entopy action manager presentation

Copyright © 2013 BSI. All rights reserved.

BSI Entropy / Action Manager Bringing Confidence to Compliance

BSI Thailand

Copyright © 2013 BSI. All rights reserved. 2

After 250,000+ audits over the last 3 years we understand the common challenges

CONFIDENTIAL

Ineffective actions or root

cause Lost information

Scattered data Lack of visibility Deadlines missed

Manuel process

Copyright © 2013 BSI. All rights reserved. 3 08/12/2015

Pain

Are we compliant?

Who is doing what?

What are the issues and risk?

Need

Quick snapshot, dashboard view of compliance status at

department, site, or country level

Business-wide view for executive level discussion and decision

Understand what are the open issues and key risk area

Senior Manager/Director: “I want an instant compliance picture”

Presenter

Presentation Notes

Jane works for a multisite global firm. Most of the time she is on travel performing audits for different client sites. She uses various sources to pull critical reports in preparation for audits. Even more, her audit results are often fed into various systems.


Internal Auditor: “I want an effective audit process”

08/12/2015

Pain

Inconsistent audit process

Tracking audit performance and follow-up actions against

objectives

Timely execution and follow-up

Need

An overall view of the audit program

Automate reports and corrective action follow-up activities

Plan, Schedule, and Conduct audits effectively

Presenter

Presentation Notes

Jane works for a multisite global firm. Most of the time she is on travel performing audits for different client sites. She uses various sources to pull critical reports in preparation for audits. Even more, her audit results are often fed into various systems.


Employees: “Make it quick, we have a day job to do!”

08/12/2015

Pain

Where are the key and latest policy/procedure documents?

My supervisor is unaware key tasks and status

Time consuming process of managing workflow, follow-up and

status reporting

Need

Document repository that can be easily referenced

One central location where he can have full visibility into tasks, action

plans and status

A standard dashboard that can automatically update and can be

shared

Presenter

Presentation Notes

Ken is an employee of a large logistics company. He has a hectic daily schedules. Plus in addition to his daily duties, he is also entrusted to input data into the mgmt systems – so that it helps management make decisions.


BSI: Delivering Value to Your Organization

08/12/2015

GOAL: Effective audit

process

GOAL: Instant compliance

picture

GOAL: Save time

Visibility

Action

Insight

Entropy™

Presenter

Presentation Notes

You can have Visibility – Insight – Action Across your sites Across your schemes Across departments Across roles With features that include document control, reporting tools, and closed-loop action management, organizations have a more complete view that is shared by the entire team. BSI has the innovative solutions for our clients to maintain compliance and drive continual business improvement – efficiently and easily.


Management System Compliance - Entropy™

Entropy Platform offers an integrated audit tool for all of your compliance management, internal control, and governance needs:

1. Enables you to view an instant compliance picture of your entire business and gain control (Visibility)

2. Single point of access for relevant, business-wide information that can be shared and tracked across the entire organization (Insight)

3. Everything you need, for the role you play (Action)

04/07/2015

Presenter

Presentation Notes

Entropy is a key component in our goal to support our customer’s business improvement objectives READ Bullet #1. It’s a management system solution that provides operational risk management through the identification of exposures, planning of strategic activities and acting on real time information. Again – the Visibility, Insight, Action of your company. READ Bullet #2. Entropy streamlines critical processes that drive continual business improvement. It helps customers take their operations to the next level, allowing them to get the most from their business management system(s). READ Bullet #3. Overall, businesses are able to control documents, procedures, training, awareness, and competency which leads to continual improvement. READ Bullet #4. Entropy Software can provide your organization with a complete view that is shared among auditors, managers, and executives in real-time, so you can collaborate more effectively.


Compliance

Compliance / Audit Module

Build audit

Benchmark & improve

Schedule audit

View scorecards & reports

Conduct audit

Close out actions & findings

Raise actions & findings

Find root causes

What does it do? Allows you to set up and fully manage your audit and corrective action process, to drive continual improvement within your organisation.


Knowledge module

Knowledge Module

Create document

Change & amend version

Send for review

Review document periodically

Accept or reject

Publish & auto inform

Make changes

Link to training

What does it do? • All users are aware of the tasks, actions and documents they are responsible for or need to know. • The resource library provides easy access to best practice and corporate guidance • Enables the documenting, saving and sharing of your organisation’s expanding knowledge base.


