Promptly sign and date on the line below, then EMAIL IT BACK TO KDOT, EVEN IF NOT BIDDING. Or you may still FAX IT TO the Estimating Section at (785) 296-0999. Any instructions not followed will result in your bid being declared irregular. If these changes affect any of your subcontractors or suppliers, IT IS YOUR RESPONSIBILITY to inform them. These changes are part of the contract for this project(s). Please contact me at (785) 296-3576, if there are questions. Thank you for your cooperation.

_____________________________________________________________________________________ (Company Name) (Signature) (Date) C: District 1 & Topeka Gage Office

TE0373.doc

4BKansas Department of Transportation

3BBureau of Construction and Maintenance 0BEstimating Section

1BTo: Prime Contractor Bid Holders

2BFrom: Shane Houser, P.E. - Estimating Engineer

5BDate: November 2, 2017 Proposal/Contract No.: 517112171 Subject: Project Notice for the November 15, 2017 Letting 23 TE-0373-01 DOUGLAS COUNTY – SPECIAL Included are several revised sheets, the pre-bid meeting notes and attendance list. Old plans for the RR Depot have been posted on KDOT’s website at Exploratory and Project Reports. To view this document, choose “Addendum #1” from our website (https://kdotapp.ksdot.org/Proposal/Proposal.aspx). We also recommend that you check the Bid Express “Questions and Answers” (https://www.bidx.com/ks/lettings) to review any questions that may have been posted for this project.

1

AGENDA PRE-BID CONFERENCE

November 1, 2017 – 10:00am Santa Fe Station

413 E 7th Street – Lawrence, KS 23 TE-0373-01

1. Project Background – David Cronin, City Engineer – City of Lawrence

Introductions and Project Background

2. KDOT Bid Requirements – Michelle Anschutz, KDOT

Michelle Anschutz – All contractor questions should be submitted through Bid Express on the KDOT website. Abe R. will distribute the questions to the project team as needed for a response and then post on the Bid Express. It is also required that bidders be pre-qualified through KDOT and Bid Express. Michelle is working to determine if a railroad safety training is required for workers working on the platform within 20’ of track centerline.

3. City and RR requirements – Diane Stoddard, Assistant City Manager – City of Lawrence

Land Lease – Contractors performing work must be advised of track clearances, flagging, and insurance requirements for work at the station. Insurance documents need to be furnished to the City and BNSF. Amtrak – Reimbursement agreement Amtrak needs to be involved with any changes to plans related to ADA improvements within 90 days of completion. Contractor shall itemize ADA bid items and quantities and verify with Bartlett & West’s lead field rep. Contractor will need to notify Amtrak ahead of “hold points” as outlined in the contract documents for Amtrak special inspections. Lease – Amtrak: The project site will remain open as a train depot during construction. Public access will need to be maintained throughout construction and one restroom will need to remain open and accessible to the public. The contractor is responsible for securing the remainder of the construction site. Conveyance of Building The contractor will need to provide BNSF and Amtrak an itemized list of the building project costs as well as 2-sets of as-built plans at the end of the project. As-built plans shall be verified by Bartlett & West’s lead field representative. The contractor shall submit as-built plans to the City through the lead field rep and the City will provide to BNSF and Amtrak.

4. Architectural requirements – Stan Hernly, Hernly Architects

Stan Hernly – The project includes accessibility improvements that is being funded by Amtrak and are denoted by the “A” on the plan sheets. This work shall be broken out separately for payment.

2

One interior bathroom is required to be open an available for public use throughout construction. One existing bathroom shall be left open while the other is being constructed. Once the rehabbed bathroom is completed, it can be open while the other is constructed. The building is an historic property and funding includes state historic preservation funds. The metal facia on the roofing is being replaced, but doesn’t allow for roof pitch to be increased. Therefore, the coal pitch tar roofing specified in the original specifications is being replaced with asphalt built-up roofing. The project will have a 2-year contractor roofing, but will not require and extended roof warranty. Much of the MEP system is being replaced, including a geothermal system. The building will be open for contractors to view on Friday, November 3 from 10am-noon and again on Monday, November 6 from 1:00pm – 3:00pm. Stan Hernly will be on-site to answer questions.

5. Civil requirements – Brian Austin, Bartlett & West Owner: City of Lawrence, David Cronin, City Engineer, 785-832-3130 Architect: Stan Hernly, Hernly Architects, 785-749-5806 Civil Engineer: Brian Austin, Bartlett & West, 785-330-7043 Project Field Representative: Jarod Cook, Bartlett & West, 785-608-2562

City of Lawrence field representation The project will consist of multi-disciplined tasks and therefore will have a number of specialty construction observers on site. These will include civil, architectural, MEP, structural/masonry observers. It is critical the contractor coordinate the construction schedule well in advance with Bartlett & West’s lead field representative, Jarod Cook, to ensure availability of specialty observers. All contract documentation should go through Jarod Cook. City of Lawrence requires master level or journeyman certification for trade work. That documentation should be submitted to Bartlett & West. Bartlett & West should be included with the coordination with Amtrak representatives for the “hold points” for Amtrak special inspections. Contractor is responsible for the Construction Stormwater NOI if the disturbed area will exceed 1 acre. The plan disturbed area is approximately 0.7 acres.

6. Project Schedule The project will be 175 working days, starting with a earliest start date as soon as a valid contract can be executed. The latest start date is March 1, 2018.

7. Miscellaneous items Brian Austin – The BNSF Conveyance Contract available on the KDOT website shows the depot parcel that BNSF is transferring to the city. If the contractor operates on BNSF Right-of-Way or operates equipment that may potentially foul the railroad track, flagging may be required. David Cronin – Any flagging required by BNSF will be at contractor’s expense.

C.10.1

314

44

(12")

10

l

150

20

45

45

0.32

0.32

0.32

0.32

NEW SHEET - RELEASED BY ADDENDUM DATE - 11/2/17 VOID PREVIOUS ISSUE

C.11.1

745

659

2WEST PARKING LOT

2

41

2

745WEST PARKING LOT

WEST ENTRANCE STEPS

EAST ENTRANCE STEPS

EAST LOADING DOCK STEPS

11

22

8

2

HANDICAP

2"

23 TE-0373-01 2014 145138

NEW SHEET - RELEASED BY ADDENDUM DATE - 11/2/17 VOID PREVIOUS ISSUE

C.12.7

2

1 31

W20-1

W20-4

W20-5

R3-5R

3

2

2

2

R3-5L1

R5-11

D-31

M4-5A RT1

M4-5A LT1

M4-9 ST 1

KG20-22

NEW SHEET - RELEASED BY ADDENDUM DATE - 11/2/17 VOID PREVIOUS ISSUE