enterprise vault archiving discussion carlo babini itway s.p.a. [email protected]
TRANSCRIPT
2
Agenda
What Problems We Solve11
How Enterprise Vault Works22
Additional Considerations33
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What Problems We Solve
4Presentation Identifier Goes Here 4
Challenge: Users Get A Lot Of Email!Challenge: Users Get A Lot Of Email!
Implement Email QuotasImplement Email Quotas
Users Hit Their Email QuotasUsers Hit Their Email Quotas
Users /Admins Create PST FilesUsers /Admins Create PST Files
Store PSTs On Laptop
Store PSTs On Laptop
Store PSTs On NetworkStore PSTs On Network
Still Using Storage and
Backup
Still Using Storage and
Backup
Risk Of LossLegal Search Challenging
Risk Of LossLegal Search Challenging
Help Desk Calls: PST Corruption or loss, and Quota Issues
Help Desk Calls: PST Corruption or loss, and Quota Issues
Don’t Implement Email QuotasDon’t Implement Email Quotas
Mailboxes Get Bigger and BiggerMailboxes Get Bigger and Bigger
Storage Costs GrowStorage Costs Grow
Exchange Performance SuffersExchange Performance Suffers
Backup/Restore Windows GrowBackup/Restore Windows Grow
Missed SLAs or Costly SnapshotsMissed SLAs or Costly Snapshots
Challenge #1: Scaling Is A Dilemma
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Joe’s MailboxJoe’s Mailbox
Backup SystemBackup System
Offsite TapesOffsite Tapes Sally’s PST FileSally’s PST File Sally’s gmail Acct.Sally’s gmail Acct.
Jack (external)Jack (external)X X
XSally’s MailboxSally’s Mailbox
Exchange ServerExchange Server
Challenge #2: Retention Is Wild West
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De-duplicateCrack passwords
ImageFilerIndex
Challenge #3: Search Is A Fire Drill
Exchange ServerExchange Server
Export email from Exchange mailboxes
Backup SystemBackup System
Restore email from local backup
tapes
Offsite TapesOffsite Tapes
Restore email from offsite
backup tapes
Sally’s PST FilesSally’s PST Files
Image laptop to retrieve
PSTs/NSFs
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How Enterprise Vault Works
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Exchange ServerExchange Server
IM ServerIM Server
File ServersFile Servers
Microsoft OfficeMicrosoft Office
How Do I Store This Information?
Archive
Store
• Old data cheaper disk
• Eliminate duplicate copies
• Reduce backup time/cost
• Centrally capture all data
• No change for end-users
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Real-time captureReal-time capture
Journal ArchivingTypically for key custodians
or regulated employees
Scheduled captureScheduled capture
Mailbox ArchivingTypically all users
Provides storage savings
Tape ingestionTape ingestion
Historical VaultTypically for legacy email
data on backup tapes
PC email ingestionPC email ingestion
NSF MigrationTypically for email on PCs
Locate, migrate and disable
ArchiveArchiveStoreStore
ArchiveArchiveStoreStore
Store: Flexible Email Capture
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Store: Flexible Email Policies
• Typically
– By age
• Additional options
– Items > size
– Min. archiving age
– Delete original
– Shortcut contents
– By folder
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Store: Storage Savings
ExchangeServers
Vault Server
Storage NTFS, NetApp, EMC, IBM,
Storage TEK, …
• One copy of same email and attachments
• Also works for FSA and SharePoint Archiving
• Also between mailbox and journal archives in same Vault Store
• Additional SIS on EMC Centera (“attachment separation”)
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Store: Seamless Notes Experience
• Icon indicates archived
• Otherwise normal (delete, forward, reply, preview pane, etc.)
• Toolbar buttons and menu options to archive, restore and search
• Also option for client-less deployment (“Universal Shortcuts”)
• Support for Exchange Web Access
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Primary StoragePrimary Storage Disk ArchiveDisk Archive Tape LibraryTape Library
Store: Secondary Migration
Primary File Server (Windows, NetApp,
EMC, etc)Enterprise Vault Veritas NetBackup
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Microsoft OfficeMicrosoft Office
How Do I Manage This Information?
