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Page 2 • AAO 2020 Convocation

About the American Academy of Osteopathy As the nation’s largest medical society devoted to fostering osteopathic manipulative medicine, the American Academy of Osteopathy focuses on teaching, promoting and researching the science, art and philosophy of osteopathic medicine, emphasizing the integration of osteopathic principles and osteopathic manipulative treatment in patient care.

The Academy’s almost 8,500 members consist of doctors of osteopathic medicine (DOs), osteopathic medical students, international affiliates, associate members, honorary members and supporters.

About Convocation In 2019, the AAO’s Convocation attracted more than 1,200 registered attendees, mostly practicing osteopathic physicians, residents and medical students. Because Convocation was held exclusively at The Broadmoor for decades, many members feel like it is a homecoming, and historically, Convocations held at The Broadmoor attract a higher number of attendees.

Many attendees return to Convocation every year, seeking to improve their hands-on diagnosis and treatment skills and to reconnect with colleagues from around the world. Repeat guests enjoy the feeling of a reunion as they greet friends old and new.

The majority of physician attendees specialize in family medicine and other primary care fields, and many attendees are believers in complementary and alternative medicine. Many make their major yearly purchases at Convocation, and they rely on this event to learn about new medical programs, equipment and other innovations.

The AAO’s exhibit hall will be conveniently located adjacent to the lecture area and breakout sessions. While practicing osteopathic physicians will attend lectures each morning and breakout sessions each afternoon, osteopathic medical students will attend breakout sessions each morning and lectures each afternoon. So the exhibit hall is perfectly situated for maximum exposure as physicians and students move between lectures and breakout sessions.

AAO’s Annual Convocation

AAO 2020 Convocation • Page 3

What is included?Each booth is 10 feet wide and 10 feet deep and is equipped with:

• a rear 8-foot drape• 3-foot-high side rail drapes• a booth identification sign showing booth number

and the exhibitor name• a 6-foot draped table• two side chairs• one wastebasket• security when the exhibit is closed

What should you exhibit?• Computer equipment and programs, including electronic

health record systems• Education materials• Exercise equipment• Internship and residency programs• Medical innovations• Medical office equipment• Osteopathic manipulative treatment tables• Pharmaceutical products and information• Preventive, nutritional and similar products• Other services that may benefit physicians or students

What are the benefits?• Exclusive opening reception in the exhibit hall• Dedicated times for attendees to visit the exhibit hall• Lunch available for purchase in the exhibit hall on

Thursday and Friday (cash only)• Listing on the event app • Listing on the AAO’s website• Logo on the AAO’s home page for corner booth exhibitors• Complimentary advertising in the Convocation digital

workbook • Listing in the AAO Member News, the AAO’s member

newsletter• Listing of Convocation attendees• Choice of booth space on a first-come, first-served basis• Security when exhibits are closed

Exhibit Information

All additional equipment and services, such as booth cleaning, electrical outlets and internet access must be arranged by

exhibitors at their expense. Exhibitors will receive contact information for exhibit logistics after returning the Exhibitor

Agreement (see Pages 7-8).

Page 4 • AAO 2020 Convocation

Annual business meeting luncheonAAO voting members attend this luncheon to choose new leaders and to honor award recipients. The title sponsor will be allowed to distribute literature to attendees, and a

representative may address the attendees for five minutes. This sponsorship includes a complimentary exhibit booth. The sponsor must be approved by the AAO Board of Trustees. Cost: $10,000

For more information about sponsorship opportunities, contact AAO Executive Director Sherri L. Quarles at SQuarles@academyofosteopathy.org or at (317) 879-1881, ext. 214.

Sponsorship Opportunities

Title Sponsor

Technology

Food and Fun

Wireless access landing pageSponsor wireless internet access for the lecture hall, the exhibit hall or the breakout rooms, and every wireless user will see your name before he or she connects to the internet. For pricing, contact AAO Executive Director Sherri L. Quarles at SQuarles@academyofosteopathy.org or at (317) 879-1881, ext. 214.

Mobile app sponsor This exclusive sponsorship opportunity will put your organization’s information in front of each user who opens the app. Cost: $1,500.

Relax and Recharge Station Provide a comfortable seating area for guests to rest their feet and recharge devices. This exclusive sponsor will be recognized in print and by a sign at the seating area. Cost: $2,000

Opening receptionBy sponsoring the food and beverage service for the opening reception, which takes place in the exhibit hall, your organization will receive valuable exposure as attendees network and kick start the Convocation weekend. Cost: $7,500.

