindergarten
Broward Reads for K Day: April 27, 2017
1. Read the Book: Look Out Kindergarten, Here I Come!
2. Participate in the KidVision Pre K Kindergarten Virtual Field Trip
http://kidvisionvpk.org/watch_fieldtrip.jsp?mid=264
3. Lead a shared writing activity where your class writes a letter to a
neighboring elementary school. Include questions from your children
that they may have about kindergarten. Have children add
illustrations. Deliver to the local elementary school. Include a
request for a response and return address.
4. Create a Kindergarten, Here We Come school, center, or classroom
bulletin board with pictures from children and other transition
resources.
5. Post pictures of your activities to Twitter at #BrowardReads
May 25, 2017
Summer Reading Kick-Off Broward
Libraries Summer Reading
Program-Distribute Book and Road
Map to PreK children and Families
Throughout Spring and Summer 2017
Implement transition activities with
your families and children. Focus on
Program Environment, Family
Partnerships, and School Readiness.
See wikispace link above for ideas and
model transition plans.
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Broward Reads: April 27, 2017
Countdown to Kindergarten
We would like to extend an invitation to School Readiness and VPK providers to participate in the Broward Reads: Countdown to Kindergarten celebration. School transition is a process that prepares all partners - students, families, schools, and communities - to develop knowledge, skills, and relationships that help students move from one educational setting to another. Leaving a familiar environment for one with new rules, children, teachers, buildings, and expectations can be very stressful as well as very exciting for a young child. A smooth transition to kindergarten helps children be more self-confident, develop better relationships with others, and succeed in school. See below to learn more about what you can do to make sure children has a successful transition into kindergarten! Step1: Registration Survey All Providers of School Readiness and VPK children are invited to register to be a part of the Broward Countdown to Kindergarten Campaign. Registered participants will:
Receive a copy of the book Look Out Kindergarten, Here I Come by Nancy Carlson (will be mailed directly to address provided by second week in April)
Receive information and access to resources to support kindergarten transition throughout spring and summer (see below for ideas)
Have a chance to receive a kindergarten transition book for each VPK student
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in your program (limited supplies available, schools will be contacted by 5/1) Participate in two county-wide transition events:
o April 27, 2017: Broward Reads for K Day o May 25, 2017: Broward Libraries Summer Reading Kick-Off
Visit the Wikispace Page for all the details and resources available to you for Kindergarten Transition
Full story and text on Youtube: https://www.youtube.com/watch?v=8AHdX9dtb4Y Look out Kindergarten Here We Come....
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View Flyer
STAY CONNECTED:
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SECTION 5 - Glossary of Terms TAB 13Subject Acronym Definition
Ages and Stages Questionnaire®
ASQA developmental and social-emotional screening for children from one month to 5 ½ years. Highly reliable and valid, ASQ looks at strengths and trouble spots, educates parents about developmental milestones, and incorporates parents’ expert knowledge about their children.
Association of Early Learning Coalitions
AELC
The Association of Early Learning Coalitions (AELC) is an organization comprised of thirty one (31)Early Learning Coalitions throughout the State of Florida. The AELC supports the role of the EarlyLearning Coalitions to develop and administer a comprehensive school readiness program andvoluntary pre-kindergarten program that prepares preschool children to succeed in school and in life.Each Early Learning Coalition’s service area is as unique as the population it serves, with someCoalitions serving a single county while others are serving two to seven counties.
An eligibility category that aligns with Chapter 411, Florida Statutes, which describes the different groups or
defined categories of children served; a category of direct service costs. The following defines the various
billing groups:
BG1 – At Risk Populations: School readiness services for a child in a family that is: referred for investigation
by the Broward Sheriff’s Office (BSO); under the supervision of ChildNet (in home, foster care or relative/non-
relative placement); in the custody of a parent who is homeless, as verified in law; in the custody of a parent
who is the victim of domestic violence, residing in a certified DCF shelter or; actively participating in a
diversion program as required by law.
BG3 – Temporary Assistance for Needy Families (TANF), also referred to as Temporary Cash Assistance
(TCA)
Families who are receiving TCA, and subject to the federal work requirements.
BG3R – Relative Caregiver
Child who is in receipt of the Relative Caregiver (RCG) payment, who is adjudicated by a Florida court and
placed in the home of a relative through ChildNet.
BG5 – Transitional Child Care (TCC)
Family that is transitioning from the receipt of TCA (from a workforce program) into employment, as defined
by law.
BG8 – Income Eligible
Family that is economically disadvantaged. Parent must meet income and work requirements, which include
employment, educational activities or disability.
CCEP – Child Care Executive Partnership
This program provides a dollar for dollar match from employers, local government and other contributions to
offer subsidies to economically disadvantaged families. Income and work requirements apply.
