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Enhanced Approval Process (EAP) Manual
April 1, 2013
ESRD Enhanced Approval Process Manual
April 1, 2013 ESRD EAP Manual © 2013 Government of Alberta
ii
Revision History
Version Date Description
September 1, 2010 First release of the manual without the appendices.
October 27, 2010 • Added appendices.
• Included more information in table of contents contains for quick referencing.
• List of related documents added.
• First Nations Consultation information updated.
• Enhanced explanation of Standard and non-standard.
TFA detail added.
May 30, 2011 • Updated form names in List of Forms section.
• Added revision history table.
• Added Standard Operating Procedures and links to the documents.
• Changed names of IS&G documents to exclude reference to upstream oil and gas.
• Section 1
o Added Section 1.1 – Introduction.
o Added table to clarify scope of the EAP in Section 1.3.
o Added Section 1.6 – Using This Manual.
• Section 2 – Revised for clarity.
o Added reference to the Applicant Appeal Standard Operating Procedure (SOP).
• Section 3 – Revised for clarity.
• Section 4
o Revised Section 4 to provide clarity and additional information on the LAT and LAT reports.
o Updated Figure 5 to show that
o LAT reports include all applicable provincial and sensitivity section approval standards and operating conditions, and
o The disposition document goes up to schedule E only.
• Section 5 – Revised for clarity.
• Section 6 – Revised for clarity.
o Added Section 6.1 – Associated Dispositions, outlining the applicant’s responsibility to manage disposition applications.
• Section 7
o Included additional information around application preparation.
o Added Section 7.1 – Data Integrity, identifying why clients can not apply for sites with access under a combined disposition.
o Added Section 7.2 – Plan Information.
o Included additional information in Section 7.3 around planning for temporary incidental activities.
• Section 8 – Revised for clarity.
o Described the non-standard application processing process.
o Added reference to the Field Referral of Interim Submission SOP
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Version Date Description
• Section 9 – Revised for clarity.
o Review of Interim Submissions SOP; Field Referral for Interim Submissions SOP.
• Section 10 – Revised for clarity.
o Added reference to the Applicant Appeal SOP.
• Section 11 – Updated references to the Temporary Field Authorization Guideline
• Section 12 – Revised to reflect site entry notification requirements.
• Section 13
o Added to provide details on disposition cancellations and expiries.
o Referenced the Disposition Cancellation and Expiries SOP.
• Section 14 – Revised for clarity.
• Section 15 – Revised for clarity.
o Added references to technical and administration processing SOPs.
• Section 16 – Added information about making changes to long term dispositions.
• Section 17 – Updated
• Section 18 – Added details for PCS, LAT, and EDS.
• Section 19 – Updated the continuous improvement process.
o Updated the Glossary.
o Update appendices. Specific process flow charts have been incorporated into Standard Operating Procedures.
June 20, 2011 • Section 7
o Clarified section 7.3 to outline the requirements for incidental activities identified on an application plan that may be approved under a Short Term Disposition
• Section 14
o Provided more detailed information in section 14.2 around final submission requirements including the attachment of new LAT Reports and Application Supplements
Dec 1, 2012 Major revisions throughout document. Consolidation and integration of policy changes since June 2011, including simplified process map.
April 1, 2013 • Section 2.1 - Updated to reflect the change in process for the clearance of reservations/notation
• Section 4.0 – Referenced requirement to contact reservation holder
• Glossary updated
Enhanced Approval Process Manual
April 1, 2013 ESRD EAP Manual © 2013 Government of Alberta
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Table of Contents
Revision History ii
Table of Contents iv
List of Forms vi
List of Documents vii
1.0 Introduction and Context 1
1.1 Introduction 1
1.2 Scope of the EAP 1
1.3 Impacts of the EAP 2
1.4 Integrated Land Management and How It Relates to the EAP 2
1.5 Using this Manual 3
Figure 1: EAP Flowchart 4
2.0 The Enhanced Approval Process Overview 5
2.1 The Planning Function 5
2.2 The Approval Function 5
2.3 EAP Disposition Monitoring 6
3.0 External Processes 7
3.1 External Industry Drivers 7
3.2 First Nations Consultation Procedures 7
3.3 Surface Rights Holder Consent Process 7
Figure 2: Disposition Overlap and Requirement for Amendment 8
4.0 Landscape Analysis Tool 9
4.1 LAT Layers 9
4.2 LAT Access 9
4.3 Using the LAT for Pre-Planning 9
4.4 Submitting the LAT Report 10
4.5 LAT User Guide 10
5.0 Integrated Standards and Guidelines 11
5.1 Pre-application Requirements Section 11
5.2 Provincial Features Section 11
5.3 Sensitivity Features Section 11
5.4 Desired Outcomes 11
5.5 Approval Standards 12
5.6 Operating Conditions 12
5.7 Best Management Guidelines 12
6.0 Standard/Non-standard Decision 13
6.1 Associated Dispositions 13
7.0 Application Submission Preparation 14
7.1 Data Integrity 14
7.2 Plan Information 14
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7.3 Planning for Temporary Incidental Activities 14
8.0 Application Submission 15
8.1 Standard Application Submission 15
8.2 Non-standard Application Submission 15
8.3 Application Form Submission 16
8.4 Electronic Validation 16
9.0 Application Submission Processing 18
9.1 Technical Review 18
9.2 Administrative Review 18
9.3 Field Referral and Review 18
10.0 Applicant Appeal 19
11.0 Formal Dispositions Issued for New EAP Activities 20
11.1 Changes to a Formal Disposition 20
12.0 Notification of Site Entry 21
13.0 Disposition Cancellations and Expiries 22
14.0 Final Submission 23
14.1 Final Plan Requirements 23
14.2 Final Plan Electronic Validation 24
15.0 Final Submission Processing 25
15.1 Technical and Administrative Reviews 25
16.0 Formal Disposition with Extended Term 26
16.1 Changes to a Formal Disposition with an Extended Term 26
16.2 Cancellation 26
17.0 The Compliance Assurance Program 27
17.1 Compliance Assistance 27
17.2 Compliance Incentives 27
17.3 Compliance Monitoring 27
17.4 Enforcement 27
18.0 System Access Information for the EAP 28
18.1 Plan Confirmation Service (PCS) 28
18.2 Landscape Analysis Tool (LAT) 28
18.3 Electronic Disposition System (EDS) 28
19.0 Continuous Improvement 29
20.0 EAP Contacts 30
Appendix 1: Glossary of Terms 31
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List of Forms
The forms referenced in this manual are available on the ESRD website. To access the forms, search “Forms Title”
at srd.alberta.ca:
Alberta Land Surveyors Statutory Declaration
GPS Location Plan Statutory Declaration
Application Supplement – Access
Application Supplement – Pipeline
Application Supplement – Sites and Installations
Non-Standard Mitigation Supplement
Consent of Occupant - Form B for Mineral Surface Leases
Consent of Occupant - Form C for Pipeline Agreements
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List of Documents
To access the First Nations consultation related documents referenced in this manual, search one of the following
document titles at aboriginal.alberta.ca.
Alberta’s First Nations Consultation Guidelines on Land Management and Resource Development.
The Government of Alberta’s First Nations Consultation Policy on Land Management and Resource
Development
To access the EAP documents referenced in this manual, search one of the following document titles at
srd.alberta.ca.
• Access to Industry Online Services
• Administrative Review of EAP Formal Disposition Application Submissions Standard Operating
Procedure L16.0
• Application Access and Navigation User Manual
• Disposition Cancellations and Expiries Standard Operating Procedure L6.0
• Field Referral of Non-standard Application Submissions Standard Operating Procedure L3.0
• Integrated Standards and Guidelines for the Enhanced Approval Process
• Landscape Analysis Tool User Guide
• Plan Information
• Site Entry User Manual
• Technical Review of EAP Formal Disposition Application Submissions Standard Operating Procedure
L7.0
• Temporary Field Authorization Guidelines
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April 1, 2013 ESRD EAP Manual
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1.0 Introduction and Context
1.1 Introduction
Prudent development of natural resources is a complex endeavour. Public expectations for a high degree of
environmental stewardship must be balanced with the competitiveness of industries that contribute directly to
the quality of life Albertans enjoy. The Enhanced Approval Process (EAP) is the process used by certain
clients of Environment and Sustainable Resource Development (ESRD) to make surface land use applications
to ESRD. The EAP incorporates processes, procedures, policies, and information technology (IT) systems and
tools to create a streamlined, efficient and effective approval process that enables and supports
competitiveness and sustainable resource development. The EAP is the first step in a long-term commitment
on behalf of government and industry to work together with real and shared accountability for delivering
sustainable, long-term environmental outcomes.
1.2 Scope of the EAP
The scope of the EAP allows Mineral Surface Lease (MSL), Licence of Occupation (LOC - access), Pipeline
Agreement (PLA) and Pipeline Installation (PIL) disposition applications for oil and gas developments on
public land. Disposition applications for the following oil and gas developments on public land are
specifically in scope:
conventional oil and gas developments
un-conventional gas developments (including tight gas, shale gas, and liquids rich gas, coal bed
methane),
in situ cold flow (defined as primary production wells that produce crude bitumen that will flow to a
well without thermal energy)
All disposition types and developments not specifically identified above are excluded and out of scope of
EAP, including:
thermal in situ oil sands operations,
oil sands mines,
coal mines,
un-conventional oil developments (e.g., shale),
regulated pipelines, and
all non-oil and gas developments such as but not limited to forestry roads, sand and gravel operations,
seismic exploration programs, and easements.
Out of scope activity types must continue to use other approval/application processes in place for the activity
(e.g., Environmental Field Report; Geophysical Field Report).
