East Cambridgeshire Local Plan

Consultation Statement

8 November 2017

Contents 1. Introduction ......................................................................................................................... 3 2. Which bodies and persons were invited to make representations under Regulation 18? ..... 5 3. How were those bodies and persons invited to make such representations under Regulation 18? ............................................................................................................................ 6 4. A summary of the main issues raised by those representations under Regulation 18 ......... 9 5. How have those main issues raised under Regulation 18 been addressed in the Local Plan? ........................................................................................................................................ 10 Appendix 1. Preliminary Draft Consultation: Organisations and Individuals Specifically Consulted ................................................................................................................................. 11 Appendix 2. Further Draft Consultation: Organisations and Individuals Specifically Consulted 14 Appendix 3. Preliminary Draft Consultation: Sample letters and email text .............................. 17 Appendix 4: Preliminary Draft Consultation: Other Publicity Information ................................... 20 Appendix 5. Further Draft Consultation: Sample letters and email text ...................................... 22 Appendix 6. Further Draft Consultation: Other Publicity Information .......................................... 25

1. Introduction 1.1 The Proposed Submission Local Plan (November 2017) has been prepared in

accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012. This statement demonstrates how East Cambridgeshire District Council has involved the public and its key partners in the preparation of the Local Plan, in accordance with the Regulations and the Council’s adopted Statement of Community Involvement (2015).

1.2 This Consultation Statement is prepared in accordance with Regulation 19 of the Town

and Country Planning (Local Planning) (England) Regulations 2012 which requires, inter alia, the publication (as part of a package of documents which collectively make up the ‘Proposed Submission Documents’ as defined by Regulation 17) of a statement setting out:

“(i) which bodies and persons were invited to make representations under regulation 18, (ii) how those bodies and persons were invited to make such representations, (iii) a summary of the main issues raised by those representations, and (iv) how those main issues have been addressed in the DPD”

(Note: for the avoidance of doubt, ‘DPD’ above stands for Development Plan Document. A Local Plan is a form of DPD, and in essence the two phrases are interchangeable)

East Cambridgeshire Local Plan 1.3 The East Cambridgeshire Local Plan (2015) and the Cambridgeshire and Peterborough

Minerals and Waste Plan comprise the East Cambridgeshire Development Plan. 1.4 The authority resolved to undertake a review of the Local Plan in July 2015.

Statement of Community Involvement (SCI)

1.5 In addition to national Acts and Regulations governing consultation arrangements on an

emerging Local Plan, East Cambridgeshire District Council also adopted an SCI in October 2015. The commitments made in that SCI must be followed through (unless there are legal reasons to the contrary, such as a change in primary or secondary legislation).

Summary of Community and stakeholder engagement on the East Cambridgeshire Local Plan

1.6 East Cambridgeshire District Council agreed a three stage consultation process to

preparing the Local Plan, together with a timetable for doing so (see the Local Development Scheme for the timetable http://www.eastcambs.gov.uk/local-development-framework/monitoring-and-local-development-scheme).

1.7 The consultation stages are:

Preliminary Draft Local Plan – which was consulted upon between February and March 2016.

Further Draft Local Plan – which was consulted upon between January and February 2017.

Proposed Submission Local Plan – scheduled for consultation between November and December 2017.

1.8 The Preliminary Draft and Further Draft Local Plan were both undertaken under the

‘Regulation 18’ requirements, though, as will be seen in this statement, consultation which took place at these stages were considerably greater than the legal minimum requirement as set by Regulation 18.

Duty to Co-operate 1.9 Prescribed public bodies have a duty to cooperate on planning issues that cross

administrative boundaries. A separate Statement of Compliance with the Duty to Co-operate (November 2017) is available on our website.