Archive
Policies & Content
Policies & Content
Exchange ServerExchange Server
IM ServerIM Server
File ServersFile Servers
Manage
• Classify and tag data
• Migrate over life of content
• Enforce retention policies
• Automatically expire
• Log all actions
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Manage: Roles-based Administration
• Secure access
• Distributed management
• Common infrastructure
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Manage: Granular Provisioning
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Manage: Adv. Reporting/Monitoring
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Additional Considerations
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A Proven Long Term Partner
1. Open: Built For Long Term Flexibility
2. Manageable: Low TCO for administration
3. Intelligent: Content-aware information management
Market Proven Commitment!Market Proven Commitment!
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API’s
End-User End-User SearchSearch
End-User End-User SearchSearch
Compliance Compliance AcceleratorAcceleratorCompliance Compliance AcceleratorAccelerator
Discovery Discovery AcceleratorAcceleratorDiscovery Discovery
AcceleratorAccelerator
Archive Archive StoreStore
Archive Archive StoreStore
Analytics / Disc.Analytics / Disc.
ECM / RMECM / RM
Store Manage Discover
DatabasesDatabases
SAPSAP
BloombergBloomberg
PKI-encrypted PKI-encrypted
1. Built For Long Term Flexibility
ClassificationRMS-encryptedRMS-encrypted
ExchangeExchangeExchangeExchange
PSTs, PFsPSTs, PFsPSTs, PFsPSTs, PFs
Domino, SMTPDomino, SMTP Domino, SMTPDomino, SMTP
SharePointSharePointSharePointSharePoint
File SharesFile SharesFile SharesFile Shares
IMIMIMIM
Open SourcesOpen Sources• SourcesSources
• APIsAPIs• PartnersPartners
Open ManagementOpen Management• Migration/classificationMigration/classification
• APIsAPIs• PartnersPartners
Open RetrievalOpen Retrieval• Search/exportSearch/export
• APIsAPIs• PartnersPartners
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• Granular admin. console• Central, roles-based console• Web reporting/monitoring• Industry-standard HA• Auto. index/storage mgmt.• PST/NSF = user-invisible• Self-service discovery• Global
• Scripts• Separate consoles• Command line reports/logs• Manual/proprietary High Avail.• Manual index/storage mgmt.• PST/NSF = heavy user intervention• IT supports discovery• US-centric
2. Low TCO for Administration
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Compression
Intelligent Filtering
IntelligentRetention
Single Instance Storage
Storage C
ost $avings
Archive Capabilities
Game Changers
3. Content Aware Information Management
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Market Proven Commitment: Third-Party
Forrester
Proven recognition in the marketProven recognition in the market
4th Year In A Row
Enterprise Vault File System Archiving
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Links
EV Automatically Moves Files From Active Server to Archive
File Server (NTFS, NTAP or EMC)
Transfer
ArchiveData Store
SearchAnalyzeRetrieveDisclose
Single InstanceCompressSecureIndexRetain & ExpireVersionAudit
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Store: Customers Save Money Through Compression and Single Instancing
File Servers
Vault Server
Storage
• Compression of all files
• Multiple file servers => same Vault Server
• Find duplicates (MD5)
• Store duplicates once
• With EMC Centera, single instance across files & email attachments
• Compression of all files
• Multiple file servers => same Vault Server
• Find duplicates (MD5)
• Store duplicates once
• With EMC Centera, single instance across files & email attachments
NTFS, NetApp, EMC, IBM,
Storage TEK, …
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The End User Experience is Seamless
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X
XXX
Store: Intelligent Archiving for Files
File Blocking Create policies to prevent unwanted files Notification of policy violation Ensures compliance w/ corporate policies Keeps questionable or unwanted files off storage resources
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Manage: Administrator Control of When and What is Archived
• Policies
– Grouping of rules
– Per volume or folder
– Based upon metadata
– Size, age, name, …
• Actions
– Allow deletion
– Archive
– Do not archive
– Delete (e.g., MP3)
– Retention (e.g., 7 years)
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Manage: Extensive Reporting
File Level Reports and ROI Provides active and archived data Visibility into efficiency Embedded recommendations for File Lifecycle Management policies
Reports provided: File Groups Summary Drive Usage Unused Files Storage Summary Archive Point Summary Duplicate Files Summary
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Discover: File Level Retention Policies
Retention Folders Creates a repeatable method of classifying files Helps meet corporate retention requirements Ensure consistent records management policies
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Discover: Fast, Comprehensive Search For Legal, Audit or Compliance
• Web-based search
• End-user restore
• EV Search and Archive Explorer
• Discovery Accelerator option