Lands under the jurisdiction of other agencies and ministries are not a part of the Landscape Analysis Tool
(LAT) because the EAP framework cannot guarantee all jurisdictional and stakeholder requirements will be
followed. As such, a LAT report cannot be generated for the following land types:
Canadian Forces bases (with exceptions,
see below)
Ecological Reserves
Heritage Rangelands
Metis Settlements
National Parks
Natural Areas
Private lands
Provincial Parks
Provincial Recreation Areas
Special Areas
Treaty First Nations Lands
Wilderness Areas
Wildland Provincial Parks
Willmore Wilderness Park
ESRD does not administer or approve land use in Wildland Parks, Wilmore Wilderness Area, Provincial
Parks, Provincial Recreation Areas, Special Areas, National Parks, Treaty First Nations Lands, Metis
Settlements or Canadian Forces bases (see exceptions below) because they are under the jurisdiction of other
agencies or Ministries. Neither EAP or EFR applications for activity on these land types will be accepted by
ESRD.
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ESRD does administer land use on the Cold Lake and Wainwright Air Weapons Range; however activities on
these lands will not generate a LAT Report. To ensure that land use requirements agreed to with the
Department of National Defence (Canada) are adhered to, the EFR process must be used. Until such time the
EAP has been revised to address this risk, all activities on the Canadian Forces bases, including Cold Lake and
Wainwright Air Weapons Ranges, is excluded from the EAP and the LAT.
ESRD does administer land use on Natural Areas, Wilderness Areas, Ecological Reserves and Heritage
Rangeland types of parks; however activities on these lands will not generate a LAT Report. To ensure land
use requirements agreed to with the Department of Tourism, Parks and Recreation are adhered to, the EFR
process must be used. For these types of parks, the lands are excluded from the EAP and the LAT.
The EAP indirectly addresses the requirements of other provincial legislation, such as the Water Act and Water
(Ministerial) Regulations, the Alberta Environmental Protection and Enhancement Act and its regulations, and
federal legislation such as the Fisheries Act and the Species at Risk Act. However, applicants are responsible
for ensuring that they are in compliance with legislative and regulatory requirements of other Alberta
government ministries, the federal government, and municipal acts and regulations.
All licenses, authorizations and approvals issued by ESRD under the Public Lands Act, should not be taken to
mean the proponent (applicant) has complied with other provincial statues, municipal or federal legislation.
1.3 Impacts of the EAP
The EAP enables industry and ESRD to work from a common information base that supports improved
planning and operations. ESRD’s expectation for managing and mitigating risks to landscape sensitivities is
available and known, allowing industry to identify and develop strategies to address site specific sensitivities,
and understanding the outcomes to which they are being measured.
The EAP streamlines application submissions and approvals by providing:
integrated standards and guidelines,
access to information required for project proposals,
well defined submission requirements,
clear decision points, and
targeted timelines for submission processing.
The processing timelines and process flows identified for the EAP (e.g., upfront consent requirements, ability
to appeal a rejected application) are compliant with the Public Lands Administration Regulation (PLAR).
1.4 Integrated Land Management and How It Relates to the EAP
The EAP supports Integrated Land Management (ILM) as a strategic, planned approach for use of the land and
resources. The EAP incorporates key principles of ILM by ensuring that social and environmental values are
considered when managing industrial footprint and by ensuring that stewardship efforts are supported.
The ILM approach has been integrated into many aspects of the EAP including:
Recognition of access management planning: Identification of joint access needs in an area by
multiple land user groups contributes to alignment of corridors and reduction of overall footprint.
Provincial approval standards and operating conditions: The approval standards and operating
conditions recognize that Integrated Land Management Plans may be built with exceptions to the road
access standards due to the more comprehensive nature of planning required for these plans. The
established approval standards also require applicants to maximize opportunities for integration and
minimize their footprint.
Development of the Landscape Analysis Tool (LAT): The landscape sensitivity report from the LAT
provides applicants with the information necessary to reduce the footprint and minimize the impact of
activities on the landscape.
For additional information on ILM, search “Integrated Land Management” at srd.alberta.ca.
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1.5 Using this Manual
This manual describes each component of the EAP in a linear fashion as depicted in the EAP Flowchart in
Figure 1. The main functions of the process are described at a high level in Section 2. Detailed information on
each function is provided in Sections 3 to 17. System access information is provided in Section 18, followed
by continuous improvement opportunities (Section 19), and additional reference information (Section 20,
Glossary).
Each component of this document should be read in its entirety, along with referenced supporting
documentation and the EAP online training module provided on the EAP website. The EAP website can be
found by clicking on the EAP link at srd.alberta.ca
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Figure 1: EAP Flowchart
Expiry/Cancellation
External
Industry
Drivers
Integrated Standards and
Guidelines (IS&G)Pre-application Requirements
Approval Standards
Operating Conditions
Best Management Guidelines
Application
Submission
Application
Submission
No
Non-standard
Formal Disposition
(4 years)Notification
of Site Entry
Standards Met
by Proponent?
Accepted
Formal
Disposition
(Longer Term)
Invalid
Electronic
Validation
Yes
Standard
No
Non-standard Mitigation
Supplement Accepted
First Nations Consultation Process
Surface Rights Holder Consent Process
Landscape
Analysis Tool
(LAT)
Construction/
Resource
Development
Appeal
Accepted
Rejected
Disposition
Required for long
term?
Field Referral
Technical/Admin
Review
Non-standard Application:
Accepted
Standard Application: Accepted
Appeal
Rejected
Non-standard Mitigation Supplement Rejected
Standard or Non-standard: Rejected
Yes
Appeal Process
Application
Refused
Application
Refused
Technical/Admin
Review
Monitoring Function
Legend
External Drivers
Planning Function
Approval Function
Monitoring Function
Separate Function
Process
Document
Data Input/Output
Decision
Preparation
Predefined Process
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2.0 The Enhanced Approval Process Overview
This section provides an overview of the EAP using the EAP Flowchart (Figure 1) as a point of reference.
2.1 The Planning Function
The key features of the planning function are described below. Detailed information on these features is
provided later in this document.
Applicants consider external drivers to determine the level of risk involved in proceeding with a project.
Applicants may discuss their proposed activities with ESRD field staff.
Applicants must utilize the Landscape Analysis Tool (LAT) to plan their activities and generate a report
that identifies site sensitivities and the associated approval standards and operating conditions for the
proposed project.
Applicants must obtain an up to date “detailed” Land Standing report to identify consent requirements,
and land reservation and notation requirements relating to a proposed project. Applicants must contact
the holder of all reservation/notations and provide a package of information on the proposed activity to
ensure the proposed activity is permitted and impacts are mitigated. Applicants will document this
communication in the appropriate EAP Supplement.
Applicants must meet First Nations Consultation requirements where applicable and obtain consent
from prior surface rights holders before making application for a short term disposition to ESRD.
Applicants can access all approval standards, operating conditions, pre-application requirements and
information, and best management guidelines on the ESRD website by searching “Integrated Standards
and Guidelines” at srd.alberta.ca.
Applicants may choose not to meet one or more approval standards. The applicant will decide which
approval processing stream to take (e.g., standard or non-standard) based on their ability to meet
approval standards as detailed in the LAT Report for the proposed project.
Applicants are responsible for ensuring compliance with legislative and regulatory requirements of other
Alberta government ministries, the federal government, and municipal acts and regulations.
2.2 The Approval Function
The key features of the approval function are listed below. This phase begins when ESRD receives a
submission for a new standard or non-standard disposition application. More detailed information on these
features is provided later in this document.
All submitted applications undergo electronic validation to ensure completeness.
If the submitted application is valid, it proceeds through technical and administrative reviews.
If the submitted application is made with technical or administrative errors, the application will be
cancelled and the applicant will be notified via email as soon as cancellation occurs.
If deemed acceptable through the technical and administrative reviews, and a standard application was
submitted, the submission will be approved and the applicant will receive a formal disposition with a
short term tenure of four (4) years.
If the submitted application is non-standard and is deemed acceptable through the technical and
administrative reviews, the application will undergo a field referral.
The field will review the mitigation strategies proposed on the Non-standard Mitigation Supplement for
the non-standard submission application. A formal disposition with a short term tenure of four (4) years
will be issued once the field recommends approval of the mitigation strategies.
If the mitigation strategies of the submitted non-standard application are not suitable or can not be
agreed upon between the applicant and ESRD, the application is rejected.
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The applicant may choose to appeal the decision following the appeal process under the Public Land
Administration Regulation.
Prior to the end of the four (4) year term a final plan application submission can be made. A final plan
submission that is deemed acceptable through the technical and administrative reviews and compliant
with legislative requirements will be approved, and the applicant will receive a formal disposition for a
longer term.
2.3 EAP Disposition Monitoring
The key features of the monitoring function are listed below. This phase begins when ESRD issues a formal
disposition. More detailed information regarding the entire compliance assurance program is provided later in
this document.
Inspections of dispositions can occur at any time once site entry notification has been submitted to
ESRD. Information in support of the submitted application (e.g. regulated industry standards) may be
requested during an inspection.
All components of the formal disposition are subject to inspection. The disposition holder must read and
understand the obligations committed to under the disposition.
All non-compliance discovered through monitoring activities will be followed up and may result in the
use of a range of tools available through the compliance assurance program, including enforcement
action, prevention and education.
Site entry and final plan submission must occur before the end of the four (4) year term of the formal
disposition, or the formal disposition will be cancelled upon expiry.
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3.0 External Processes
3.1 External Industry Drivers
There are certain factors that influence industry project plans that are addressed prior to entering the EAP.
Examples of external factors include sub-surface rights, market drivers, business decisions, safety and
engineering standards, new technology and additional provincial and federal legislation and regulation.
Once industry decides to apply for a disposition through the EAP, upfront planning is essential and required as
detailed here.