Structure of this Consultation Statement 1.10 The rest of this report is structured so as to clearly demonstrate how the requirements

set out at paragraph 1.2 have been complied with

2. Which bodies and persons were invited to make representations under Regulation 18?

Introduction 2.1 As stated in section 1, the Council undertook two separate consultation stages under

Regulation 18, first in February 2016 and again in January 2017. Preliminary Draft Local Plan Consultation

2.2 Appendix 1 contains the full list of the specific bodies and persons invited to make

representations at this first consultation stage. The consultation period was from 12 February to 24 March 2016.

Further Draft Local Plan Consultation

2.3 Appendix 2 contains the full list of the specific bodies and persons invited to make

representations at this second consultation stage. The consultation period was from 12 January to 22 February 2017.

3. How were those bodies and persons invited to make such representations under Regulation 18?

3.1 As stated in section 1, the Council undertook two separate consultation stages under

Regulation 18, first in February 2016 and again in January 2017. Preliminary Draft Consultation

3.2 Appendix 3 contains sample letters which were sent, by email or hard copy letter, to

those bodies and persons identified in appendix 1. This sets out the formal arrangements for the consultation such as when and where copies of the plan could be viewed, and meets our statutory minimum requirements under the Regulations and SCI commitments.

3.3 Appendix 4 sets out a variety of information to demonstrate how people were invited, informed or otherwise got involved with the consultation.

Further Draft Consultation

3.4 Appendix 5 contains sample letters which were sent, by email or hard copy letter, to

those bodies and persons identified in appendix 2. This sets out the formal arrangements for the consultation such as when and where copies of the plan could be viewed, and meets our statutory minimum requirements under the Regulations and SCI commitments.

3.5 Appendix 6 sets out a variety of information to demonstrate how people were invited, informed or otherwise got involved with the consultation.

Website

3.6 The dedicated ‘Local Plan review’ page on the council’s website was updated in

February 2016 to provide details of the Preliminary Draft Local Plan consultation, links to the relevant documents, forms and also to the consultation portal (http://eastcambs-consult.objective.co.uk/portal) where respondents could view the document and make representations online.

3.7 The website was further updated post consultation following the preparation of a key issues report, summarising the responses received and the key issues raised through the consultation.

3.8 In January 2017 the website was further updated, firstly to provide the necessary

consultation documents, forms and consultation portal link for the Further Draft. In addition, a comprehensive review of the ‘emerging local plan’ pages has been undertaken to provide a more user friendly and organised resource. As a part of this process, the document library has also been updated and expanded to include a number of evidence reports and relevant documents that support the Local Plan. Appendix 4 contains snapshots of the website as it appeared during the consultation on the Further Draft Local Plan.

Libraries

3.9 Copies of the Preliminary Draft Local Plan were made available throughout the consultation period, at the District’s libraries, and also on the mobile libraries that serve the District. Copies of response forms were also made available.

3.10 For the Further Draft Local Plan consultation, copies of the consultation documents were also made available at Newmarket Library, following requests from the public.

Parish Conferences

3.11 In order to maximise engagement with the Parish Councils, Parish Conferences have

been held during the consultation periods. Each has followed a similar format with two sessions being held, the first from 2pm until 4pm and the second from 6pm until 8pm. Each session has involved a short presentation and a question and answer session followed by workshop sessions. The workshop sessions at each event were designed specifically to enable both the attendees and the Council Officers to gain maximum benefit.

3.12 The first Parish conference was held on 18 February 2016, shortly after the commencement of consultation on the Preliminary Draft Local Plan. Across the two sessions, a total of 54 Parish representatives attended, with a further 4 District Councillor attendees. In addition to the presentation and question and answer session, four workshops were set up, and designed to enable attendees to move between them as they saw fit. The four workshops were:

Options for the Strategic Distribution of Growth

Settlement Hierarchy

Individual Village Chapters for the Local Plan

Neighbourhood Planning

3.13 The second Parish Conference events were held on 2 June 2016. The format of these events was similar to those held in February 2016, with a presentation and question and answer session followed by informal workshop sessions. The purpose of these events was to focus on the sites suggested through the Preliminary Draft consultation.

