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CHATHAM COUNTY

EMERGENCY OPERATIONS PLAN

STANDARD OPERATING GUIDE 15-1

JOINT INFORMATION

SYSTEM COORDINATION

JANUARY 2016

Standard Operating Guide SOG 15-1: Joint Information System Coordination 22 January 2016

This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the

Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the

County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).

THIS PAGE INTENTIONALLY BLANK





TABLE OF CONTENTS

1.0 POLICY ........................................................................................................................ 1

2.0 PURPOSE ..................................................................................................................... 1

4.0 ASSUMPTIONS ............................................................................................................ 2

5.0 RESPONSIBILITIES ........................................................................................................ 3

6.0 PROCEDURE ................................................................................................................ 4

7.0 MAINTENANCE ............................................................................................................ 6

TAB A: MEDIA CONTACT LIST ................................................................................................. 7

TAB B: INTERPRETER CONTACT LIST ....................................................................................... 9

TAB C PIO CONTACT LIST ..................................................................................................... 13

TAB D: CEMA PIO JOB AID.................................................................................................... 19

TAB E: SAMPLE MEMORANDUM OF AGREEMENT (MOA) ..................................................... 31

TAB F: PRE-SCRIPTED RELEASES ........................................................................................... 35

F.1 FLOOD INFORMATION ............................................................................................... 35

F.2 MAJOR FLOODING AFFECTS COUNTY ......................................................................... 37

F.3 RIVER NEARS FLOOD STAGE....................................................................................... 39

F.4 HAZARDOUS MATERIALS SPILL EVACUATION ............................................................. 41

F.5 HAZARDOUS MATERIALS SPILL INFORMATION .......................................................... 43

F.6 LOW HAZARD/CONFINED SPILL ................................................................................. 45





F.7 TORNADO WARNING FOR CHATHAM COUNTY .......................................................... 47

F.8 TORNADO WATCH FOR CHATHAM COUNTY............................................................... 49

F.9 TORNADO DESTRUCTION .......................................................................................... 51

F.10 WILDFIRE INFORMATION .......................................................................................... 53

F.11 WINTER STORM WATCH ............................................................................................ 55

F.12 CEMA ENTERS OPCON 4 (HURRICANE/TS) .................................................................. 57




F.16 HURRICANE THREATENS GA’S COAST ........................................................................ 65

F.17 HURRICANE TO STRIKE GA COAST .............................................................................. 67

F.18 HURRICANE NEARS GA’S COAST ................................................................................ 69

F.19 MANDATORY EVACUATION/SHELTERS ESTABLISHED ................................................. 71

F.20 EVACUATION FACTS FOR MEDIA PARTNERS............................................................... 73

F.21 EMERGENCY RESPONSE TO HURRICANE UNDERWAY ................................................. 75

F.22 STATE OF EMERGENCY DECLARED ............................................................................. 77

F.23 HURRICANE PASSES/FLOOD THREAT REMAINS .......................................................... 79

F.24 TROPICAL STORM UPDATE ........................................................................................ 81

F.25 LEVELS OF DAMAGE: MAJOR TO MINOR .................................................................... 83

Standard Operating Guide Page 1 of 88 SOG 15-1: Joint Information System Coordination 22 January 2016




Chatham Community Emergency Management Program

STANDARD OPERATING GUIDE

Effective Date:

22 JANUARY 2016

Supersedes:

N/A

SOG Title: SOG Number:

JOINT INFORMATION SYSTEM COORDINATION

SOG 15-1

____________________________________________ Dennis Jones CEMA Director

POLICY

1.1 The protection of Chatham County residents threatened by an Incident of Critical Significance is a primary objective of the Chatham County Emergency Operations Plan (EOP). As a part of the EOP, this Chatham County Joint Information System (JIS) Standard Operating Guide (SOG) has been designed to establish uniform policies for the effective development, coordination, and dissemination of information to the public in case of natural or technological emergency or disaster.

1.2 Chatham County and the municipalities within the County have continuing public information programs that use various channels of communication, including mass media, to provide necessary information about local government activities and services to the general public.

2.0 PURPOSE

2.1 The purpose of Joint Information System Coordination is to establish policies and procedures and assigns responsibilities relating to the dissemination of public information to ensure that accurate and timely information is provided to Chatham County residents regarding potential and actual emergency incidents and major emergencies/disasters.

2.2 The Joint Information System Program has been prepared to be consistent with the Georgia Emergency Management Agency’s (GEMA) EOP and the National Response Framework (NRF) for emergencies and disasters. The plan also addresses the PIO’s primary support responsibilities under the Chatham County EOP, Emergency Support Function (ESF) #15.

2.3 The intent of this Guide is to provide a program using existing communications facilities and news media outlets to inform the public of





emergency preparedness measures in the event of a natural, man-made, or terrorist-related disaster.

2.4 A significant public information response will involve many Chatham County departments, municipalities, nonprofit and business organizations, and possibly State and Federal Agencies; this JIS Appendix will describe how these agencies coordinate to deliver timely and accurate messages regarding potential or actual Incidents of Critical Significance to the residents of Chatham County.

3.0 SCOPE

3.1 Provisions of this SOG establishes public information policies and procedures for natural, technological, and man-made emergencies or disasters that occur within or affect the residents of Chatham County.

3.2 The JIS SOG describes the mutual support PIO relationships of the county and its municipalities, the activities of the PIO Emergency Support Functions (ESF) and the organization and functions of the Joint Information Center (JIC.)

3.3 Because this SOG is functionally based, the JIS and its supporting tool, the Joint Information Center (JIC), can be scaled to be used during any situation in which there is a need.

4.0 ASSUMPTIONS

4.1 During emergency situations and disasters the general public will request information about the emergency situation and instructions on proper response actions.

4.2 The Emergency Alert System (EAS) will be utilized through the joint cooperation of the Federal Communications Commission (FCC), the National Weather Service (NWS), the broadcast industry and Chatham County government. These organizations are considered part of the National EAS and will be activated appropriately according to established area, State and National EAS procedures.

4.3 The media will request information about emergency situations and disasters. The local media, particularly television and radio, will perform an essential role in providing emergency instructions and up-to-date information to the public.

4.4 Depending upon the severity of the emergency or disaster, or the media’s perception of the severity of the emergency/disaster, regional and national





media will also cover the story and request information and comment from local officials.

5.0 RESPONSIBILITIES

5.1 CEMA: In the event of a JIC activation, CEMA will make notifications to County Commissioners as required, the County Manager, and appropriate County Department Heads. The CEMA Director serves as a liaison and advisor to the Command Policy Group. His role is to serve as the lead person over disaster operations and relay information, along with his professional recommendations, to the Command Policy Group for decisions and declarations. The Director also has signature authority and responsibility to issues and/or requests through the County and GEMA. During times of community crisis or major events, the CEMA Director may serve as the lead spokesperson to the community and primary subject matter expert in relation to the County’s emergency management function.

5.2 CEMA Volunteers: CEMA Volunteers may be utilized to fill necessary roles within the Public Information Management structure to ensure effective management, communication, and operation of information. These volunteers will work directly with the LPIO and DPIO for directives/assignments based on need. Volunteers must be properly credentialed and badged.

5.3 Chatham County Public Information Officer: The Chatham County Public Information Officer is responsible for the organization and distribution of public information during major natural disasters that affect Chatham County in which the EOC is activated. Each local government entity should identify a PIO for their agency who will assist the Chatham County PIO if called upon during EOC activation.

5.4 CCPIOA: The purposes for the Chatham County Public Information Officers Association (CCPIOA) is (1) to provide networking opportunities among professional communicators in Chatham County; (2) to conduct training for members that will contribute to their professional development; (3) to serve as a cohesive unit that enhances communication with the media and the public and promotes the communication function within Chatham County organizations; (4) to provide communication support to members who need assistance; (5) to coordinate and execute the requirements of Emergency Support Function #15 from the Chatham County Emergency Operations Plan.

5.5 JIC LPIO: If a disaster warrants the full activation of the EOC and a JIC, the Chatham County PIO will assume the role of LPIO and the CEMA PIO will assume the role of DPIO. The LPIO and DPIO will work 12 hour shifts. Upon arrival to the JIC both the LPIO and DPIO will schedule 12 hour shifts





of JIC operators. ESF 15 partners will be contacted and directed to the JIC to assist with the coordination and distribution of a unified public message. See Tab C for JIC Operations details.

6.0 PROCEDURE

6.1 Public Information Coordination: During disaster situations, the County’s primary public information coordination is comprised of the Chatham County Public Information Officer, better known as the LPIO for the County, and the CEMA PIO. The organization of the JIS may vary depending on the size and type of disaster.

6.2 JIS provides the structure that supports PIOs working together to deliver accurate, coordinated information to ensure timely and consistent messaging across multiple agencies/jurisdictions and/or disciplines.

6.3 In smaller incidents the utilization of the JIS may be very informal and can be activated by any PIO needing support to provide an effective crisis response. This plan is designed to work equally well for large or small situations and can expand or contract to meet the needs of the incident.

6.4 A JIS may be activated by communication among JIS members either by phone, email or text messaging to enlist support as needed. Structure and scope of the JIS is at the discretion of the PIO calling for support and does





not typically involve the establishment of a JIC, however as/if an incident escalates a JIC may be established.

6.5 During incidents where an Emergency Operations Center (EOC) is activated, a JIC will be established in conjunction with the Chatham County EOC.

6.6 Prevention and protective measures are coordinated between Chatham County departments, municipalities and CEMA to ensure that a unified message is delivered to the public.

6.7 Preparedness for incident communications activities includes those measures taken before an incident to prepare for or mitigate the effects.

6.7.1 Designate a JIC that will be the official point of contact for the media during an emergency.

6.7.2 Designate a facility where media representatives can be briefed, compose their news copy, and have telecommunications with their newspaper or station.