3.2 First Nations Consultation Procedures
First Nations Consultation must follow existing Government direction identified in Alberta’s First Nations
Consultation Guidelines on Land Management and Resource Development, and The Government of Alberta’s
First Nations Consultation Policy on Land Management and Resource Development. These documents provide
direction on how to execute the consultation process as defined by case law. To access these documents,
search the titles as aboriginal.alberta.ca.
Completion of First Nations consultation is required prior to submitting an application. If consultation is not
complete a submission can not be made through the EAP.
When making application for EAP after September 7, 2012, the applicant will no longer be required to attach a
document (e.g., Record of Decision; Pre-consultation Assessment Request) to the application. Rather, the
applicant can enter the First Nations Consultation (FNC) number attached to that activity or case file as
follows:
For consultations started before September 7, 2012, the consultation number (e.g., FTH20109999) can be
entered in the space on the EAP submission application. Validation of the number will occur through EDS,
and a hands-on file review will occur to ensure that either a Pre-consultation Assessment form (indicating
no consultation was required), or a Letter of Adequacy is on record.
For consultations started after September 7, 2012, the applicant can apply by identifying the First Nations
consultation activity number (e.g., FNC20129999) on the application. The EDS will perform validation
that will assess whether the FNC number is valid and that there is a decision on record. If an adequacy
decision is not on record, or an FNC number is invalid, the applicant will receive an error message.
Information on the First Nations consultation process for public land, and the EDS application process can be
found by searching “First Nations consultation lands” at srd.alberta.ca
3.3 Surface Rights Holder Consent Process
Prior to making an application, the applicant must obtain consent from other occupants. It is the applicant’s
responsibility to ensure that all required consents have been managed appropriately. To determine if public land
is occupied applicants can:
Contact Crown Land Searches at: (780) 422-1395, or Fax: (780) 422-9522 and request a Land Standing
report for the proposed project lands, or
Access Alberta Energy’s Electronic Transfer System (ETS) to generate a Land Standing report.
The Land Standing report will assist the applicant in determining overlap or double coverage of the proposed
location with existing dispositions and rights holders. If consent is required, the consent document must be
attached to the online interim submission. ESRD does not require the crossing agreements.
When obtaining consent from Forest Management Agreement (FMA) holders, the applicant must use a valid
LAT report number to track the consent. This LAT report number must be included in the consent
documentation and must match the LAT report used in the interim submission. FMA holders need this LAT
number to track dispositions in their area, plan for operations and integration where applicable.
Applicants who require consent from grazing lease holders must use:
Consent of Occupant - Form B for Mineral Surface Leases, and
Consent of Occupant - Form C for Pipeline Agreements.
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These forms can be found by searching “Lands Forms” and looking under Oil & Gas Conventional or search the
form titles at srd.alberta.ca.
Figure 2 can be used to determine whether double coverage is acceptable or if the existing disposition requires
amendment. For assistance with the process and all possible overlap situations, call the Lands Division
Reception at (780) 427-3570 to be forwarded accordingly.
Figure 2: Disposition Overlap and Requirement for Amendment
Type of Overlap Action Required Amendment Required
Lease over lease
(ex. MSL over MSL)
Leases cannot overlap. If a specific area of land
is needed for development, the applicant must
negotiate with the existing lease holder. The
lease holder must submit an amendment to
delete the portion of land desired, or cancel the
lease. The amendment or cancellation must be
filed prior to EAP submission. If the new
application is received and the amendment or
cancellation is not in process, the new
application will be rejected as a double
coverage.
Yes, if the purpose of the
existing and proposed activity
are the same
No, if the proposed disposition
is for a permit, licence,
agreement or easement
Any disposition over
an agricultural or
timber disposition
Prior rights holder consent required Sometimes, contact
further information
Agreement (PLA) or
Licence (LOC) over
existing
Consent required from existing disposition
holder
Sometimes, contact
further information
Linear disposition
crossing a linear
disposition
(PLA, LOC)
Crossing agreement between companies needed;
ESRD doesn’t require a copy
No
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4.0 Landscape Analysis Tool
The Landscape Analysis Tool (LAT) is a web enabled geo-spatial mapping tool that illustrates base and sensitive
landscape features associated with a land location considered for development. The LAT is designed to:
Provide users with the ability to view and map their proposed projects, and general LAT reports on their
projects.
Identify landscape sensitivities and base features associated with the proposed project.
Link approval standards and operating conditions to base and sensitive landscape features.
Assist the applicant in making the decision to submit a standard or non-standard application.
Produce a report that can be uploaded through the EDS as part of an application.
Be used as a risk management tool. Site sensitivities are identified for industry users to focus their planning
and operational efforts.
LAT reports only identify certain ESRD requirements. Applicants must ensure other regulatory requirements are
met and that they contact the holder of all reservations and notations to ensure the proposed activity is permitted.
LAT reports can not be run on lands that are out of scope of EAP as described in the scope section of this
document.
4.1 LAT Layers
There are approximately eighty (80) data layers in the LAT that provide information on soil, vegetation,
municipal and other business boundaries, parks, road and utility corridors, topography, hydrology and wildlife.
The data layers assist users in determining the appropriate placement and orientation of a proposed project.
Base features in the LAT provide information on other resource users (e.g., Forest Management Agreements;
municipalities) and landscape values to be addressed (e.g., vegetation, soil, water bodies). Sensitivity features
are identified specifically where they exist on the landscape. These features have operational requirements that
need to be implemented or addressed to meet desired outcomes related to the specific sensitivity feature.
Sensitivity layers in the LAT include wildlife values (including species at risk), Grassland and Parkland
Natural Regions, among other layers. Due to issues with referencing legal breaks and boundaries of water
bodies and watercourses, the LAT does not specifically define these boundaries; therefore applicants should
carry out site visits to address and identify appropriate setbacks.
4.2 LAT Access
The LAT can be accessed electronically and confidentially through SecureXnet with a valid user identification
number and password. Users with an existing SecureXnet user identification number and password have
access to the LAT.
To obtain the access request form and instructions on obtaining a user ID for the LAT, the Electronic
Disposition System (EDS), and the Plan Confirmation Service (PCS) search “Access to Industry Online
Services” at srd.alberta.ca.
4.3 Using the LAT for Pre-Planning
Users are able to navigate through the LAT for their planning needs. The LAT provides users the ability create
a proposed project shapefile or upload a proposed project shapefile to determine the sensitivities and
conditions associated to a project location and/or activity. A LAT report can be generated at any time and as
often as desired to support decision making relative to proposed projects. A unique LAT report number is
generated with each LAT report. Generating a LAT report does not obligate the applicant to make a
submission to ESRD.
Once an applicant submits a request to generate a LAT report they may sign out of the system without losing
the report. When the system has generated the LAT report, the applicant will receive an e-mail notification and
a web link to the report, comma separated value file, and a shapefile for the proposed location and activity
being considered.
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LAT reports are maintained on the system for thirty (30) calendar days before being automatically removed by
the system. LAT reports remain valid until the LAT has been updated with revised layers and/or approval
standards and operating conditions.
4.4 Submitting the LAT Report
All EAP application submissions must be accompanied by a valid LAT report. The EDS will validate LAT
reports for correct dates and uniqueness of LAT report numbers once submitted. If a LAT report is determined
to be invalid, the applicant will be notified immediately by the EDS.
LAT reports are valid until the LAT has been updated with revised layers and/or approval standards and
operating conditions. As part of the LAT update process ESRD will notify industry of the changes at least one
month ahead of the planned update.
The approval standards and operating conditions identified in the LAT report form part of the disposition
document terms and conditions.
Each LAT report consists of the following:
1. LAT Number – an identification number for an individual project is automatically generated for each
LAT report. The LAT number is associated with the project as it moves through the EAP, and is used
when obtaining consent from other land users.
2. LAT Date and Time - a date and time stamp is automatically generated for each LAT report to ensure
the submission is based on the LAT version used to generate the LAT report.
3. Project Name and Description - a specific project title and description created by the applicant to track
the project within their organization.
4. Disposition and Purpose Type - the proposed disposition and purpose type selected by the applicant
that directs the LAT system to select the appropriate approval standards and operating conditions
associated with the proposed project location.
5. Note to Applicants – provides direction to applicants on the standard/non-standard decision,
overlapping approval standards and operating conditions, and a LAT disclaimer pertaining to the
requirement for ground truthing to ensure that all approval standards and operating conditions can be
maintained throughout project site operations.
6. Base/Sensitive Feature Analysis – the analysis summarizes where an activity intersects a spatial layer.
The results are limited to naming the layer intersected or indicating, by yes or no, if the layer was
intersected.
7. Summary of Affected Sensitivities by Quarter Section - lists the project by quarter section and
identifies the sensitivities at that location. This allows applicants to view the sensitivities that exist and
provides an opportunity to alter or change the proposed project to avoid sensitivities.
8. Site Project Map - a spatial representation of the proposed project designed to serve as a reference for
companies as they plan additional projects. The site project map does not meet plan standards for
submission in EDS.
9. Approval Standards and Operating Conditions - a list of the approval standards and operating
conditions that directly link to the data layers being intersected. All approval standards listed in the LAT
report must be adhered to unless a non-standard application is being submitted. The operating
conditions must be adhered to regardless of standard or non-standard submission stream selected.
4.5 LAT User Guide
The LAT User Guide is available on the ESRD website. To access the guide, search for “Landscape Analysis
Tool User Guide” at srd.alberta.ca. The user guide includes information on how to navigate through the LAT,
generate a LAT report, and includes contact information for user assistance.
