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Community Museums Summer Employment Program
2018
Employers
Steps to follow
Guy Tremblay Heritage Branch
Tourism, Heritage and Culture April 2018
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Application Process • Heritage Branch sent an e-mail to your organization
confirming its eligibility on the “Community Museums Summer Employment Program” for 2018
• As an employeer, you are responsible to find an employee for each approved position
• How to recruit: Writing the job description • Useful Link: http://www.jobbank.gc.ca/content_pieces-
eng.do?cid=6483&lang=eng • Candidate must be legally entitled to work in Canada • Preferably, candidate must be between 18 and 29
years of age at the start of employment
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Application Process • Note: Satisfied employees are the best public
relations representatives that your organization can have. If they like their work, they will readily share this information.
• Once a candidate is selected, the employer must communicate with Heritage Branch:
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Jennifer Pollock Financial Officer (506) 453-8778 [email protected]
Shania Storey Coordinator (506) 457-6451 [email protected]
Guy Tremblay Manager (506) 447-7666 [email protected]
Internet Link to “Attachments 2018”
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Click and print all documents
List of documentation to be provided
• Personal Tax Credits Return (Canada and New Brunswick) TD1 & TD1 NB (both sides)
• Direct Deposit Application (include void cheque)
• Affirmation / Oath of Service
• Weekly Time Sheet
• Copy of SIN Card
• Copy of birth certificate or driver’s licence
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Payroll Information
1) Maximum length of the summer employment: 9 weeks
2) Minimum wage: $11.25
3) Maximum of hours / week: 35
4) End of the program: All work must be completed by Saturday, October 13, 2018
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Top-up Wages
• Employers who choose to top-up wages must inform Heritage Branch in writing.
• Upon termination of the employee(s), an invoice will be forwarded to the museum for the top-up reimbursement.
Contact Person Phone Email address
Jennifer Pollock (506) 453-8778 [email protected]
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Payroll System
• Once all requested forms are received along with their first time sheet, the employee will be registered in the payroll system.
• An employee number will be issued and can be found at the bottom of the notice of deposit (pay stub).
• The employee is responsible to provide their employee number on every time sheet they submit.
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Timesheet
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Payroll Process
• It is crucial that the employee correctly and legibly complete all the required forms.
• The time sheets must have all required sections completed and appropriate signatures (Employee and Supervisor).
• Return all forms to Heritage Branch. Failure will result in:
• The employee will not be registered in the payroll system
• An employee number will not be generated
• The employee will not get paid for that pay period
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Deadline to submit time sheets
• Time sheets must be submitted every second THURSDAY to Heritage Branch.
• Email: [email protected]
• OR Fax: 506-462-2079
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Month Thursday Thursday Thursday May 10 24 June 7 21 July 5 19 August 2 16 30 September 13 27 October 11 25
Employee’s Pay
• Heritage Branch will NOT be contacting employees or supervisors to advise them that time sheets are late or incomplete.
• If employees do not get paid or if they have questions about their pay, they can contact the New Brunswick Internal Services Agency at:
1-888-487-5050
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Difficulty to find an employee?
• Please contact the Association Heritage New Brunswick:
Contact Person Phone Fax Email address
Koral LaVorgna (506) 454-3561 (506) 462-7687 [email protected]
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Audits
• Employers must maintain accurate payroll records. The payroll records will be requested by the Department of Tourism, Heritage and Culture for auditing purposes.
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Questions
Jennifer Pollock Financial Officer, Heritage Branch (506) 453-8778 [email protected]
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Guy Tremblay Manager, Museum Services (506) 447-7666 [email protected]
Shania Storey Coordinator, Heritage Branch (506) 457-6451 [email protected]