CSC – Children’s Services Council
Eligibility mirrors the Income Eligible (BG8) criteria. Other conditions may be set by CSC, on an as needed
(case by case) basis.
Center-Based Child Care Provider
A provider licensed or authorized as license-exempt to provide care and education of children in a nonresidential setting for fewer than 24-hours a day per child.
Child Care Development Fund CCDF
The federal Child Care and Development Fund (CCDF) is an aggregate of several funding sources that is distributed in block grants by the federal government to the states and territories. The majority of the funds are to be used to provide child care services to families who meet certain income and need criteria. A portion of the funding (at least 4 percent of the block grant amount) is to be used for activities to improve the quality of child care. Another portion (not to exceed 5 percent of the block grant amount) is to be used to pay for costs of administering the CCDF. The purpose of the CCDF is to increase the availability, affordability, and quality of child care services.
Child Care Development PlanEvery two years, states and territories receiving CCDF funds must prepare and submit to the federal
government a plan detailing how these funds will be allocated and expended.
Child Care Executive Partnership Program
CCEPP
The purpose of the Child Care Executive Partnership Program is to utilize state and federal funds as incentives for matching local funds derived from local governments, employers, charitable foundations, and other sources so that Florida communities may create local flexible partnerships with employers. The Child Care Executive Partnership Program funds shall be used at the discretion of local communities to meet the needs of working parents. A child care purchasing pool shall be developed with the state, federal, and local funds to provide subsidies to low-income working parents whose family income does not exceed the allowable income for any federally subsidized child care program with a dollar-for-dollar match from employers, local government, and other matching contributions. The funds used from the child care purchasing pool must be used to supplement or extend the use of existing public or private funds.
Billing Group BG
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Child Care Licensing
The child care licensing program is a component of the services provided by Department of Children and Families. The program is accountable for the statewide licensure of Florida's child care facilities, specialized child care facilities for the care of mildly ill children, large family child care homes and licensure or registration of family day care homes. The purpose of the program is to ensure a healthy and safe environment for the children in child care settings and to improve the quality of their care through regulation and consultation. The department ensures that licensing requirements are met through on-going inspections of child care facilities and homes, thus preventing the continued operation of substandard child care programs
Child Care Resource and Referral Program
CCR&R
The Child Care Resource and Referral Network is dedicated to helping families find answers to their questions regarding how to identify quality child care and early education programs. The CCR&R program also conducts a search for providers that meet the specific needs of the family; the CCR&R program also provides information and community resources that may benefit the entire family.
Children’s Services Council CSC
A Children’s Services Council is a local government body that oversees funding for programs and services that improve the lives of children and their families. Chapter 125 of Florida Statutes governs the creation and operation of a Children’s Services Council, commonly referred to as a CSC. Florida is the only state in the nation that empowers communities to create a local government with the sole purpose of investing in the well-being of families.
Child Development Associate CDAA nationally recognized early childhood professional credential awarded to individuals who successfully complete the nationally established requirements of the CDA program to work with young children.
Classroom Assessment
Scoring System™CLASS
The Classroom Assessment Scoring System™ (CLASS™) is an observational tool that provides a common
lens and language focused on classroom interactions that boost student learning.
Continuing Education Units CEUsA measure used to track continuing education; in general, a CEU is defined as 10 clock hours of participation in a recognized continuing education program with qualified instruction and sponsorship through an accrediting CEU body.
Enhanced Field System EFS The data system currently in use for early learning programs.
The Early Childhood Environment Rating Scales are designed to assess process quality in an early childhood or school age care group. Process quality consists of the various interactions that go on in a classroom between staff and children, staff, parents, and other adults, among the children themselves, and the interactions children have with the many materials and activities in the environment, as well as those features, such as space, schedule and materials that support these interactions. Process quality is assessed primarily through observation and has been found to be more predictive of child outcomes than structural indicators such as staff to child ratio, group size, cost of care, and even type of care, for example child care center or family child care home (Whitebook, Howes & Phillips, 1995).
There are four environment rating scales, each designed for a different segment of the early childhood field:
(ECERS-R) The Early Childhood Environment Rating Scale-Revised
(ITERS-R) The Infant/Toddler Environment Rating Scale-Revised
(FCCERS-R) The Family Child Care Environment Rating Scale-Revised
(SACERS) The School-Age Care Environment Rating Scale
Faith Based Child Care
A child care facility which is an integral part of church or parochial schools conducting regularly scheduled classes, courses of study, or educational programs accredited by, or by a member of, an organization which publishes and requires compliance with its standards for health, safety, and sanitation. Such facilities shall meet minimum requirements of the applicable local governing body as to health, sanitation, and safety and shall meet the screening requirements pursuant to ss. 402.305 and 402.3055. Failure by a facility to comply with such screening requirements shall result in the loss of the facility's exemption from licensure.