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5.0 Integrated Standards and Guidelines
The Integrated Standards and Guidelines (IS&G) provide consolidated ESRD direction regarding oil and gas
industry use of public land in Alberta. The IS&G reflect the outcomes ESRD strives to achieve for provincial
features and sensitivity features. Collectively, the Desired Outcomes, Approval Standards, Operating Conditions
and Best Management Practices for each feature reflect ESRD’s public land use footprint expectations and public
land use impact mitigation expectations. To access the IS&G, search for “Integrated Standards & Guidelines” at
srd.alberta.ca.
Some sections of the IS&G are preceded by a brief “Note” which provides information and context that is not
enforceable and is not tied to an approval standard or operating condition.
Caribou Protection Plans (CPPs) are not required for application submissions related to activity types in scope of
the EAP. The IS&G have integrated the requirements of CPPs into the approval standards and operating
conditions.
The document does not identify other provincial, federal or municipal requirements that may be associated with an
activity.
5.1 Pre-application Requirements Section
This section of the IS&G outlines what applicants need to know and do as part of their planning, application
and post-approval work. This section identifies pre-application requirements and pertinent information that
applicants need to understand prior to applying for dispositions under the EAP. The information in this section
does not form part of the disposition document.
This section addresses and provides additional direction on:
LAT
Species at Risk,
Reservations and notations,
Government-approved high level plans (e.g., Integrated Resource Plans, Public Land Use Zones),
Road classes,
Consent,
First Nations consultation,
Crown-owned waterbodies on private land, and
Access control methods.
5.2 Provincial Features Section
Provincial features are those base features that span the province (e.g., land, soil) and are within the purview of
ESRD’s regulatory responsibility. In each provincial section Desired Outcomes, Approval Standards,
Operating Conditions and Best Management Guidelines are identified. The standards, conditions and
guidelines are considered to contribute to and help meet desired outcomes.
5.3 Sensitivity Features Section
Sensitivity features are those that are specific to an area of the province (e.g., caribou, grizzly bear). Like
provincial features, all sensitivities are within the purview of ESRD’s regulatory responsibility. Similarly,
Desires Outcomes, Approval Standards, Operating Conditions and Best Management Guidelines are identified
for each sensitivity feature. The standards, conditions and guidelines are considered to contribute to and help
meet desired outcomes.
5.4 Desired Outcomes
Desired outcomes are defined for each provincial and sensitivity feature. These outcomes describe the intent
that the standards, conditions and guidelines are aiming to meet, in whole or in part. Desired outcomes are
used to direct and inform land use and compliance action. The statements themselves are not enforceable.
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5.5 Approval Standards
Approval standards identify ESRD expectations on what disposition holders will be held accountable to during
construction, operation and maintenance of an approved disposition. Approval standards provide siting, timing
and other site related requirements.
The specific and applicable provincial and sensitivity section approval standards associated with an EAP
application and disposition are identified on a valid LAT report.
Approval standards form the basis for applicants to decide whether to route applications through the standard
or non-standard application processing stream. The EDS does not make this decision; nor do technical and
administrative reviews by ESRD staff direct or validate this decision. If an applicant agrees that the proposed
activity can conform to the approval standards, a standard application can be made. If an applicant chooses
that the proposed activity will not conform to the standards, or is unable to conform to the standards, the Non-
standard Mitigation Supplement needs to be submitted, and a non-standard application must be made. When
the applicant submits the application, the applicant is indicating their informed decision regarding the
application processing stream.
Approval standards form part of the disposition document through the LAT report, and are subject to the
compliance assurance process and enforcement actions where appropriate. As such, applicants must
understand what approval standards apply to the dispositions issued to them by ESRD.
5.6 Operating Conditions
Operating conditions specify what disposition holders must comply with as a part of construction, operation
and maintenance of an approved disposition. They are non-negotiable and must be adhered to for activities in
the field.
All applicable provincial and sensitivity section operating conditions associated with an EAP application and
disposition are identified on a valid LAT report.
Operating conditions form part of the disposition document through the LAT report and are subject to the
compliance assurance process and enforcement actions where appropriate. As such, applicants must
understand what operating conditions apply to the dispositions issued to them by ESRD.
5.7 Best Management Guidelines
Best management guidelines provide information to assist with planning and identify desired practices while
operating on Alberta’s public land. The noted practices could be considered when identifying mitigation
measures for non-standard applications.
Guidelines do not form part of the disposition document, are not mandatory, are not cross-referenced in the
LAT report, and are not subject to the compliance assurance process and enforcement actions.
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6.0 Standard/Non-standard Decision
Prior to submitting an application to ESRD, the proponent must generate a LAT report to identify all of the
provincial and sensitivity section approval standards that are applicable to the proposed activity. The applicant
must determine if the application will be submitted and processed through the standard or non-standard route.
Standard submissions are EAP submission applications where the applicant agrees to meet the approval
standards associated with the proposed activity and location.
Non-standard submissions are EAP submission applications where the applicant does not agree to meet the
approval standards associated with the proposed activity and location. Non-standard submissions require the
applicant to identify alternative mitigation strategies on the Non-standard Mitigation Supplement.
Non-standard submissions that are rejected can be appealed.
Applicants are encouraged but not required to conduct on-site assessments and hold discussions with the ESRD
field office prior to submitting an application. ESRD staff are available to discuss and give advice regarding
approval standards and mitigation strategies; however it is the applicant’s responsibility to determine if all
applicable approval standards will be met and make the decision to apply with a standard or non-standard
submission.
A non-standard submission may be triggered if a new strategy or technology is available to mitigate risks to a site
sensitivity but the technology is not yet provided for in the IS&G. ESRD will make efforts to include new
technologies into the IS&G as part of the continuous improvement process.
6.1 Associated Dispositions
When making an application through the EDS, applicants have the ability to associate certain applications
(such as associating an LOC for an access road with a MSL for a well site). In some cases applicants may
choose to apply for one as standard and the other as non-standard. If this occurs, each associated application
will be processed through the individual processing stream as submitted. One will be processed as standard
and the other as non-standard.
Associated applications may be approved one before the other, or may be rejected or refused while the other is
approved. It is the applicant’s responsibility to manage each disposition application and approval appropriately
to ensure that proper approvals are received prior to construction activities. It is also the applicant’s
responsibility to ensure that any required application cancellations are managed properly.
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7.0 And Application Submission Preparation
Correct preparation for online submissions to gain an ESRD disposition is vital in ensuring that applications are
accepted through technical, administrative, and field reviews. It is the applicant’s and their agent’s responsibility to
ensure that the standard/non-standard decision has been made using the proper information, and that all of the
information and documentation submitted is correct, complete, and aligns with the overall application.
Specifically, applicants and agents must confirm that the:
• Standard/non-standard decision is made based on the approval standards identified on a valid LAT report,
• LAT reports at a minimum include all of the lands identified on the application plan and application
submission,
• LAT report number used in a submission matches the LAT number referenced in any FMA consent
documentation,
• First Nations consultation for the case file related to the activity in the application submission is complete,
and the land list on referenced First Nations consultation documentation matches in whole or in part the
land list on the EAP application,
• Technical requirements of the plans are met,
• Company email addresses are correct, and
• Land list information in the application and attachments match.
7.1 Data Integrity
Data integrity is vital to the EAP. As such, access roads can not be applied for through an MSL or PIL
application. All access roads must be applied for under a separate LOC regardless of the length of a proposed
access road. This will ensure that ESRD records are accurate according to the land use activity and that
dispositions issued by ESRD provide the proper rights to the disposition holder. For more information on these
requirements search “Disposition Plan Types Format” at srd.alberta.ca
7.2 Plan Information
Applicants can submit application plans in various types and formats such as sketch plan, LiDAR survey, GPS
plan, or legal survey as part of an EAP application. Direction on all application plan requirements can be found
by searching “Plan Information” at srd.alberta.ca. The plan information web page provides direction on all
disposition plan requirements including:
Disposition plan types and formats
Disposition plan submission standards
Content requirements for disposition plans
Director of Surveys policy
Survey manual for public lands surveys
7.3 Planning for Temporary Incidental Activities
Incidental activities and temporary uses shown on an authorized plan for a new formal disposition may be
approved if they comply with the Temporary Field Authorization (TFA) Guidelines as amended from time to
time. This authorization is limited to: borrow pits, log decks, temporary work spaces, push outs and bank
stabilization within identified sizing and proximity limits shown in the TFA Guidelines. Incidental activities
and temporary uses shown on an authorized plan that comply with the TFA Guidelines shall be permitted
during the four (4) year term of the formal disposition; a TFA is not required for these activities. However, any
incidental activities identified on the authorized plan must be included on the EAP Application Supplements
within the “Incidental Activities” section of each form. The form will help the applicant determine if the
proposed activity falls within the parameters of the TFA Guidelines.
The disposition holder must obtain a separate TFA before commencing any incidental activities or temporary
uses that are not shown on the authorized plan, not included in the list of authorized activities above, and are
outside of the size and proximity restrictions identified within the TFA Guidelines.
To access the TFA Guidelines search “Temporary Field Authorization Guidelines” at srd.alberta.ca.
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8.0 Application Submission
Applicants must use the EDS to make online application submissions. A User ID number and password are
required to access EDS. For information on how to request a User ID, search for “Access to Industry Online
Services” on srd.alberta.ca.
Further details regarding EDS can be found in the Application Access and Navigation User Manual. The manual
can be accessed by searching “Application Access and Navigation User Manual” at srd.alberta.ca.
During the submission process the applicant will be required to electronically endorse the validity of the application
submission information, and agree to be bound by the submission and the subsequent disposition issued by ESRD.
If an application submission is deemed invalid by an automated validation check in the EDS, the system will
immediately notify the applicant at their work station of the invalid fields within the application. The applicant has
the ability to correct invalid information and resubmit during the same session.