3.14 The workshop sessions were divided over three tables, each covering a geographical area of the district (north, middle and south), with the following aims:

To commence early feedback on the sites suggested to the council for inclusion in

the local plan (this included the opportunity to informally make comments on ‘good’

and ‘poor’ sites, in the opinion of attendees, though it was made clear such views

would not be attributed to anyone, and would not form part of the formal response by

any parish council)

To clarify the next steps for assessing sites

To clarify the role of the Parish Council in that process (including the completion of a

Form E by 11 July for each suggested site)

To update ECDC on the infrastructure priorities for each village (by updating the

priority list as currently set out in the April 2015 Local Plan)

3.15 A total of 60 Parish representatives attended over the two sessions.

3.16 A third Parish conference was held during the first week of the Further Draft Local Plan consultation period, on the 18 January 2017, following the same format as previous events. The workshop sessions at this event again had a geographical split, and offered an opportunity to explore and discuss how and why the preferred sites for allocation were arrived at, and also feedback and input into the infrastructure section for each settlement.

3.17 A total of 40 Parish representatives attended over the two sessions.

4. A summary of the main issues raised by those representations under Regulation 18

4.1 As stated in section 1, two separate consultation stages were undertaken under

Regulation 18, the Preliminary Draft in February and March 2016 and the Further Draft in January and February 2017.

Preliminary Draft Consultation

4.2 Following the consultation on the Preliminary Draft Local Plan, in May 2016 ECDC

published a ‘Key Issues Raised’ report, which summarised all of the main issues raised by those representations under the first Regulation 18 stage consultation. It also published a report setting out sites submitted for consideration as allocations.

4.3 The Key Issues Report and the Site Suggestions Report were published on the Council’s website and can be found in our document library. These reports form part of our Consultation Statement requirements as set by Regulation 19 (i.e. in addition to this report).

4.4 In summary, a total of 494 representations were received. Within these responses there

were suggestions for:

169 new sites

53 development envelope changes

44 local green spaces

4.5 All of the representations received can be viewed at:

http://eastcambs-consult.objective.co.uk/portal/lppd/lppd?tab=list

Further Draft Consultation

4.6 Likewise, in June 2017 a second ‘Key Issues Raised’ report was published, which

summarised all of the main issues raised by those representations under the second Regulation 18 stage consultation.

4.7 The report was published on the Council’s website within the Document Library for the Local Plan. The report forms part of our Consultation Statement requirements as set by Regulation 19 (i.e. in addition to this report).

4.8 In summery a total of 1761 representations were received. Within these there were suggestions for:

◦ 69 new, not previously considered sites

◦ 6 further development envelope changes

◦ 3 new, not previously considered Local Green Spaces. 4.9 All of the representations can be viewed at:

http://eastcambs-consult.objective.co.uk/portal/fdlp/fdlp

5. How have those main issues raised under Regulation 18 been addressed in the Local Plan?

Individual Policy Evidence Reports

5.1 As part of the Further Draft Consultation stage, undertaken between January and

February 2017, a set of ‘Evidence Reports’ were published, including a bespoke Evidence Report for each Policy proposed in the Local Plan. The reports set out the background to the Policy, a summary of issues raised at the Preliminary Draft consultation stage, and an explanation of how those main issues raised have been addressed (or not) in the preparation of the Local Plan.

5.2 The Evidence Reports have been updated once more, dated November 2017, and now set out a summary of issues raised at both the Preliminary Draft and the Further Draft consultation stages, and an explanation of how the main issues raised have been addressed (or not) in the preparation of the Proposed Submission Local Plan.

5.3 This collection of Evidence Reports should be read alongside, and in affect form part of,

this Consultation Statement, and collectively assist in the fulfilment of the Regulations.