Federal Poverty Guidelines FPL
The set minimum amount of gross income that a family needs for food, clothing, transportation, shelter and other necessities. In the United States, this level is determined by the Department of Health and Human Services. FPL varies according to family size. The number is adjusted for inflation and reported annually in the form of poverty guidelines. Public assistance programs, such as Medicaid in the U.S., define eligibility income limits as some percentage of FPL. The poverty guidelines are typically issued every February and correspond to the year in which they are issued.
Florida Child Care Professional Credential
FCCPC
Florida Child Care Professional Credential (FCCPC)," pursuant to Section 402.305(3)(b), F.S., is a department approved training program that consists of a minimum of 120 hours of early childhood instruction, 480 contact hours with children ages birth through eight (8) and at least two (2) methods of formal assessment that offers two (2) areas of certification; "Birth Through Five (formerly the department approved CDA Equivalency training programs)" and "School-Age (formerly the Florida School-Age Certification)."
Florida Kindergarten Readiness Screener
FLKRS
The Florida Kindergarten Readiness Screener (FLKRS) is administered to assess the readiness of each child for kindergarten. The FLKRS includes a subset of the Early Childhood Observation System™ (ECHOS™) and the first two measures of the Dynamic Indicators of Basic Early Literacy Skills™ (DIBELS™) for kindergarten (Letter Naming Fluency and Initial Sound Fluency) to gather information on a child’s development in emergent literacy.
Environment Rating Scales ERS
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Florida Administrative Code FACThe Florida Administrative Code is the official compilation of the administrative rules and regulations of state agencies.
Florida Child Care Professional Credential
FCCPC
Florida Child Care Professional Credential (FCCPC)," pursuant to Section 402.305(3)(b), F.S., is a DCF approved training program that consists of a minimum of 120 hours of early childhood instruction, 480 contact hours with children ages birth through eight (8) and at least two (2) methods of formal assessment that offers two (2) areas of certification; "Birth Through Five (formerly the department approved CDA Equivalency training programs)" and "School-Age (formerly the Florida School-Age Certification)."
Florida Department of Children and Families
DCFA state agency of Florida. The Department provides social services to children, adults, refugees, domestic violence victims, human trafficking victims, the homeless community, child care providers, disabled people, and the elderly.
Florida Department of Economic Opportunity
DEOA state agency of Florida. The Department promotes economic opportunities for Floridians through workforce, community, and economic development strategies.
Florida Department of Education
DOEA state agency of Florida. The Department governs public education and manages funding and testing for
local educational agencies (school boards).
Florida Department of Health DOHA cabinet level agency of the state government, headed by a state surgeon general who reports to the governor. The Department is responsible for protecting the public health and safety of the residents and visitors of the state of Florida.
Florida Office of Early Learning
OELThe Office of Early Learning is the lead agency for the administration of state and federal child care funds and partners with 31 Early Learning Coalitions, the Redlands Christian Migrant Association, and others to deliver a comprehensive early learning system of services statewide.
Florida Sunshine Law
The "Sunshine Amendment," adopted by Florida voters through a constitutional initiative in 1976 as
Article II, Section 8, Florida Constitution, contains standards of ethical conduct and disclosures applicable to public officers and employees; it also requires the Legislature to adopt the code of ethics (see Code of Ethics definition above).
In 1996, the Florida Legislature established the Gold Seal Quality Care program to acknowledge child care facilities and family day care homes that are accredited by nationally recognized agencies and whose standards reflect quality in the level of care and supervision provided to children. In addition, the Legislature established provisions for Gold Seal providers participating in the subsidized child care program, a.k.a. school readiness and early Learning, to receive a higher reimbursement per child, than providers not receiving a Gold Seal designation.
In 1999, the Legislature revised the program to provide tax incentives through the Department of Revenue or county tax appraiser for participating in the Gold Seal Quality Care Program. Since then, the Legislature has revised the maximum amount of the reimbursement. Currently, the rate differential cannot exceed 20% above the reimbursement rate established by the local early learning coalition, a.k.a. the local school readiness coalition.
Subject Acronym Definition
Home Instruction for Parents of Preschool Youngsters
HIPPYHome Instruction for Parents of Preschool Youngsters (HIPPY) is an evidenced-based program that works with families in the home to support parents in their critical role as their child's first and most important teacher.
InclusionThe principle of enabling all children, regardless of their diverse abilities, to actively participate in natural environments in their communities, including early care and education settings.
