elizabeth simcoe jr, guildwood jr, jack miner sr & poplar road jr … · 2017. 2. 8. · the...

Elizabeth Simcoe Jr, Guildwood Jr, Jack Miner Sr & Poplar Road Jr PS

Working Meeting #1 – February 2, 2017

Pupil Accommodation Review

Agenda

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Elizabeth Simcoe Jr, Guildwood Jr, Jack Miner Sr & Poplar Road Jr PS PARC

• Welcome and Introductions • Meeting Norms and Procedures • Pupil Accommodation Review

o Establishment of a PARC o PARC Membership o Role of a PARC

• PARC Background and Process to Date • Information about Schools in this Review

o Resource Binder o School Information Profile o Accommodation and Enrolment Data o Local Feasibility Study

• Pupil Accommodation Options • Initial Staff Report Recommendations • Next Steps • Schedule of Meetings • Questions and Comments

Meeting Norms

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• Meetings will be chaired by Superintendent of Education in conjunction with the Facilitator

• All members can speak when recognized by the chair

• All members will give fair and respectful consideration to the suggestions of others

• Meaningful information sharing comes through dialogue and collaboration

Meeting Procedures

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• PARC meetings will be conducted by the Facilitator following the Agenda, keeping order through a speaker’s list and orderly progression through the business on the Agenda

• Participants may only speak when acknowledged by the chair

• Attendance will be recorded at all PARC meetings

Meeting Procedures continued

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• Presentation of information by resource people will be allowed to proceed uninterrupted at the PARC with questions posed at the end of the presentation

• There will be a question period for the public at the end of the community meetings

• Written submissions will be received at the public meetings by the Facilitator

• Email submissions may be submitted to [email protected]

Pupil Accommodation Review • A Pupil Accommodation Review is a Ministry-mandated process that is

used to make important decisions about the future of a school or group of schools.

• A Pupil Accommodation Review Committee is established where changes under consideration include the closure of a school; or relocation of a grade, grades, or program where more than 50% of the enrolment of a school is impacted to address low enrolment and under utilization.

• A comprehensive Initial Staff Report outlining the preferred student accommodation option was presented to the Board of Trustees at its Regular meeting on November 23, 2016, and Trustees approved the establishment of a Pupil Accommodation Review for Elizabeth Simcoe Jr, Guildwood Jr, Jack Miner Sr and Poplar Road Jr PS .

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Pupil Accommodation Review continued

• The reasons for this review are as follows:

Low enrolment at Guildwood Jr PS and Jack Miner Sr PS

o Program opportunities for students

Utilization Rates below 65% at Guildwood Jr & Jack Miner Sr

All three junior schools have very high Facility Condition Indices

• The Final Staff Report will include a community consultation section with feedback from the PARC and public consultation(s); any relevant information from municipalities and other community partners prior to and during the review.

• Final decisions on school closures are made by the Board of Trustees

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PARC Membership

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Committee Members • Superintendent of Education for the schools in the review • Up to four parents from each school in the review • Three secondary school students • Principal from each school in the review • Principal from outside of the review area

Local Trustee, a member from the Guildwood Village Community Association and a member from the French as a Second Language Advisory Committee (FSLAC) will be ad hoc members


Role of the PARC The role of the Pupil Accommodation Review Committee is an advisory one and the committee will be a conduit for information shared between the school board and the affected school communities.

The PARC may comment and seek clarification on the initial staff report.

The PARC may provide other accommodation options, which must include supporting rationale.

The PARC’s feedback will be compiled and presented to the Board of Trustees as a section of the final staff report.

The PARC does not make decisions about: • The future use of a school building • The use of a school building by external organizations or partners

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Pupil Accommodation Reference Criteria

Program Drivers

• Program Choice - Offer a variety of program choices to all learners including adults

• Equity - Provide equity of opportunity and access to programs

• Fair Access to Specialized Programs and Schools - Achieve a fair and equal distribution of specialized programs and specialized schools

• Viability - Ensure viability of program

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Pupil Accommodation Reference Criteria

Accommodation Drivers • Good Distribution of Schools - Maintain a distribution of elementary

schools within walking distance and secondary schools with good access to public transit and eliminate redundancy (schools in close proximity)

• Minimal Transitions - Minimize school transitions for students • Minimal Use of Portables - Minimize the use of portables (three is

acceptable if space allows)

• Service Integration - Integrate services in schools (wherever possible) • Good Utilization - Target utilization rates of 80% to 90% (review

schools at 65% or less and schools over 100% utilization rate)

• Distinct Attendance Areas - Avoid shared attendance boundary and split attendance areas

• Efficient Use of Space - Use existing space in schools efficiently to balance enrolments

Process to Date

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Long-Term Program & Accommodation Strategy (LTPAS)

Pupil Accommodation Review Committee (PARC)

Local Feasibility Team (LFT)

Initial Staff Report to Planning and Priorities Committee requesting approval to start PARC November 16, 2016

LFT Meetings - June 1, 2016, June 22, 2016, September 23, 2016 & October 13, 2016

Board Approval to start PARC – November 23, 2016


Board Approval - May 2015 & June 2016

Guildwood Community Meeting - October 20, 2016

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Standard Pupil Accommodation Review Process

Initial Staff Report Presented to Board of Trustees

Public Meeting

Outlines accommodation issues and staff recommendation(s).