6.7.3 Establish a means to monitor and respond to rumors.

6.8 Identify information and messaging delivery systems best suited to meet the needs of the incident and audience. Listed below are some types of delivery systems to consider

6.8.1 Facebook, Twitter and other social networking vehicles

6.8.2 Electronic media - Television/Radio

6.8.3 Internet Postings/Websites

6.8.4 Emergency Alert System

6.8.5 News Conferences/Briefings

6.8.6 Newspapers

6.8.7 Cable system overrides

6.8.8 Government Channel 16

6.8.9 Chatham County YouTube channel

6.8.10 Mass faxes





6.8.11 CEMA/WTOC Hurricane (Weather) Hotline

6.9 Rapid mobilization of public information resources to prepare and deliver coordinated and sustained messages to the public focusing on lifesaving/health preservation instructions, emergency status information, and other useful government information.

6.10 Activate a JIC near the EOC allowing PIOs to collaborate on a unified public message.

6.11 Incident communications and public affairs efforts are sustained as long as necessary to continually reassure, inform, and respond to public information needs. Recovery programs include mitigation components designed to avoid damage from future incidents.

6.12 Typical recovery actions for incident communications with the public may include:

6.12.1 Providing public information on incident response and progress in restoring normalcy. Emphasis is placed on mitigating or reducing social and emotional anxiety and concern.

6.12.2 Providing public information on disaster assistance and support resources.

6.12.3 Recognition of the efforts of responders, citizens, and the private sector.

6.13 Exercise and Training: The External Affairs Coordination Appendix is the primary County plan for critical incident communications with the public and will be used for all interagency exercises.

7.0 MAINTENANCE

7.1 CEMA is the executive agent for SOG management and maintenance. The Appendices and supporting documents will be updated periodically as required to incorporate new directives and changes based on lessons learned from exercises and actual events.





TAB A: MEDIA CONTACT LIST

Media Contact List - December 2014

Television

WJCL/FOX28 Julie Eisenman [email protected] 912-921-2222

WSAV Kevin Brennan [email protected] 912-651-0307

WTOC Janet Smith [email protected] 912-234-1111

Radio

Clear Channel Mark Robertson

Clear Channel Bill Edwards

Clear Channel Laura Anderson

Clear Channel Emergency Hotline

Cumulus Radio Gil Jones

Cumulus Radio Robert Combs

Adventure Radio Claire Beverly

Newspaper Savannah Morning News Susan Catron

Savannah Morning News Josh Rayburn

Associated Press Russ Bynum

Georgia Public Broadcasting Sarah McCammon

Savannah Business Journal Philip Schweier

The Savannah Herald Kenneth Adams

Savannah Tribune Tanya Milton

Lavoz Latina John Newton

La Isla Magazine

SCAD District Nick Lawrence

Savannah Magazine

Connect Savannah

Bluffton Today Lawrence Conneff

mailto:[email protected]




This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4;

the Chatham Community Emergency Management Program; the County Emergency Operations Plan (EOP) and the National Incident Management System

(NIMS).

TAB B: INTERPRETER CONTACT LIST




(NIMS).




(NIMS).

TAB C PIO CONTACT LIST

AGENCY PRIMARY

FIRST PRIMARY

LAST POSITION/TITLE

OFFICE PHONE

MOBILE PHONE

EMAIL

Chatham County Public Information Office

Chatham County

PIO 912-652-7923

Air Station Savannah Alex Drake, Lt. Public Affairs

Officer 912-652-4646

Armstrong Atlantic State University

Allison Hersh Public Relations

Manager 912-344-2971

Benedictine Military School

Noell Barnidge Communications &

Special Events Coordinator

912-644-7008

Chatham Area Transit (CAT)

Valerie Ragland Outreach Manager 912-629-3924

SCCPSS Gloria Brack-Ford On-call POC 912-395-1043

SCCPSS Kurt Hetager Director of

Communication/PIO

912-395-1024

Chatham County District Attorney's Office

Daniel Baxter PIO 912-652-8027

Chatham County Sheriff's Office

Peter Nichols Director of Public

Affairs 912-652-7606

Chatham County Sheriff's Office

Wayne Wermuth Deputy/Community

Relations Officer 912-652-7682

Chatham Emergency Management Agency

Meredith Ley EM Specialist/PIO 912-201-4508

Chatham Health Department

Sally Silbermann PIO 912-644-5217

Chatham-Savannah Counter Narcotics

Team Gene Harley Drug Agent/PIO 912-652-3900

City of Garden City Fire Department

Amy Headrick Firefighter 912-966-7781

City of Garden City Police Department

Barbara O'Neal Officer 912-963-2717

City of Pooler Fire Department

Wade Simmons Fire Chief 912-748-7012

City of Port Wentworth Matt Libby Police Chief 912-964-4360




(NIMS).

AGENCY PRIMARY

FIRST PRIMARY

LAST POSITION/TITLE

OFFICE PHONE

MOBILE PHONE

EMAIL

City of Savannah PIO Bret Bell PIO 912-651-6410

City of Tybee Island Police Department

Marella Eaton PIO 912-786-5635

Colonial Oil Jim Baker Manager,

Enviornmental, Safety & Security

912-443-6553

CrimeStoppers Catherine Neal Media Coordinator 912-652-3560

Federal Bureau of Investivation

Gene Kowel Senior Supervisory

Resident Agent 912-944-0765

Fort Stewart Ron Elliott Director, Public

Affairs 912-435-9870

Fort Stewart Dina McKain Deputy, Public Affairs Officer

912-435-9874

Fort Stewart Kevin Larson Chief, Public

Communications 912-435-9879

Garden City Fire Department

Amy Hedrick Public Information

Officer

Georgia Army National Guard, 1-118th FAR

Patrick Fairfax (Major)

Battalion Admin. Officer/Executive

Officer 912-629-8901

Georgia Army National Guard, 1-118th FAR

Russell Dasher Personnel Officer 912-629-8890

Georgia Forestry Commission

Allison Segrest Communications

Specialist 912-678-2373

Georgia Forestry Commission

Byron Haire Assistant District

Manager 912-681-0490

Georgia Ports Authority Kevin Doyle Director of

Protective Services 912-963-5596

Georgia State Patrol Joel Mock Trooper First

Class/Post 42 PIO 912-754-1180

Georgia State Patrol Andy Sinquefield Trooper/PIO

Education Unit 912-262-2380

Georgia Tech Savannah

Renda Sullivan Interim

Communications Officer

912-963-6915

Gulfstream Steve Cass Vice President,





(NIMS).

AGENCY PRIMARY

FIRST PRIMARY

LAST POSITION/TITLE

OFFICE PHONE

MOBILE PHONE

EMAIL

Gulfstream Kelly Harley Corporate


912-251-1767

Gulfstream Heidi Fedak

Senior Manager, Social Media &

External Communicatins

912-395-8574

Hunter Army Airfield Nancy Gould Public Affairs


Hunter Army Airfield Steve Hart Public Affairs


International Paper Karen Bogans Communications

Manager 912-238-7347

Memorial Hospital Michael Notrica PIO 912-350-6858

Mighty Eighth Air Force Museum

Victoria Mathews Director of

Marketing and Public Relations

912-988-1848

Savannah College of Art and Design

Brianne Halverson Director of Public

Relations 912-525-5216

Savannah Fire and Emergency Services

(SFES) Mark Keller PIO 912-644-5957

Savannah Hilton Head International Airport

Lori Lynah Director of

Marketing & Public Relations

912-964-0514 Ext. 3304

Savannah State University

Loretta Heyward Director of

Marketing & Communications

912-358-3049

Savannah Tech Amy Shaffer Director of


Savannah-Chatham Metro Police (SCMPD)

Julian Miller PIO 912-525-3105


Eunicia Baker Public Affairs Office 912-525-3117


Michelle Gavin Police Community

Relations Administrator

912-525-3100 ext 8808




(NIMS).

AGENCY PRIMARY

FIRST PRIMARY

LAST POSITION/TITLE

OFFICE PHONE

MOBILE PHONE

EMAIL

South University Jimmy Holmes Director of

Facilities & Security 912-201-8104

Southside Fire & EMS Bengie Cowart Chief 912-354-1011

Southside Fire & EMS Wayne Noha Chief-fire 912-354-1011

Southside Fire & EMS Teri Best Director of


St. Joseph/Candler Hospital

Scott Larson Public Relations

Manager 912-819-8139

Tybee Island Police Marella Eaton Media Affairs 912-472-5089

US Army Corps of Engineers (USACE)

Sandra Hudson Broadcast

Journalist, Social Media

912-652-5760


Tracy Robillard Public Affairs



Russell Wicke Corporate


912-652-5777

US Coast Guard Warren Fair, LT Response

Department Head 912-652-4353

Ext. 237

US Coast Guard Adam Mosley, LTJG

Deputy Response Department Head

912-652-4353 Ext. 232

US Marshal Service Rich Kirby Public Information

Officer/Warrant Supervisor

Winn Army Hospital Michelle Gordon Public Affairs

Officer 912-435-6662




(NIMS).

STATE AND FEDERAL PIO CONTACTS

AGENCY PRIMARY

FIRST PRIMARY

LAST POSITION/TITLE

OFFICE PHONE

MOBILE PHONE

EMAIL

GEMA Ken Davis Public Affairs

Director 404-635-7020

GEMA Lisa Janak

Newman Public Affairs

Officer 404-635-7019

GEMA Crystal Paulk-

Buchanan Public Affairs

Officer 404-635-7026

GEMA Kimberly Rankins Public Information

Officer

GEMA 24-hour Line 404-635-7200

Federal Emergency Management Agency

(FEMA) Region 4 Mary Hudak

Public Information Officer

770-220-5226

FEMA Office of External Affairs

202-646-4600




(NIMS).






TAB D: CEMA PIO JOB AID

REPORTS TO:

CEMA Director

POSITIONS REPORTING:

None

GENERAL RESPONSIBILITIES

The CEMA PIO will coordinate emergency public information (preparedness/awareness

campaigns) during normal activities for the County. When emergency incidents arise which call

for the establishment of a PIO at the scene of an emergency/disaster, the on-scene IC is

responsible for designating a specific PIO to address media inquiries. If additional PIO assistance

is needed from CEMA, the on-scene PIO must contact the CEMA DO for support.