5.4 The full set of Evidence Reports are available in the Document Library on the Councils

website.

Appendix 1. Preliminary Draft Consultation: Organisations and Individuals Specifically Consulted

STATUTORY CONSULTEES

Organisations Adjacent Authorities

Natural England Cambridgeshire County Council

Cambridgeshire Constabulary Huntingdonshire District Council Homes and Communities Agency (East and South Team) South Cambridgeshire District Council

Highways Agency Fenland District Council

NHS Property Services Ltd Cambridge City Council

Mobile Operators Association Norfolk County Council

The Inland Waterways Association Suffolk County Council

Network Rail Forest Heath District Council

Historic England St Edmundsbury District Council

Environment Agency Kings Lynn & West Norfolk District Council

Coal Authority

Highways Agency

Anglian Water

Defence Estates

Marine Management Organisation

Homes & Communities Agency

Network Rail

Virgin Media (Head Office)

BT Openreach

Ministry of Defence

Cambridgeshire Fire And Rescue Service

UK Power Networks

Cambridgeshire PCT

Planning Inspectorate

COMMUITY LED DEVELOPMENT GROUPS Other General Consultees

Cambridge Housing Society PlanSurv Ltd

Maroon Planning Ltd Lines Chartered Surveyors

Luminus Group Limited WYG

Soham CLT Savills-Smith Gore

Hundred Houses Society Limited Januarys

Freebridge Community Housing Calires Chef Agency

Co-housing Network Pegasus Planning Group

Hastoe Housing Association Endurance Estates

The Ely Diocesan Board of Finance RLN (UK) Ltd

Foundation East Dev Plan

Hastoe Housing Association SSA Planning Limited

Iceni Homes Phase 2 Planning

Stretham & Wilburton CLT 5 Greenhills

Shaping Communities Ltd CAMRA

Swaffham Prior CLT Sustrans East of England

Witchford CLT RMJ Services

Cambs Acre Dudley Developments

Hastoe Housing The Wildlife Trust

Cambridge Housing Group

PARISH COUNCILS within East Cambs NEIGHBOURING PARISH COUNCILS

Ashley Parish Council Newmarket Town Council

Bottisham Parish Council Welney Parish Council

Brinkley Parish Council Earith Parish Council

Burrough Green Parish Council Colne Parish Council

Burwell Parish Council Dalham Parish Council

Cheveley Parish Council Exning Parish Council

Chippenham Parish Council Freckenham Parish Council

Coveney Parish Council Herringswell Parish Council

Dullingham Parish Council Red Lodge Parish Council

Ely Town Council Chatteris Town Council

Fordham Parish Council Cottenham Parish Council

Haddenham Parish Council Feltwell Parish Council

Isleham Parish Council Fen Ditton Parish Council

Kennett Parish Council Gazely Parish Council

Kirtling Parish Council Hilgay Parish Council

Little Downham Parish Council Hockwold Parish Council

Littleport Parish Council Horningsea Parish Council

Little Thetford Parish Council Lidgate Parish Council

Lode Parish Council Manea Parish Council

Mepal Parish Council Moulton Parish Council

Reach Parish Council Ousden Parish Council

Snailwell Parish Council Southery Parish Council

Soham Town Council Stow-cum-Quy Parish Council

Stetchworth Parish Council Waterbeach Parish Council

Stretham Parish Council Willingham Parish Council

Sutton Parish Council

Swaffham Bulbeck Parish Council

Swaffham Prior Parish Council

Wentworth Parish Council

Westley Waterless Parish Council

Wicken Parish Council

Wilburton Parish Council

Witcham Parish Council

Witchford Parish Council

Woodditton Parish Council

AGENTS AND DEVELOPERS A F Weaver James Mann Architectural Services

Ian Groocock John Lee Potatoes

Alium Design Ltd John Rowan & Partners

Anglia Design LLP John Stebbing Architects

Architecture & Building Design Lovell Beacon Planning Ltd Lyster Grillet & Harding

