Energy- and Facility Management Software

Vitricon is a facility management software designed for all lifecycle phases for the acquisi-tion and administration of real estate, buildings and technical facilities as well as all related processes.

As a web-based application, Vitricon FM serves as a holistic solu-tion concept in order to transparently and comprehensively depict and optimize the FM processes in the context of the management of real estate.

In order to be able to demonstrate and guarantee high quality, Vitricon FM is subjected to regular audits. Our CAFM software is certifi ed according to the GEFMA guideline 444.

Vitricon EM is a software specially designed for energy manage-ment. The web-based application off ers countless established in-terfaces for building automation, data loggers and other meter reading systems. Simple input masks (Wizard), a fl exible report de-sign kit and comprehensive plausibility and evaluation functions help you to enter and monitor your metering and consumption values.

Extensive interfaces and standards allow for easy implementation and rapid success in using the system. Due to the modular design, new modules can be relicensed at any time. In ad-dition to the installation on your server, Vitricon FM / EM can also be operated as a hosting model.

We are happy to introduce you to the applications as part of a free web meeting and to provide you with information material. Contact us! We like to support you.

Visit us on our website www.ebcsoft.de

Here you can fi nd further information and you may enter the demo system.

Energy- und Facility Management Software

Overview

Room and space management with CAD connection Defi nition and management of areas to optimize the use of space and buildings

Asset managementProvision of uniform technical documentation to ensure optimal plant operation

Energy managementRecording and evaluating consumption, tariff s and costs as a basis for integrated energy management

Cost managementCollection, monitoring and evaluation of revenue and expenditure, cost allocations, benchmarks

Project managementManage and track projects and tasks by controlling resources, budgets, and deadlines

Maintenance and operationMaintenance of technical equipment to ensure the operational safety and compliance with the duty of care of the owner

Inventory and article managementCollection and inventory of equipment

Contract managementManagement and continuation of all contracts in the context of the management of real estate, real estate and investments

Rental management and utility billingCollection and management of rented units for lease and utility billings

Service portalCentral recording of tasks and reports via internet and/or intranetby tenants or employees

Alarming and helpdeskAnalysis and processing of fault messages to ensure the smooth operation of the technical systems

CleaningCollection and management of cleaning objects and surfaces forsupport of the allocation and execution of cleaning projects

RenewingCreating restructuring options and managing the measures and costs

Workplace safetyDocumentation of employee’s instructions, risks and accidents

Move managementVariant planning, costing and documentation

Environmental managementPresenting emissions and discharges of water as well as creating waste balances based on current legislation

Access control and key managementManagement and monitoring of locking systems and access authorizations

Document managementManaging, sharing and linking documents to facilities and processes

Address managementCustomer relations, companies and internal personal resources

Calendar und ToDo-DashboardPresentation and monitoring of appointments and tasks

Tree registerInventory, condition assessment and documentationof the tree population

VitriAppFM tools for mobile devices

Space Management

Confi gure individual room books

Linking graphic information with theVitricon database

Use of standard interfaces DWG / DXF /IFC format

Bidirectional data exchange betweenVitricon and the CAD application

Collecting, structuring and maintenance of administrations, properties and buildings up to fl oors, rooms and room zones

Add and store ground plans, views and land-use plans

Create and generate area and spatial eva-luations and reports

Improve and optimize the room occupancy

Asset management

Assessment of the status of technical systems supporting maintenance manage-ment with operating information from connected building automation

Recording and archiving of drawings and plant charts for the creation of uniform technical documentation according to common standards

Mobile Apps for data collection and state assessment

Increased data transparency in technical building equipment through extensive master data management

Plant structure based on common stan-dards like DIN 276 and CAFMconnectGeneration of barcodes and system identi-fi cation keys

Improving the quality of information and the provision of information in building management through the generation of reports and plant data sheets

Recording of meter readings and con-sumption as a basis for e ffi cient energy management (compliant with DIN EN ISO 50001)

Recognizing energy-saving potential through the fl exible evaluation (reporting kit) of energy and media consumption

Optimization of building services through a permanent energy controlling

Simulation of tariff s as a basis for invoice verifi cation and cost control

Create your own evaluations with referen-ces, limit values and various adjustments (for example climate factors) for individual benchmarking

Integration of measurement data from building automation, IoT clouds and smart metering as well as checking the plausibility of input values

Interface to Vitriapp meter reading, the perfect complement for collecting meter data with mobile devices

Energy management

Extensive evaluations and analyzes to show the cost drivers, as well as import and ex-port function to the ERP system

Determination of the savings potential through the creation of benchmarks with the help of building and cost comparisons

Assessment and intra-company distribution of costs on areas, objects, projects, orders, etc.