During major emergencies and disasters, the CEMA PIO will contact the Chatham County Public

Information Officer and both will report directly to the EOC if activated. If the JIC is activated, the

Chatham County Public Information Officer will assume the role of Lead PIO (LPIO) and the

CEMA PIO will assume the role of Deputy PIO (DPIO).

Other appointed City/County Department PIOs (i.e.; fire or law enforcement) who are part of the

Chatham County Public Information Officers Association will advise their supervisors and/or

department heads on media and public communications related to their specific departments, with

coordination through the LPIO as appropriate. When the EOC is activated, all information

releases should be coordinated through the LPIO before dissemination to ensure accuracy and

consistency of message.

CEMA PIO NORMAL OPERATIONS

This checklist is highly useful to new members of the CEMA public information staff, and they

should review it when joining the organization.

Disseminate CEMA disaster preparedness information by available means to include

television, radio, newspaper, social media technology, magazines, brochures, word-of-

mouth, campaigns, presentations, special meetings, conferences, answering inquiries,

newsletters, fliers, etc.

Maintain a list of Translators who may assist with information dissemination to special

needs populations including, but not limited to, the visual and hearing impaired and non-

English speakers.

Participate in emergency management mitigation and preparedness activities.





Update CEMA brochures annually for print and distribution.

Meet regularly with CEMA Director to discuss public information goals and strategy.

Develop and maintain CEMA Weather and Emergencies Hotline to include weather

advisories and preparedness tips for hazards that affect Chatham County.

Organize and maintain the CCPIOA consisting of public information personnel from local

response agencies, municipal PIOs, and private organizations’ public relations personnel.

Recruit emergency public information personnel, including clerical support staff, for JIC

staffing and conduct regular training exercises.

Establish a yearly awareness/preparedness campaign program which focuses on hazards

within Chatham County.

Participate in Chatham County drills and exercises to test the JIS Appendix and Tabs.

Prevention measures are coordinated between Chatham County departments,

municipalities and CEMA to ensure that a unified message is delivered to the public.

Provide periodic tests of the emergency alert system.

Develop and maintain pre-scripted EAS messages, news releases and Public Service

Announcements (PSAs).

Create and maintain templates for public information releases for all types of emergencies

and disasters that may affect Chatham County.

Create and distribute PSAs and Infomercials with the Chatham County PIO.

Update CEMA TV on Channel 16 and submit articles for submission into the Chatham

County Connect quarterly through the Chatham County PIO.

Conduct annual training with local media representatives and share with them the details of

the JIS SOG.

Maintain a comprehensive list of media and other government and industry contacts.

Establish a good working relationship with local media in which the CEMA PIO understands

the different types of media, their deadlines and which audiences they specifically target.

Prepare and obtain educational material for each potential hazard that could affect the

jurisdiction. Distribute this information to the public.





Prepare “camera ready” information that can be quickly printed and distributed to each

affected household at the time of an emergency.

Make arrangements for communications equipment and other supplies/equipment

necessary for supporting a functioning JIC.

Maintain CEMA Website with updates given to web developer.

Develop status boards, maps, etc. for JIC and store in a convenient and safe location.

Pre-identify subject matter experts in their fields for media briefings regarding accurate

scientific, medical, and technical response information.

Ensure all ESF-15 personnel integrate NIMS principles in planning efforts.

CEMA PIO RESPONSE EMERGENCY INCIDENTS

The CEMA PIO may be requested to support a LPIO on-scene or they may be requested to fill

the role of LPIO on-scene. This section provides a general checklist for the CEMA PIO’s functions

during emergency operations.

This checklist is highly useful to new members of the CEMA public information staff, and they

should review it when joining the organization.

Request for on scene PIO support will be made to the CEMA DO and routed through the

CEMA Director. The CEMA PIO will respond to emergency incidents as authorized by the

CEMA Director.

Ensure that enough staff is on-scene at an incident to handle media requests. If additional

PIOs are required to assist with information distribution, advise Incident Commander (IC) or

LPIO. If warranted, contact members from the CCPIOA to assist with distribution of

information.

If the CEMA PIO is requested to fill the LPIO role for the incident:

o To take directions from the IC and establish quickly what information may be

released without additional authority.

o Be prepared to brief the media as soon as the role is established. The media will

more than likely already be on-scene when the PIO arrives.

o Attend all on-scene briefings for emergency personnel and stay close to the IC. Do

not release any information without verification and approval from the IC. Remember





that due to the nature of emergencies, the first information you receive is often

wrong.

Establish a media staging area (MSA) that is:

o Safe

o In close proximity to the action,

o Provides a backdrop for interesting video (i.e.; emergency equipment, etc.,)

o Respects the privacy of any victims.

The media should be advised if an area is dangerous, but this is not necessarily an excuse

for keeping the media away from a scene. In most cases it is possible to arrange for

footage and pictures to be taken near the actual scene of the incident. Strongly consider a

press pool.

The media may want to talk to the IC and/or on-scene officials at some point in the

operation. Arrange to make this happen at regular intervals.

Know which media is on the scene of an incident.

Review stock of written public information material and distribute as necessary.

Disseminate information to the public on the assurance that authorities are implementing

response and recovery actions to ensure the health, safety, and security of the public.

Process and disseminate disaster welfare and family reunification information.

Provide copies of all written news releases and summaries of all press conferences to the

IC.

Maintain a log and a file of all information released to the media.

Monitor published and broadcast information for accuracy. Correct misinformation

whenever possible.

Ensure that all Chatham County populations (especially Functional Needs populations) are

notified.

If a news conference is scheduled, ensure that a Sign Language Interpreter is available to

translate.

If CEMA PIO is providing on-scene support to a LPIO, CEMA PIO will distribute all

information releases as LPIO instructs.





If the incident warrants, liaise with the American Red Cross (ARC) to determine if the ARC

has established a Family Assistance Center (FAC) for families of victims involved.

If the incident warrants, contact the Salvation Army to discuss some type of feeding

schedule for on-scene media outlets.

Stay informed to anticipate media inquiries and response to high profile and/or politically

sensitive issues and initiatives, providing guidance to Command Staff, Section Chiefs,

and/or stakeholders for media inquiries event.

Assign a JIC member to assist elected officials and VIPs during response. If the JIC is

activated, assign PIO to oversee the JIC Liaison Support.

Make available subject matter experts to the media to provide accurate scientific, medical,

and technical response information.

Continue to update the CEMA website while sending out CEMA Alerts to the public.

CEMA PIO RESPONSE DISASTERS OR MAJOR EMERGENCIES

PIOs must have an established system for the gathering, coordinating, sharing and disseminating

information during an emergency. PIOs must have all-important information from field sites during

a disaster/emergency. PIOs need updates from the EOC when situations change. PIOs must

have the first hand emergency information data received by a communications center. With

information coming into an EOC or a JIC from all different directions coordination of this

information is essential!

CEMA PIO makes contact with CEMA Command Staff and discusses public information

strategy.

CEMA PIO contacts the Chatham County PIO and discusses public information strategy.

Maintain contact with the EOC to obtain the latest information, to verify information, and

have news releases authenticated by CEMA Command Staff.

Fully mobilize the ESF-15 emergency public information organization by sending out an

email announcing teleconference at a specific time. Brief emergency public information

staff on status of emergency situation and their duties. Determine shift assignments.

Activate JIC.

Establish media briefing room near the EOC and JIC.





Release a summary statement, fact sheet and/or CEMA Alert as soon as possible after the

disaster or emergency has happened. Remember to include Functional Needs

Populations!

Review and revise pre-scripted news releases as needed and then post on CEMA website

and WTOC-CEMA Weather & Emergencies Hotline. Send CEMA Alert with same

information.

Topics to include, but are not limited to:

o State Response Preparations;

o Homeowner/Property Precautions;

o Recovery Related Issues (insurance, pictures of property, important papers, etc.);

o Issue PSAs on Recovery Topics;

o Evacuation Routes (Coordinate with Georgia Department of Transportation and

SCMPD);

o Shelter Locations (what to take, pet shelters);

o Evacuation and Re-Entry Information;

o Shelters; Traffic Conditions;

o Public Health and Safety Topics;

o Volunteers and Donations Management

Contact Volunteer Language Interpreters/Translators to assist with distributing information

to Functional Needs populations.

Distribute copies of written news releases and summaries of press conferences to CEMA

Command Staff and EOC staff via WebEOC. Post news releases on bulletin board inside

the EOC.

Make sure media releases are posted in the media briefing area and copies are distributed

to members of the media through press kits or other means.

Set a media briefing schedule in advance and provide timely briefings from the EOC or JIC.

Make sure proper public officials are available for technical questions.

Assign a JIC member to maintain status boards and maps at the JIC.





Assign a JIC member to assist elected officials and VIPS during response. If the JIC is

activated, assign PIO to oversee the JIC Liaison Support.

Maintain a log and a file of information released to the media.

Make contact with PIOs in other affected jurisdictions, at other government levels, and

within the private sector, and jointly release information from the JIC.

Monitor published and broadcast information for accuracy and correct any misinformation

when possible.

Review written public information material and distribute as necessary.

JIC PIOs should monitor press briefings and news conferences. Questions may come up

during the briefings that staff members can immediately begin to verify, confirm, or

research.

JIC PIOs should monitor which media are present at the briefings. This can be beneficial

when JIC needs to target a specific media or audience.

Coordinate with the EOC Manager or the IC for media tours of the EOC and/or emergency

scene if they will not hinder response efforts.

Dispatch public information team, if appropriate, to take pictures, etc. for the media.

Release information about approved areas from which persons may view the disaster

scene. In choosing viewing areas, consider safety, traffic flow, and availability of traffic

areas.

Obtain and release telephone numbers the public can call for additional information or

specific questions (Such as United Way 211).

Obtain and release telephone numbers the public can call to volunteer assistance.

Process and disseminate disaster welfare and family reunification information.

