effective use of tx21st tracking reports
DESCRIPTION
Audrey Trout and Shanya Dean, Edvance Research Texas ACE conference 2013 Austin, TexasTRANSCRIPT
Texas 21st Century Community Learning Centers Effective Use of TX21st Tracking Reports
August 08, 2013
Introductions
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TX 21st Reports There are 105 reports available in TX21st
Divided into 6 Levels
Frequently Run
Grantee Level
Center Level
Student Reports
Exception Reports
Archive Reports
New Feature – Frequently
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Goals for Today • Be able to locate reports in TX21st
• Determine which report provides the required data
• Use reports to monitor and manage daily program operations to remain in compliance with grant requirements
• Use reports to promote the ACE program to stakeholders, school boards and community
• Learn “quick tips” for EXCEL
Import/Export
• Export – Opportunity to retrieve data from the TX 21st database
• Import – Opportunity to give data to the TX 21st database
• Divided into 2 levels (Note: verify with participant exactly which level they are viewing)
– Grantee Data
– Center Data
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Import/Export
• Information is presented as an excel document
• Special formatting required to import document back to Tx21st (i.e. grade import)
• Once data is exported, it can be manipulated in excel
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Frequently Run Reports
6 Reports at this level
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Grantee Reports 18 Reports at this level
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Center Reports 30 Reports at this level
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Student Reports
19 Reports at this level
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Exception Reports
14 Reports at this level
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Archived Reports
18 Reports at this level
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Report Search Activity
Center Reports
Archived Reports
Exception Reports
Student Reports
Grantee Reports
Frequently Run
Reports
TX21st
EXCEL “Quick TIPS” • Use the Search and Replace feature in Excel
• Excel deletes zeros if they are at the start of a string of numbers. SSNs beginning with zero, you will need to place an apostrophe prior to the string of numbers
• Ctrl C = Copy Ctrl V = Paste
• Drag Feature – Copy Down
• Reformatting of CSV File
• When uploading student data, if the cell is left blank, the system keeps the current data
Format Cells & Save File • Select the cells from ALL Columns/Rows with data (even with blank cells),
right click in selected area & go to Format Cells.
•Select Border tab & Select Outline option.
Format Cells & Save File, cont…
•Save file as a .csv file
TIP: Refer to Grade Import Instructions for more details.
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Q & A
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Contact Us!!
• Shanya Dean – 281-686-6068
• Audrey Trout – 979-388-3277