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Environmental Health & Safety at Stanford – Annual Report and Update Larry Gibbs Associate Vice Provost Environmental Health & Safety Presented at the Public Meeting of the University Committee on Health and Safety – July 15, 2014

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Page 1: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Environmental Health & Safety at Stanford –Annual Report and Update

Larry GibbsAssociate Vice Provost Environmental Health & Safety

Presented at the Public Meeting of the University Committee on Health and Safety – July 15, 2014

Page 2: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Environmental Health and Safety

EH&S Organizational overview

Health, safety and environmental programs

Current trends and issues

EH&S at Stanford Summary

Page 3: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

EH&S - Our Mission

“We will support and advance the teaching, learning and research activities of the University, and promote a safe and healthy campus environment, by providing and coordinating programs and services that minimize safety, health, environmental and regulatory risks to the Stanford University community in a manner consistent with responsible fiscal and environmental stewardship.”

Page 4: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

EH&S Risk Management Categories

Health Decrement (Injury and Illness Prevention)

Environmental Degradation Regulatory Liability (Environmental,

Occupational and Research Compliance Risk)

Public Relations Operational Impact to University Mission General Liability (Third party lawsuits)

Page 5: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

EH&S-Regulatory Agency InteractionSupporting the Stanford Community

Stanford

CommunityEnvironmentalHealth & Safety• Chemical Waste• Biological Waste• Radioactive Waste• Radiation Safety/Health Physics• Fire Safety Engineering• Hazardous Materials Mgmt.• Environmental Compliance• Industrial Hygiene•Occupational Medicine • General Safety•Compliance Assistance• Biological Safety• Training and Communications• Emergency Management• Program and Compliance Mgt.

Regulatory Agencies• Federal Environmental Protection Agency• Federal Aviation Administration• California Environmental Protection Agency• California Department of Toxic Substances Control• California Occupational Health and Safety Administration• The Governor's Office of Emergency Services• Santa Clara County Health Department• Santa Clara County Planning Dept. - Office of Building Inspection• Santa Clara County Planning Dept. - Fire Marshal's Office• California Fire Marshal• Santa Clara County Water District• Santa Clara County - Office of Toxic and Solid Waste Management• San Francisco Bay Regional Water Quality Control Board• Bay Area Air Quality Management District• City of Palo Alto Fire Department• City of Palo Alto Regional Water Quality Control Plant• Federal Department of Transportation• Federal Drug Administration (FDA)• U.S. Department of Homeland Security• U.S. Nuclear Regulatory Commission• California Department of Public Health • Federal Drug Enforcement Agency• California Department of Justice

Page 6: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

President

Provost

Vice Provost and Dean of Research

Associate Vice Provost Environmental Health and

Safety

EH&S Programs

University Committee on Health and Safety

School Deans and Vice Provosts

University Safety Partner Programs

Administrative Panel for Biosafety

Administrative Panel for Radiation Safety

Radiation SafetyHealth Physics

Non-ionizing Rad

Occupational Health and SafetyLab Safety

Asbestos/Lead & Construction Safety

Biological Safety

Fire Safety

Fire Protection Eng.Fire Protection Shop

Environmental Programs

Haz Waste MgtHazMat Emerg.

EH&S IT Services

Campus Emergency

ManagementEH&S Training & Communications

EH&S Program Planning and

Administration

Medicine

Engineering

Earth Sciences

Chemistry

Physics

Biology

School of Business

Buildings, Grounds and Maintenance

Libraries

Residential and Dining Enterprises

Athletics

Humanities and Sciences

Dean of Research/

Independent Laboratories

General Counsel

SLAC

Stanford UniversityUniversity EH&S Organization

LB&RE

Development Office

ITSS

President and Provost Office

Student Affairs

Public Safety

Risk Management (CFO Office)

Occ. Medicine

Institutional

Animal Care and Use Committee

Institutional

Review Board (Human Subjects

Research)