8.1 Standard Application Submission
A standard application submission is an EAP application where the applicant agrees to meet the approval
standards associated with the proposed activity location.
Applicants will complete an online application in the EDS for a standard submission and must include the
following in the submission package:
1. Valid LAT report (attached in the form that it was received from ESRD)
2. Application Supplement form (attached as an un-scanned .pdf file) – 1 of 3 supplements attached based
on the activity being applied for
3. First Nations Consultation case file number (as of September 7, 2012, no attachment is required)
4. Required consents, reflecting the same LAT report number (attached as a .pdf or .doc file)
5. Code of Practice Notification(s) (attached as a .pdf or .doc file)
6. Application Plan Package (See Section 7.2 Plan Information of this document)
Upon successful submission of an application, a copy of the completed application form will be emailed to the
applicant, and a disposition number will be assigned. Following the submission a technical review and an
administrative review is completed by ESRD. The target timeline for the technical and administrative reviews of
standard application submissions and the issuance of a formal disposition is five (5) business days.
8.2 Non-standard Application Submission
A non-standard application submissions is an EAP submission where the applicant does not agree to, or is
unable to, meet the approval standards associated with the proposed activity and location. Non-standard
submissions require the applicant to identify alternative mitigation strategies on the Non-standard Mitigation
Supplement.
Applicants will complete an online application in EDS for a non-standard application submission and must
include the following in the submission package:
1. Valid LAT report (attached in the form that it was received as from ESRD)
2. Application Supplement form (attached as an un-scanned .pdf file) – 1 of 3 supplements attached
based on the activity applied for
3. First Nations Consultation case file number (as of September 7, 2012, no attachment is required)
4. Required consents, reflecting the same LAT report number (attached as a .pdf or .doc file)
5. Code of Practice Notification(s) (attached as a .pdf or .doc file)
6. Application Plan Package (See Section 7.2 Plan Information of this document)
7. Non-standard Mitigation Supplement (attached as an un-scanned .pdf file)
A Non-standard Mitigation Supplement is required for all non-standard submission packages. The Non-
standard Mitigation Supplement identifies the approval standard numbers that will not be met by the applicant.
The Supplement also outlines the applicant’s proposed alternate mitigation strategy for the approval standards
that are not being met. The proposed mitigation strategy should mitigate the risks posed to landscape
sensitivities and support the desired outcomes for the approval standard under consideration.
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During the submission process the applicant will be required to electronically endorse the validity of the
application information and agree to be bound by the application and the subsequent disposition issued by
ESRD.
Upon successful application submission, a copy of the completed application form will be emailed to the
applicant and a disposition number will be assigned. The application will then undergo a technical review and
administrative review by ESRD.
Once an application submission has been validated for technical and administrative accuracy, the non-standard
submission will be referred to the appropriate ESRD field office for review. Field office staff will evaluate the
proposed alternate mitigation strategies identified on the Non-standard Mitigation Supplement in consultation
with other ESRD field divisions and referral agencies. If the alternate mitigation strategies are accepted by the
field office, the application is forwarded by the field office to Head Office and recommended for continued
processing. If the mitigation strategies are not accepted by the field office, the applicant is notified by the field
office, and the application is forwarded by the field office to Head Office. The Field Referral of Non-standard
Application Submissions Standard Operating Procedure outlines the process, procedures, roles and
responsibilities for the field referral of non-standard applications. The SOP can be accessed by searching
“Field Referral of Non-standard Application Submissions” at srd.alberta.ca.
A rejection of a non-standard application by a field office is appealable under the Public Land Administration
Regulation. To appeal a decision, call toll free by dialing 310-0000 and then 780-638-4189, or send an email
A non-standard application will remain non-standard after field referral and subsequent disposition approval.
The formal disposition will be monitored and inspected according to the disposition approval that includes the
accepted Non-standard Mitigation Supplement.
8.3 Application Form Submission
A copy of the completed application submission form will be provided to applicants after a standard or non-
standard application submission is made to ESRD through the EDS and will include the following
information:
1. Confirmation number – related to the Plan Confirmation Service (PCS) file
2. Application Date
3. Department File Number – disposition type and number
4. Application Type – standard or non-standard
5. LAT Report number and date
6. Type of Application – LOC, MSL, PIL or PLA
7. Water Act Code of Practice Notification- yes/no check box
8. Applicant information – name, client ID, contact information, applicant file number and project name
9. Agent contact information - name, contact information, file number
10. Purpose of application – related to the surface land use
11. Requirement for Consents - yes/no checkbox
12. Completion of First Nations Consultation - yes/no checkbox
13. Discussion with Lands Field Office - yes/no checkbox (discussions are encouraged, but not required)
14. Completion of pre-site visit - yes/no checkbox (pre-site visits although not required, are strongly
encouraged)
15. Legal description of the lands being applied for
16. Additional Remarks
17. Attachments – LAT Report, Application Supplement, Non-standard Mitigation Supplement, Consents,
Code of Practice Notification, First Nations Consultation Record of Decision.
8.4 Electronic Validation
Electronic validation is an automated check done by the EDS once the submit button has been pressed by the
applicant to ensure that an application submission is valid. The electronic validation includes:
• Checks for valid data input (not content),
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• Checks for an valid client identification number,
• Confirmation that the lands applied for are in Alberta,
• Checks that the applicant is active and not struck by Corporate Registries,
• Confirms that application supplements are submitted using the proper forms, and
• Confirms that a valid LAT report has been submitted (e.g., not out of date)
Once validated, EDS will then:
1. Assign an disposition number to each application submission,
2. Forward documents to ESRD’s Electronic Content Management System (ECM), and
3. Route standard and non-standard submissions for technical review.
The applicant will be notified automatically at their workstation by the EDS if a deficiency is found during
electronic validation. A disposition number will not be generated by EDS until the applicant corrects invalid
information. Once EDS validates the application submission it will be forwarded technical and administrative
reviews.
Prior to the issuance of the formal disposition the applicant may cancel an application submission by
submitting a cancellation request via email to [email protected].
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9.0 Application Submission Processing
9.1 Technical Review
A technical review of all validated standard and non-standard application submissions is conducted by ESRD.
The technical review is a process that determines, validates, and records the technical information provided in
an application by the applicant.
The Technical Review of EAP Formal Disposition Application Submissions Standard Operating Procedure
outlines the process, procedures, roles and responsibilities for the technical review. To access this SOP search
“Technical Review of EAP Formal Disposition Application Submissions” at srd.alberta.ca.
9.2 Administrative Review
An administrative review of all validated standard and non-standard application submissions is conducted by
ESRD following a technical review.
The Administrative Review of EAP Formal Disposition Application Submissions Standard Operating
Procedure outlines the process, procedures, roles and responsibilities for the administrative review. To access
this SOP search “Administrative Review of EAP Formal Disposition Application Submissions” at
srd.alberta.ca.
If any issues with an application are identified in the technical or administrative reviews, the application will
be cancelled and a cancellation notice will be sent to the applicant identifying the issues that caused the
application to be rejected. If this occurs and the applicant wishes to re-submit the application, the identified
issues must be corrected.
The system will not accept the same LAT number in a re-submitted application. All resubmitted documents
(e.g., consent) and supplements must reflect the new LAT number. For this reason, it is critical that applicants
are thorough, and submit complete, well planned and correct applications the first time.
9.3 Field Referral and Review
The field referral and review process requires designated field office personnel to review the portion of the
submitted application that caused it to become non-standard. This enables discussion between industry and
ESRD field staff on the proposed mitigation strategies and how best to minimize impacts to landscape
sensitivities.
The field review will be conducted only on the proposed alternative mitigation strategies identified for the
approval standards that will not be met as identified in the Non-standard Mitigation Supplement.
The Field Referral of Non-standard Application Submissions Standard Operating Procedure outlines the
process, procedures, roles and responsibilities for the field review. To access this SOP search “Field Referral
of Non-standard Application Submissions” at srd.alberta.ca.
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10.0 Applicant Appeal
ESRD provides applicants with the ability to appeal a refusal decision made by the field when alternate mitigation
strategies can not be agreed upon between the applicant and the field office. In cases where the Non-standard
Mitigation Supplement is not accepted by the field, applicants can make a formal appeal to the Public Land
Administration Appeal Board.
To appeal a decision, call toll free by dialing 310-0000 and then 780-638-4189, or send an email to
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11.0 Formal Dispositions Issued for New EAP Activities
If standard and non-standard application submissions are deemed acceptable, then a formal disposition for a short
term will be issued by ESRD. The formal disposition provides a four (4) year authorization from the date of
issuance for industry to conduct resource development activities on lands administered by ESRD. The formal
disposition provides a start date for ESRD disposition fees and land rent.
The formal disposition document includes:
1. The Approval
2. Schedule A – Administrative Conditions
3. Landscape Analysis Tool Report
4. Application Supplement
5. Land Description
6. Non-standard Mitigation Supplement (if applicable)
7. Electronic Signature Page
The formal disposition document is authorized with an electronic signature and is issued to the applicant via email
and retained in ESRD records.
Once the applicant is issued a formal disposition, the fees associated with the disposition are assessed. Fees are
payable to the Crown within thirty (30) days of receipt of invoice.
11.1 Changes to a Formal Disposition
The EAP has been designed to enable and support proper upfront planning by the applicant. If adequate
planning has been done, changes to a formal disposition should be minimized.
If a disposition holder requires changes to a formal disposition prior to site entry, the disposition holder must
cancel the formal disposition and reapply.
Once a formal disposition has been entered upon, there may be instances when a disposition holder can request
changes as a result of unforeseen circumstances in the field. To facilitate this, the disposition holder can
request a Temporary Field Authorization (TFA) from the ESRD field office according to the TFA Guidelines.