Action Manager

Start with your Corrective Action Management Process

Powered by Entropy Action Manager focuses on the automation of your corrective action process (3rd party audit, internal audit, supplier audits etc) and provides: 1. Enhanced Task Management

• Automatic notifications + escalations • Improve actions and task ownerships

2. Visibility into Operations • Real-time data on actions and tasks • Audit trail history, and version control.

3. Resource & time optimization • Effective controls are implemented • Time cost savings


Automated Workflows Management

Type of finding Type of Audit Location NC type Status Unique ID


Action planning anytime, anywhere

24/7 Access Through Tablet, Phone or Computer


Helps you leverage the investment made in your management system giving you a way to managing it more efficiently and effectivley.

CONFIDENTIAL

Implementation & Project Tracking

Clear and Consistent Audit Status Dashboard

Presenter

Presentation Notes

Imagine having all of your findings issues and actions in one system, easily accessible and reportable. Most systems typically only log a fraction of the issues happening and do not track the related corrective actions in a way that can be easily reported on later. Without technology to support this it can be a very manual and inefficient process.


Notification and Automatic reminders

Set notification type, recipient names, date, Frequency of the reminder


CONFIDENTIAL

Dashboard and Comprehensive Reporting

Presenter

Presentation Notes

Imagine having all of your findings issues and actions in one system, easily accessible and reportable based on your role in the business and what you should see. Our dashboards and custom reporting features can help you tailor this so you will have the most important information on one screen so you can take action immediately and track progress effortlessly without all the data handling. How much time do you think that will save you?


Effective Compliance

Risk reduction

Resource Efficiency

Visibility into Operations

Enhanced Task Management

Faster Closeout of Actions

6 Benefit


Client testimonials

7/4/2015

“ Before we had Entropy we’d be chasing people constantly. The system saves us three or four working days a month just on the audits” Amanda Nurcombe, Company Quality Systems manager

“For me, Entropy is the best system available. I’ve come across other products, but I’ve not found anything better” Philip Jeffs, Regional Compliance Officer, ATPI (Advance travel Partners Iternational)

“I think the workflow aspect of the solution is particularly useful to small organizations. Being able to push things around the organization automatically, with reminders and escalation chains, is a great help” Roy Dunn, head of business process improvement, Health & Care Professionals Council

“You make savings by not having to perform manual checks or having to come out to a facility every month because you couldn’t see what’s happening: Ryan Fleser, Corporate Environmental Systems Manager, McQuay International


And more …

04/07/2015


Globally we are already serving…

04/07/2015

http://www.barhale.co.uk/index.php4

http://www.entropy-international.com/customers/videos/AD2005video.asp

http://www.wrigley.com/wrigley/index.asp

http://www.vodafone.com/home/0,2064,CATEGORY_ID=0&LANGUAGE_ID=0&CONTENT_ID=0,00.html

http://www.entropy-international.com/customers/videos/video-toyota.asp

http://www.entropy-international.com/customers/videos/video-baa.asp

http://www.entropy-international.com/customers/videos/BA2005video.asp

http://www.amd.com/us-en


How much does it cost?

From US$ 1,200/year for Action Manager

04/07/2015

From US$ 8,000/year for the full Knowledge module

From US$ 12,000/year for the full Compliance module

Several configurations are possible Discount on more users !!


Talk to us…

04/07/2015

Owen Jason Amanda

Sophia

Dawn

Anya

Call us:

Visit our Website:

Find us on Facebook:

http://www.facebook.com/bsisingapore

http://www.bsigroup.sg/


Name, Job Title Mobile：XXXX TEL：XXXX Mail： [email protected]


Risk

Risk Workflow

What does it do? With this module you can instantly see all your risks and their relative significance in real time. This can include all risk disciplines from health and safety to environmental, product quality, business continuity, physical security, supply chain compliance and more.


Incident

Incident Workflow

What does it do? The module is designed to manage all incidents, from workplace injuries to environmental spills, quality deficiencies, security breaches and supply chain breaks.


Performance

Performance Workflow

What does it do? The module provides timely, reliable and verifiable performance information at a site, business unit or across an entire business.

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