Morning beverage service in the exhibit hallThe exhibit hall is the perfect place to grab a morning cup of coffee or tea. The company that sponsors morning beverage service in the exhibit hall will be recognized by a sign at the beverage station. Cost: $3,000 per day

Osteopathic Education ServiceThe Academy’s Osteopathic Education Service (OES) provides complimentary personalized demonstrations of osteopathic manipulative treatment to attendees, guests and exhibitors. Your sponsorship provides beverage service for those waiting for the service. Cost: $2,000 per day

RAAO business luncheonThe interns, residents and postdoctoral fellows who belong to the Resident American Academy of Osteopathy (RAAO) attend this luncheon to elect new leaders and to recognize award winners. A sign posted at the entrance will recognize your sponsorship. Cost: $3,000

RAAO mixerThe RAAO mixer provides interns, residents and postdoctoral fellows with a chance to network. A sign posted at the entrance will recognize your sponsorship. Cost: $3,000

SAAO mixerThe Student American Academy of Osteopathy’s mixer is the biggest party of the week. Osteopathic medical students who work hard all year take this opportunity to relax and to get to know each other. A sign posted at the entrance will recognize your sponsorship. Cost: $3,000

AAO 2020 Convocation • Page 5

Exhibitor hoursExhibitor move-inMarch 11—noon to 4 p.m.

Exhibits openMarch 11—5 to 7 p.m., opening receptionMarch 12—7:30 a.m. to 7 p.m.March 13—7:30 a.m. to 5 p.m.

Exhibitor move-outMarch 13—5 to 7 p.m.

No exhibitors will be permitted to exhibit outside these hours.

AAO Exhibit Contact Gennie Watts AAO event plannerGWatts@academyofosteopathy.org (317) 879-1881, ext. 220Fax: (317) 879-0563

Can’t make it to Convocation?Even if you cannot exhibit at the AAO’s 2020 Convocation, you can still gain valuable exposure to AAO members by advertising your company or program in the Convocation’s digital program, which is posted on the AAO’s website in advance of Convocation. You can also reach AAO members throughout the year by running ads in the online publications AAO Member News and The AAO Journal. Download the AAO’s advertising flier, or contact AAO Communications Specialist Lauren Good at (317) 379-1881, ext. 211, or at LGood@academyofosteopathy.org for more information about advertising before, during and after Convocation.

Learn more about the AAO and the AAO’s annual Convocation at www.academyofosteopathy.org.

Sponsorship Opportunities

Convocation program bookThe official Convocation program provides schedules, event information, speaker information and venue maps. If you take advantage of this exclusive opportunity to provide printed copies, your company’s logo will be prominently featured in the program book. In addition, your company may provide a printed promotional item to insert in all attendees’ registration packets. Cost $3,500

Neck walletAt registration, each attendee will receive a neck wallet branded with your organization’s logo. Cost: $2,500 for physician neck wallets; $2,500 for student neck wallets

Convocation tote bagAt registration, each attendee will receive a Convocation tote bag branded with your organization’s logo. Cost: $4,500

Water bottlesAt registration, each attendee will receive a water bottle branded with your organization’s logo. Cost: $5,000

Registration packet insertsInclude your organization’s flier or brochure in each attendee’s registration packet. Finished fliers or brochures must be no larger than 5.5 inches by 8.5 inches, and 1,500 copies must be delivered to the Academy before Feb. 3, 2020. Cost: $400

Registration

Breakout SessionsConvocation breakout sessionsManufacturers of treatment tables are invited to sponsor Convocation breakout sessions by providing treatment tables for one or more rooms. Most rooms will be used

for five breakout sessions each day, and the Academy requests approximately 40 tables per room. Sponsors will be recognized verbally, in print and by a sign outside the room.

Page 6 • AAO 2020 Convocation

Exhibitor Information at a Glance• Exhibition dates: March 11-13, 2020• Convocation dates: March 11-15, 2020• Location: The Broadmoor in Colorado Springs,

Colorado• Projected attendance: More than 1,300 osteopathic

physicians, medical students and residents• Cost: $1,300–$1,500• Contact: AAO Event Planner Gennie Watts,

GWatts@academyofosteopathy.org, (317) 879-1881, ext. 220

Due dates � Jan. 24. Return exhibitor agreement, including the

following information:• complete contact information• 4 exhibit space selections• $500 nonrefundable deposit• company logo in 300ppi for promotional purposes

(jpg or tif) � Feb. 5. Submit complimentary advertisement

to LGood@academyofosteopathy.org. Only advertisements submitted by exhibitors will be included in the program.

