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EH&S Management

Ed Baylosis MS CIH CSPEd Baylosis, MS, CIH, CSPDirector

Environment, Health and Safety

University of California, Office of the President

Name this photo

University of 

Not the moon

California

Not in CA

NEVADANEVADA 

TEST 

SITE

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Nevada Test Site

Objectives

• Provide an overview of EH&S Management across the UC system and at UCOPacross the UC system and at UCOP

• Become familiar with UC EH&S Policy and primary components of Integrated Safety and Environmental Management

• Review ISEM case studies and system wide initiatives

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Office of the President

• Risk Services– Workers’ Compensation– Workers  Compensation

– Professional Liability

– General Liability

– Environment, Health & Safety

– Emergency Management

UC EH&S Programs

• EH&S Leadership Group10 Campuses– 10 Campuses

– 5 Medical centers

– LBNL

– ANR

– UCOP

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Technical Workgroups

• Biosafety• Emergency ManagersEmergency Managers• Environmental Health• Environmental Managers• Ergonomics• Field Safety• Fire Marshals• Hazardous Waste• Hazardous Waste• Industrial Hygiene• Radiation Safety• Training

Trivia

??

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Policy

The University of California is committed to hi i ll i idi h lth dachieving excellence in providing a healthy and 

safe working environment, and to supporting environmentally sound practices in the conduct of University activities. It is University policy to comply with       applicable health, safety, and allenvironmental protection laws, regulations and 

requirements. 

Policy cont.

To meet this standard of excellence, the U i it i l t t i iti tiUniversity implements management initiatives and best practices to systematically integrate 

health, safety, and environmental considerations and sustainable use of natural resources into all activities.     University activities are to be Allconducted in a manner that ensures the 

protection of students, faculty, staff, visitors, the public, property, and the environment. 

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Policy cont.

The University’s goal is to prevent      workplace i j i d ill i t l i id t

allinjuries and illnesses, environmental incidents, and property losses or damage. Achieving this 

goal is the responsibility of            member of the University community. Supervisors have 

particular responsibility for the activities of those 

every

people who report to them. 

“I ask that you personally support ISEM efforts and improvements at your campuses and medical centers.” 

– President Yudof to Chancellors

Integrated Safety Management

• RegulationHi t– History

– Components

• OSHA– Federal

– California• Title 8 Section 3203• Title 8 Section 3203

Leadership, Employee Involvement, Hazard Analysis, Control, Training

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Environmental Management System

• Regulation– History

– Components

Plan, Check, Do, Act

ISM + EMS = ISEM

• Component 1: – EH&S policy– EH&S policy 

• Component 2: – Guiding principles 

• Component 3: – Core functionsCore functions 

• Component 4: – Implementation 

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Why have a system?

Guiding Principles 

1. Management Commitments and Involvement f F lt St ff d St d tof Faculty, Staff, and Students 

“…each individual is directly responsible for his or her safety...”

2. Management Responsibility for Safety and the Environment 

3. Establishing Clear Roles and Responsibilities 

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Guiding Principles

4. Ensuring Competence Commensurate with R ibilitiResponsibilities 

5. Balanced Priorities 

“…resources will be effectively allocated to address safety 

d i t l t ti ”and environmental protection…”

6. Identification of Safety and Environmental Standards and Requirements 

Guiding Principles

7. Encouraging Stakeholder Participation 

8. Adapting Hazard and Operational Controls to Specific University Activities 

9. Obtaining Authorization Prior to Conducting an Activity 

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Define Work

Feedback Improvement

ISEMISEM Analyze Hazards

Improvement

Develop Controls

Perform Work

Core Function 1Define Work

• Clearly define the tasks to be accomplished as part of any given activity. y g y– What do you expect to accomplish?

• List resources you'll need: – Personnel– Equipment– Utilities– Transportationp

• Identify where, when and how the activity will be performed.

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Core Function 2Analyze Hazards

• Identify hazards that may contribute to: – Injury or illnessInjury or illness– Property damage– Environmental harm

• Answer these questions: – Are any of the tasks associated with the activity hazardous in 

themselves?– Are any of the materials, equipment, or processes that will be 

used hazardous?– Are hazards inherent in the facility or environment where you will 

work?– Will the work create hazards to the facility or environment?

• Categorize the hazards you identify for easier control.

Core Function 3Develop Controls

• Identify safety and environmental polices and requirements that must be followed. 

• Identify necessary engineering controls, safe work practices, administrative controls, and personal protective equipment.

• Follow established procedures for your area.

• Ensure personnel are appropriately trained to protect themselves, others, and the environment. 

• Provide for environmental monitoring, if necessary. 

• Obtain authorization to perform the activity, if needed.

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Core Function 4Perform Work

• Perform the work within established safety guidelines and requirements when: q– Controls are in place– Readiness is confirmed– Work is authorized– Emergency procedures are in place

• Stop the work and notify your supervisor if: – An unsafe condition is discovered– Controls cannot be followed– Controls are insufficient, inadequate, or incorrect– An unanticipated hazard is presented– An injury, illness, or environmental violation occurs because of 

the activity

Core Function 5Feedback and Improvement

• Continually monitor the work being performed to ensure:ensure: – It remains within the scope authorized– Controls are sufficient– Any changes in scope, personnel, their capabilities, or 

equipment, etc., are recognized and appropriately addressed

• Look for ways to improve your work processes by: – Analyzing employee suggestions and group feedback– Analyzing employee suggestions and group feedback– Incorporating lessons learned during the experience– Perform any required environmental monitoring

• Ask these questions: – Can you improve the definition and planning of work?– Was oversight sufficient?