TFAs are short term authorizations issued to assist and facilitate the needs of the construction and development
on public lands that may be associated with an ESRD disposition.
To access the TFA Guidelines, search “Temporary Field Authorization Guidelines” at srd.alberta.ca.
If the disposition change is outside the limits and guidance of the TFA Guidelines, the TFA request will not be
approved and the applicant may be required to apply for additional dispositions. If the change request is within
the limits of the TFA Guidelines, the field office may issue a TFA subject to the requirement that the final
submission and associated plan identify any land uses that are permanent.
The field office may generate a LAT report to ensure proper conditioning is applied to the TFA. If the change
to the disposition results in changes to the purpose of the disposition, field staff will carefully review the TFA
application to ensure it does not alter the original disposition authorization. The limits within the TFA
Guidelines will assist the issuing officer in these matters.
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12.0 Notification of Site Entry
To better manage industrial operations occurring in the field, notification of site entry by the disposition holder to
ESRD is required. This notification ensures that compliance assurance efforts are focused on dispositions that have
been entered.
The disposition holder has four (4) years to enter onto an approved site of the formal disposition. Upon entry,
disposition holders must notify ESRD within seventy-two (72) hours through EDS. The date of site entry placed
into EDS can not be before the date the formal disposition was issued, and can not be a future date. If the
disposition holder fails to notify ESRD within the seventy-two (72) hour timeline and prior to the four (4) year
term of the disposition, the disposition will expire, be cancelled, and the holder will be subject to the compliance
processes which may include enforcement actions where appropriate. Entry notification is required for each
disposition; a single notification can not be completed for a group of dispositions.
Details on how to create a site entry notification are described in the EDS Site Entry User Manual. To access the
manual, search “Site Entry User Manual” at srd.alberta.ca.
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13.0 Disposition Cancellations and Expiries
Dispositions issued by ESRD can be cancelled by the disposition holder at any time. Expiration of formal
dispositions will occur at the end of the disposition term. ESRD has different requirements of the disposition
holder depending on whether the disposition site had been entered or not entered. Disposition holders must
understand and meet all of ESRD’s requirements for cancellations and expiries.
If a site has not been entered and notification has not been received within the four (4) year term of the formal
disposition, it will expire and be cancelled by the system. If a site has been entered, and has subsequently been
cancelled or has expired based on a failure to notify ESRD, the disposition holder will be subject to compliance
and enforcement actions if cancellation and expiration requirements have not been met by the disposition holder.
To support disposition holder compliance, ESRD will automatically notify the disposition holder through EDS one
(1) year, sixty (60) days and thirty (30) days prior to the expiry date of the formal disposition.
The Disposition Cancellations and Expiries Standard Operating Procedure outlines the process, procedures, roles
and responsibilities for the cancellation and expiration of dispositions. The SOP can be found by searching
“Disposition Cancellations and Expiries” at srd.alberta.ca.
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14.0 Final Submission
Formal disposition holders must make a final application submission to gain a formal disposition with an extended
term. The final submission provides an accurate record of the location of the developed site including any
permanent changes authorized under a TFA.
The final submission must be made prior to the end of the four (4) year term of a formal disposition only if the site
has been entered. During the final submission process the applicant will be required to electronically endorse the
validity of the final submission information and agree to be bound to it and the subsequent extended term of the
formal disposition issued by ESRD.
To make a final submission, applicants complete an online application through the EDS. The submission is
validated through EDS, and a technical and administrative review is completed. Once the application meets review
criteria, a copy of the application is emailed to the applicant by the EDS.
The final submission package will consist of the following documents for the following situations:
1. If NO CHANGES have occurred to the formal disposition AND the original application included a survey
plan:
Statutory Declaration
2. If NO CHANGES have occurred to the formal disposition BUT the original application included a sketch or
LiDAR plan:
Final Survey Plan
3. If CHANGES have occurred to the formal disposition, regardless of whether the application included a
survey, sketch or LiDAR plan:
Updated Final Survey Plan
Consents
Revised LAT Report
Revised Application Supplements
Revised Code of Practice Notifications (if required)
14.1 Final Plan Requirements
Final plan requirements vary based on the nature of variances that have occurred since the formal disposition
was issued, and based on whether a survey or sketch plan was used with the initial application submission.
If the original application submission was made using final plan submission requirements as specified in
Disposition Plan Types Formats document, then a new LAT report and new application supplements are not
required. The final submission will include:
A completed Alberta Land Surveyors Statutory Declaration form for those disposition types that
require a plan of survey. To access the forms search for “Alberta Land Surveyors Statutory
Declaration” on srd.alberta.ca, or
A completed GPS Location Plan Statutory Declaration form for those disposition types that require a
GPS Location Plan. To access the forms search for “GPS Location Plan Statutory Declaration” on
srd.alberta.ca.
Where a survey plan is required with the final submission, then:
the submission shall include a survey plan in the type and format as specified in the Disposition Plan
Types Formats document. To access the document, search for “Disposition Plan Types Formats” at
srd.alberta.ca.
the applicant must attach a newly created LAT report and Application Supplement to ensure that the
land locations are correct and the long term disposition contains the appropriate standards and
conditions.
Where a TFA was used to make a permanent change to the disposition, these lands must be included in the
survey plan and withdrawn from the land base or other occupant-held lands.
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Where an incidental activity was identified in the application plan, or where a TFA was issued for a temporary
use (e.g., log deck), these do not need to be shown on the final plan but they must be included in the
reclamation certificate application for the formal disposition.
Applicants must pay close attention to the newly created LAT report being submitted with a final submission
to ensure that the existing activity still meets all approval standards and operating conditions.
If the applicant determines that they still meet all of the approval standards and operating conditions identified
on the newly created LAT report, then they can proceed with the application for a formal disposition.
If the applicant determines that they will not be able to meet one or more of the newly identified approval
standards and operating conditions on the LAT report, then applicants are advised to forego applying for a
formal disposition with a longer term at this time. These disposition holders are advised to maintain use of
their four (4) year formal disposition until ESRD outlines the process for final submission applications of this
type. This will ensure that disposition holders stay in compliance while transitioning to a formal disposition
with a longer term.
14.2 Final Plan Electronic Validation
An initial validation of the final submission will occur through EDS at the applicant’s workstation. The initial
validation checks the final submission for:
1. Valid client identification number
2. The activity in GLIMPS
3. Valid date input (not content)
4. Confirmation that the lands applied for are in Alberta
5. Site entry notification has been made for the correlated short term disposition
The applicant will be notified automatically at their workstation by the EDS if a deficiency is found during
electronic validation.
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15.0 Final Submission Processing
15.1 Technical and Administrative Reviews
Technical review on a final submission application will occur if the applicant does not submit a statutory
declaration, and a final plan was not originally submitted. If a statutory declaration is included with the final
submission, a technical review will not occur and the submission will be sent directly for administrative
review.
If any issues with an application are identified in the technical or administrative reviews, the final submission
application will be rejected, and a rejection email is sent to the applicant identifying the issues that caused the
application to be rejected. If this occurs, the applicant must reapply correcting all of the identified issues.
Once the administrative review is complete and the final submission is accepted, a formal disposition with a
longer term is issued and the ESRD field office notified.
The financial management system will be updated by ESRD to assess the application fee, additional land use
charges, timber charges, mapping fee, rental fee and other applicable fees.
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16.0 Formal Disposition with Extended Term
The formal disposition with an extended term authorizes the occupation of land for ongoing resource development,
operations and reclamation based on an accurate record of what has been constructed on the site. The formal
disposition with an extended term will replace the formal disposition with a four (4) year term but will maintain
the same disposition number. The disposition will be valid for up to twenty-five (25) years for an MSL, LOC and
PIL dispositions and indefinitely for PLA dispositions.
The formal disposition document with the extended term is issued through EDS to the holder and consists of:
1. The Approval
2. Schedule A – Administrative conditions
3. LAT Report
4. Application Supplement
5. Land Description
6. Non-standard Mitigation Supplement (if applicable)
7. Electronic Signature Page
16.1 Changes to a Formal Disposition with an Extended Term
The EAP is designed to enable and support proper upfront planning by the applicant. If adequate planning has
been done changes to a formal disposition with an extended term should be minimized.
ESRD is working to standardize and formalize the EAP amendment process to address dispositions issued
under EAP. Information will be made available once the process has been fully developed, approved and the
IT enhancements have been implemented. If a critical or emergency change is required, disposition holders
can using the existing TFA process to request such changes.
16.2 Cancellation
The Disposition Cancellations and Expiries Standard Operating Procedure outlines the process, roles and
responsibilities for the cancellation and expiration of a long term disposition. To access the SOP search
“Disposition Cancellations and Expiries” at srd.alberta.ca.
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17.0 The Compliance Assurance Program
An important mechanism for ensuring that ESRD can deliver on its vision and strategies is the compliance
assurance program. The intent of this program is to ensure that the objectives of public policies as reflected
through department initiatives, such as the EAP, are being achieved. Information, improvement opportunities and
other data collected throughout the compliance assurance program will be considered in the continuous
improvement process for the EAP.
The compliance assurance program includes activities which are used to encourage and if necessary compel the
behavioural changes needed to achieve compliance. These activities fall into four major categories: compliance
assistance, compliance incentives, compliance monitoring, and enforcement. Effective implementation of the
compliance assurance program will involve some combination of these four categories of activities.
17.1 Compliance Assistance
Compliance assistance encourages observance of the law through outreach, education, and other promotional
activities. Compliance assistance activities are designed to improve compliance by explaining how to comply
with legal and regulatory requirements.