Bird & Tyler Kier

Bloor Homes Meridian Architectural LLP

Bovis Homes NKW Design

Brand Associates Paul Jolley Associates

Breathe Architecture Ltd Paul Owen Associates

Camal Architects Peter Humphrey Associates

Cirrus Planning & Development Phillips Planning Services Ltd

DC Plainview Planning Ltd

DC Blaney Associates Ltd Planning Potential Ltd

Design ID Pocock & Shaw

Distinct Designs UK Ltd Ramboll UK

DPDS Planning Consultants Sentry Ltd

Eagle Home Interiors Simon J Wilson Architect

Evolvegroup Ltd Smith Jenkins

FOB Design Timothy Smith & Jonathan Taylor LLP

GillfordTry Verity & Beverley Ltd

Graham Handley Architects Ward Gethin Archer

Harris Partnership Westbury Garden Rooms Ltd

Hopkins Homes Wood Hardwick Ltd

Hopkins Homes Woodard Builders & Developers

Please note: The above tables exclude a long list of other individuals who were sent notification of the consultation on the Local Plan. These individuals were primarily, or appeared to be primarily, members of the public rather than representing any particular organisation.

Appendix 2. Further Draft Consultation: Organisations and Individuals Specifically Consulted

STATUTORY CONSULTEES Organisations Adjacent Authorities

Natural England Cambridgeshire County Council

Cambridgeshire Constabulary Huntingdonshire District Council Homes and Communities Agency (East and South Team) South Cambridgeshire District Council

Highways Agency Fenland District Council

NHS Property Services Ltd Cambridge City Council

Mobile Operators Association Norfolk County Council

The Inland Waterways Association Suffolk County Council

Network Rail Forest Heath District Council

Historic England St Edmundsbury District Council

Environment Agency Kings Lynn & West Norfolk District Council

Coal Authority

Highways Agency

Anglian Water

Defence Estates

Marine Management Organisation

Homes & Communities Agency

Network Rail

Virgin Media (Head Office)

