efm excel workshop

Workshop Format1: Explain Features

• Excel features explained in slides

• Step-by-step• Traditional

learning

2: Synchronized Task

• Practical application

• Important features from explanation

• Learning by doing

3: Reference

• Handouts online

• Print at home for future reference

Workshop Overview• The Beginning

– Explanation of basic features– Synchronized Task #1

• The Middle– Explanation of advanced features– Synchronized Task #2

• The Last Part– Explanation of statistical features– Synchronized Task #3

• Discussion

Disclaimer

• This is NOT a statistics workshop!• Only technical info about Excel 2003

However…

The Beginning– Explanation of basic features– Synchronized task #1

Beginning TerminologyExcel file = Workbook

Parts of an Excel file = Worksheet

Beginning Terminology

Worksheet Tabs:Right-click for options

Beginning TerminologyCell

Beginning TerminologyCellRow

Beginning TerminologyCellRowColumn

Beginning TerminologyCellRowColumnCell headings

Beginning TerminologyCellRowColumnCell headingsCell reference

Click row or column headingTo Select Entire Rows/Columns

Click row or column heading• Column A

To Select Entire Rows/Columns

Click row or column heading• Column A• Row 1

To Select Entire Rows/Columns

Dates and times automatically recognizedEntering Dates/Times

Times by using a colon ( : )Entering Dates/Times

16:30

Dates by using either• dashes ( - ) or• Slashes ( / )

Entering Dates/Times

8-3-078/3/07

Remember: Negative numbers in parentheses ()

• E.g. -34 is in Excel (34)

Entering Data

(34)

Bored yet?

Changing Cell Format

• Font• Text size• Text alignment (Left, center, or right)• Text decoration (Bold, italic, underline)• Cell border(s)• Cell color• Text color

Changing Cell Format• First, select cells

Changing Cell Format• Then, change format propertyFont

Changing Cell Format• Then, change format propertyText size

Changing Cell Format• Then, change format propertyText decoration

Changing Cell Format• Then, change format propertyText alignment

Changing Cell Format• Then, change format propertyCell border(s)

Changing Cell Format• Then, change format propertyCell color

Changing Cell Format• Then, change format propertyText color


• Or, right-click• Select “Format Cells”


• Font• Text size• Text alignment • Text decoration• Text color

“Font” Tab

Cell border

Changing Cell Format“Border” Tab

Cell color

Changing Cell Format“Patterns” Tab

Using Functions

Formula bar

Using Functions

• All functions, same syntax:

=sum(345,432,C4,D5)

Equals sign:Tells Excel that this is a function

Using Functions


=sum(345,432,C4,D5)

Function:Tells Excel which function

Using Functions


=sum(345,432,C4,D5)

Arguments:Tells Excel how to apply the

function

Using Functions


=sum(345,432,C4,D5)

Arguments:Each separated by comma

Using Functions


=sum(345,432,C4,D5)

Numbers:• Applies function to

numbers• Must change function

Using Functions


=sum(345,432,C4,D5)Cell references:• Applies to cell values• Need not change function

Using Functions


=sum(345,432,C4,D5)Translation:A cell with this function will display the result of:345 + 432 + contents in C4 + contents in D5

Everything clear so far?

Using Functions

Four ways:1. Type directly2. Use Auto-Sum button3. Select from drop-down box4. Call “Insert Functions” menu

1: Type Functions Directly

Direct input into formula bar or cell

=sum(34,45)

1: Type Functions Directly

Cell references as arguments• Can be typed• Can be clicked

=sum(B3,C3,D3)

2: Use Auto-Sum Button

Clicking the Auto-Sum button:• Is quick• Inputs SUM() function immediately

=sum()

2: Use Auto-Sum Button

For more functions:• Click the downward arrow• Choose function to input

3: Select From Drop-Down Box

For even more functions:• Enter an equals sign• Click drop-down arrow• Select function

=

4: Call “Insert Function” Menu

• Click “Insert”• Select “Function…”

Insert Function Menu

Function Window:• Displays all functions• Select from here


Description:• Describes selected function• Displays correct arguments


Search Window:• Filters functions in function window• Input keywords to search• Click “Go”


Category Menu:• Filters functions in function window• Click drop-down arrow• Select a category


Help link:• Displays Help topics relevant to

selected function

Auto-Filling Functions

• Same function on different values• Columns or rows• Great for grand totals


• Activated with fill handle– Lower-right of selected cell– Cursor becomes a black cross

+


1. Enter function• Cell references as arguments


1. Enter function• Cell references as arguments

2. Drag fill handle over desired cells

Exporting Tables to WordPutting your Excel table into your paper

Exporting Tables to Word• Select cells to export

Exporting Tables to Word• Select cells to export• Call “Edit” menu• Select “Copy”

Exporting Tables to Word• Open Word• Call “Edit” menu• Select “Paste”

Exporting Tables to WordThere it is!

Questions?

Synchronized Task #1

• Create an Excel workbook• Enter functions• Auto-fill functions• Edit worksheet tabs

The Middle– Explanation of advanced features– Synchronized task #2

Creating A Chart

• Visual representation of data• Make a chart in 10 seconds

Creating A Chart

• Select data to be charted

Creating A Chart

• Select data to be charted• Click Chart Wizard button

Creating A Chart• Select chart type

Creating A Chart• Select chart type• Click “Finish”

Creating A Chart

Chart in 10 seconds!• Simple• No-frills

More on Charts

• More options available• More chart types• Fully customizable

More on Charts

Example: non-adjacent rows:

More on Charts

Example: non-adjacent rows:• Start with the Chart Wizard

efm excel workshop

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