17.2 Compliance Incentives
Compliance incentives are a set of policies and programs that provide concrete benefits to those organizations
that meet certain compliance objectives. For example clients who continually submit applications that are not
in the form or manner acceptable to the director may have all their future applications subject to a higher level
of scrutiny by the department resulting in longer approval times. Conversely, clients who have a higher level
of compliant inspections may have a reduced inspection frequency.
17.3 Compliance Monitoring
Compliance monitoring is one of the key components the department uses to ensure that the regulated
community obeys laws and regulations. This is accomplished through on-site visits by qualified inspectors,
public reporting of violations, and by reviewing information submitted to it by the regulated industry as part of
self-monitoring and reporting programs.
17.4 Enforcement
Enforcement refers to the actions taken by the department against violators to compel compliance with the law
and or deter future non-compliance. These provisions generally include sanctions in either the administrative
or judicial forum.
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18.0 System Access Information for the EAP
All ESRD client facing IT systems can be accessed with a valid user ID through SecureXnet.
18.1 Plan Confirmation Service (PCS)
The Plan Confirmation Service (PCS) is a secure site available to clients who are involved in the business of
creating plans for application or amendment of surface dispositions on public land.
Plan packages that are approved by the system are processed, encrypted and sent back to the submitter with a
confirmation number. All surface disposition plans identified for digital submission must be submitted to the
PCS website.
The PCS performs a number of functions on files submitted for validation:
Confirmation Number - issues confirmation # if submission is validated successfully
Content - checks to ensure required files are included in submission
Encryption - Encrypts the zipped files following validation
Error Notification - notifies submitter if errors exist
Level Checking - checks CAD file to ensure data is present on specified levels
Virus Checking - checks all submitted files for viruses
Zip - zips files to minimize file size
To access additional information about the PCS, search “Plan Confirmation Service” at srd.alberta.ca.
18.2 Landscape Analysis Tool (LAT)
The Landscape Analysis Tool (LAT) is a web-enabled spatial tool that allows users to plan for EAP in-scope
activities. The process and procedures to use the LAT are detailed in the Landscape Analysis Tool User Guide.
To access the guide, search “Landscape Analysis Tool User Guide” at srd.alberta.ca. To access additional
information about the LAT, search “Landscape Analysis Tool” at srd.alberta.ca.
18.3 Electronic Disposition System (EDS)
The Electronic Disposition System (EDS) provides a web-based solution that includes the following features:
Ability to submit applications and amendments including required attachments. Specified purpose codes
for EZE, LOC, MSL, PLA, PIL, REA, SML and VCE disposition types are included at this time.
Ability to upload an encrypted compressed file containing disposition plans and metadata file.
Ability for applicants using the EFR process to associate two related surface dispositions through the
web page and attach a single plan for the applications.
Ability to perform real time validation through the web interface. Business rule violations will be
displayed back to the applicant at the time of data entry to the database.
Ability to notify applicant of unsuccessful submission and errors.
Ability to automatically notify the applicant of the surface disposition number.
To access additional information about the EDS, search “Electronic Disposition System” at srd.alberta.ca.
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19.0 Continuous Improvement
ESRD strives to ensure that all policy, processes and systems used in the EAP are streamlined, consistent, and
transparent to ensure ongoing effectiveness and efficiency, proper functionality, and ongoing value to clients and
ESRD.
Standard operating procedures will be followed to ensure consistency in LAT and IS&G updates. All new data
layers proposed for the LAT will be analysed prior to inclusion into the LAT to ensure suitability. Considerations
include:
Adequacy of coverage
Completeness and accuracy
Currency
Relevancy to the value being managed
Discussion with, and input from affected stakeholders
To ensure measurability, enforceability and value of the IS&G, the IS&G will be regularly reviewed and updated.
Information from applications, and data obtained throughout the compliance assurance program will contribute to
this process improvement. Applicants and stakeholders are encouraged to identify improvement opportunities to
ESRD staff, who will forward suggestions to ESRD’s Standards and Conditions Committee.
ESRD targets a bi-annual update of the LAT and IS&G on March 1 and September 1. As part of the update
process, ESRD will notify industry of the changes at least one month ahead of the planned update.
Additional improvements may also occur at any time throughout the year if required. Advanced notice of all
changes will be communicated to clients at least one month prior to being implemented.
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20.0 EAP Contacts
Technical Issues - EDS, LAT & PCS Help Desk
Hours of Operation:
Monday - Friday
8:15 a.m. – 12:00 p.m. and 1:00 p.m. – 4:00 p.m.
Tel: (780) 427-3570
Email: [email protected]
General Business Questions
For business questions related to the EAP process please contact the ESRD Information Centre:
Information Centre
Alberta Environment and Sustainable Resource Development
Main Floor, Great West Life Building
9920 108 Street
Edmonton Alberta Canada T5K 2M4
Hours of Operation:
Mon-Fri: 8:15 a.m. - 4:30 pm
Tel (Edmonton local): (780) 944-0313
Toll Free: 1 877 944-0313
Fax: (780) 427-4407
Email: [email protected]
Accessing EAP Information
The ESRD website contains useful information on the EAP including: this manual, forms, related documents,
training presentations, frequently asked questions, and contact information.
Visit srd.alberta.ca to access information related to the EAP.
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Appendix 1: Glossary of Terms
One glossary of terms has been developed in support of the EAP, its systems and tools. All other manuals direct
clients to this glossary for reference. Not all of the terms below may have been used in this manual, but they may
appear in other manuals related to the EAP.
Adjoin(ing): Siting or locating immediately next to an existing disposition, so that both activities share a common
boundary, or for some disposition types, overlap boundaries (e.g., LOC may overlap a PLA or vice versa).
Adjacent: Siting or locating in close proximity, nearby, or not distant to an existing disposition.
Administrative Review: A process undertaken by ESRD’s Disposition Services Section that validates and records
the administrative information provided in all EAP disposition application submissions.
AOA: Area Operating Agreement. An agreement and approval process that allowed applications to ESRD for
multiple projects in a broad area. This process is no longer is use.
Applicant: A party whose interest has been registered by way of an application to ESRD according to the records
of the department.
Applicant Appeal: The process by which industry can appeal the field’s decision to reject a Non-standard
Mitigation Supplement as part of the field referral process. If invoked by the applicant, the appeal process will
result in an appeal being accepted or rejected by ESRD.
Application Refusal: The refusal of a disposition application by ESRD due to land use issues.
Application Rejection: The rejection of a disposition application by ESRD due to administrative of technical
issues.
Approval Standards: A set of outcome-based criteria that identify preferred siting, timing and site related
considerations for industrial development. Non-compliance with Approval Standards will result in compliance
actions.
Base Feature: Data layers provided through the LAT.
Best Management Guidelines: Recommended operating practices that provide information to industry of desired
practices while planning activities and operating on public land. Guidelines are provided for information only, are
not mandatory, and are not subject to compliance actions.
CAD: Computer Aided Design
Cancellation: Termination of an ESRD issued disposition. There are two types of cancellations: a disposition
cancelled with outstanding obligations, and a disposition cancellation with no outstanding obligations.
CARS: Corporate Accounting and Reporting System
Continuous Improvement: The process by which enhancements will continue to be made to EAP and its
components to ensure they are functioning appropriately and providing the intended value to industry and ESRD.
Data Authority: The person or entity who has the oversight of the content and use of data and information (i.e.
Director of Surveys, Director of Wildlife, etc.). They are responsible for deciding what information is important
for their Business Area(s), for validating that business interests are served by the investment in that
data/information, and for ensuring that the data is managed through its entire lifecycle.
Data Custodian: The person or entity that accepts responsibility for the production, storage, management and
dissemination of the dataset at the request of and on behalf of the Data Authority. General responsibilities of the
role include:
Data Layer: The visual representation of geographic dataset in any digital map environment. In the LAT, a data
layer will have attributes assigned to its represented features.
Deficiency: Characteristic or condition of a application plan package that fails to meet a technical or
administrative standard, requirement or specification.
Delegated Authority: Any person that has been delegated power, duty or function by the Minister under any Act
or regulation.
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Designated Director: The ESRD Director as designated by the Working Together Charter as comparable /
equitable in decision making responsibility to the Area Manager. This designation will allow and provide for the
designated director to process applicant appeals if the Area Manager is unable to participate in the process.
Disposition: The authority granted by ESRD pursuant to the Public Lands Act to use public land for specific
purposes and activities.
Disposition Activity Type: The three-letter code associated to the disposition that describes its activity (i.e. MSL,
PIL, LOC, and PLA).
Disposition Holder: The holder of a disposition according to the records of ESRD.
Disposition Number: The official identifier that ESRD assigns for disposition applications and approvals.
Disposition Plan: A representation of the location of a proposed or constructed disposition as outlined by ESRD
standards as specified in the Disposition Plan Types/Formats document and includes:
• Application Plan: The acceptable plan type submitted with a disposition application.
• Authorized Plan: The acceptable plan type used to authorize entry and construction of a disposition.
• Final Plan: The acceptable plan type used to authorize the as-built location of a disposition.
Disposition Purpose Type: The detailed purpose associated with the activity type of a disposition.
Disposition Status: The classification given to applications and dispositions according to the status in ESRD
records. Status types include:
• Application
• Letter of Authority
• Land Amendment Application
• Letter of Authority Amendment
• Active/Disposition
• Cancelled - Outstanding Obligation
• Cancelled
Dispute Resolution: The ESRD process to be used in the event that internal agency consensus on a non-standard
submission application cannot be reached.
DSS: Disposition Services Section
EAP: Enhanced Approval Process
ECM: Enterprise Content Management. The system that allows ESRD to create documents and/or capture a hard
copy in electronic form.
EDS: Electronic Disposition System. A web-based portal that allows applicants to electronically submit
applications/amendments and associated documents, and provides the ability for applicants to provide ESRD with
site entry notification for approved dispositions.
