elementary scheduling w/excel: admin choice for specials
DESCRIPTION
Elementary Scheduling w/Excel: Admin Choice for Specials. Bob Cornacchioli DERO Technical Services CEO. Agenda/Participants will be engaged in:. Courses – Sections Teacher Numbers Rooms Days – EXPRESSIONS - Periods Dependent Sections EOY – Mass Enroll. - PowerPoint PPT PresentationTRANSCRIPT
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Elementary Scheduling w/Excel:Admin Choice for Specials
Bob CornacchioliDERO Technical Services
CEO
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Agenda/Participants will be engaged in:• Courses – Sections• Teacher Numbers• Rooms• Days – EXPRESSIONS - Periods• Dependent Sections• EOY – Mass Enroll
www.derotechnical.com for more resources
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CEO - DERO Technical Services
Contractor/ - PowerDataSolutionsTrainer - ANCGroup
Evangelist/Process Assistant- Level Data
Marketing - ParkBench Software
Director of Technology and Media Services – Shrewsbury Public Schools (16 yrs)PowerSchool Administrator ( 6 yrs)
Bob Cornacchioli
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What do you have now?
What format?
DRAW A LINE IN THE SAND
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Or this?
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Course NameCourse NumberTerm LengthExpression- When does it meet?HR(1-6) would place a √ for each day
TeacherRoom – Where does it meet?Grade Level – N/ASection Number- VIP!!! Plenty of ideas here!!
Max Enrollment
Dependent Sections- If enrolled in this class students would also get these courses
Convert it to this!
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Dependent Sections Gray means w/HR Teacher
PERIODS 7(A)
3(C) 3(E)
8(B), 7(D)
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Scheduling Spreadsheet
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Term ID
Term ID = Scheduling Year 2006= 1600, 2009=1900, 2010=2000
What if a course last less than a full year, what would the term ID be?
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Term ID’s for Less than Full Year Courses!
Full Year Course = 1900T1 =1901, T2=1902, T3=1903
C1=1904, C2=1905, C3=1905, C4=1906, C5=1907, C6=1908
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If you are importing – double √√√
Full Year Course = 2100T1 =2101, T2=2102, T3=2103
C1=2104, C2=2105, C3=2105, C4=2106, C5=2107, C6=2108
Your numbers have to match
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Don’t want to start from scratch!• [5]lastfirst• [5]title• [5]teachernumber• [5]status• [5]last_name• [5]first_name• SchoolID• [2]course_name• Course_Number• Dependent_Secs• Expression• ^(*class_expression data="abbr"
format="expression")• Grade_Level• Section_Number• Team• TermID• Attendance_Type_Code• Att_Mode_Code• Room
Got DDE Experience? Then Export from the Sections (3) table
Select from this school only
Filter Term ID >= 2100 (for this year)
RED - export but DNUBLUE - update for next year
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Importing Schedule into PowerSchool
1. Special Functions2. Importing and Exporting3. Quick Import4. Table- Sections (Master Schedule)5. Find TXT file ( converted XLS file )6. Match column names to those in PS
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Import into the Sections (Master Schedule)
Never REMOVE √
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Suggested Field Map
Removes Column Headers that were used in Excel√
Name is not used in PS,but I use it as a visual clue.
Do you know your teacher numbers?
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After Import – RED is BAD!
1. After importing PowerSchool displays a page with your results.
2. RED is an error and it “clearly” tells you ( HA!) what these mean. Go slow it’s doable
3. Typical Errors:– Bad teacher numbers– Expression is wrong– Term ID is wrong/not set
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Mass Enroll: Power of Depend_Sec 95701.1 gets 98701.1,65701.1,70701.1,92701.1,60701.1
NAME - Sometimes I title that column DNU- Do Not Use
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Does your state require reporting elementary subject matter teachers?Do you want standards to be associated to a content area?
Sample Scheduling of Core Subjects
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Dependent Section Options• HR >> ELA, MA, SCI, SS and SPECIALS if the
students travel to ART, MUSIC, PE, HEALTH etc as a HR Group
• If students go to SPECIALS as a new group other than HR but stay together as a group in these elective subjects then…
PE>> ART, MUSIC, HEALTH, LIBRARY( upper elementary & MS Schools)
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Excellent with Excel?
Course.Section=CONCATENATE(C3,".",D3)
=CONCATENATE(E4,",",E5,",",E6,",",E7,",",E8,",",E9,",",E10,",",E11,",",E12)
Dependency=course.section,course.section etc
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1. Before EOY, with lists in hand, select current grade level.2. From the function options choose
Select Students by Hand
GOT LISTS!
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WITH LISTS…
1. Hold the Command Key down on a Mac
2. Select each student in Mrs. Jones Grade 1 HR for next year
3. Select Function Options at the bottom
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Mrs. Jones Grade 1 HR for 2011
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Accessing Your Stored Selections
1. Stored Selections2. Check √ in your
selections3. Go Functions to Mass
Enroll
AFTER EOY AFTER EOY AFTER EOY
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Mass Enroll FunctionAFTER EOY AFTER EOY AFTER EOY
1. Course.Section this identifies your teachers/rooms and periods2. Enrollment Date – NORMALLY first day of school .3. This date is always the date of your action, you must change it!
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Mass DropPowerSchool Version 7.03• Select a sections class size• Class List shows• Check and UnCheck the ones you
want to drop• Very Simple Screen• Very Complex on the Back End
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BREADCRUMBS
Teacher SchedulesTeacher NameEnrollment Total<<THIS PAGE
PS 7.03