east asian and recap: update and statistics
DESCRIPTION
East Asian and ReCAP: Update and Statistics. Zack Lane ReCAP Coordinator August 10, 2012. ReCAP Columbia University. Outline. Review of ReCAP operations Physical plant and new modules Recent projects Data Basic analysis: accession , requests and circulation Language EDD - PowerPoint PPT PresentationTRANSCRIPT
East Asian and ReCAP:
Update and StatisticsZack Lane
ReCAP CoordinatorAugust 10, 2012
ReCAPColumbia University
Review of ReCAP operations◦ Physical plant and new modules◦ Recent projects
Data◦ Basic analysis: accession, requests and
circulation◦ Language◦ EDD◦ High-use titles◦ System-wide trends
Outline
ReCAPColumbia University
9.7 million books CUL 4.0, NYPL 3.5,
PUL 2.2 5 Modules complete 2 planned for
construction: Module 8 & 9 expected to break ground FY13, completed FY14
CUL manages transfers with quotas
ReCAP: Physical Plant
ReCAPColumbia University
Tours conducted once or twice each year
Orphan barcodes◦ Barcodes accessioned at ReCAP and no record in
Voyager 3,695 barcodes were identified with
customer code EV Obsolete customer code used for vernacular
languages Sarah Elman and Zack Lane created
documentation and workflow in Fall 2010 Approx. 3,000 now resolved thanks to GA
staff at Butler and contributions of EA staff
Recent Projects
ReCAPColumbia University
East Asian Library has both general and special collections at ReCAP
Circulating and non-circulating collections
Items in poor physical condition do not circulate
Mainly print collection; some archives Lots of information and instructions
can be found on the ReCAP and East Asian Library website
East Asian Collections at ReCAP
ReCAPColumbia University
Four basic categories of data◦ Accessions◦ Requests◦ Delivery◦ Circulation
Detailed information can be found at the ReCAP Data Center website
Website now includes introductory presentations for all basic categories AND analysis
What Data?
ReCAPColumbia University
TOTAL : 507,500 / 65,950 (Request Rate 1.90%)
off,eal : 27,862 / 10,474 (5.54%) off,ean : 1,742 / 123 (1.02%) off,ear : 200 / 10 (1.37%) off,eax : 477,696 / 55,343 (1.70%)
Accessions/Requests by CLIO Location
ReCAPColumbia University
Chart of East Asian accessions by fiscal year Transfer began when ReCAP opened in 2002 Large load-in FY03 Steady transfers for collection growth offset
and space need Typically allotted 20-25,000 items in yearly
quota Detailed information on project may be
found on East Asian/ReCAP website
East Asian Accessions
ReCAPColumbia University
ReCAPColumbia University
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Accession of East Asian Collections
ReCAPColumbia University
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
455,734
712,183
542,056
302,364
267,327
315,345
256,629
308,145
209,630183,324 173,299
System-wide Accessions by Fiscal Year
Load In Middle Phase Restrained
ReCAPColumbia University
Avery6.7% Burke
4.5%Business
6.1%
Butler Library35.9%
East Asian13.6%
Engineering4.6%
Geology/Geoscience1.4%
Health Science4.7%
Journalism0.0%
Lehman7.1%
Mathematics0.0%
Music2.5%
RBML4.5% Sciences
6.3%
Social Work1.1% ORPHANS
0.9%
System-wide Accession by Department
ReCAPColumbia University
Request East Asian requests increased past two years
◦ ILL/BorrowDirect◦ Tech Services/Preservation
System-wide volume has leveled off in past four years◦ Circulation activity trends◦ Electronic resources
Monthly request volumes in phase with academic calendar
50% more requests in Fall and Spring than Summer system-wide
Low-use or low-volume = noisy data
ReCAPColumbia University
441
2,475
4,715
6,042 6,006 6,045
7,5857,977
6,846
8,008
9,810
0
2,000
4,000
6,000
8,000
10,000
12,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Total Requests for East Asian Offiste Collections
ReCAPColumbia University
0
2,000
4,000
6,000
8,000
10,000
12,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Total Requests for East Asian Offiste Collections
East Asian Circ All Other Circ Desks ILL/BorrowDirect Tech Services/Preservation
ReCAPColumbia University
2,147
14,520
26,564
35,757
42,866
50,009
59,755
69,06071,119 71,582
72,786
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
System-wide Requests by Fiscal Year
Continuous Increase Level
ReCAPColumbia University
0
200
400
600
800
1,000
1,2003/
1/20
02
6/1/
2002
9/1/
2002
12/1
/200
2
3/1/
2003
6/1/
2003
9/1/
2003
12/1
/200
3
3/1/
2004
6/1/
2004
9/1/
2004
12/1
/200
4
3/1/
2005
6/1/
2005
9/1/
2005
12/1
/200
5
3/1/
2006
6/1/
2006
9/1/
2006
12/1
/200
6
3/1/
2007
6/1/
2007
9/1/
2007
12/1
/200
7
3/1/
2008
6/1/
2008
9/1/
2008
12/1
/200
8
3/1/
2009
6/1/
2009
9/1/
2009
12/1
/200
9
3/1/
2010
6/1/
2010
9/1/
2010
12/1
/201
0
3/1/
2011
6/1/
2011
9/1/
2011
12/1
/201
1
3/1/
2012
6/1/
2012
