electronic return of marks (erm) november 2006 erm quick ...€¦ · o a clear bullet indicates you...

Electronic Return of Marks (ERM)

November 2006

ERM Quick Reference Section

ERM Quick Reference Section 1 of 13

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Introduction

This brief guide is to be used as an accompaniment to the User Guide sent to you by Cambridge Assessment and to supplement the ERM online training, which can be accessed via the Cambridge Assessment Support Portal at

www.rm.com/support/ca

The Guide has been designed to act as a quick reference document to assist you when using the ERM system and recording marks.

The Pathway through ERM

The ERM system is designed to be simple, easy to use, and as much as possible, reflect the marking process using MS2’s. Although there are a number of different screens within ERM, the main path through the system is very straightforward.

If you are marking a single component at script level, the path is as follows:

If you are marking a single component at item level, the path is as follows:

Note: The screen number illustrates which screen in this guide explains this part of ERM in more detail.

If you are marking for more than one component, you will see an additional screen before the Main Menu. This allows the component for which marks will be recorded, to be selected first. After this screen, the paths illustrated above are exactly the same.

ERM also has functions to assist you in managing the entry of marks, which are accessed through optional screens.

Log In

(Screen 1)

Main Menu (Screen 2)

Record Marks – Select Centre (Screen 3)

Record Marks – Mark Entry (Script

level marking) (Screen 4a)

Log In

(Screen 1)

Main Menu (Screen 2)

Record Marks – Select Centre (Screen 3)

Record Marks – Item Level Summary

(Screen 4b)

Record Marks – Item Level Mark

Entry (Screen 4c)


Version 1.1

How to use this Guide The guide shows a number of the different screens that exist within the ERM system. Information is provided with each screen to help you understand how to use it. Each screen is illustrated in the following way.

Screens enclosed in a ‘dashed’ box are optional screens or functions that you will only see or use in certain circumstances.

Each screen in the Guide has been numbered to help you navigate through the system.

Screen 4a: Record Marks – Mark Entry (Script level marking) [Optional Screen]

Helpful information is in bold italic font on a shaded background. o A clear bullet indicates you have

to enter data into the ERM system.

• A solid bullet indicates you have

to click on a button or link in the ERM system.


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Screen 1: Log In

o Enter your ESM username

(supplied by Cambridge Assessment).

o Enter your ESM password

(supplied by Cambridge Assessment). You must type this in exactly as it is printed in your invitation letter, using capital or lower case letters where indicated. For example: aT76eBgF

• Click ‘Log In’ to start ERM.


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You will only see this screen if you are marking more than one component, otherwise you see Screen 2.

• Click on ‘Change Password’ if you wish to choose a different password to the one issued to you.

Note: the change password feature is currently disabled

• Click ‘Go…’ to choose the exam component you wish to mark. You will then see the ‘Main Menu’ screen (see Screen 2).

Screen 1a: Select Component [Optional Screen]


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Screen 2: Main Menu

• Click on ‘Change Password’ if you wish to choose a different password to the one issued to you.

Note: the change password feature is currently disabled

• Click on ‘Start Recording’ to go to the ‘Record Marks - Select Centre’ screen (see Screen 3).

• Click on ‘View Progress’ to see the marking progress for scripts allocated to you (see Screen 7).


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Screen 3: Record Marks – Select Centre

• Click on ‘Enter Mark s’ to go to the marks entry screen to start recording marks (see either Screen 4a or Screen 4b).

The ‘Marked’ bar indicates the percentage of marks completed including those sent to Cambridge Assessment.

• Click on ‘Send Marks’ to send all completed marks for the associated Centre to Cambridge Assessment.

The ‘Sent’ bar indicates the percentage of marks completed sent to Cambridge Assessment

After sending marks to Cambridge Assessment the exam Centre will drop to the bottom of the list and the ‘Enter Marks’ and ‘Send Marks’ buttons will be greyed out.

• Click on ‘View Marks’ to view all marks completed; includes marks not sent and those sent to Cambridge Assessment.

Important Note: Marks cannot be changed in ERM once sent


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Screen 4a: Record Marks – Mark Entry (Script level marking) [Optional Screen]

This screen will only appear if you are marking at Question Paper level. See Screen 4b for Item Level marking.

