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TRANSCRIPT
Effective Project War Rooms
Robert J. White
Agenda
• Bio
• Picture of a War Room
• US Army Tactical Operations Center 101
• Project War Room – What we do well
• Project War Room – What we do poorly
• One Last Major Difference – Should we even have
project war rooms?
• Conclusion
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BIO of Robert J. White
• Graduated from West Point in 2001 with a degree in Chemistry and
Nuclear Engineering; served as an Army Finance Officer for 6 years
• Earned master’s degrees in Finance and Project Management
• Joined Shell in 2007 as a Finance Analyst at a Refinery in Louisiana
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• In 2009 joined Crude Expansion Project in Port
Arthur, Texas
• Transferred to Upstream Project Services in
2012 as the Project Services Manager for New
Orleans focused mainly on Deepwater
• Moved to Houston in June 2016 to be the
Project Services Manager for a Deepwater,
Greenfield development in the Gulf of Mexico
• Happily married with 5 children
13(b),10(g),7(g),6(g),1(b)
PICTURE OF A WAR ROOM
WHAT DOES IT LOOK LIKE?
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Old War Rooms
5
Good
Better
Best
Project War Room
6
Good
Better
Best
Modern US Army Tactical Operations Center (TOC)
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US ARMY TACTICAL OPERATIONS CENTER
101
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Why do Battalions Need a TOC?
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Battalion
Commander
S1 S2 S3 S4 S6Company
Commanders
Command
Sergeant Major
Command Post Survivability
• CP survivability depends mostly on concealment and
mobility
• Location reverse slope with cover and concealment
– Ensure LOS comms with higher, lower, and adjacent
units
– Should be centered in Area of Operations whenever
possible
– Shelter from weather and elements
• Displacement
– CPs may displace as a whole or, more often, by echelon.
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Maps
11
Sand Table
Communication
• Means of communications
– Wire
– Courier
– Sound and Visual
– Telephone Lines
– Radio
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Communication
• Command posts monitor communications nets, receive reports, and
process information to satisfy commander needs or CCIR
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BATTLE CAPTAIN- CCIR SCREENING
- DECISION ON ACTION
- ASSIGN MESSAGE #
- FOLLOW UP ACTION DISTRIBUTE
- CDR
- XO/S3
- S2
- FSO/TGTing
CELL
- AVN LNO
- ETC.
ACTION
MESSAGE
ROUTINE CCIR
SHIFT NCOIC
SITMAP
LOGSTATUS CHARTS
The Battle Captain
• The battle captain's role is to plan, coordinate, supervise, and maintain communication flow throughout the CP to ensure the successful accomplishment of all assigned missions.
• The battle captain is NOT the commander
• Responsibilities:
– Maintaining continuous operations of the CP while static and mobile.
– Battle-tracking the current situation.
– Ensuring communications are maintained with and between all stations and that all messages and reports are routed and logged per SOP.
– Processing essential data from the incoming flow of information to ensure all tactical and logistical information is gathered and provided to the CP staff, S3, and XO on a regular basis.
– Providing security for the CP, including its physical security and maintenance of noise and light discipline.
– Conducting CP battle drills and enforcing CP SOP.
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PROJECT WAR ROOMS
WHAT WE DO WELL
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War Room Survivability
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• BP Texas City – 15 people dead in trailers, 180 wounded
• Shell Process Safety Basic Requirements (1 of 11) Safe
Siting of occupied portable buildings
Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators17
Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators18
Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators19
Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators20
Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators21
Maps
• Level 1 Gantt Charts
• Cost and Schedule S
Curves
• Resource Curves
• Earned Value
Management Report
• Contingency Draw down
curves
• Leading versus Lagging
Indicators22
PROJECT WAR ROOMS
WHAT WE DO POORLY
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Communications
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Good
Better
Best
Battle Captain
• The Project manager is the Commander; Who is the Battle Captain?
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– Maintaining continuous operations of
the CP while static and mobile.
– Battle-tracking the current situation.
– Ensuring communications are
maintained with and between all
stations and that all messages and
reports are routed and logged per SOP.
– Processing essential data from the
incoming flow of information to ensure
all tactical and logistical information is
gathered and provided to the CP staff,
S3, and XO on a regular basis.
– Providing security for the CP, including
its physical security and maintenance
of noise and light discipline.
– Conducting CP battle drills and
enforcing CP SOP.
– Who is in charge?
– Updates the Charts?
– Document Control?
– Analyzes incoming data to look for
decisions going to right place?
– Ensures compliance to the project
control plan?
– Thinks about the future and plans for
next crisis?
Assessing War Room Effectiveness
6 TOC Functions Effective Improving Needs work
1. Receive Information
2. Analyze Information
3. Submit Recommendations
4. Distribute Information
5. Integrate Resources
6. Synchronize Resources
ONE LAST MAJOR DIFFERENCE
SHOULD WE EVEN HAVE PROJECT WAR
ROOMS?
THE LAST COMPONENT OF EVERY US
ARMY TOC WE HAVE NOT DISCUSSED
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Why do Battalions Need a TOC?
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Battalion
Commander
S1 S2 S3 S4 S6Company
Commanders
Command
Sergeant Major
Do Projects Need a War Room?
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24 hour operations
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CONCLUSION
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Conclusion
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• To apply the lessons learned from the most effective
and powerful fighting force in history, projects must
create war rooms that have:
– Survivability
– Maps
– Communications
– Battle Captain
Conclusion
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• To apply the lessons learned from the most effective
and powerful fighting force in history, projects must
create war rooms that have:
– Survivability
– Maps
– Communications
– Battle Captain
– & Coffee
QUESTIONS/COMMENTS?
(PLEASE USE MICROPHONE)
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