Remember that the media can provide PIOs with information. They have cameras in the

field and may have access to some information before you do! Plan for this to happen and

build it into your system.

Be prepared for the media. Coordination of information at the EOC or JIC is essential. No

one wants to be blind-sided with a question they knew nothing about, especially when the

information was available somewhere in the system!





If the Incident requires a long-term recovery process, continue to release information from

the JIC as long as media interest is present.

If the Incident requires a long-term recovery process, accommodate State and Federal

PIOs and assist them in releasing information on assistance programs through the JIS.

If a Declaration of a Georgia State of Emergency is issued, coordinate equipment and

staffing with GEMA ESF-15.

The JIC remains fully activated and staffed until such time as a GEMA Joint Field Office

(JFO) becomes operational or media interest declines to point where PIO activities can be

handled with limited staff located at the EOC.

Maintain records of expenditures and document resources utilized during recovery.

Establish closing date of JIC.

Gather all records kept during all phases of the emergency and prepare a chronological

summary of all events, actions taken, inquiries made, and responses given. Collect

newspaper clippings and TV footage.

Survey local staff and local media for suggestions to improve public information response

procedures in future emergencies.

Write an After-Action Report and provide copies to CEMA Command Staff.

DURING HURRICANE SEASON

OPCON Level 5 – Normal Operations (Preparedness Phase):

Beginning in April / May, the CEMA PIO should ensure the Media Contact List and

Chatham County PIO Association Contact List are accurate and up-to-date.

Contact lists for the ESF 15 Partners should be updated.

News release templates should be updated and arrived stored on a Jump Drive housed in

the CEMA PIO’s office.

OPCON Level 4 - Monitoring and Potential Impact within 120 Hours:

Provide initial alerts to the public via the media as needed and from the CEMA Director.

CEMA PIO and Chatham County Public Information Coordinator discuss public information

strategy.





Prepare and distribute press releases concerning ongoing preparedness and response

actions.

Request local media disseminate information about family preparedness for tropical

cyclones.

Respond to requests from federal, state, local, private sector and Community Organizations

Active in Disasters (COAD), Public Information Officers, and assist with media requests

and information dissemination.

CEMA PIO contacts the Chatham County Public Information Officer to strategize the

dissemination of public information. The CEMA PIO begins distributing preparedness

emails through CEMA Alerts to staff and critical workforce personnel.

CEMA PIO contacts the Chatham County Community Emergency Response Team (CERT)

Volunteers to assist with answering the telephones within the CEMA office. Since a partial

activation of the EOC occurs during this phase, Volunteers will be put on standby and

asked to be prepared to assist within the EOC or JIC.

Chatham County PIO and CEMA PIO will schedule a teleconference with ESF 15 Partners

to discuss the possibility of activating the JIC. JIC response partners will be put on standby

in case they need to respond immediately. This will be done by the CEMA PIO via email,

text messages and/or telephone calls.

Develop and maintain Log Book documenting JIC activities through each OPCON phase.

OPCON Level 3 - Watch/Warning (Potential Impact within 72 Hours):

Prepare and distribute press releases concerning ongoing preparedness and response

actions.

Coordinate with media on information dissemination concerning tropical cyclone

preparedness and response.

Provide evacuation information to Georgia Public Broadcasting (GPB) for dissemination to

the public.

Respond to requests from state, local, private sector and COAD PIOs, and assist with

media requests and information dissemination.

Conduct media briefings from the EOC and issue news releases as needed.

Prepare situation reports concerning preparedness and response efforts





Chatham County PIO contacts the Chatham County PIO Association and requests

members participate in a teleconference. CEMA PIO explains how CEMA is currently

responding to the situation as well as the projected storm situation. Chatham County PIO

requests assistance with JIC operations.

If Chatham County is put under a Hurricane Watch or Warning, Chatham County PIO

recommends to Command Policy Group (CPG) to activate JIC.

CEMA PIO coordinates personnel needs with CPG and EOC Manager for staffing a Joint

Information Center (JIC) at the EOC.

After discussion with CPG and EOC Manager and prior to issue of evacuation orders,

Chatham County PIO activates JIC. Chatham County PIO is now Lead PIO of JIC

operations. CEMA PIO assumes role of Deputy or EOC PIO.

Coordinate with GEMA to request The Weather Channel (TWC) display information on

evacuation procedures to be displayed on “Local on the 8’s”

Maintain Casebook documenting JIC activities through each OPCON phase.





OPCON Level 2 - Evacuation (Potential Impact within 48 Hours):

Lead PIO assigns staff shift changes for JIC. CEMA PIO will assume either Deputy PIO

role or EOC PIO role to act as Liaison to Chatham County JIC.

JIC response personnel transfer to assigned shelter to wait out the storm.

If possible, continue to monitor media reports to ensure accuracy.

Maintain Log Book documenting JIC activities through each OPCON phase.

OPCON Level 1 - Threat (Potential Impact within 24 Hours):

Prepare and distribute press releases concerning response and re-entry operations.

Disseminate critical information through available outlets.

Provide information to GPB for dissemination to the public.

Coordinate with TWC and other media outlets on re-entry information to be displayed on

local and state TV stations.

Respond to requests from federal, state, local, private sector and COAD PIOs and assist

with media requests and information dissemination.

Conduct media briefings from the JIC as required.

Distribute news release from the JIC as soon as new information is available.

Monitor the media for rumor control.

Coordinate re-entry news release dissemination with the local jurisdictions, local EOCs and

state external affairs partners.

Maintain Log Book documenting JIC activities through each OPCON phase.





TAB E: SAMPLE MEMORANDUM OF AGREEMENT (MOA)

DRAFT – CHATHAM COUNTY PUBLIC INFORMATION OFFICERS ASSOCIATION MEMORANDUM OF AGREEMENT – DRAFT

BETWEEN

THE CHATHAM EMERGENCY MANAGEMENT AGENCY

AND

{SECOND PARTY}

1. Parties: This Memorandum of Agreement (hereinafter referred to as “MOA”) is

made and entered into by and between the Chatham Emergency Management Agency (CEMA), whose address is 124 Bull Street, Suite 140, Savannah, Georgia 31401, and {2nd Party}, whose address is {Street, City, State, Zip}.

2. Purpose: The purpose of this MOU is to establish the terms and conditions

under which members of the Chatham County Public Information Officers Association (CCPIOA) will work to provide incident information, designed to support any agency having jurisdiction during a large scale event. The CCPIOA consists of representatives from a large number of public, private and non-profit entities in Chatham County. Incidents within Chatham County require a standardized management system. All agencies and political subdivisions that participate in the CCPIOA agree to utilize the National Incident Management System for all multi-agency and/or multi-jurisdictional incidents to the degree possible. As emergency incidents often require that information be disseminated to the public, the members of the CCPIOA have agreed to help staff a Joint Information Center when necessary, and to use the Joint Information System in their cooperative efforts. Members of the CCPIOA will use the Chatham County JIS/JIC plan to provide a framework for collaborative operations during these multi-agency incidents. The Chatham County Joint Information Center (JIC) is a physical location where public affairs professionals from organizations in incident management activities work together in conjunction with the Emergency Operations Center or the Incident Commander to provide critical emergency information, crisis communications, and public affairs support.





The Chatham County JIC serves as a focal point for the gathering, verifying, coordinating, and disseminating or information to the public and media concerning incident response, recovery, and mitigation. The Chatham County Joint Information System uses pieces of the JIC structure, but does not always have a designated location (or may have PIOs coordinating efforts at several locations). The JIS is designed to work equally well for small and large situations and can expand or contract to meet the needs of the incident. The CCPIOA will be available for staffing and managing the JIC. The goal of the JIC is to provide one collaborative message to the both the public and media.

3. Terms:

A. This MOA is effective upon the day and date last signed and executed

by the duly authorized representatives of the parties to this MOA and shall remain in effect for not longer than one year beyond the employment of the authorized representatives of the parties by signature to this MOA. This MOA may be suspended or terminated by either party at any time.

B. The obligations and procedures established under this agreement shall be reviewed every three years by the CCPIOA prior to the anniversary of the effective date of the agreement.

C. Each party shall be responsible for its own costs incurred in the performance of this MOA (unless a separate agreement is made specific to a particular incident).

D. Any grievance, protest, or complaint by any party to this agreement with respect to this agreement shall be made in writing to the Emergency Manager of Chatham County. The issue will be presented for discussion and resolution to the CCPIOA at the next regularly scheduled meeting.

4. General Provisions

A. Amendments. Either party may request changes to this MOA. Any changes, modifications, revisions or amendments to this MOA which are mutually agreed upon by and between the parties to this MOA shall be incorporated by written instrument, and effective when executed and signed by all parties to this MOA.

B. Authority Granted and Chain of Command. The MOA Primary

Coordinators identified in Section 7.A and 7.B are authorized to coordinate the planning, exercise, execution and operation of the terms of this MOA. Unless the Primary Coordinators identified in Section 7.A and 7.B are executive members with authority to make commitments on behalf of their respective organization, neither of the Primary Coordinators identified in





Section 7.A and 7.B have the authority to commit funds of either governing body without proper approval thru their respective organizations.

C. Entirety of Agreement. This MOA outlines the foundation of a coordinated

effort. Through proper planning and exercise, additional responsibilities from the parties identified in the MOA and other outside parties not identified in this MOA will be cause for adjustments to this MOA. The planning documents supporting this MOA will consist of the operational elements of this MOA and supersede all prior negotiations, representations and agreements.

1. Responsibilities of CEMA:

a) Administer this MOA. b) Designate a staff member in Section 7.A as the primary coordinator for this

MOA and cooperatively plan, exercise and execute the provisions of this MOA with the identified {2nd Party} primary coordinator.