Stem Cell Research

Committee

Chemical Inventory

ChemTracker Consortium

June 2014

Page 7: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

John HennessyPresident

John EtchemendyProvost

Ann Arvin, MDVice Provost and Dean of Research

Lawrence GibbsAssociate Vice Provost for EH&S

Keith PerryManager, Emergency

Management & Training

Craig BarneyManager,

Environmental Programs

Joseph LeungUniversity Fire Marshal

Manager, Fire Safety Programs

Lance PhilipsRadiation Safety Officer Manager, Health Physics

Programs

Ling Sue TengAssistant Director, EH&S forOccupational Health/Safety &

Compliance

Palle NielsonManager,

EH&S IT Systems

Michele ArmstrongAssociate Director

Program Planning and Administration

Institutional Emergency

Management

Business Continuity mgt

ProtectSU

Health and Safety Training

Coordination

EH&S Communications

Chemical/Universal

Waste Program

Radiological Waste Program

Medical Waste Contract Mgt.

Hazardous Materials Emergency Response

Env. / Air Programs / Risk Assessment and

EPA Compliance

Fire Protection Engineering

Fire Code Review and Compliance

Fire Safety Inspection

Fire Protection Systems-Technical Services

Fire Alarms

Fire Sprinklers

Fire Extinguishers

Nuclear MedicineCyclotron

Inspection Station Calibration

Survey Compliance

Laser/ Non-ioinizing Radiation

Non-medical Machines

Medical

Research Compliance

Dosimetry

Asbestos, Lead and Construction Safety,

Facility Decommissioning

Hazardous Materials and Compliance

Assistance Program

Industrial Hygiene and Safety

Laboratory Health and Safety

Occupational Medicine Occ. Health CenterRich Wittman, MD

BiosafetyEllyn Segal

Manager

Ergonomics

Controlled Substances and Precursors

EH&S Information Systems

ChemTracker Consortium for

Higher Education

Chemical Inventory Mgt

System

Department Administration

and Support

Budget and Financial

Management

Human Resources

Facilities and Space

Management

Stanford UniversityEnvironmental Health and Safety

Organization ChartJune 2014

Web and Online Instruction Tech

Support

Chemical Hazard Information

Reference System

Kevin CreedManager

ChemTracker

Project Management

Page 8: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Asbestos, Lead, Construction Safety

256 projects in last year

Major upcoming Projects : • 9 EV apartments demo (Comstock)• Old Chem Renovation• Steam to hot water conversion• GSB South major renovation

On the Horizon: • Meyer Library demolition• Cardinal Cogen decommissioning• Organic Chem and Stauffer III

demolition

Control exposure to hazardous building materials and manage regulated demolition debris

Terman Demolition

Page 9: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Biosafety

• Participation Animal Care and Use Committee Stem Cell Research Oversight

Committee

• Challenges: Increased involvement with oversight of: Specialized biosafety training Use of biohazards in animals Increase use of biohazards outside of

traditional life science research labs Synthetic Biology – implementing APB

oversight this coming year Translational research impacts

Biosafety Protocol Reviews

• Current Focus: coordinate APB for all research compliance panels; increase outreach to PIs and laboratories via biovisits; implementation of new Cal OSHA Aerosol Transmissible Disease (ATD) standard; identification of new lab specific biosafety related training

• Supports institutional biosafety committee (APB) in review of research protocols involving biohazardous agents and rDNA; IRB, APLAC; SU Industrial Contracts Office. Also supports biosafety in research at veterans hospital.