Electronic Validation: Electronic validation is an automated check done by the EDS to ensure that an application
submission is valid.
ERCB: Energy Resources Conservation Board
E-sign: This is the process of electronically signing EAP disposition documents, and is completed through the
ECM system.
Expiry: The date when the term of a disposition ends according to ESRD records.
External Industry Drivers: Factors that influence industry’s activity plans, including market drivers, business
decisions, safety engineering, the level of risk involved in proceeding with a project, subsurface rights, the
economics of a project, and provincial and federal legislation and regulation.
Field Referral: The two step process of referring a non-standard interim submission to the appropriate field office
(Lead Agency), and the subsequent referral(s) to other agencies and registered interest holders by the Lead
Agency. The outcome of the process includes a decision on whether the proposed mitigation strategies (identified
on the Non-standard Mitigation Supplement) will sufficiently meet land management objectives.
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Final Submission: An application submitted through EDS by industry after construction on the site identified in
the formal disposition with the intent of amending the disposition date for a longer term. The final submission
provides an accurate record of the location and site development including any related additional clearings.
First Nations Consultation Process: A distinct process defined by the Government of Alberta's First Nations
Consultation Policy and Guidelines on Land Management and Resource Development (the Guidelines) and
described on ESRD’s website titled “First Nation Consultation Procedures”.
GLIMPS: Geographic Land Information Management and Planning System (GLIMPS). A computerized database
that maintains the official departmental record for all surface interests (activities) on Public Land in the Province
of Alberta.
GPS Location Plan: Is a plan that uses GPS field collected data, representing the location of a disposition.
Green Area: Lands that are typically forested and set aside primarily for renewable and non-renewable resource
development, limited grazing conservation, and recreational use. The Green Area covers about sixty-one per cent
of the province, mainly in the north and along the Eastern Slopes, and is largely owned by the provincial Crown.
ILM: Integrated Land Management. A strategic, planned approach to managing and reducing the human caused
footprint on the land. The goals of ILM are to reduce land-use disturbance relative to what would occur in the
absence of integration efforts, and to foster a stewardship ethic in all land users.
Imagery: Data layers that can be used for visualization and referencing. The LAT uses 2009 SPOT5 five meter
resolution satellite imagery, the Provincial Hillshade and the Provincial Painted Relief.
Incidental Activities: Temporary activities that are incidental to the construction and operation on a disposition as
authorized by ESRD. See Section 5 - Table 1 of the TFA Guidelines for types of activities defined as incidental.
Interim Submission: A standard or non-standard application submitted through the EDS by applicants with the
intent of receiving a formal disposition through the EAP.
IS&G: Integrated Standards and Guidelines.
LAT: Landscape Analysis Tool.
LAT Purpose Type: The detailed purpose associated with the activity type of a disposition. LAT purpose types
link directly to purpose types in the EDS. Linkages are provided in the LAT User Guide.
LAT Report: A system-generated report that includes specific sensitivity and provincial section approval
standards and operating conditions associated with the proposed disposition and activity type.
Land Standing: A report generated by GLIMPS providing information specific to any public land related interests
and/or activities on a given parcel of land.
Land Use Project: An undertaking associated with a specific location and site being developed, (i.e. associated
wellsite, road and pipeline).
Land Use Program: An undertaking associated with multiple projects being developed.
LDB: Land Dispositions Branch
Lead Agency: Sustainable Resource Development Branch /Program area responsible for delivery of a specific
mandate.
Legal Flag: A standard method of identifying if a plan is acceptable for issuing a Short Term Disposition.
LiDAR: Light Detection and Ranging.
LiDAR Plan: A survey plan prepared by an Alberta Land Surveyor which uses LiDAR data representing the
location of a proposed disposition.
LMB: Land Management Branch.
LMIP: Land Management Inspection Program. The program directs inspection frequency and priorities for site
inspections by ESRD according to administrative and environmental risk.
LOA: Letter of Authority.
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LOC: License of Occupation. A disposition granting the right to occupy public lands for an approved purpose, and
may be subject to other dispositions granted for the same area. They are issued primarily for access roads, but may
also be issued for other purposes (e.g. water intake/outfall sites, pier sites, airstrips, reservoirs). The LOC does not
grant any other right to the land. The term of the licence varies depending on the purpose.
Long Term Disposition: A long term authority granted by ESRD for the occupation of land for ongoing resource
development and operations based on an accurate record of what has been constructed on the site. The long term
disposition will replace the short term disposition with the same disposition number. In most cases the disposition
will be valid for up to twenty-five (25) years.
LPMB: Lands Project Management Branch
Metadata: Data that describes other data, serving as an informative label.
MSL: Mineral Surface Lease. A surface disposition issued to mineral producers granting exclusive surface rights
for surface mining and quarries, wellsites for oil and gas extraction, heavy oil/in situ oil sands and battery sites, or
for other purposes incidental to the recovery and production of minerals.
No Entry: A site is considered undisturbed and thus the term “no entry” applies when the maximum disturbance is
surveying and no other site preparation has been completed.
Non-standard Mitigation Supplement: The form that is filled out by an applicant when applying for a
disposition through the EAP non-standard process. The supplement outlines the ESRD Approval Standards that
will not be met by the applicant and the alternative mitigation strategies that will be applied to reduce risks and
meet the desired outcomes in maintaining landscape values.
Non-standard Submission: An EAP interim submission where the applicant does not agree to meet the approval
standards associated with the proposed activity and location. Non-standard submissions require the applicant to
identify alternative mitigation strategies on the Non-standard Mitigation Supplement.
Notification of Site Entry: The electronic notification made by the disposition holder to ESRD that confirms site
entry on an approved short term disposition. For EAP site entry notifications are made through the EDS.
Operating Conditions: The construction, maintenance and operational practices that must be followed once an
activity has been approved. These operational conditions are non-negotiable and must be adhered to for activities
in the field. Non-compliance with Operating Conditions will result in compliance actions.
PCS: Plan Confirmation Service. A web-based system that allows applicants to virus check, level check, zip and
encrypt plan packages prior to submitting to ESRD through EDS.
PGR: Provincial Grazing Reserve
PIL: Pipeline Installation Lease. A surface disposition granting exclusive surface rights for surface right-of-way
installations (generally off the right-of-way) that are incidental to pipeline operation (e.g. pumping station,
compressor site, metering facility).
PLA: Pipeline Agreement. A surface disposition issued for the purpose of a pipeline or flowline.
Plan Package Confirmation Number: The number issued through PCS on a successfully validated plan
submission.
POWS: Public Outreach and Web Services
Pre-application Requirements and Information: Identifies pre-application requirements and pertinent
information that applicants need to understand prior to applying for dispositions under the EAP. Some approval
standards and operating conditions are dependent on the information presented in this document. This document
does NOT identify federal requirements, other Alberta ministry requirements, or municipal requirements for land
use in Alberta.
Record of Decision: The documentation provided by the ESRD to the applicant that satisfies system validation for
First Nations Consultation.
Regulated Pipeline: A pipeline in which the pipeline project length (in km) multiplied by the outside pipe
diameter (in mm) equals or is greater than an index value of 2,690.
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Sensitive Feature: Data layers provided through the LAT that define landscape sensitivities within the province.
These features layers are linked to approval standards and operating conditions that the applicant will have to
address within an EAP Interim Submission.
Shapefile: The format of Environmental Systems Research Institute’s (ESRI) ArcView product. Shape records
store both geometry and attributes for features.
Short Term Disposition: A four (4) year authority granted by ESRD for resource development through the EAP.
Site Entry: The entry onto a site where disturbance or site preparation has occurred for purposes other than
surveying.
Sketch plan: A plan prepared by computer graphics representing the location of a disposition.
SOP: Standard Operating Procedure. An established procedure to be followed in carrying out a given operation or
in a given situation.
SRB: Surface Rights Board
ESRD: Sustainable Resource Development
SSC: Standard Schedule of Conditions. The SSC is the established conditions document that applies to disposition
issuance for applications processed outside of the EAP.
Standards Met by Proponent: The decision point where the proponent determines if, within a disposition
application, the project is able to meet all of the ESRD Approval Standards for the proposed activity and location.
The Approval Standards include a section for Provincial approval standards and for Sensitivity specific approval
standards. All Approval Standards identified on a valid LAT report must be met in order for an interim submission
to be considered “standard”.
Standard Submission: An EAP disposition application submission where the applicant agrees to meet the
approval standards associated with the proposed activity and location.
Statutory Declaration: A legal document defined under the laws of Alberta similar to a statement made under
oath; however, it is not sworn. Statutory declarations are commonly used to allow a person or organization to
affirm something to be true for the purposes of satisfying a legal requirement or regulation when no other evidence
is available or required.
STSS : Surveys and Technical Services Section
Surface Rights Holder Consent Process: A distinct process that must be completed prior to application through
the EAP. Industrial public land users are required to understand the consent requirements of prior surface rights
holders for a proposed project location, and if required, to obtain consent to operate prior to application submission
through EAP.
Survey Plan: A plan of survey prepared by an Alberta Land Surveyor representing the location of a disposition.
Tech: Geomatics technologist
Technical Review: A process undertaken by the Surveys and Technical Services Section that determines validates
and records the technical information provided in all EAP disposition application submissions.
TFA: Temporary Field Authorization. A short term authorization issued to applicants allowing for the use of
public land for specified activities.
Township Plat: Hand drafted spatial representation of dispositions within a township.
White Area: Lands typically owned by individuals and groups (homeowners, farmers, companies, organizations,
etc.), and most of the land suitable for cultivating. A wide range of uses is allowed including agriculture, oil and
gas exploration and development, surface materials development, commercial ventures such as hotels and trail
riding operations, and recreation). The White Area covers about thirty-nine percent of the province.
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