eayso for executive members
DESCRIPTION
eAYSO for Executive Members. National eAYSO Commission 2013 Section Meetings. eAYSO for Regions (or Areas or Sections). Player Registration * Volunteer Registration * Invoicing/Payments Financial Reporting Team Management/Transfer of Players/Vols Game and Referee Scheduling * - PowerPoint PPT PresentationTRANSCRIPT
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eAYSO for Executive Members
National eAYSO Commission 2013 Section Meetings
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Player Registration *Volunteer Registration *Invoicing/PaymentsFinancial ReportingTeam Management/Transfer of Players/VolsGame and Referee Scheduling *Player Rosters & ID Cards *Volunteer Training Courses & Certifications
* Applies to Regions only
eAYSO for Regions(or Areas or Sections)
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What are we going to learn?RIF Regional Board UpdatesVolunteer Access RightsRegion SettingsRegistration MessageseSignatureFinancial ReportsNEW -Volunteer roster search capabilitiesInvoices & CreditsReports
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Functions as the Control Sheet for the RegionIdentifies Authorized Board Members & Account SignatoriesDetermines Access Right DefaultsKey to Updates and CommunicationsAll you need is your eAYSO login!
Regional Information Form
(same for AIF or SIF)
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RIF Updates
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RIF Updates
“Edit” to update Board Member
Do Not Delete
RegionGuidelines
Budget
If Approved
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RIF Updates
“Edit” to update BM
Toggle to Inactive to remove a BM
Update or Cancel
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RIF Updates
“Add New Board Member”
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RIF Updates 1. Use Search to find the New Board Member
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RIF Updates2. Select the volunteer
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RIF Updates3. Select Position
5. Add Board Member
4. Set Term Dates & Authorized Purchaser (Y/N)
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RIF Updates
What does Green, Blue, & Red mean?
Each Name is a link to Volunteer’s record
Green: Currently Registered for the Current Year
Blue: Completed an Application for the Current Year but NOT Registered
Red: NOT Registered for at least TWO YEARS
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RIF Updates
Print the RIF to include with RAP/AAP
Archived RIF changes (when using ‘Inactive’)
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Volunteer Access
Access Rights can be granted to Authorized Volunteers based on ROLE or SINGLE FUNCTIONRights can be Division & Gender specificAllows Volunteers to fulfill their responsibilities
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Volunteer Access
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Volunteer AccessEnter First & Last Name
Search
Step 1
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Volunteer AccessAfter searching for volunteer, select volunteer from results
Grant Age Division & Gender Access to Player Info
Grant Age Division & Gender Access to Player Info
Step 2
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Volunteer Access
After selecting a Role, “Assign Rights”
Select a User Role
Step 3
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Volunteer Access Single ‘Right’ Assignment
“Assign Right”
How can you find out what access rights are assigned? Select a System Function
or Right
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Volunteer Access
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Volunteer Access
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Volunteer Access
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Removing Access
Deleting Right(s)
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Must be set at least once a Membership Year (MY)Set by RC or RegistrarControls Region’s online Registration experience for parents and volunteersSets key system parameters for Region’s programs
Region Settings
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Settings include:General: Region & Contact Info *, Email Notices, Application default values, Team Info Setting and Messages Preferences: Zip Codes/Cities, Communities, Area Codes, Schools and LocationsMembership Year for applicants & registrantsProgramsRequired FieldsDivisionsCustom Positions and Events
* Determines how the region will be contacted by new members
Region Settings
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Region Settings
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Region Settings
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Region Settings
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Region Settings
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Region Settings
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Region Settings (non e-Sign)
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Region Settings (e-Sign /Online Payment ...NEW)
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Membership Year
A registered player is an official member of AYSO for a full year from August 1st through the following July 31st
The Membership Year (MY) is designated by MYXXXX, where XXXX is the year when it starts – MY2011 (previously FSXXXX)
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Membership Year
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Registration Messages• Registration Dates/Events• Form processing /Payment instructions• Refund Policies• Contact information for questions –
please!• Websites• Phone numbers
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eSignature• Parent/Guardians and Volunteers can
complete and eSign their Player/Vol applications in eAYSO
• NEW status code ‘NE’ = Incomplete Application in Registrar’s view (only if missing the eSignature.)
• All Regions can go e-Signature: Player Apps or Vol Apps or both. (Vol Apps no charge...Player Apps $.25)
• eSigned Player and Volunteer forms do not have to be stored at the Region level after the season.
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eSignature Reminders...
• Still need to verify Date of Birth or Identity for new players and volunteers
• Coaches must still carry Player Form at all times
• Do Not need to send eSignature Volunteer forms to the National Office – Background checks can begin immediately – greater data confidentiality
• eSignature does not mean that a Region has to go ‘Paperless’ ...
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Financial Reports
Monthly NAP SummariesBank StatementsNAP ViolationsRegion’s Registration Fee invoicesDropped Player/Fee Credit processing
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To Pay Invoices, check Pay Box, Create Remittance Advice
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Remittance Advice must be sent to AYSO Lock Box
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New
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Dropped Players
Players who decide not to continue with AYSO may be entitled to a refund of all or part of their Registration FeesRegions are only entitled to a refund of the National Player Fee if the player never practiced or participated in any AYSO activity.
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Dropped PlayersSelect “Awaiting
Request for Credit”
Select “Request NSTC Credit” or “Drop & No NSTC Credit” & SUBMIT
Select “Request NSTC Credit” or “Drop & No NSTC Credit” & SUBMIT
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19750 S. Vermont Ave., Suite 200Torrance, CA 90502
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New Enhancement allows Look Up of Course Attendees
Instructors can search past, current, and future rosters for a Volunteer’s name. (Huge time saver when researching when a Vol took a course)Volunteers can look up what future Classes they have signed up for in eAYSO (also allows them to cancel)
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New Instructor
Search Feature
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Volunteer can see what classes they signed up for...
Look Up of Course Attendees
New Volunteer Search Feature
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Easy Self-Look Up by Volunteer
Withdrawal allowed up to
1 day before course.
Instructor gets email
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Volunteer Cert Report
NEW...You will like
This Report
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Volunteer ReportSelect Training
Discipline reported
Select Positions to include
Select Certifications &
Generate Report
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Volunteer Report
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eAYSO HelpOnline Help
Function
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eAYSO Help
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eAYSO Help
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Thank You!