� Feb. 10. Certificate of insurance due. See Page 10 under Liability and insurance.

� Feb. 21. Submit balance due.

Exhibitor complimentary advertisementsYour Convocation exhibit fee includes the cost of placing an advertisement in the Convocation digital program. Submit your advertisement to AAO Communications Specialist Lauren Good at LGood@academyofosteopathy.org no later than Feb. 5, 2020. All files must be 150-300ppi in JPG, TIF or PDF format. The AAO will not create advertisements for exhibitors that do not submit their own. See ad sizes under “Rates” on Page 8.

A luxurious retreat conveniently located just minutes from downtown Colorado Springs, The Broadmoor is the pinnacle of meeting locations in North America. The lush 3,000 acres are easily accessible, with nonstop flights from Los Angeles, San Francisco, Chicago, Atlanta, Dallas and Phoenix directly to Colorado Springs Airport, or from anywhere in the United States through Denver International Airport, just 90 minutes away.

Room ServiceBusiness CenterChild CareGift ShopIndoor PoolSpaInternet AccessChildren’s ActivitiesGolf

In-room MoviesPets AllowedValetWireless InternetFitness CenterAirport ShuttleOutdoor PoolSalonOpening Windows

In-room MoviesMini BarPets AllowedValetIn-room SafeWireless InternetFitness CenterAirport ShuttleConciergeHairdryerIron/Ironing BoardOutdoor PoolSalonOpening Windows

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Make your Broadmoor reservations online at https://book.passkey.com/go/AAO2020. To make your reservations by phone, call 855-634-7711 and use booking code AAO2020.

AAO rates start at $189 per night plus the daily resort fee. All reservations have a 1-night nonrefundable deposit and an additional 1-night penalty if canceled fewer than 7 days in advance.

AAO 2020 Convocation • Page 7

Contact Information

Contact name Title

Email address Telephone number

Organization Information

Organization name

Street address

City State ZIP code

Web address Telephone number Fax number

Representatives Attending (up to four)

Signature

As a duly authorized representative of the organization listed above, I agree to all rules and regulations outlined on Pages 9-10.

Date

2020 AAO Convocation • Exhibitor Agreement

Payment Information

r A check or money order made payable to the American Academy of Osteopathy is enclosed.r Please charge the $500 nonrefundable deposit to the credit card below.r Please charge the total amount due to the credit card below. (See Page 8 for rates.)

r Please send me an invoice.

r Visa r MasterCard r Discover

Card number Cardholder name (as it appears on the card)

Expiration date 3-digit CVV number Signature

Billing street address

City State ZIP code

Send the completed exhibitor agreement (Pages 7-8) to AAO Event Planner Gennie Watts at GWatts@academyofosteopathy.org or to the American Academy of Osteopathy, 3500 DePauw Blvd., Suite 1100, Indianapolis, IN 46268-1136.

Page 8 • AAO 2020 Convocation

Rates Booths (See diagram below.)

$1,500 for a corner booth (18 available)

Your corner booth entitles you to a full-page advertisement (7.5 inches wide x 10 inches high) in the Convocation’s digital workbook.

101, 102, 107, 108, 201, 202, 207, 208, 301, 302, 303, 313, 314, 315, 401, 402, 409, 410

$1,300 for an aisle booth (20 available)

Your aisle booth entitles you to a half-page advertisement (7.5 inches wide x 5 inches high) in the Convocation’s digital workbook.

103, 104, 105, 106, 203, 204, 205, 206, 305, 306, 307, 309, 310, 311, 403, 404, 405, 406, 407, 408

Multiple booth reservations earn a 10% discount on additional booths.Advertising artwork (tif, jpg or PDF) must be emailed to LGood@academyofosteopathy.org by Feb. 5, 2020.

Exhibits at AAO’s 2020 Convocation

Exhibit Space SelectionComplete the section below, and return this page with the previous page of this agreement.

Exhibit space is allocated on a first-come, first-served basis. Indicate four different booth numbers in order of preference:

Provide a brief description of your organization’s products or services for the Convocation’s mobile app.

To see a current listing of exhibitors and booths sold, click here.

Exhibit hall layout subject to change.

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AAO 2020 Convocation • Page 9

1. Exposition sponsorship: The American Academy of Oste-opathy’s Convocation is produced by and is the property of the American Academy of Osteopathy (AAO). The AAO will arrange for show management, and the AAO will promote attendance at Convocation.