Public to be informed of the accommodation issues, staff recommendations and be given an opportunity to provide feedback.

Final Staff Report

Final staff report to reflect the recommended accommodation option as well as a comprehensive summary of feedback received at public meetings.

Public Delegations Public to be provided with an opportunity to voice concerns to Trustees prior to the board meeting where a final decision will be made.

Final Decision by the Board of Trustees

The Regular Board meeting where a final decision will be made on the recommendations within the final staff report.

Minimum 30 Business

Days

Minimum 40 Business

Days

Minimum 10 Business

Days

Minimum 10 Business

Days

Form Pupil Accommodation Review Committee

Form PARC and present initial staff report for review. Committee Working meetings to be held as necessary.

Committee Working

Meeting(s)

Additional working meeting(s) held to review feedback, examine alternatives presented.

Nov 23 2016

Jan-April 2017

Feb-April 2017

May 2 2017

June 5 2017

June 21 2017

Final Public Meeting

Minimum 10 Business

Days

May 18 2017

Final staff report is publically posted.


Feb 21 2017

Information about Schools in this Review

• Resource Binder

• Policy P068: Accommodation and Program Review

• Operational Procedure PR598: Pupil Accommodation Review

• Terms of Reference for Pupil Accommodation Review Committees

O Initial Staff Report

• School Information Profile

• Local Feasibility Study Accommodation & Enrolment Data Package

• PARC Working Meeting #1 – Presentation Slides

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Map of School Locations & Attendance Areas

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School Information Profiles

• Ministry of Education requires schools boards to develop School Information Profiles as part of the Pupil Accommodation Review process

• Information includes the following: • Facility Profile – capacity, square footage, site size, facility condition

index • Instructional Profile – actual and projected enrolment, utilization

rates, grade configurations

• This data applied to the pupil accommodation reference criteria forms the guiding principles to program and accommodation decisions

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Elizabeth Jack PoplarSite Details Simcoe Guildwood Miner Road

Grades Served JK-6 JK-6 7&8 JK-6

Year Built 1963 1958 1971 1959

Site Size Acres 6.0 6.0 11.3 6.9

Facility Size Sq Ft 45,116 29,900 63,163 33,821

Facility Capacity 369 242 354 275

Portables on Site 2016/17 0 0 0 0

Ministry Facility Condition Index 68% 65% 56% 85%

TDSB Facility Condition Index 58% 72% 30% 105%

Review of Historic & Projected Enrolment

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70% 67% 67%

72% 69% 71% 69% 69% 68% 70% 69% 69% 70% 70% 69%

0

50

100

150

200

250

300

350

400

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

Actu

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Enr

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Elizabeth Simcoe Junior PS Actual Enrolment Projected Enrolment Capacity % Utilization


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83% 77%

65% 60%

49% 47% 46% 43% 46% 46% 47% 48% 50% 52% 54%

0

50

100

150

200

250

300

350

400

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

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Guildwood Junior PS Actual Enrolment Projected Enrolment Capacity % Utilization


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77% 82% 80% 79% 78% 76%

81% 82% 82% 83% 83% 83% 84% 85% 87%

0

50

100

150

200

250

300

350

400

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

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Poplar Road Junior PS Actual Enrolment Projected Enrolment Capacity % Utilization


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57% 61% 62%

59% 53%

49% 49% 54% 52%

46% 48% 49% 44% 42%

46%

0

50

100

150

200

250

300

350

400

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

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Jack Miner Senior PS Actual Enrolment Projected Enrolment Capacity % Utilization


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70% 71% 68% 67% 63% 61% 62% 63% 62% 61% 62% 62% 62% 62% 63%

0

200

400

600

800

1000

1200

1400

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025

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Total for All Four Schools Actual Enrolment Projected Enrolment Capacity % Utilization

Actual Enrolment by Program & Grade – Oct 31, 2016

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School Program JK SK Gr1 Gr2 Gr3 Gr4 Gr5 Gr6 Gr7 Gr8 Total

Elizabeth Simcoe Jr PS Regular 23 25 24 28 20 21 19 27 187LD 1 5 2 8

Gifted 13 21 26 60HSP 3 3 1 7

Total 23 25 24 28 20 38 48 56 262

Guildwood Jr PS Regular 15 5 17 19 12 10 20 9 107HSP 1 1 4 3 9

Total 15 5 17 20 13 10 24 12 116

Poplar Road Jr PS Regular 16 18 24 23 17 16 14 17 145Fre Ext 17 16 19 52DD/DH 5 1 3 2 3 14