2. Responsibilities of {2nd Party}:

a) Designate a staff member in Section 7.B as the primary coordinator for this MOA and cooperatively plan, exercise and execute the provisions of this MOA with identified CEMA primary coordinator.

b) Personnel from the signatory agency agrees to help staff the Joint Information Center (during incidents when an Emergency Operations Center is activated), when it is determined necessary by the Emergency Operations Center or Incident Commander and when it is determined feasible by their agency.

c) On smaller incidents, staff from this agency will work as part of the Joint Information System when it is determined feasible by their agency.

d) Participate in scheduled training and exercises pertaining to the JIS/JIC. 7. MOA Primary Coordinators

A. CEMA. The Primary Coordinator for this MOA will be:

Name, Title Chatham Emergency Management Agency 124 Bull Street, Room 140, Savannah, GA 31401 (912) 201-4500, Email address

B. {2nd Party}. The Primary Coordinator for this MOA will be:

Name, Title Agency Street, City, State, Zip Phone Number, Email address





8. Signatures. In witness whereof, the parties to this MOA through their duly authorized representatives have executed this MOA on the days and dates set out below, and certify that they have read, understood, and agreed to the terms and conditions of this MOA as set forth herein.

The effective date of this MOA is the date of the signature last affixed to this page.

Chatham Emergency Management Agency ______________ Dennis Jones, Director Date

{2nd Party} ______________ Name, Title Date





TAB F: PRE-SCRIPTED RELEASES

F.1 FLOOD INFORMATION

NEWS RELEASE

For Immediate Release

Flood Information Savannah, GA – (February 23, 2011) As conditions for flooding arise (increased rainfall, snow melt, etc.) instruct citizens to do the following:

Stock food that requires little cooking and no refrigeration.

Keep portable radio, flashlights, spare batteries, etc. available.

Keep first aid and critical medical supplies at hand.

Keep automobile fueled.

Keep materials like sandbags, plywood, plastic sheeting and lumber handy for emergency waterproofing.

Store drinking water in closed, clean containers. (water service may be interrupted)

If time permits, and flooding is likely, move essential items and furniture to upper floors of home.

If forced to evacuate, move to save area as quickly as possible, before roads are closed.

Shut off electric and water service to home and follow public announcements on what to do about gas service.

During flooding conditions instruct citizens to do the following:

Monitor flooding / weather conditions on radio and television.

Get to high ground and stay there.

Don't try to cross a flowing stream or travel through flooded intersections/roads in a vehicle. (many flood-related deaths have occurred in vehicles)

Avoid areas subject to flooding.

If your vehicle stalls, abandon it immediately and seek higher ground.





During evacuation, take warm clothing and blankets, flashlights, radio, personal documents and identification and necessary emergency supplies to include special food and medicine.

During evacuation, follow recommended routes.

Immediately after a flood instruct citizens to do the following:

Use flashlights instead of lanterns, matches or torches in damaged buildings.

Report broken utility lines, etc. to proper authorities.

Clean, dry, and check appliances and other equipment before use.

Purify all water before drinking.

Discard all food contaminated by floodwaters.

Stay away from flood damaged areas. Sightseeing interferes with rescue efforts.

Keep tuned to radio and TV for advice and instructions. Government should be providing information on where medical attention can be obtained, where to go for emergency assistance such as housing, clothing, food, etc. and other ways in which a citizen can recover from the flood emergency.

###

FOR MORE INFORMATION CONTACT:

Name Phone (O) Phone (C) Email





F.2 MAJOR FLOODING AFFECTS COUNTY

NEWS RELEASE


Major Flooding Affects Chatham County Savannah, GA – (February 23, 2011) Major flooding has occurred in (insert name of jurisdiction) after the (name of river) river/creek reached its crest of (#) feet at (time?). (#) residents evacuated their homes as floodwaters rose (#) feet over flood stage due to (why? seasonal, heavy rainfall?). Over (#) homes and businesses are inundated with water, primarily in (what areas?). The following streets are impassable: ___________, ___________, _________ and ________. Damage thus far to buildings is estimated at ($?). (#) deaths and (#) injuries are reported. Evacuated residents are being housed at shelters located at (insert locations). Care and feeding is being provided by (what organizations?). , Chairman of the Chatham County Commission has declared a "Local State of Emergency" and activated the Chatham County Emergency Operations Plan. The Chatham County Emergency Operations Center (EOC) has been activated and all emergency response agencies are being coordinated through the EOC. Stay tuned to local radio and/or television broadcasts for further updates and information.

### FOR MORE INFORMATION CONTACT:






THIS PAGE INTENTIONALL BLANK





F.3 RIVER NEARS FLOOD STAGE

NEWS RELEASE


_____ River Nears Flood Stage Savannah, GA – (February 23, 2011)

The National Weather Service has issued a flood watch for persons living in (what areas?) and continued heavy rainfall over the next ( ) hours may cause (minor? major?) flooding along the (name?) river. The river is expected to rise above its flood stage of ( ) feet on (time/day). Evacuation may be necessary. Government officials in Chatham County are monitoring the situation. The Chatham Emergency Management Agency advises that persons residing in (what areas?) take the following precautions to provide for the safety and security of their family and property: 1. Determine if your property is above or below predicted flood levels. 2. Gather essential items you will need in case evacuation is necessary -- medicine, special foods, clean water in containers, first aid supplies, valuable documents, flashlights and batteries, etc. You will also need these items in case you are stranded in your home by floodwaters. 3. Learn the route from your home to safe areas. 4. Keep a battery-powered radio tuned to a local station to receive emergency instructions. 5. Gather sandbags, plywood, plastic sheeting, and lumber for emergency waterproofing. 6. Keep your automobile fueled. If evacuation is necessary shelters will be opened for public use and will be publicized at that time. Be sure to check on any neighbors who may need assistance. For special assistance call (912) 356-2441. Stay tuned to local radio and television programming for further updates and emergency instructions.

###





F.4 HAZARDOUS MATERIALS SPILL EVACUATION

NEWS RELEASE


Hazardous Materials Spill Leads to Evacuation in Chatham County Savannah, GA – (February 23, 2011) A large amount of____________, a highly hazardous substance, has been spilled / released at _________. Because of the potential health hazard, authorities request all residents within _____ blocks / miles of the area to evacuate. If you are ______________, you and your family should leave as soon as possible / now. Go immediately to the home of a friend or relative outside of the evacuation are or to the __________shelter. If you can drive a neighbor who has no transportation, please do so. If you need transportation, call __________. Children attending the following schools___________ will be evacuated to _________________. Do not drive to your child’s school. Pick up your child from school authorities at the evacuation center located at _________. The material is highly toxic to humans and can cause the following symptoms:________________. If you are experiencing any of these symptoms, seek help at a hospital outside of the evacuation area. If you are in the area of _____________, you should leave for your own safety. Do not use your telephone unless you need emergency assistance. List of shelters:







F.5 HAZARDOUS MATERIALS SPILL INFORMATION

NEWS RELEASE


Hazardous Materials Spill Savannah, GA – (February 23, 2011) (A hazardous material spill) has been declared at (time?) at (site?), located at (address?) in Chatham County. According to the Chatham Emergency Management Agency (CEMA), a (leak? spill? explosion? etc.) of (insert name of hazmat substance?) caused by (what happened? ruptured tank? etc.). Approximately (quantity?) of (chemical or material?) has escaped onto the site. (Chemical or material?) is highly (what? toxic? irritating? etc.) and may cause (list health hazards?) if (what? inhaled? etc.). Police and fire personnel from (jurisdiction?) are on the scene, as are representatives of the Georgia Department of (insert agency names?), as well as chemical industry experts. , Chairman of the Chatham County Commission has declared a "Local State of Emergency" and the Chatham County Emergency Operations Center (EOC) has been activated; all emergency response agencies will coordinate their activities through the EOC. Residents within a (number?) mile radius of the site should be prepared to evacuate or seek shelter inside if necessary. Any essential items you might need, such as medicine or special foods, should be gathered together in case you need to evacuate in a hurry. CEMA urges residents not to use the telephone for additional information, but rather rely on local radio and TV broadcasts and follow the instructions given. Anyone requiring special assistance with evacuating should call (912) 356-2441. Stay tuned to local radio and television programming for further updates and emergency instructions. Citizens should be instructed to do the following in the event of a chemical accident at home:

Get out immediately if there is a fire or explosion. Call the fire department. Do not fight the fire alone!

Avoid breathing toxic fumes. Stay away from the house.

Wash any chemicals off your skin immediately.

Discard contaminated clothing. Citizens should be instructed to do the following in the event of an industrial / transportation chemical accident:





Stay out of the area.

If near the area, don't panic. Follow the directions of those in charge.

Leave instantly to avoid breathing the toxic fumes.

Wash any chemicals off your skin. Discard contaminated clothing.

Don't attempt to rescue someone who as been overcome by fumes unless you have proper respiratory equipment.

Stay tuned to radio and television for directions from public officials.

If directed to evacuate, move quickly, via designated routes, out of the area or to specified shelters.

If directed to shelter-in-place, stay in-doors, seal windows and doors with tape, newspapers, plastic, or other similar material. Shut off any appliances, air- conditioners, etc. that take in air from the outside. Remain calm and await further direction.







F.6 LOW HAZARD/CONFINED SPILL

NEWS RELEASE


Low Hazard/Confined Spill or Release Savannah, GA – (February 23, 2011) A small amount of ___________ , a hazardous substance, has been spilled/released at ___________. Streets are blocked and traffic is restricted in the area, and authorities have asked residents in the immediate ___________ block are to evacuate / stay indoors. The material is slightly / highly toxic to humans and can cause the following symptoms:________________________. If you think you may have come in contact with this material, you should (give health instructions)______________________. For your safety, please avoid the area if at all possible. Some alternate routes are_____________________. If you are now near the spill / release area, please follow directions of emergency response personnel. Cleanup crews are on-scene. Thank you for your cooperation.







F.7 TORNADO WARNING FOR CHATHAM COUNTY

MEDIA ADVISORY


Tornado Warning for Chatham County Savannah, GA – (________, 2011) The National Weather Service has issued a tornado warning for Chatham, Bryan, Liberty, Effingham and Screven Counties until _____. A tornado warning means a tornado has been picked up on local weather radar and/or actually sighted. Seek shelter immediately and listen to your local news reports for updates. IF YOU SEE A TORNADO

Take cover immediately.