BT Openreach

Ministry of Defence

Cambridgeshire Fire And Rescue Service

UK Power Networks

Cambridgeshire PCT

Planning Inspectorate

Parish Councils Within East Cambs Neighbouring Parish Councils

Ashley Parish Council Newmarket Town Council

Bottisham Parish Council Welney Parish Council

Brinkley Parish Council Earith Parish Council

Burrough Green PC Colne Parish Council

Burwell Parish Council Dalham Parish Council

Chippenham Parish Council Exning Parish Council

Coveney Parish Council Freckenham Parish Council

Ely Town Council Herringswell Parish Council

Fordham Parish Council Red Lodge Parish Council

Haddenham Parish Council Chatteris Town Council

Isleham Parish Council Cottenham Parish Council

Kennett Parish Council Feltwell Parish Council

Kirtling Parish Council Fen Ditton Parish Council

Little Downham Parish Council Gazely Parish Council

Littleport Parish Council Hilgay Parish Council

Little Thetford Parish Council Hockwold Parish Council

Lode Parish Council Horningsea Parish Council

Mepal Parish Council Lidgate Parish Council

Reach Parish Council Manea Parish Council

Snailwell Parish Council Moulton Parish Council

Soham Parish Council Ousden Parish Council

Stetchworth Parish Council Southery Parish Council

Stretham Parish Council Stow-cum-Quy Parish Council

Sutton Parish Council Waterbeach Parish Council

Swaffham Bulbeck Parish Council Willingham Parish Council

Swaffham Prior Parish Council

Wentworth Parish Council

Westly Waterless Parish Council

Wicken Parish Council

Wilburton Parish Council

Witcham Parish Council

Witchford Parish Council

Woodditton Parish Council

Community Led Development Groups Other General consultees

Cambridge Housing Society Associated British Foods

Cambridgeshire ACRE CAMRA - Campaign for Real Ale

Cambridge Housing Group Church Commissioners for England

Co-Housing Network Claires Chef Agency

Ely Diocesan Board of Finance CPRE Cambridgeshire & Peterborough

Foundation East Eagle Home Interiors Ltd

Freebridge Community Housing EE

Hastoe Housing Association Ely Diocesan Board of Finance

Hastoe Housing Association Fen Line Users Association

Hastoe Housing Association Greater Cambridgeshire Local Nature Partnership

Hundred Houses Society Ltd Hanson UK

Luminus Group Ltd Hermes Property Unit Trust

Sanctuary Group Lightdoor Ltd

Soham CLT Longstones Stud

Stretham and Wilburton CLT National Grid

Witchford CLT National Trust

Pembroke College

Peterhouse College

Places4People

Ramblers Association

RG&P Ltd

RMJ Services

Robinson and Hall

Shaping Communities Ltd

Sport England

Sustrans East of England

Sutton Old Station LLP

The Wildlife Trust

The Woodland Trust

Unex Corporation Ltd

Virgin Media

Wildlife Trust BCN

Agents and Developers Abbeygate Properties Ltd Hutchinsons

Alium Design Limited Iceni Homes

Anglia Design LLP James Mann Architectural Services

Barratt Eastern Counties Laragh Homes

Beacon Planning Ltd Lines Chartered Surveyors

Bird & Tyler Associates Lovell

Bloor Homes Eastern Lyster Grillet & Harding

Bovis Homes Manor Oak Homes

Brand Associates Maroon Planning Ltd

Breathe Architecture Ltd NJL Consulting

Camal Architects Orbit Homes (2020) lTD

Cambridge and County Developments Ltd Pegasus Planning Group

DC Blayney Associates Ltd Persimmon Homes

DPDS Consulting Peter Humphrey Associates

Drayson Property Holdings Ltd Phase 2 Planning and Development

Dudley Developments Phillips Planning Services Ltd

EDWARD GITTINS & ASSOCIATES LTD Plainview Planning Ltd

EJW Planning Ltd Planning Potential Ltd

Endurance Estates Strategic Land Ltd Pocock and Shaw

Evovlve Group Ltd Ragilbury Roots Ltd

F.J. Pistol Holdings Ltd Rapleys

Flavia Estates Savills-Smith Gore

Fletcher Barton Scott Properties

FOB Design Ltd Sentry Ltd

FP McCann Simon J Wilson Architects

Galliford Try Plc Steven Layn Holdings Ltd

Gladman Development Limited Straus Environmental

Graham Handley Architects Strutt and Parker

Granta Architects Tetlow King

Grovemere Property Limited Timothy Smith and Jonathan Taylor LLP

HE Group Ltd Ward Gethin Archer

Hill Residential Westbury Garden Rooms

Hopkins Homes Ltd Woods Hardwick Ltd

Howes Percival LLP WYG

HPB Management Ltd Verity & Beverley Please note: The above tables exclude a long list of other individuals who were sent notification of the consultation on the Local Plan. These individuals were primarily, or appeared to be primarily, members of the public rather than representing any particular organisation.

Appendix 3. Preliminary Draft Consultation: Sample letters and email text

Preliminary Draft Consultation Notification Letter dated 12 February 2016

«Full_Name» «ContactPosition» «Company__Organisation» «Address_1»«Address_2» «Address_3» «Address_4» «Postcode»

This matter is being dealt with by: Richard Kay, Strategic Planning Manager

Telephone: 01353 616263

E-mail: Richard.kay@eastcambs.gov.uk My Ref: PDLP/Consult&Engagement Your Ref:

Date: 12 February 2016

Dear «Full_Name»