Monthly Requests for East Asian Collections
ReCAPColumbia University
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
East Asian Request Totals by Collection
off,eal off,ean off,ear off,eax
ReCAPColumbia University
0
10,000
20,000
30,000
40,000
50,000
60,000
January February March April May June July August September October November December
System-wide Requests by Calendar Month
ReCAPColumbia University
0
10,000
20,000
30,000
40,000
50,000
60,000
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
System-wide Requests by Hour
ReCAPColumbia University
Delivery Items physically delivered to East Asian
circulation desk Majority are EA-owned collections Requests outpace deliveries
ReCAPColumbia University
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07FY07/08
FY08/09FY09/10
FY10/11FY11/12
Total Delveries to East Asian Locations
ReCAPColumbia University
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
FY01/02FY02/03
FY03/04FY04/05
FY05/06FY06/07
FY07/08FY08/09
FY09/10FY10/11
FY11/12
Delveries to East Asian by Collection
East Asian Butler Everything Else
ReCAPColumbia University
0
2,000
4,000
6,000
8,000
10,000
12,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Comparison of Requests to Deliveries
REQUESTS DELIVERIES
ReCAPColumbia University
Request Rate Request rate is a measure of collection usage It is the percentage of ReCAP collections
requested during a twelve-month period Provides staff one way to gauge overall use of
offsite collections Request rate is one factor used to structure ReCAP
facility staffing model Patron access to offsite collections is excellent:
dynamic with few failures Measured two ways:
◦ Annual ◦ Lifespan
ReCAPColumbia University
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
ANNUAL and LIFESPAN Request Rate of East Asian Collections
REQ_RATE_LIFESPAN REQ_RATE_ANNUAL
ReCAPColumbia University
Request Rate by Language Request rate is higher for Western
languages and Tibetan than CJK Accession/Request (Request rate)
◦ Chinese : 212,100 / 23,636 (1.66%)◦ Japanese : 197,275 / 24,622 (1.70%)◦ Korean : 61,062 / 5,969 (1.61%)◦ Tibetan : 6,756 / 951 (3.90%)◦ English : 24,685 / 9,476 (5.83%)◦ Everything Else : 5,322 / 1,296 (3.41%)
ReCAPColumbia University
Chinese41.9%
Japanese38.9%
Korean12.0%
Tibetan1.3%
English4.9%
Everything Else1.0%
Breakdown of East Asian Accessions by Language
Chinese35.8%
Japanese37.3%
Korean9.1%
Tibetan1.4%
English14.4%
Everything Else2.0%
Breakdown of East Asian Requests by Language
ReCAPColumbia University
ReCAPColumbia University
0.00%
2.00%
4.00%
6.00%
8.00%
10.00%
12.00%
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
ANNUAL Request Rate of East Asian Collections by Language
Chinese Japanese Korean Tibetan English
ReCAPColumbia University
EDD Requests In 2002 when ReCAP opened, EDD only
allowed for Western Language collections because expectation of language barrier
Vernacular collections approved for EDD in May 2005
Individual patrons can have impact on data General trend has been downward due to
purchase of e-resources
ReCAPColumbia University
0
10
20
30
40
50
60
70
3/1/
2002
6/1/
2002
9/1/
2002
12/1
/200
2
3/1/
2003
6/1/
2003
9/1/
2003
12/1
/200
3
3/1/
2004
6/1/
2004
9/1/
2004
12/1
/200
4
3/1/
2005
6/1/
2005
9/1/
2005
12/1
/200
5
3/1/
2006
6/1/
2006
9/1/
2006
12/1
/200
6
3/1/
2007
6/1/
2007
9/1/
2007
12/1
/200
7
3/1/
2008
6/1/
2008
9/1/
2008
12/1
/200
8
3/1/
2009
6/1/
2009
9/1/
2009
12/1
/200
9
3/1/
2010
6/1/
2010
9/1/
2010
12/1
/201
0
3/1/
2011
6/1/
2011
9/1/
2011
12/1
/201
1
3/1/
2012
6/1/
2012
EDD Requests for East Asian Collections by Month
ReCAPColumbia University
70 74
122
178
333 337348
312
211
276
254
0
50
100
150
200
250
300
350
400
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
EDD Requests for East Asian Collections by Fiscal Year
ReCAPColumbia University
0
100
200
300
400
500
600
700
800
3/1/
2002
6/1/
2002
9/1/
2002
12/1
/200
2
3/1/
2003
6/1/
2003
9/1/
2003
12/1
/200
3
3/1/
2004
6/1/
2004
9/1/
2004
12/1
/200
4
3/1/
2005
6/1/
2005
9/1/
2005
12/1
/200
5
3/1/
2006
6/1/
2006
9/1/
2006
12/1
/200
6
3/1/
2007
6/1/
2007
9/1/
2007
12/1
/200
7
3/1/
2008
6/1/
2008
9/1/
2008
12/1
/200
8
3/1/
2009
6/1/
2009
9/1/
2009
12/1
/200
9
3/1/
2010
6/1/
2010
9/1/
2010
12/1
/201
0
3/1/
2011
6/1/
2011
9/1/
2011
12/1
/201
1
3/1/
2012
6/1/
2012
Monthly EDD Requests:Health Sciences vs All Other Departments
All Other Departments HSL
More information about data sets can be found on the ReCAP Data Center website
Primary data categories include: accession, retrieval, delivery and circulation
Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator
Please see the main ReCAP website for general information about CUL procedures and systems
More Data Available
ReCAPColumbia University