• Click on ‘Select Centre’ to return to the ‘Record Marks - Select Centre’ screen (Screen 3).

o Enter the candidate mark or A - if absent or withdrawn M - if missing U - if unmarkable

Entering one of the above will automatically select the appropriate option from the Candidate Status drop down list.

• If you have added an additional candidate but now need to delete them, you must use your mouse to select the drop down list and then click on ‘Delete’.

The delete option is only available for additional candidates you have added.

• Click on ‘Validate’ after entering the marks or Status for all candidates listed and re-enter values for each candidate.

Hint - Use the tab key on your PC keyboard to move between candidates.

The ERM process requires you to validate entered marks to confirm that all mark entries typed in are correct. You may validate as frequently as you like while recording marks.

• Click on ‘Add Additional Candidate’ if you have a script for a candidate not listed on screen (see Screen 5 for more details).


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Screen 4b: Record Marks – Item Level Summary [Optional Screen]

This screen will only appear if you are marking at Item level. See Screen 4a for Script level marking.

Click ‘Select Centre’ to return to the ‘Record Marks - Select Centre’ screen (Screen 3).

• Enter the candidate status by clicking on the appropriate option in the drop down list.

• If you have added an additional candidate but now need to delete them, you must use your mouse to select the drop down list and then click on ‘Delete’.

The delete option is only available for additional candidates you have added.

• Click on any question to go to ‘Record Marks - Item Level Mark Entry’ screen (see Screen 4c).

• Click on ‘Print this Page’ to print marks for checking (if required).

• Click on ‘Add Additional Candidate’ if you have a script for a candidate not listed on screen (see Screen 5 for more details).


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Screen 4c: Record Marks – Item Level Mark Entry [Optional Screen]

This screen will only appear if you are marking at Item level. See Screen 4a for Question Paper level marking.

• Click here to return to the ‘Record Marks - Item Level Summary’ screen (see Screen 4b).

• Click here to move between candidates in the Centre.

o Enter a mark for each question attempted or Enter # for not attempted which will automatically update the Mark Status to ‘Not Attempted’.

Hint: Use the tab key on your PC keyboard to move between candidates.

• You can also select the Mark

Status drop down menu manually and click on ‘Not Attempted’ if you prefer.

• Click on the drop down menu to update the Candidate Status. The delete option is only available for additional candidates you have added to ERM.


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Screen 5: Add Additional Candidate

This screen is accessed by clicking the ‘Add Additional Candidate’ button found in Screens 4a and 4b.

o Verify Centre is correct and enter the candidate number.

• Click on ‘Search’.

If the candidate number is found in ERM, the candidate’s name will be displayed in the ‘Candidate Name’ box. You must carefully check this is the candidate name you are expecting before proceeding. If the candidate number is not found you will need to type in the candidate name in the ‘Candidate Name’ box.

o Enter the candidate name in the ‘Candidate Name’ box if required

• Click ‘Save’ to add the candidate to the Record Marks screen in ERM.

• Click ‘Return’ to return to the Record Marks screen.

• Click ‘Clear’ to clear text in the ‘Candidate Number’ and ‘Candidate Name’ boxes and start again.

Important Information: This screen will be used whenever you have a script for a candidate who does not appear in the ERM candidate list.

The message at the top of the screen will change depending on the result of clicking on the ‘Search’ button.

If you do not have a candidate number for the candidate you wish to add, enter a new number starting with 9999 and decrease by one for each additional candidate with no number thereafter.


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Screen 6: Mark Scripts – Component Summary This screen is accessed by clicking on

‘Component Summary’ found at the top right of Screens 4a and 4b. This screen provides you with a summary of all marks recorded by you for an exam component. • Click on ‘Back to previous page’ to

return to the ‘Record Marks’ screen.

• Click on ‘Print this Page’ to print marks for checking (if required).


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Screen7: Progress Report

This screen is accessed by clicking on the ‘View Progress’ button found in Screen 2. If you are a Team Leader or above, you will see the marking progress of all Examiners in your team. If you do not have team leading responsibilities, the Progress Report screen will show you of your own progress only. If you have ‘Unsent Marks’, please return to ‘Record Marks – Select Centre’ (screen 3) to send any unsent marks.


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This screen is accessed by clicking ‘Log Out’ at the top right of Screen 1a and Screen 2. When you have finished working in ERM, you must log out. • Click on ‘Close’ to disconnect

the application from the Internet for added security.

Screen 8: Log Out

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