Stay away from windows, doors, outside walls and open spaces.

Protect your head from falling objects or flying debris.

In public buildings, go to the pre-designated shelter areas.

In a vehicle, trailer, or mobile home, get out immediately and go to a more substantial structure.

Never get underneath a mobile home/trailer.

Seek shelter on foot if possible.

If there is no shelter nearby lie flat in the nearest ditch with your hands shielding your head.

DURING A TORNADO If in a Building

Go to the basement, storm cellar, or the lowest level of the building.

If no basement, go to an inner hallway or a small inner room without windows.

Get away from the windows.

Get under a piece of sturdy furniture.

Use arms to protect head and neck.

If in a mobile home, get out and find shelter elsewhere. If Outside

If possible, get inside a building.





If shelter is not available, lie in a ditch or crouch near a strong building.

Be aware of the potential for flooding.

Use arms to protect head and neck. If in a Car

Never try to out drive a tornado. Get out of the car and take shelter in a nearby building.










F.8 TORNADO WATCH FOR CHATHAM COUNTY

MEDIA ADVISORY


Tornado Watch for Chatham County Savannah, GA – (________, 2011) The National Weather Service has issued a tornado watch for Chatham, Bryan, Liberty, Effingham and Screven Counties until _____. A tornado watch means conditions are favorable for tornadoes. Please remain vigilant during threatening weather and stay tuned to your local television and radio stations. IF YOU SEE A TORNADO

Take cover immediately.

Stay away from windows, doors, outside walls and open spaces.

Protect your head from falling objects or flying debris.

In public buildings, go to the pre-designated shelter areas.

In a vehicle, trailer, or mobile home, get out immediately and go to a more substantial structure.

Never get underneath a mobile home/trailer.

Seek shelter on foot if possible.

If there is no shelter nearby lie flat in the nearest ditch with your hands shielding your head.

DURING A TORNADO If in a Building

Go to the basement, storm cellar, or the lowest level of the building.

If no basement, go to an inner hallway or a small inner room without windows.

Get away from the windows.

Get under a piece of sturdy furniture.


If in a mobile home, get out and find shelter elsewhere. If Outside

If possible, get inside a building.








If in a Car

Never try to out drive a tornado. Get out of the car and take shelter in a nearby building.










F.9 TORNADO DESTRUCTION

NEWS RELEASE


Tornado Destruction in Chatham County Savannah, GA – (February 23, 2011) A tornado touched down in Chatham County at (time?) today, causing (major? minor?) damage to (what areas?). The storm cut a path ______ wide through (specific area? downtown? etc.), damaging (what structures? schools? churches?) and destroying (# ) homes. Over (# ) persons are homeless as a result. The wind speeds were estimated at (#) miles per hour by the National Weather Service office in Charleston. Downed power and telephone lines throughout the area are creating additional hazards as residents attempt to survey the damage to their homes. According to officials at the National Weather Service, the tornado was part of a system of severe thunderstorms that stretched from (where?) to (where?). The funnel cloud was first spotted by (radar? police? etc.) at (time?) and after touching down, moved through (name of jurisdiction?) in (# ) minutes. Damage to buildings thus far is estimated at ($? ). (# ) deaths and (# ) injuries have been reported. Residents left homeless are being housed at temporary shelters set up at (locations). Care and feeding of residents is being provided by (agency names). Work crews from (jurisdiction) Department of Public Works and (other dept. names?) are clearing debris from the streets so that emergency vehicles can move to the most damaged areas. Utility crews from Georgia Power and AT&T are attempting to move downed power lines and restore electric and telephone service as quickly as possible. It is estimated that full coverage will be restored by (time & day). ____________, Chairman of the Chatham County Commission has declared a "State of Emergency" and activated the Chatham County Comprehensive Emergency Operations Plan. The Chatham County Emergency Operations Center has been activated and all emergency response forces are being coordinated from this center.

###

FOR MORE INFORMATION CONTACT:






F.10 WILDFIRE INFORMATION

NEWS RELEASE


Forest/Wildfires Information Savannah, GA – (February 23, 2011) As part of a community's awareness program, citizens should be encouraged to do the following:

Install spark-arresting devices on all machinery.

Smoking materials and matches should be handled carefully in woodland areas.

Campfires should be extinguished thoroughly before leaving a campsite.

When burning garbage or debris, materials should be on hand to extinguish the fire if it gets out of control.

Never leave an area with a burning or smoldering fire. Citizens should be instructed to do the following if they are trapped in a forest / wildland fire:

Never attempt to outrun the fire.

Look for nearby water and crouch down in it. Use wet clothing to cover head.

If water cannot be found, lie flat on the ground. Cover body with wet or reflective material or soil.

If possible, breathe through a wet cloth.

Stay calm. Heavy exertion increases oxygen demand. Breathe the air close to the ground.





Citizens should be instructed to do the following when forest / wildland fires threaten populated areas:

Stay tuned to radio and television so fire location is known.

Have family members stay inside house.

Pen or tie up all pets and livestock.

Extinguish any fires in home or on property - campfires, burning trash, etc.

Clear property of brush, litter and flammable vegetation up to 30 feet from home.

Hook up hoses and prepare other water supplies.

Evacuate immediately if ordered. Forest / wildland fires move quickly. Use designated escape routes.

Once home is secured, assist community firefighters, if possible.







F.11 WINTER STORM WATCH

NEWS RELEASE


Winter Storm WATCH for Chatham County Savannah, GA – (February 23, 2011) The National Weather Service has issued a Winter Storm Watch for Chatham County advising that severe weather conditions are possible, including heavy snow, sleet, freezing rain, and high winds. A large winter storm, currently centered over (area) is expected to hit (insert name of jurisdiction) sometime on (day morning/afternoon). The storm has dropped up to (#) inches of snow in some areas, and is accompanied by (sleet? freezing rain? hail? etc) and winds reaching (#) miles per hour, causing severe drifting. Residents are advised to take the following precautions to provide for the safety and security of their family and property during a winter storm:

1. Keep your radio or television tuned to a local station to keep informed of current weather conditions and forecasts.

2. Be prepared for isolation at home by keeping adequate supplies of heating fuel, non-perishable food, water, flashlights with extra batteries, first aid supplies, extra blankets, and a battery-powered radio. A fire extinguisher is also recommended, in case the help of the fire department is not available.

3. Keep some kind of emergency heating equipment and fuel on hand so you can keep at least one room of your house livable in case your power is off. Keep the room ventilated to avoid the buildup of toxic fumes.

4. Stay indoors as much as possible. If you must go outdoors, dress warmly, in loose-fitting, layered, lightweight clothing. Your outer garment should be water repellent. Avoid overexertion from shoveling or walking to get supplies.

5. Avoid driving if you can use public transportation. If you must use your car, make sure it is in good working condition and filled with gas. Keep emergency supplies in the car, such as a shovel, extra gloves and hat, a blanket, a flashlight with extra batteries, food, a towrope or chain, and extra money. Travel by daylight and use major highways whenever possible. Most importantly, drive with extreme caution.

6. Keep pipes from freezing by wrapping them in insulation or layers of old newspaper, lapping the ends, and typing them around the pipes. Cover newspaper with plastic to keep out the moisture.

###





F.12 CEMA ENTERS OPCON 4 (HURRICANE/TS)

NEWS RELEASE


Hurricane ____ Update – 5pm Savannah, GA – (________, 2011) CEMA Enters the Monitoring Phase (Operating Condition 4) At 5:00 pm Monday, Hurricane _____ was located near Latitude ____N, _____W or about ____

nautical miles ______ of Chatham County and was moving toward the ____ at a speed of ____

mph. Hurricane ____ is slowly moving _____ and is expected to continue this track throughout

the next several days. Hurricane force winds from _____ extend outward up to _____ miles with

Tropical Storm force winds extending outward up to _____ miles.

Under the current forecast, ______ is expected to make landfall near Chatham County on

______ at approximately _____. However, minor changes with each advisory could result in

major changes in the forecast track and storm dynamics.

Due to the current forecast of _______, CEMA is entering into the Monitoring Phase (Operating

Condition 4). The Monitoring Phase serves as the advanced stage of readiness from an initial

threat by a tropical cyclone. A threat refers to both direct or indirect impacts by a tropical

cyclone to Chatham County – indirect impacts typically involves the influx of evacuees from a

threatened state and direct impacts refer to the arrival of tropical cyclone-related hazards: storm

surge, winds, tornadoes, and torrential rain leading to inland flooding.

Operations include a Level 3 activation of the Emergency Operations Center as well.








NEWS RELEASE


CEMA Monitors Tropical Storm/Hurricane – 5pm Savannah, GA – (________, 2011) CEMA Enters the Tracking Phase (Operating Condition 3)

The Chatham Emergency Management Agency (CEMA) is closely monitoring ________ and is coordinating response efforts with local, regional and state agencies. Chatham County could be impacted by tropical storm force winds within the next 72 hours.

The greatest impact to Georgia could be heavy rainfall, with predictions of up to ( ) inches in ( ). Residents in low-lying areas should stay alert for possible flooding. A risk of severe weather, including tornadoes spawned by Tropical Storm/Hurricane ( ) also exists. Residents should stay tuned to local radio or television for current weather information.

CEMA’s preparation and response activities include:

Conducting conference calls with elected officials, surrounding emergency management agency (EMA) directors in ( ) Georgia, the National Weather Service and neighboring states for in-depth discussion of the latest forecasts and storm scenarios

Coordinating with local, regional, state departments and volunteer and private sector partners








NEWS RELEASE


CEMA Monitors Tropical Storm/Hurricane – 5pm Savannah, GA – (________, 2011) CEMA Enters the Response Phase (Operating Condition 2)

Chatham County could be impacted by tropical storm force winds within the next 48 hours. The Emergency Operations Center has been fully activated and evacuation of special needs and nursing home residents has begun.