0

100

200

300

400

500

600

119 134 116152

250 230

449 442

534 533567

APB Protocols Managed Per Year

Page 10: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Chemical Hygiene & Laboratory Safety University’s Chemical Hygiene Plan is the cornerstone of chemical

health and safety in laboratories. Services include: • Protocol reviews (e.g., involving toxic gas; animal research with

neurotoxins, nanomaterial safety, etc.)• Exposure assessments• Specialized surveys (e.g., nanofabrication facility, teaching labs)

Program Highlights:• Conducted comprehensive lab safety audits for five engineering faculty

member laboratories to assess key elements of Cal/OSHA-IIPP and chemical hygiene plan implementation

• Teamed with Chemistry to provide hand’s on, interactive safety training to incoming graduate students in fall 2013

Challenges:• Research environment is dynamic; EH&S supports ~700 Faculty/Principal

Investigators and their laboratories• Frequent turn-over among new students, post-docs, and researchers

makes implementation of training and work practices an on-going issue

Page 11: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Laboratory Safety Programs

2008 2009 2010 2011 2012 2013Series 1 68 43 26 32 53 53

68

43

2632

53 53

0

10

20

30

40

50

60

70

80New Lab Plans Review

42

63

8187

97108

123130

0

20

40

60

80

100

120

140

May 2005to Aug2006

Sept 2006to Aug2007

Sept 2007to Aug2008

Sept 2008to Aug2009

Sept 2009to Aug2010

Sept 2010to Aug2011

Sept 2011to Aug2012

Sept 2012to Aug2013

Centralized EH&S registration program facilitates registration and acquisition of materials for 130 faculty in 39 departments

Also support individual faculty seeking or holding individual DEA registrations for research

DEA Controlled Substances Program

• Plans review• Lab ventilation• Toxic Gas Ordinance mgt.• Select Agent Toxins inventory

Page 12: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Safety & Compliance Assistance (SCA) Program

The SCA Program routinely conducts outreach to operating areas with hazardous materials usage and storage. Conduct safety and compliance surveys and training. Each member of the program is assigned specific buildings on campus.

SCA Program staff supplement EH&S expert staff in evaluating issues that cross multiple technical areas, including:• Hazardous materials usage & storage• Hazardous waste management• Medical waste management• Laboratory safety• Radiological surveys• Basic fire safety• Storage tank compliance• Waste water compliance • Toxic gas usage & storage

1438 13761309 1369 1408

1184 1150

0

200

400

600

800

1000

1200

1400

1600

2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13

Total Radiation Surveys

Page 13: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Hazardous Materials Management and Permits

Provide local agencies with regulatory reporting of hazardous materials storage to fulfill community right-to-know requirements and to obtain required hazardous materials permits for 132 University buildings (includes approximately 2200 laboratory rooms and/or spaces).

Manage Stanford user community ChemTracker (chemical inventory) interface and administration to facilitate accurate chemical inventory and regulatory reporting.

Manage compliance with Federal Chemical Facility Anti-Terrorism regulations

Page 14: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Hazardous Materials Regulatory Inspections

FY 2013

Inspection Type Buildings Inspected

Inspector Hours On Campus*

Hazardous Material &Waste

Santa Clara County

36 buildings and 23

generators 85.6Hazardous Material

Palo Alto Fire Dept. 0 6Waste Water

City of Palo Alto 34 32Medical Waste

Santa Clara County 14 12.5Medical Waste

San Mateo County 1 1

Total 108 131.1

*Hours on campus includes only the actual inspection time. Pre--inspection discussions and negotiations with inspectors are notincluded in the total.

Page 15: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Industrial Hygiene & General Safety• Workplace health and safety of faculty, staff, and students Compliance with Cal/OSHA workplace standards and follow up to

Cal/OSHA inquiries and investigations Coordinate workers’ compensation injury investigations and follow

• Provide supervisors and employees support for workplace safety and health matters including but not limited to: Chemical exposure assessment – for research, maintenance and related

operations Respiratory protection - ensuring proper fitting and use of respirators Electrical safety – for research and maintenance operations Confined space safety – for all campus sites incl. manholes and vaults Indoor air quality – investigation and evaluation; including odor

complaints Shop safety – guidance on shop equipment use in laboratories and

traditional shops

• Challenges: Large volume of capital projects which can pose concerns to the campus

population (i.e., indoor air quality in bldgs nearby construction) On-going injuries in campus manual materials handling jobs

Page 16: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

ErgonomicsEH&S spreads awareness of proper workplace ergonomics for

prevention of repetitive stress and other musculoskeletal injuries.