2. Contract for exhibit space: The application for booths, assignment of space and payment of the rental deposit constitute a contract to rent the assigned space. Exhibi-tors failing to occupy space are not relieved of the obli-gation to pay the full rental fee. Available space will be allocated on a first-come, first-served basis based on the size of the space requested. The AAO reserves the right to make final space assignments or change the space assignments after the application is accepted should it be in the best interest of Convocation.

3. Cancellation or withdrawal: Upon giving written notice, an exhibitor may withdraw from the AAO Convocation until Feb. 3, 2020. No refund will be given unless the AAO is able to sell the forfeited booth space to another exhib itor. In the event that the space is sold, 50% of the deposit shall be returned approximately 30 days after the close of Convocation. No refund will be made for exhibit space canceled after Feb. 3, 2020. The date on which the AAO receives the notice of cancellation shall serve as the official date of cancellation. As noted above, the AAO has the right to resell the space vacated upon notification of cancellation.

4. Occupancy of space: See the exhibit diagram on Page 8.

5. Cancellation of Convocation: Should any situation be-yond the control of the AAO arise to prevent the 2020 Convocation from occurring, the AAO will not be held liable for any expenses incurred by the exhibitor except the rental cost of the booth space.

6. Exhibitor’s representative: Each exhibitor must name at least one person to be its official representative, with au-thority to enter into such contracts necessary for install-ing and removing the exhibit and arranging for services for which the exhibitor is responsible. At least one person from the exhibitor must be in the exhibit booth during all hours the Convocation’s exhibit hall is open.

7. No assignment: The exhibitor agrees not to assign or sublet the whole or any portion of the rented space covered by this agreement. No two companies of dif-ferent ownership can share a single booth without prior approval by the AAO.

8. Solicitation in the exhibit hall: The aisles and other common space in the exhibit hall are not leased to the exhibitors and shall be under the control of the AAO. The exhibitor shall keep displays, discussions, interviews, distribution of literature, lectures or any other type of activity inside the contracted booth space. Exhibitor representatives are strictly prohibited from standing in aisles or in front of exhibit booths of other exhibitors for advertising purposes. In addition, exhibitor representa-tives are prohibited from passing out materials from anywhere except within their booth space. Nothing shall be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Signs, rails, etc. will not be permitted to intrude into or over aisles. Individuals connected with nonexhibiting concerns are prohibited from any dealings, exhibiting, or soliciting within the exhibit hall or other Convocation facilities.

9. Exhibit standards: All exhibitors and exhibits shall pre-sent materials in a manner appropriate for an audience of physicians and other medical professionals. The AAO shall be the sole judge and shall have discretionary auth-ority to determine whether exhibits or exhibitors are not appropriate. The AAO shall have the right to prohibit any exhibit or part of an exhibit that in the AAO’s opinion is not suitable to or in keeping with the character or purpose of Convocation. Questionable exhibits shall be modified at the request of the AAO, and if modifications are not sufficient to correct deficiencies, the AAO shall have the authority to remove the exhibit or exhibitor’s representatives from the Convocation’s facility without being obligated to reimburse or otherwise indemnify the exhibitor for fees and other expenses. The AAO reserves the right to interpret and refuse to include in the Con-vocation’s program book and other program materials advertising, literature and other materials that it believes are inappropriate or would otherwise be in bad taste if such materials were displayed or distributed.

All exhibitors should read the following information carefully.

Exhibit Rules and Regulations AAO’s Convocation • March 11-13, 2020

Page 10 • AAO 2020 Convocation

10. Liability and insurance: The exhibitor is responsible for maintaining general liability insurance throughout Convocation, with limits of liability of at least $1 million combined single limits, including coverage for bodily injury and property damage. The exhibitor must provide a certificate of liability insurance to the AAO no fewer than 30 days prior to Convocation. This certificate must confirm that the exhibitor has general liability and work-ers’ compensation for both paid and unpaid exhibitor personnel at Convocation. Failure to provide such a certificate will result in forfeiting any claims to exhibit, and no funds will be returned. The exhibitor agrees to in-demnify, defend and hold forever harmless the American Academy of Osteopathy from any damages or charges imposed for negligence, willful misconduct, or breach of this contract by the exhibitor. In addition, the exhibitor agrees to strictly comply with the applicable terms and conditions contained in the agreement between The Broadmoor and the American Academy of Osteopathy regarding the exhibit premises. Furthermore, the exhibi-tor shall at all times protect, indemnify, defend and hold harmless the Board of Trustees of the American Academy of Osteopathy, show management and subcontractors against and from any and all loss, cost, damage, liability and expense arising from or otherwise related to said exhibitor’s occupancy and use of the exhibit premises or a part thereof. Security guards shall be furnished when the exhibit hall is closed. Furnishing guards shall not increase the liability of show management or the AAO.