Recording and maintaining the operating and use costs of a property / a building by type of cost

Cause-appropriate cost allocation by con-tract, payers and cost types

Comparison of revenue and expenditure from the beginning to the end of use

Cost management

Project management

Support of day-to-day business in planningresources, budgets and terms

Visualization and monitoring of time and cost overruns

Monitoring of recurring activities and perio-dical appointments

Creation and defi nition of projects, tasks and activitiesv of varying scope

Preparation and coordination of work or-ders and personnel

Identifi cation of project deviations and optimization of processes through compre-hensive reporting

Maintenance and operation

Planning, administration and organization of maintenance measures and deadlines

Increased planning and operational safetythrough labelling and visualization of assets subject to checking

Support and optimization of work proces-ses through the creation of work orders, maintenance plans and personnel deploy-ment lists

Automatic display of dates for adherence to and perception of the operator ‘s main-tenance

Support of the import of service descrip-tions from checklists (e.g. AMEV, VDMA)

Integration of a GAEB interface for the exchange of service specifi cations

Inventory

Create and maintain of inventory anditems

Management, reservation and assignment of equipment and furniture to areas and persons

Reports for value and depreciationSupporting mobile inventory

Support of RFID and barcode tags for iden-tifi cation of the stock

Unique localization of the assigned in-ventory alphanumerically and placing the equipment in the CAD drawing

Contract management

Creation and management of contracts in the life cycle of a property

Archiving and recording of contracts and documents

Defi ne own workfl ows depending on the type of contract

Information and control of deadlines, status changes and dates

Linking various object to contracts

Consideration of contract changes by ad-ding complex contract conditions

Dynamic prices index for expenses and income

Formation of rented units, such as apart-ments, commercial premises, parking areas etc.

Defi nition of the leased object and equip-ment

Automatic creation of the rented spaceby assigning the rental agreement

Allocation of services and costs forthe automatic billing

History of lease contracts of the rental units

Linking of relevant documents withthe integrated document management

Lease management and billing

Serviceportal

Internet or intranet portal for users of the buildings with interface to Vitricon help desk module

Easy access and central recording of tasks and messages

Company License for a big number of user accounts via Internet and/or Intranet

Independent registration of users (e.g. tenants or service providers) on the portal

Simple localization of the areas or Objects where there is an issue

Seamless integration into existing service desk/hotline infrastructure

Consideration of operator-specifi c charac-teristics such as contract number, date, etc.

Helpdesk

Automatic recording and assignment of fault messages an service demands

Reduction of downtimes by processingand acknowledging fault messages

Preparation of fault statistics as a basis for renewal and maintenance measures

Manual creation and assignment of issuesand events to teams with service levels

Interface to ERP systems (e.g. SAP)

Provision of interfaces to leading BMS(e.g. Siemens, Honeywell, Sauter, Johnson Controls, Schneider electric etc.)

Cleaning

Recording and management of cleaning objects and -surfaces

Planning of extensive cleaning services and tasks

Support in the external awarding of con-tracts and preparation of invitations to tender

Preparation of cleaning plans, schedule and area overviews

Planning and control of schedules, cleaning intervals, budgets and costs

Supporting periodical billing of cleaning services

Renewing

Condition assessment

Process-oriented recording of structural changes

Planning of diff erent refurbishment options

Defi nition of remediation measures andwork to be done

Catalogues of measures for individualexpansion

Component-related cost catalogues

Prioritization of measures and long-term budget

Cost estimate of the renovation work

GAEB interface for exporting tenders / importing off ers

Calculation of the remaining life of const-ruction and equipment depending on the maintenance strategy

Workplace safety

Defi nition and management of security-relevant objects

Output of escape route plans

Assignment of objects to hazard groups and assignment of protective measures

Overview of compliance with legal require-ments

Preparation of risk assessments for work-places

Signs for warning and rescue route guiding

Keeping of association and instruction books

Move management

Planning and graphic visualization of relo-cations and relocation variants

Realization of relocations of complete com-panies, departments, individual persons or inventory objects