• > 30 dept trainings/year

• Ergo Equipment Fund

• Integration of ergo program with BeWellhealthy living classes

• Provide support at SLAC

• Aging workforce issues

Page 17: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Occupational Medicine Clinic

FY10 FY11 FY12 FY13Visits 860 1047 1322 1389

8601047

1322 1389

0200400600800

1000120014001600

Preventive Medical Surveillance

420 548 596 587

1081

20951599 1760

0

500

1000

1500

2000

2500

3000

FY10 FY11 FY12 FY13

Workers’ Comp Injury Visits

Follow-up Visits

Initial Visits

Calendar Year

2009 2010 2011 2012 2013

Number of WC Claims 464 527 604 578 621

Net Incurred Total $2.03M $4.29M $2.91M $2.80M $5.24M

WC Loss Rate (direct costs per 100 FTE employed) $11.7K $24.3K $15.8K $14.4K $26.1K

Serving the Stanford University community via-

• Prevention -- medical surveillance, immunizations, occupational health education

• Treatment -- work-related injury or illness care – concern over increases in injury severity and costs

Page 18: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Campus Injury/ Illness Case Rate Trends

0

1

2

3

4

5

6

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Rate

per

100

em

ploy

ees

Calendar Year

SU Total Recordable Case Rate

Stanford Univ. US Colleges/ Univ

-Start of SU budget reductions- SU OHC Open

00.20.40.60.8

11.21.41.61.8

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013

Rate

per

100

em

ploy

ees

Calendar Year

SU Lost Work Day Case Rate

Stanford Univ. US Colleges/ Univ

-Start of SU budget reductions-- SU OHC Open

Sources: SU Risk Management (2014), Bureau of Labor Statistics (2013)

Page 19: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Workers’ Compensation: Incident TypesCY13 Highest Occurring

Incident Types (and change from CY12):1. Repetitive motion (15%)2. Slip/trip/fall (18%)3. Cut/puncture/scrape

(31%)4. Overexertion (1%)5. Bodily reaction (27%)

Highest Cost per Type1. Bodily reaction (bending,

climbing, using tools) ($16k)

2. Repetitive motion ($13k)3. Slip/Trip/Fall ($13k)

Source: Zurich Risk Intelligence (2014)

Repetitive Motion, $13K/claim

Slip/Trip/Fall, $13K/claim

Cut/Puncture/Scrape, $1K/claimOverexertion,

$10K/claim

Bodily Reaction, $16K/claim

Struck/Injured By, $5K/claim

Striking Against, $6K/claim

Chemical Exposure/Contact,

$1K/claim

Other, $4K/claim

SU Workers' Compensation Incident Types, and Average Cost per Claim (CY 2013)

98 claims (16% of total)

121 claims (19% of total)

27 Claims (4%)

84 claims (14% of total)82 claims (13%

of total)

44 claims (7%)

38 Claims (6%) 103 claims (17% of total)

24 claims (4%)

Page 20: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

CY2013 Incident Analysis50% of CY13 WC cost due to slip/trip/fall and repetitive

motion claims:Slip/Trip/Fall (STF)

• 56 of 103 STF claims (54%) occurred outside the primary work area (i.e. hallways, stairs, outdoors)

• 23 of 103 STF claims (22%) involved stair use• Special considerations:

Ongoing campus-wide construction = Increased campus traffic and more route detours/closures

Nation-wide, a developing trend of increasing pedestrian incidents related to distracted walking (i.e., smartphone use, etc.)