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http://www.dothetest.co.uk/

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Case Studies

• Review the handout

• Define the scope of work– Who, What, Where, When, How

• Analyze hazards

• Identify controls

• Select a spokesperson

Need more info? 

Case StudyWaste Container Size Reduction

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Define Scope of Work• WHO

– Hazardous Waste Management Group– Qualified welders, Hazardous Waste Technicians, and EH&S

• WHAT• WHAT– Cut 16 stainless steel tanks ranging in size from 660 to 1,000 gallons

– Prepare and package materials for shipment• WHERE

– Lawrence Livermore National Laboratory– Treatment Storage and Disposal Facilityg p y

• WHEN– July/August 2007

• HOW– Size reduction using plasma torch, forklifts, follow procedures for hazardous waste operations

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Analyze Hazards – Develop Controls

Hazards Controls• Radioactive materials

• Hazardous materials

• Metal fumes  (Cr VI)

– Personal exposure

– Atmospheric release

• Fire from plasma torch

• RWP, Buffer Zone, Monitoring

• Respirators, Anti‐Cs 

• HEPA filtered fume extractor

– Biological monitoring

– TSDF permit

• Hot Work Permit• Fire from plasma torch

• Sharp edges

• Heat stress

• Hot Work Permit

• Welding gloves, mechanical lift

• Work/rest, shade tent, early morning start

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Perform Work

• WeldersPl tti– Plasma cutting

– Fume extractor

– Fire watch

– HEPA vacuuming

Perform Work

• Beryllium work area R di l i l• Radiological survey

• Hot Work Permit• Short cutting times• Respirators• Lowest risk group firstLowest risk group first

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Graded Approach

Tanks Grouped by Risk

• 4 Groups– Non‐detect

– Low

– Medium 

– High– High 

• Clearly Identified

Perform Work

• Support B ff– Buffer zone

– Forklift operator– Packaging

• H&S support– Swipes – Surveys

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Perform WorkOn‐going Evaluation

• Swipe data comparisonSwipe data comparison• Pressure wash

– Brushes and surfactant

• Feedback meetings• Disposal guidance

– HEPA vacuum– Shrink wrap

Perform WorkContinual Monitoring

HEPA dHEPA vacuum and swipe monitoring

Personal air monitoring

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Lessons Learned

• Very low exposure limits

• Pre‐job hazard review  

• Short cutting duration– Evaluate results  

• Feedback meetings

• Marginal disposal benefit 

Case StudyExplosive Experiments and 

Building Demolition

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Define Scope of Work• WHO

– Engineering Sciences Division– High Explosive Engineers, Facilities, Fire Dept, EH&S

• WHAT• WHAT– Conduct detonation experiments– Demolish facility

• WHERE– Los Alamos National Laboratory– “S‐Site” – manufacturing and research park

• WHENWHEN– May/June 2004

• HOW– Remove hazards from facility, position data acquisition instruments, detonating high explosives following SOPs, re‐entry with EH&S approval.

Analyze Hazards – Develop Controls

Hazards ControlsSt d d O ti P d• Energetic material

– Over pressure

– High noise

– Fragment

– Toxic gases

• Standard Operating Procedures– Bunker– Access Control & shot sequence

– Personnel rosters– Re‐entry procedure

• Structural integrity

• Fire from explosion

• Spotted Owl Habitat

y p• Engineering review / red‐tagging• Fire Department on‐site• Scheduled around mating 

season

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Perform Work ‐ Authorization• Los Alamos National Laboratory

• “S‐Site” Manufacturing and Research Parkg

• Collaborative Research/Demolition Project

Access Control

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Time 25.0ms.

Perform Work – Data Review

Typical High Explosive Charge Set‐Up

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5lb Charge

Interior Test Building After Medium Shot

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Large Shot

Comparison of X‐ray Fluorescence and Analytical Results on Lead Samples

XRF ANALYTICAL

Pb (ug/filter) Pb (ug/filter)

<4.3 2.17

<3.6 <1.2

<4.0 2.64

13.0 +/- 3.8 12.9

<4.9 7.04

<3.3 1.75

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Feedback and Improvement

• Did not anticipate ‐R d t d i H t Vi– Rodent droppings – Hanta Virus

– Leaky roof ‐ water/electrical

• Over estimated ‐– Noise levels– Air quality safer than expected

• Direct reading instruments valuable for PPE selection

LLNL EH&S

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UC Riverside EH&S

Implementation

• Communicate to all members of the U i it itUniversity  community

• Set expectations through local policies, contracts, performance objectives

• Measure compliance– Leading / lagging indicators

Annual ISEM Implementation Report to President and Board of Regents

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Next Steps for You• Start by examining your location’s:

– Accident, injury, or illness data

Workers’ compensation costs– Workers’ compensation costs

– Rates of employee turnover or absenteeism

– Lessons from activities ongoing or previously tried

– Campus policy statements

– Guidelines for proper work practices and procedures

– Records of training programs

– Audit findings

Be aware, be informed, be a better EH&S advocate at your campus

Summary

• Commitment from Leadership

• Establish Policies and ProceduresEstablish Policies and Procedures

• Engage Participation and Provide Resources

• Measure, Manage, and Improve

• Personal Responsibility

“Proactively managing the EH&S aspects associated with our activities is an essential function that promotes an organizational culture that values safety and environmental principles.”

– President Yudof