RE: East Cambridgeshire Local Plan Public Consultation I am writing to inform you that East Cambridgeshire District Council is consulting on a new East Cambridgeshire Local Plan. This is an important document as it will determine what East Cambridgeshire will look like in the future and how it will become an even better place to live work and visit. We are currently at the first stage in the process and your views are essential. The Preliminary Draft Local Plan sets out the key issues facing East Cambridgeshire. It does not yet include specific allocations for new development. Consultation on the Local Plan will take place between 12 February and 24 March 2016. Full details are available on our website at: http://www.eastcambs.gov.uk/local-development-framework/local-plan-review where you can read and comment on the plan and view all supporting documents. The new Local Plan will replace the adopted East Cambridgeshire Local Plan (2015). This is the first opportunity for you to make comments on the emerging plan and we encourage you to take this opportunity to let us know your views. How to Make Comments You can make comments:

Online using the consultation portal http://eastcambs-consult.objective.co.uk

By emailing the Comment Form (Form A) to – planningpolicy@eastcambs.gov.uk

Or by sending a copy of the Comments Form to the above address.

May I advise you that comments will not be kept confidential and will be made available to the public (including online). However, your personal details will be kept confidential in line with the Data Protection Act. All comments received will be taken into consideration and will help inform the Further Draft Local Plan to be published for consultation in late summer 2016. Following the consultation period all comments will be made available on the consultation portal. Additional Consultation

Site Allocations

The Preliminary Draft Local Plan does not include any sites for new development. To submit potential sites for consideration please fill in the Site Suggestion Form (Form B) and return it to us with a map showing the proposed site, using the above e-mail or postal address, by 24 March 2016. Full details are set out in Section 1 of the Local Plan.

Changes to Development Envelope

As part of the production of the Local Plan, development envelopes will be reviewed. The envelopes will be changed if any new sites are proposed for allocation. We may also make other minor ‘tweaks’ to the envelope to reflect any changes in the settlement. As part of the consultation we would like to know if you have any suggested changes to development envelope to be considered. Please fill in the Suggested Changes to Development Envelope Form (Form C) and return to us by 24 March 2016. Full details are set out in Section 1 of the Local Plan.

Local Green Space

Local Green Space is a new national policy designation that aims to protect green areas or spaces which are demonstrably special to a local community and hold a particular local significance. To submit sites please fill in the Suggested Local Green Spaces Form (Form D) and return to us, using the above e-mail or postal address, by 24 March 2016. Full details are set out in Section 1 and Policy LP29 of the Local Plan. All forms are available at http://eastcambs-consult.objective.co.uk/portal/lppd/lppd?tab=files Any preferred sites, development envelope changes or local green space designations will be consulted on at the next stage in late summer 2016. If you would like to keep up to date with the progress of the Local Plan please check our website at http://www.eastcambs.gov.uk/local-development-framework/local-plan-review . We may, as appropriate, contact you again when the next stages are reached for this Plan. If you no longer wish to be kept informed, please let us know using the contact details at the top of this letter - we do not want to contact you unnecessarily. Yours faithfully Richard Kay Strategic Planning Manager East Cambridgeshire District Council

Preliminary Draft consultation Email sent with the above letter on 12 February 2016.

Appendix 4: Preliminary Draft Consultation: Other Publicity Information

A press release issued by the council was published on its website at the commencement of the consultation period, as shown below.

The press release was also circulated to the following:

Newmarket Journal Ely Online

ITV Anglia West Planning Visit England

BBC Cambridgeshire Local Government Association

Press Association Spotted In Ely

Cambridge News Cambridge 105

BBC Radio Cambridgeshire BBC Online

KLFM Blueprint Media

FARMA Star Radio

Heart FM (formerly Q103) The Variety UK Network

Cambs Times BBC Look East, TV Planner

Ely Standard BBC Look East, Radio Planner

Ely News The MJ

The links below are to news articles relating to the Preliminary Draft Local Plan

consultation:

http://www.elystandard.co.uk/news/east_cambs_local_plan_is_out_of_date_just_three_months_after_being_adopted_1_4155218

http://www.eastcambs.gov.uk/press/residents-invited-have-their-say-new-local-plan-east-cambridgeshire

http://www.ely-news.co.uk/Preliminary-Draft-Local-Plan-East-Cambs-need-12/story-28768434-detail/story.html#ixzz41CLSo1Dj http://www.cambridge-news.co.uk/news/local-news/draft-local-plan-sees-11400-12220833