Digital billboards with real-time evacuation information will be active and residents can find evacuation information on the CEMA website, www.ChathamEmergency.org.



http://www.chathamemergency.org/






NEWS RELEASE


CEMA Monitors Tropical Storm/Hurricane – 5pm Savannah, GA – (________, 2011) CEMA Enters the Threat Phase (Operating Condition 1)

Chatham County could be impacted by tropical storm force winds within the next 24 hours. A mandatory evacuation has been ordered for Chatham County residents. All Interstate 16 lanes are westbound and no eastbound traffic is allowed.

Digital billboards with real-time evacuation information will be active and residents can find evacuation information on the CEMA website, www.ChathamEmergency.org.

Residents are encouraged to go over their hurricane evacuation checklist:

Have emergency supplies for two to three days

Have a full tank of gas

Know your route – listen to radio/television/Internet to find out about road closures

Grab a cell phone charger, portable radio, and extra batteries

Get cash – stores may not be able to accept checks or credit cards after the storm

Bring insurance information and other important papers

Let your extended family members know your plan

Pack your pets and any items they may need








F.16 HURRICANE THREATENS GA’S COAST

NEWS RELEASE


Hurricane _____ Threatens Georgia’s Coast – 5pm Savannah, GA – (________, 2011)

As Hurricane (INSERT NAME) continues to move toward land, the Chatham Emergency Management Agency (CEMA) urges Chatham County to prepare for dangerous thunderstorms, heavy rains, flash flooding and the possibility of tornadoes. Coastal residents also should prepare for damaging and potentially life-threatening storm surge.

Hurricane (INSERT NAME) is an estimated three days from landfall, and forecasters say it is likely to intensify. If it hits Georgia's coast, the results could be highly destructive because of the storm surge associated with the hurricane. Storm surge, an abnormal rise in sea level that accompanies a hurricane, can cause death or serious injury and extensive property damage.

Coastal residents should closely monitor weather reports and be ready to evacuate without delay when told to do so to avoid traffic delays. Those who do not have a family disaster plan should implement one immediately, particularly if family members have special needs. This should include plans for how and where to evacuate and how to rejoin or contact family members if you are separated. Residents who will need transportation should contact CEMA immediately. Plans should also be made for pets, because not all shelters accept pets.

Residents should also prepare a disaster supply kit with at least a three-day supply of bottled water and non-perishable food per person, extra clothing and bedding, a flashlight, a National Oceanic Atmospheric Administration (NOAA) Weather Radio, extra batteries, personal hygiene supplies, medicines, and extra cash. Cars should be fully fueled.

Residents of potential impact zones should prepare their homes for high winds by boarding up windows and doors, reinforcing garage doors, and securing lawn furniture, grills, trash cans and other outdoor items.

Inland residents can expect heavy rains that can cause flash flooding, as well as thunderstorms that can spawn tornadoes. People who live along waterways or low-lying areas may be told to evacuate. Other residents should be prepared to take shelter.

Know the difference between a hurricane watch and warning. A watch means that hurricane conditions (winds exceeding 74 mph, storm surge, heavy rain, tornadoes and flooding) are possible within 36 hours. A warning means that hurricane conditions are expected within 24 hours.





Hurricane landfall predictions include a margin of error. A storm that is 72 hours from landfall has a 300-mile margin of error. A storm that is 48 hours from landfall has a 200-mile margin of error. The range falls to 100 miles when the storm is 24 hours away.

In the event of an evacuation, please tune to your local public radio station for important evacuation information. For more information visit www.ChathamEmergency.org.







F.17 HURRICANE TO STRIKE GA COAST

NEWS RELEASE


Hurricane _____ to Strike Georgia Coast– 5pm Savannah, GA – (________, 2011)

The National Hurricane Center (NHC) predicts a possible hurricane strike along the Georgia coast within 36 hours.

"Local officials of Chatham County, in coordination with Governor Nathan Deal, advise residents of barrier islands and low-lying areas to evacuate now. Residents of other areas in these counties should be prepared to leave as soon as possible, when local officials issue an evacuation order," says CEMA Director Clayton Scott.

The effects of a Category X hurricane will be (INSERT APPROPRIATE MESSAGE) Category 1 - winds 74-95 mph; no real damage to buildings; damage to unanchored mobile homes; some damage to poorly constructed signs; also, some coastal flooding and minor pier damage. Category 2 - winds 96-110 mph; some damage to building roofs, doors and windows; considerable damage to mobile homes; flooding damages piers; small craft in unprotected moorings may break away; some trees blown down. Category 3 - winds 111-130 mph; some structural damage to small residences and utility buildings; large trees blown down; mobile homes and poorly built signs destroyed; flooding near the coast destroys smaller structures with larger structures damaged by floating debris; terrain may be flooded well inland. Category 4 - winds 131-155 mph; more extensive curtain wall failures with some complete roof structure failure on small residences; major erosion of beach areas; terrain may be flooded well inland. Category 5 - winds 156 mph and higher; complete roof failure on many residences and industrial buildings; some complete building failures with small utility buildings blown over or away; flooding causes major damage to lower floors of all structures near the shoreline; massive evacuation of residential areas may be required). Storm surge will be ___ feet and wind speed will be ___ miles per hour and higher. This hurricane will cause (minor, moderate, major, or catastrophic) damage.

Residents on the barrier islands and coastal area tourists are under a voluntary evacuation advisory and are strongly encouraged to leave the area. A voluntary evacuation means residents are strongly encouraged to leave. A mandatory evacuation order means residents should leave immediately; failure to do so may result in death or serious injury. Emergency responders will not be dispatched during dangerous storm conditions. Public utilities, such as water, electricity and gas may be turned off at the request of local officials.

Special needs populations and residents of low-lying areas need to prepare for possible evacuation. In addition, the Intra-Coastal Waterway, coastal bridges and roadways may be closed before hurricane conditions arrive. If you wait, travel may be impossible.





Georgia motorists should anticipate an increase in traffic congestion on all major interstates. Residents who evacuate are encouraged to check routes, as one-way traffic flow may be in effect on interstate highways. If you are in an evacuation zone and need transportation, please contact CEMA immediately.

Several shelters throughout the state are open. Although pets are not allowed in most shelters, some shelters and hotels on evacuation routes will accommodate them on the property. Pet owners are encouraged to seek these pet-friendly facilities.








F.18 HURRICANE NEARS GA’S COAST

NEWS RELEASE


Hurricane _____ to Strike Georgia Coast– 5pm Savannah, GA – (________, 2011)

The National Hurricane Center (NHC) predicts a possible hurricane strike along the Georgia coast within 36 hours.

"Local officials of Chatham County, in coordination with Governor Nathan Deal, advise residents of barrier islands and low-lying areas to evacuate now. Residents of other areas in these counties should be prepared to leave as soon as possible, when local officials issue an evacuation order," says CEMA Director Clayton Scott.

The effects of a Category X hurricane will be (INSERT APPROPRIATE MESSAGE) Category 1 - winds 74-95 mph; no real damage to buildings; damage to unanchored mobile homes; some damage to poorly constructed signs; also, some coastal flooding and minor pier damage. Category 2 - winds 96-110 mph; some damage to building roofs, doors and windows; considerable damage to mobile homes; flooding damages piers; small craft in unprotected moorings may break away; some trees blown down. Category 3 - winds 111-130 mph; some structural damage to small residences and utility buildings; large trees blown down; mobile homes and poorly built signs destroyed; flooding near the coast destroys smaller structures with larger structures damaged by floating debris; terrain may be flooded well inland. Category 4 - winds 131-155 mph; more extensive curtain wall failures with some complete roof structure failure on small residences; major erosion of beach areas; terrain may be flooded well inland. Category 5 - winds 156 mph and higher; complete roof failure on many residences and industrial buildings; some complete building failures with small utility buildings blown over or away; flooding causes major damage to lower floors of all structures near the shoreline; massive evacuation of residential areas may be required). Storm surge will be ___ feet and wind speed will be ___ miles per hour and higher. This hurricane will cause (minor, moderate, major, or catastrophic) damage.

Residents on the barrier islands and coastal area tourists are under a voluntary evacuation advisory and are strongly encouraged to leave the area. A voluntary evacuation means residents are strongly encouraged to leave. A mandatory evacuation order means residents should leave immediately; failure to do so may result in death or serious injury. Emergency responders will not be dispatched during dangerous storm conditions. Public utilities, such as water, electricity and gas may be turned off at the request of local officials.

Special needs populations and residents of low-lying areas need to prepare for possible evacuation. In addition, the Intra-Coastal Waterway, coastal bridges and roadways may be closed before hurricane conditions arrive. If you wait, travel may be impossible.





Georgia motorists should anticipate an increase in traffic congestion on all major interstates. Residents who evacuate are encouraged to check routes, as one-way traffic flow may be in effect on interstate highways. If you are in an evacuation zone and need transportation, please contact CEMA immediately.

Several shelters throughout the state are open. Although pets are not allowed in most shelters, some shelters and hotels on evacuation routes will accommodate them on the property. Pet owners are encouraged to seek these pet-friendly facilities.