HSP 1 1Total 16 18 29 24 20 35 34 36 212

Jack Miner Sr PS Regular 61 65 126Gifted 17 20 37

HSP 7 1 8Total 85 86 171

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Elizabeth Jack PoplarStudent Population Simcoe Guildwood Miner Road

# of TDSB students residing in attendance area - Oct 2016 212 105 122 133

# of TDSB students residing in attendance area that attend local school - Oct 2016

193 70 109 114

% of TDSB students residing in attendance area that attend local school - Oct 2016

91% 67% 89% 86%

% of Regular Program students attending local school that reside in the attendance area - Oct 2016

96% 60% 77% 75%

Range of Options to Address Under-Utilization

• School Closures Capital funding to improve facility condition (Retrofit, Addition,

Replacement)

• Re-configuration of school’s grades

• Changes to existing Attendance Boundaries

• Assigning students from new residential developments in neighbourhoods with over-utilized schools to schools with surplus pupil places

• Adding programs to schools with surplus pupil places Special Education, French Immersion, French Extended

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Local Feasibility Study – Pupil Accommodation Options

Option #1 – Two Junior Schools & One Senior School

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Option #3 – Two JK – Gr 8 Public Schools

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Option #4 – Two JK – Gr 5 Junior Schools & One Middle School

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Option #2 – Two JK – Gr 8 Public Schools

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• That Elizabeth Simcoe Junior PS be identified as an Emerging Capital Priority Project in the 2017 submission to the Ministry of Education for the construction of a new 452 pupil place replacement JK to Grade 8 public school;

• That Poplar Road Junior PS be identified as an Emerging Capital Priority Project in the 2017 submission to the Ministry of Education for the construction of a new 528 pupil place replacement JK to Grade 8 public school;

• That Guildwood Junior PS be closed effective 30 June 2021 and the attendance area be assigned to Elizabeth Simcoe Junior PS (7%) and Poplar Road Junior PS (93%);

• That the students attending Guildwood Junior PS on Optional Attendance be equally divided and assigned to Elizabeth Simcoe Junior PS and Poplar Road Junior PS effective 1 September 2021;

• That Elizabeth Simcoe Junior PS be converted from JK to Grade 6 junior school to a JK to Grade 8 Public School effective 1 September 2021;

Recommendation of the Initial Staff Report

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• That Elizabeth Simcoe PS continue to accommodate the Gifted program and expands to include Grade 7 effective 1 September 2021 and Grade 8 effective 1 September 2022;

• That the junior Learning Disability program at Elizabeth Simcoe Junior PS be relocated to another school or closed prior to 30 June 2021;

• That Poplar Road Junior PS be converted from a JK to Grade 6 junior school to a JK to Grade 8 Public School effective 1 September 2021;

• That Poplar Road Junior PS continue to accommodate the Junior Extended French program and expands to include Grade 7 effective 1 September 2021 and Grade 8 effective 1 September 2022;

• That Poplar Road Junior PS continue to accommodate the Developmental Disability program and expand to include Grade 7 effective 1 September 2021 and Grade 8 effective 1 September 2022; and

• That Jack Miner Senior PS be closed effective 30 June 2022 and the attendance area be assigned to Elizabeth Simcoe Junior PS and Poplar Road Junior PS.

Recommendation of the Initial Staff Report - continued

Next Steps

• Please review the information in your Resource Binder and come to our next meeting with any questions, concerns, comments and ready to discuss the recommendations in the Initial Staff Report

• Other accommodation options for consideration based on today’s data

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Elizabeth Simcoe Jr, Guildwood Jr, Jack Miner Sr & Polar Road Jr PS

Schedule of Meetings

Working meetings will take place on:

• Thursday, February 9 at Sir Wilfrid Laurier CI from 5:30 p.m.–7:45 p.m.

• Tuesday, March 7, 2017 at Sir Wilfrid Laurier CI from 5:30 p.m.-7:45 p.m.

• Thursday, April 20, 2017 at Sir Wilfrid Laurier CI from 5:00 p.m.-6:30 p.m.(Tentative)

Public meetings will take place on:

• Tuesday, February 21, 2017 at Sir Wilfrid Laurier CI

• Thursday, April 20, 2017 at Sir Wilfrid Laurier CI (Tentative)

• Tuesday, May 2, 2017 at Sir Wilfrid Laurier CI

All Public meetings are scheduled from 6:30 p.m. - 8:30 p.m.

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Elizabeth Simcoe Jr, Guildwood Jr, Jack Miner Sr & Polar Road Jr PS

Questions and Comments

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Elizabeth Simcoe Jr, Guildwood Jr, Jack Miner Sr & Poplar Road Jr PARC

elizabeth simcoe jr, guildwood jr, jack miner sr & poplar road jr … · 2017. 2. 8. · the...

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