Appendix 5. Further Draft Consultation: Sample letters and email text

Further Draft Consultation Notification Letter dated 10 January 2017

This matter is being dealt with by: Richard Kay, Strategic Planning Manager

Telephone: 01353 616458 E-mail: richard.kay@eastcambs.gov.uk My Ref: /FDLPJan17

Your ref:

Date: 10 January 2017

Dear Sir / Madam

RE: East Cambridgeshire Local Plan Public Consultation I am writing to inform you that East Cambridgeshire District Council is consulting on the Further Draft Local Plan, the second stage in the preparation of a new Local Plan for East Cambridgeshire. This is an important document as it will determine what East Cambridgeshire will look like in the future and how it will become an even better place to live, work and visit. The Further Draft Local Plan sets out the key issues facing East Cambridgeshire. It also includes specific allocations for new development. Consultation on the Local Plan will take place between 12 January and 22 February 2017. Full details are available on our website at: http://www.eastcambs.gov.uk/local-development-framework/local-plan-review where you can read and comment on the Further Draft Local Plan and view all supporting documents, including a sustainability appraisal document. The Further Draft Local Plan and supporting documents are available for inspection at East Cambridgeshire District Council, The Grange, Nutholt Lane, Ely, CB7 4EE. Copies of the Further Draft Local Plan are also available at libraries within the district. The new Local Plan will replace the adopted East Cambridgeshire Local Plan (2015). This is the second opportunity for you to make comments on the emerging plan and we encourage you to take this opportunity to let us know your views. How to Comment on the Further Draft Local Plan You can make comments:

Online using the consultation portal http://eastcambs-consult.objective.co.uk

By downloading the Comment Form (Form F) from our website and emailing a completed copy to – planningpolicy@eastcambs.gov.uk

Or by sending a copy of the Comment Form to the above postal address. Please note, comments must be received by 11.59pm on 22 February 2017. May I advise you that comments will not be kept confidential and will be made available to the public (including online). However, your personal details will be kept confidential in line with the Data Protection Act. All comments received will be taken into consideration and will help inform the preparation of the Pre-submission Local Plan, which is expected to be published in summer 2017. Following the consultation period all comments will be made available on the consultation portal. If you would like to keep up to date with the progress of the Local Plan please check our website at http://www.eastcambs.gov.uk/local-development-framework/local-plan-review. We may, as appropriate, contact you again when the next stages are reached for this Plan. If you no longer wish to be kept informed, please let us know using the contact details at the top of this letter. Yours faithfully Richard Kay Strategic Planning Manager East Cambridgeshire District Council

Further Draft consultation email sent with the above letter on 12 January 2017.

Appendix 6. Further Draft Consultation: Other Publicity Information

Articles placed on the Council website, relating to the Further Draft Local Plan consultation: https://www.eastcambs.gov.uk/press/comment-east-cambridgeshires-local-plan-draft https://www.eastcambs.gov.uk/press/last-few-days-have-your-say-local-plan-draft

Articles in the local press relating to the Further Draft Local Plan consultation: http://www.cambridge-news.co.uk/news/local-news/draft-local-plan-sees-11400-12220833 23 Nov 16 http://www.elystandard.co.uk/news/have-a-say-on-development-of-east-cambs-by-commenting-on-local-plan-draft-1-4899242 21 February 2017 http://www.cambridge-news.co.uk/news/local-news/we-need-build-more-houses-12417542 9 Jan 2017