Inclusion/Warm Services
These services educate and assist childcare providers with any special needs concerns regarding the children they are serving, particularly children with disabilities and other special health care needs. These services also provide training and consultation on issues such as managing challenging behaviors, understanding the American with Disabilities Act, screening and assessment of children with special needs, and adapting home and school environments.
Individual Education Plan IEPThe plan for individualizing the education of a child over age three with a disability that includes measureable goals and documentation of the child’s progress.
Individual Family Service Plan
IFSPA plan for special services for young children (under three) with disabilities and their families that includes individualized supports and services that will enhance the child’s development.
Infant and Toddler Program The provision of activities to foster brain development in infants and toddlers.
Informal Child CareAny legal but non-regulated child care, subject to health and safety requirements, that is provided by a relative or non-relative in the child’s home or other location.
Licensed Family Child Care Home
FCCHAn individual that provides child care for fewer than 24 hours a day per child, as sole caregiver, in a private residence other than the child’s home and meets the state and/or local family child care licensing requirements.
Licensed Large Family Child Care Provider
Two or more people that provide child care for fewer than 24 hours a day per child in a private residence other than the child’s home and meet the state and/or local licensing requirements for large family child care homes.
Match
Refers to a statutorily specified percentage of program or project costs that must be contributed by an entity in
order to be eligible for State or Federal funding; the value of third-party in-kind contributions and that portion
of project or program costs not borne by the State or Federal government
Market Rate The price that a child care provider charges for daily, weekly, or monthly child care services.
Gold Seal
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Office of Child Care OCC
The Office of Child Care (OCC) supports low-income working families by providing access to affordable, high-quality early care and afterschool programs. OCC administers the Child Care and Development Fund (CCDF) and works with state, territory and tribal governments to provide support for children and their families juggling work schedules and struggling to find child care programs that will fit their needs and that will prepare children to succeed in school. The Office of Child Care was established in September 2010 and replaces the former Child Care Bureau. The Office of Child Care partners with states, territories, and tribes to administer the Child Care and Development Fund (CCDF) program.
Other Cost Accumulator OCA OCA is a cost accounting system to maintain the collection of costs in an organized and systematic manner.
Professional Development Initiative
PDA continuum of learning and support activities designed to prepare individuals for work with and on behalf of young children and their families, as well as ongoing experiences to enhance this work, leading to improvements in knowledge, skills, practices, and dispositions.
Quality Initiatives QI Activities that enhance early learning environments and experiences.
Quality Rating and Improvement Systems
QRISA systematic approach to assessing, supporting, improving, and communicating the level of quality in an early care and education setting.
Registered Family Child Care Provider
An individual that provides child care for fewer than 24 hours a day per child, as sole caregiver, in a private residence other than the child’s home and meets the state and/or local registered family child care requirements.
School-Age Child Care Provider
A provider licensed or authorized as license-exempt to provide care and education of children who are at least 5 years of age by Sept 1 of the beginning of the school year and who attends kindergarten through grade 5.
School Readiness ProgramThe School Readiness Act, Chapter 411.01 of the Florida Statutes, School readiness programs are to be full-day, year-round to the maximum extent possible, to enable parents to work and become financially self-sufficient.
Teacher Education and Compensation Helps
T.E.A.C.H.A scholarship program, which provides educational scholarships and financial incentives to caregivers and administrators of early childhood programs, family day care homes, and large family child care homes.
Temporary Assistance for Needy Families
Temporary Assistance for Needy Families (TANF) is one of the federal assistance programs. It began on July 1, 1997, and succeeded the Aid to Families with Dependent Children (AFDC) program, providing cash assistance to indigent American families with dependent children. This cash benefit is often referred to simply as "welfare." TANF was created by the Personal Responsibility and Work Opportunity Act instituted in 1996. The Act provides temporary financial assistance while aiming to get people off of that assistance, primarily through employment. The reform granted states wide discretion of how to distribute TANF entitlements.
Utilization ReportThis is a management tool that is system which provides year to date expenditures of dollars by category. This data allows for funding projections, based on actual, projected and historical data, to determine if spending is on target or if adjustments may be needed.
Voluntary Prekindergarten Program
VPK
A constitutional amendment passed by Florida’s voters in Nov. 2002, required a voluntary prekindergarten program for all four-year-old children. VPK is a program designed to prepare four-year-olds for kindergarten and build the foundation for their educational success. The program allows a parent to enroll his or her eligible child (four years old by September 1 and residing in Florida) in a free VPK program. The program is voluntary for children and providers.
Wait List
Referred to the “single point of entry” which means an integrated information system that
allows a parent to enroll his or her child in the school readiness program at various locations
throughout a county, that may allow a parent to enroll his or her child by telephone or through
an Internet website, and that uses a unified waiting list to track eligible children waiting for
enrollment in the school readiness program.
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