11. Safety: Fire regulations require all display material used for decoration to be flame-proofed. All electrical equip-ment, including signs and lights, shall be in good condi-tion and able to pass inspection of the fire marshal. Each exhibitor agrees to be knowledgeable and responsible re-garding ordinances and regulations pertaining to health, fire prevention and public safety while participating in the AAO Convocation. The use of flammable materials neces-sary to the exhibit for which no alternative can be used must be brought to the attention of show management and the AAO in writing by Feb. 3, 2020, for approval. In addition, no one may operate equipment to move exhibit materials other than show management.

12. Copyright permission and indemnification: The exhibitor represents and warrants that no musical work protected

by copyright will be staged, produced or otherwise per-formed via either “live” or “mechanical” means by or on behalf of the exhibiting firm at the AAO Convocation unless the exhibitor has previously obtained written permission for such use from the copyright owner or the copyright owner’s designee (e.g., ASCAP, BMI or SESAC). The exhibitor further represents and warrants that it shall be fully responsible for performing all obligations under any agreement permitting the use of such music, including but not limited to all obligations to report data and to pay royalty fees.

13. Photograph release: Photographs taken by AAO-desig-nated photographers in the exhibit hall and other ven-ues at Convocation may be used in future AAO publica-tions, on the AAO website, and in other AAO materials. The exhibitor agrees to allow the AAO to use photo-graphs of the exhibit and exhibitor personnel in any AAO-related publications, website and other materials.

14. Miscellaneous regulations: The exhibitor shall not foster or conduct outside activities that would take qualified attendees from Convocation functions or exhibits during the scheduled hours of 5 to 7 p.m. on March 11, 7:30 a.m. to 7 p.m. on March 12, and 7:30 a.m. to 5 p.m. on March 13. Manufacturers and suppliers must be exhibitors to use hospitality suites. The term hospitality suite shall include any open room with readily available food, drink, or entertainment that may have been publicly announced or advertised.

15. Rules and regulations: Rules and regulations relevant to The Broadmoor will be provided to the exhibitor by the AAO upon receipt of the signed exhibitor agreement on Pages 7-8.

16. Amendments to regulations: Any and all matters and questions not specifically covered by the articles in this agreement shall be subject to the decision of the AAO. The aforementioned items covered by this agreement may be amended at any time by the AAO in the inter-est of Convocation, and notice thereof shall be binding on the exhibitor equally with the rules set forth in this agreement.

AAO 2020 Convocation • Page 11

AI CARE LLCAmerican Fascial Distortion Model AssociationAmerican Osteopathic AssociationAssist TablesCanada RNA Biochemical Inc.Central Maine Medical Center Family Medicine ResidencyCeruleCOMBANK Powered by TrueLearnDIERS Medical SystemsDO-Touch.NETEastern Connecticut Health NetworkEastern Maine Medical Center Family Medicine ResidencyEdward Via College of Osteopathic MedicineFlexible Footwear CompanyFoundation for Osteopathic Research and Continuous

EducationHandspring PublishingJeunesse InnovationsLECOM Health – Millcreek Community Hospital

Liberty University College of Osteopathic MedicineLincoln Memorial UniversityMaine Dartmouth Family Medicine ResidencyMedTech International GroupMidwestern UniversityMuseum of Osteopathic MedicineMY BiomedicalOMT Review Q BankThe Osteopathic Cranial AcademyOsteopathy’s Promise to ChildrenPatient FirstPicture POMPura VidaRelax FIR Master Inc.RetailMeNot Rx SaverSutherland Cranial Teaching FoundationUniversity of North Texas Health Science CenterWolters KluwerZero Gravity

2019 Exhibitors

The AAO’s 2019 Convocation attracted nearly 40 exhibitors representing a variety of fields, including osteopathic continuing medical education program, residency programs, treatment table manufacturers and book publishers.

3500 DePauw Blvd., Suite 1100Indianapolis, IN 46268-1136

(317) 879-1881Fax: (317) 879-0563

www.academyofosteopathy.org

Address service requested

Mark your calendars now for the American Academy of

Osteopathy’s 2020 Convocationat The Broadmoor

in Colorado Springs.

Exhibits run March 11-13.

Photo courtesy of The Broadmoor