F.19 MANDATORY EVACUATION/SHELTERS ESTABLISHED

NEWS RELEASE


Shelters Established in Inland Counties Savannah, GA – (________, 2011) A Mandatory Evacuation Order is now in effect County wide. All residents should have begun evacuation procedures. There will be no local shelters available in Chatham County for this event. Shelters have been established in the following inland communities: Augusta, May Park Community Center - 622 4th Street Augusta, Warren Road Community Center - 300 Warren Road Dublin, West Laurens High School - Exit 14 off I-16 West Bound Dublin, West Laurens Middle School - West Laurens School Road Douglas, West Coffee Middle School - 1303 South Peterson Avenue Macon, Macon Centerplex/Coliseum - 200 Coliseum Drive Additional shelters will be activated as the need arises. Residents relocating should observe Red Cross shelter signs. The following evacuation routes should be utilized: Hwy 21, Hwy 80, Interstate 16, Hwy 204. Effingham County High School and the Savannah International Airport Airfield staging areas are open to receive equipment for those agencies who have prearranged staging agreements. A shelter for Critical Workforce Family members is available in Millen. The shelter reception center is located at the Millen City Hall, 929 Walnut Street, off Highway 21 in Millen behind the Jenkins County Hospital. Chatham County Water and Sewer systems will be shut down tonight at 10:00 pm in the following areas; Hunters Ridge , Cross Creek, Montgomery Area, Modena Island, Little Neck Plantation, Winterberry, and SPA Industrial Park. CEMA will remain at OPCON 2. Traffic control points have been activated and all remaining emergency operations and protective actions should be in effect. Employers with businesses in the county should be finishing up their Hurricane Plans and taking appropriate prudent action. The Chatham County Emergency Operation Center is fully activated at this time and will remain vigilant in monitoring the storm. Special phone numbers have been established for special information: American Red Cross 651-4360 Special Needs 651-4352 Pet Information 651-3292





Public Information 651-3114 DFACS 651-4359







F.20 EVACUATION FACTS FOR MEDIA PARTNERS

July 14, 2011 Dear Media Partner: The threat of Hurricane ____ is now a reality for Chatham County and it is imperative the public understand potential effect of this storm. Here are some essential facts I ask you to advise our residents. The National Weather Service always says to plan for one Category higher than the current hurricane forecast. Since Hurricane ____ is a Category 2, residents should to plan for a Category 3. With updated storm surge data, the impact is far greater than ever and it is essential residents understand how dangerous storm surge is; in fact it is the most dangerous aspect of a hurricane striking the Georgia coast. With the maps previously made available to you, you can show residents what storm surge would look like in a Category 2 and because they are advised to plan for a category higher, next show them what storm surge would look like during a Category 3; the difference is dramatic. With the technology used to gather the advanced storm surge data, if the Chatham Emergency Management Agency (CEMA) advises County/City officials that an evacuation should be issued, residents are urged to recognize that they must leave. They should be reminded of the following in the event of an evacuation:

Fill up the gas tank

Pack vital documents (i.e. marriage license, birth certificate, social security card)

Take pets along with food, water and medication for the pets

Know the evacuation routes

Have a destination planned

Pack an emergency supply kit

Leave early

Studies show people rely heavily on the media during emergencies and trust what they hear from you. It is the hope of CEMA you understand what a significant role you play in relaying hurricane public information, especially when evacuation is ordered.

Please help spread this information to your readers, viewers and listeners.

Sincerely,

Name Director, CEMA





F.21 EMERGENCY RESPONSE TO HURRICANE UNDERWAY

NEWS RELEASE


Emergency Response to Hurricane ____ Underway– 5pm Savannah, GA – (________, 2011) The Chatham Emergency Management Agency is coordinating the efforts of local, state and federal emergency response agencies as they continue lifesaving search and rescue missions in Chatham County in the wake of Hurricane (INSERT NAME). The storm hit our area with X mph winds and a X-foot storm surge.

Governor Nathan Deal has issued a state of emergency for Georgia and asked the President for a major disaster declaration as a result of this storm, the first hurricane to make landfall in Georgia in more than 100 years.

According to CEMA Director Clayton Scott, residents in flooded areas should remain calm and patient. Don't drive and stay where you are if you are safe. Help is on the way. Shelters are open in (LOCATION).

"The next few days will be critical," Scott says "You may be on your own for the next 72 hours as emergency crews rescue the injured and stranded, remove debris, make roadways passable and restore power."

Power outages currently affect approximately X homes and businesses. Utility crews are on the scene in some areas, beginning the process of restoring electrical power to critical facilities, such as hospitals first.

The Category X storm has impacted Georgia from (LOCATION). Preliminary damage assessments are being conducted to determine the extent of damage statewide. So far, officials say damage to the state is (IMPACT).

The Chatham Emergency Operations Center remains activated as emergency response and recovery operations continue.







F.22 STATE OF EMERGENCY DECLARED

NEWS RELEASE


State of Emergency Declared for Chatham County Savannah, GA – (_________, 2011) Beginning the _________________ day of _____________, 201___, The Chatham County

Commission has just declared a local state of emergency due to

___________________________. This declaration activates the County Emergency Operations

Plan and initiates all Chatham County Emergency Management Ordinances. These Ordinances

apply throughout Chatham County and its municipalities and specifically prohibit overcharging

for goods, materials, foods, equipment, supplies, services, labor, motel rooms, and temporary

lodging or houses.







F.23 HURRICANE PASSES/FLOOD THREAT REMAINS

NEWS RELEASE


Hurricane ____ Passes, Flood Threat Remains – 5pm Savannah, GA – (________, 2011)

The Chatham Emergency Management Agency reminds citizens that the danger from Hurricane (INSERT NAME) is not over. Flooding is still an extreme threat for Chatham County after the storm made landfall (INSERT TIME AND DATE). More than X inches of rain fell in some parts of the county and there are reports of extreme flooding in (LOCATION). People who live in low-lying areas, downstream from a dam or in manufactured homes may be told to evacuate.

"Make flood safety a priority," urges CEMA Director Clayton Scott. "It is critically important to heed warnings in impacted areas and seek higher ground immediately when necessary."

According to the National Weather Service, flooding is the No. 1 weather-related killer in the U.S.

Floodwater may be contaminated by oil, gasoline or raw sewage and could pose a health hazard. Water also may be electrically charged from underground or downed power lines. In areas where floodwaters have receded, roads may have weakened and could collapse under the weight of a car.

Although search and rescue efforts remain in full gear, residents who have chosen to shelter-in-place should expect to be on their own for at least 72 hours. In addition, CEMA urges all evacuees to follow instructions from local authorities about when it is safe to return home. Residents will not be allowed to re-enter the impacted area until local officials give the all-clear signal.

The state of emergency issued by Governor Nathan Deal remains in effect, and CEMA continues to coordinate response efforts in accordance with the County Emergency Operations Plan. The hurricane caused catastrophic devastation, and CEMA anticipates that there will be prolonged recovery and environmental cleanup operations along (LOCATION).

To date, Hurricane (INSERT NAME) is responsible for (X) deaths and (X) injuries, along with damage to (X) homes and (X) businesses. (X) homes and (X) businesses are completely destroyed. More than (X) people are without power in (LOCATION).

###





F.24 TROPICAL STORM UPDATE

NEWS RELEASE


Tropical Storm ____ Update Savannah, GA – (________, 2011) A TROPICAL STORM WARNING remains in effect for Chatham County. The Chatham Emergency Management Agency continues to monitor Tropical Storm ______.

At 5:00 PM, the center of Tropical Storm ______ was located near latitude ____ N, ____ W, or approximately ___ nautical miles southeast of Chatham County. Movement is to the ______ near ___ MPH. The National Weather Service has issued Tropical Storm WARNINGS from ________, GA northward along the Atlantic Coast to ________.

Chatham County residents can expect to see sustained winds of ____ mph. There is still the possibility of power outages and downed trees, therefore any individual who relies on electricity for medial purposes should finalize emergency preparations. It is also expected that Chatham County will experience slightly ____ tides and ___ inches of rain.

The Emergency Operations Center is ____ activated to monitor the storm and respond to any emergency situation. CEMA Volunteers assisting with administrative support and answering public inquiries. It is strongly recommended that Chatham County residents continue making improvements to their family preparedness plans. If you do not have family and pet evacuation plans, please establish them now (including evacuation transportation) for precautionary purposes. Visit www.ChathamEmergency.org for more tips on preparing and planning.






F.25 LEVELS OF DAMAGE: MAJOR TO MINOR

MEDIA ADVISORY For Immediate Release

Disaster Damage Levels and What the Colored Placards Mean Savannah, GA – (DATE) Damage Assessment (DA) Teams are conducting assessments of homes and businesses following _______________. If a home or business has sustained damage, it will be marked according to the damage guideline levels set forth by FEMA. FEMA has five degrees of damage levels: Destroyed, Major, Minor, Affected, and Inaccessible. DA Teams conducting assessments will place a colored placard on your property in order to identify the level of damage. The purpose of these assessments is to determine the type of assistance required and to identify which homes/businesses are not safe to enter. Damage assessments are not conducted with the actual cost of the residence/business in mind, but according to whether repairs are extensive or not. Destroyed - RED Placard Destroyed means the structure is a total loss or damaged to such an extent repairs are

not economically feasible. (These structures are NOT safe to enter) And one of the following may constitute a status of destroyed:

• Structure is not economically feasible to repair. • Structure is permanently uninhabitable. • Complete failure of major structural components (e.g., collapse of basement

walls/foundation, walls, or roof). • Only foundation remains. • Two or more walls destroyed and roof substantially damaged. • House pushed off foundation • An unaffected structure that will require removal or demolition (e.g., homes in

imminent danger due to impending landslides, mudslides, or sinkholes; beachfront homes that must be removed due to local ordinance violations as a result of beach erosion).

Major- Yellow Placard Major damage exists when the home has sustained structural or significant damages, is uninhabitable and requires extensive repairs. Any one of the following may constitute major damage: • Substantial failure of structural elements of the residence (e.g., walls, roof, floors,

foundation, etc.). • Damage to the structure that exceeds the Home Repair Grant maximum. • Has more than 50% damage to structure.





• One foot or more of water on the first floor (of a home with basement). Minor – Green Placard Minor damage encompasses a wide range of damage and is generally the most common type of damage. Minor damage exists when the home is damaged and uninhabitable, but may be made habitable in a short period of time with home repairs. Some of the items that determine minor damage are listed below: • Damages less than the maximum Housing Assistance Repair Grant. • Windows or doors blown in. • One foot or more of water/sewer backup in basement (i.e., furnace, water heater

damage). • Has less than 50% damage to structure. Affected – White Placard This category includes dwellings with minimal damage to structure and/or contents and the home is habitable without repairs. Inaccessible This group includes homes that are inaccessible by normal means, due to disaster related road closures (e.g., bridge out, road flooded or blocked by landslide, mudslide, severe erosion, washed out, etc.). In order to maintain a level of safety, residents/business owners are asked not to remove these placards until advised by your local government agency. If a house/business sustained damage, residents are eligible to apply for assistance.

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