Creation of relocation labels, parts lists and door signs

Automatic conversion of the planned vari-ant

Filing and comparison of off ers as well as associated removal services and prices

Environmental management

Recording of waste and preparation of waste balances

Recording of emissions and calculation of the carbon footprint of installations and buildings

Preparation of waste certifi cates and con-signment notes

Determination of hazarous goods

Excellent basis for an environmental ma-nagement system (e.g. according to DIN EN ISO 14001 or EMAS)

Generation of KPI for environmental benchmarking

Access control and key management

Creating and managing locking systems

Documentation and control of issue and return of keys

Monitoring access control by assigning keys to rooms and users

Automatic creation of locking groups

Representation of the relationship between key, user, room and locking system

Document management

Document storage and history across life cycles (object and process-oriented)

Implementation of FM-compliant docu-mentation

Creation and editing of documents of diff e-rent types and origins

Easy operation by Drag&Drop

Functionality like check-in and check-out of documents for editing

Creation of individual folder structures for user-specifi c storage of documents

Avoidance of redundant documents by linking the fi le with several objects and processes

Creation and maintanance of complex cor-porate structures

Management of company addresses and business contacts

Linking and networking the individual orga-nizational units within Vitricon

Creation of persons and workplace profi lesat all organizational levels

Support of vCard import and export

Customers relation management

Contact management

Construction controlling

Management and organization of construc-tion projects, orders and deadlines including reminder function and construction project documentation

Deposit of planning, design and executiondata, acceptance and required documenta-tion

Graphical representations using GANTT charts show any deviations and progressin several planning phases

Planning and controlling costs in timelines

Linking with the notifi cation and defect ma-nagement system to support defect rectifi -cation and warranty tracking after construc-tion has been completed

Linking of information and documentsin the digital documentation

Data import and export for informationexchange (target/actual status)

Calendar and ToDo-Dashboard

Consolidation of cross-module tasks and deadlines

Monitoring and display of entries in a cen-tral calendar

Detailed overview for controlling short, medium and long-term orders andwork, contracts and costs

User-specific dashboard with individual information

Direct linking of the entries with thespecific modules in Vitricon

Presentation of all daily business tasks

Tree register

Central administration of properties, sites and trees

Import and export of data and creation of action plans

Monitoring of the individual development of trees, as well as history of damage and measures

Catalogues for tree species and damage types

Connection to order and document ma-nagement with versioning

GPS localization of the trees and map or GIS integration

Mobile recording with Vitriapp trees

Mobile applications for your CAFM system

VitriApp-Trees supports the mobile recording of your tree population. The connection to a central database always allows you to keep track. This enables you to document all the regular checks that have been carried out, road safety inspections and the documentation of measu-res that can be used.

With VitriApp-Inventory, the inventory of mobile objects is eff ortless-ly accomplished. A mobile device with a QR code scanner and printer or RFID clearly identify the equipment, records it and assigns it to a location. The data is then available in your Vitricon CAFM system.

VitriApp-Orders records all measures in checklists and thus enables mobile processing and documentation of orders. Each work step is logged, special incidents are recorded and then synchronised with the central database.

VitriApp-Tec is the all-rounder in the fi eld of mobile recording of tech-nical systems and buildings. Buildings can thus be recorded directly on site - naturally in compliance with classifi cation standards. Integrated fl oor plans and QR code labeling make you fast.

VitriApp-Meters masters the mobile recording of all types of meter values. With manually readable meters, this application convinces with its intuitive operation - a valuable aid for reading services, energy ma-nagers, FM service providers and caretakers.

These apps are based on our CAFM software Vitricon. With holistic solution concepts, the FM processes within the frame-work of real estate management are presented transparently and comprehensively. With our diverse apps, well thought-out interfaces and effi zienten standards, implementation is simple and success in using the system is quick and yet sus-tainable.

METERS

INVENTORY

TREES

ORDERS

TEC

032019

EBCsoft GmbHDohnanyistraße 30D - 04103 Leipzig

T +49 (0) 341-256683 0F +49 (0) 341-256683 50info@ebcsoft.de www.ebcsoft.de

Our services

Energy data management

Measurement infrastructure

Data collection and evaluation

Software development

Consulting in Facility Management

Interim management

visit us online atwww.ebcsoft.de