effective project management: traditional, agile, extreme presented by martin schedlbauer, ph.d....
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Effective Project Management: Traditional, Agile, Extreme
Presented byMartin Schedlbauer, Ph.D. CBAP, CSM
Managing Complexity in the Face of Uncertainty
Ch01: What Is a Project?
Defining a project Defining a program Defining a portfolio Understanding the scope triangle Managing the “creeps” The importance of classifying projects
Summary of Chapter 1
Ch01: What Is a Project?
A project is a sequence of unique, complex, and connected activities having one goal or purpose and that must be completed by a specific time, within budget, and according to specification.
Defining a Project
Activity A
Activity C
Activity B
Activity D
Activity E
What’s missing from this definition?
Ch01: What Is a Project?
A project is a sequence of finite dependent activities whose successful completion results in the delivery of the expected business value that validated doing the project.
A Business-focused Definition of a Project
Ch01: What Is a Project?
A program is a collection of related projects that share a common goal or purpose.
Defining a Program
Project A
Project C
Project B
Project D
Project E
Program 1 Program 2
Ch01: What Is a Project?
Temporary Program Office Permanent Program Office
Program Offices
Ch01: What Is a Project?
A portfolio is a collection of projects that share some common link to one another.
For example,Same business unitNew product development projectsR & D projectsMaintenance projectsProcess improvement projectsStaffed from the same resource poolSame budget
Defining a Portfolio
Ch01: What Is a Project?
Understanding the Scope Triangle
Scope and Quality
Tim
e Cost
Resource Availability
Ch01: What Is a Project?
Figure01-01
Prioritizing the Scope Triangle
Ch01: What Is a Project?
Figure1-2
Applying the Scope Triangle
Ch01: What Is a Project?
The scope triangle is a system in balance.
The lengths of the three sides exactly bound scope and quality.
Change in the variables will cause the system to be out of balance
In such cases use the scope triangle to
Build a problem escalation strategyTo structure the Project Impact Statement
Scope Creep Hope Creep Effort Creep Feature Creep
Creeps to Watch Out For
Ch01: What Is a Project?
Project Classification
To adopt a “one size fits all” approach to every project is just asking for trouble.
Your approach to managing any project must adapt to the characteristics of the project.
A classification rule can help you choose that approach
Ch01: What Is a Project?
Risk Business Value Duration Complexity Technology used Number of departments affected Cost
Classification by Project Characteristics
Ch01: What Is a Project?
Table
1-1
Example Project Classes and Definitions
CLASS DURATION RISK COMPLEXITY TECHNOLOGY LIKELIHOOD OF PROBLEMS
Type A > 18 months High High Breakthrough Certain
Type B 9-18 months Medium Medium Current Likely
Type C 3-9 months Low Low Best of Breed Unlikely
Type D <3 months Very Low Very Low Practical Few
Ch01: What Is a Project?
Installing software Recruiting and hiring Setting up a hardware system in a field office Soliciting, evaluating, and selecting vendors Updating a corporate procedure Developing application systems
Classification by Project Type
Ch01: What Is a Project?
Required and Optional Processes
Project Management Process Project Classification IV III II I
DefineConditions of Satisfaction R R O OProject Overview Statement R R R RApproval of Request R R R R
PlanConduct Planning Session R R O OPrepare Project Proposal R R R RApproval of Proposal R R R R
LaunchKick-Off Meeting R R O OTask Schedule R R R RResource Assignments R R R OStatements of Work R O O O
Monitor/ControlStatus Reporting R R R RProject Team Meetings R R O OApproval of Deliverables R R R R
ClosePost-implementation Audit R R R RProject Notebook R R O O
R = Required O = Optional
Ch01: What Is a Project?
Figure 1-3
Software installation Recruiting and hiring Set-up hardware in a field office Vendor solicitation, evaluation, and selection Updating a corporate procedure Application systems development Etc. Etc.
Classification by Project Type
Ch01: What Is a Project?
Class Exercise #1
Read the Case Study and Form Teams
Pizza Delivered Quickly (PDQ) has fallen on hard timesand needs your help to survive. Read the Case Studyand be prepared to ask questions for clarification.
Once the case study has been clarified, teams will bechosen. Teams will work on the same case study butindependently of each other. Team size should bebetween 4-6.
Ch01: What Is a Project?