Repetitive Motion• 70 of 121 repetitive motion claims (58%) were associated with computer use

Account for 26% of total repetitive motion injury costs, average claim cost = $6K• 51 of 121 repetitive motion claims (42%) were related to manual work activities

(e.g. food service, lab animal care services, janitorial, facilities maintenance) Account for 74% of total repetitive motion injury costs, average claim cost = $22K

20

Page 21: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Fire Safety- Stanford University Fire Marshal Office

Fire Protection Engineering• Code Compliance Consultation• Plans Review of Capital Projects• Acceptance Tests of New Fire Protection Systems• Liaison with Regulatory Agencies

Fire Protection Systems Technical Services• Maintenance of Fire Alarm, Fire Sprinkler, and Fire Extinguishers• Operation of Proprietary Fire Alarm Monitoring Station

Fire Safety Inspection Program• County and City Fire Official Inspections• Regular Inspections of Existing Buildings

Training, Evacuation Drills & Event Safety Planning

Code Development Input

Page 22: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Fire Alarm, Sprinkler and Extinguisher SystemsParallels continued growth of campus

Page 23: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

• Santa Clara County Fire authority is required by law to inspect annually all residences, high rises, day care centers, and assembly spaces on campus - NO MAJOR FINDINGS

• For 2013, SUFMO inspected a total of 171 buildings. A total of 119 of those buildings have been cleared of identified deficiencies.

• Conducted total of 628 building evacuation drills

• Automated External Defibrillator program management - campus now has 164 AED units in this program.

Campus Fire Safety Inspections and Drills

Page 24: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Fire Safety – Accomplishments/Challenges Working with SCC officials developed

reasonable accommodation of new state law CO monitoring requirements for various residential occupancies without increased risk to occupants.

Resolved conflict between the State Elevator Code and the California Building Code (CBC) which was holding up sign off of Capital projects. Working directly with the State Fire Marshal, the resolution was published in Chapter 30 of the Building Code thus removing the conflict

Rebutted local jurisdiction’s interpretation of Bulk Storage of Inert Cryogenic fluids vs individual dewars. This would have required Stanford to install oxygen deficiency sensors and system connected smoke detectors in any laboratory that has unconnected dewars. Agreements were reached with code-development organization to revise the definition of Bulk Storage to clarify requirements do not apply to individual dewars.

Campus continually challenged by conservative/ restrictive code interpretations by local code officials

Page 25: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Radiation Safety Coverage area: Stanford University, SH&Cs,

LPCH, VAPAHCS

University and Medical Center, including Stanford Hospital and LPCH, operate under one State DPH issued “Broad Scope Medical License” to Stanford

VA operates under Central VA regulatory program licensed by Federal NRC

Radiation Safety Faculty Administrative Panel, through subcommittees, oversees all use of radioactive material (RAM) and radiation producing machines

Also, oversees electro-magnetic field (EMF) issues and Laser use on campus – EMF program under development

Page 26: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Radioisotope Usage & Production TrendsTraditional radioactive isotope (H3, C14, P32, S35) packages are delivered from outside producers/vendors. Deliveries continue to level off at approximately 1000 packages per year.

Cyclotron products are produced on-site and have much higher energy and very short half-lives. Production began in 2005.

Positron emitting isotopes are produced for both clinical and research applications. Production increasing after down time in 2011-2012

Page 27: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Medical Procedures and Research Protocols Using Radioisotopes

Stanford Hospital has performed MicroSphere Yttrium 90 procedures since 2005.

This is a non-surgical outpatient therapy that uses microscopic radioactive spheres to deliver radiation directly to the site of the liver tumors; requires significant oversight of each surgical procedure by Radiation Safety professionals.

Experimental Uses Of Radionuclides

Page 28: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Projects Using Machine Produced Radiation

Page 29: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Radiation Exposure Dosimetry Results

~2500 persons monitored monthly

Continued high number of annual radiation exposure investigations due to use of PET isotopes and use of fluoroscopy in the hospitals

Expecting an increase in additional isotope and radioactive drug production including F18, C11, N13, Cu64 etc. leading to additional oversight issues

Hospital fluoroscopy use continues to increase with corresponding increase in dose investigations.

Page 30: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

CT Machine Usage

X-ray Computed Tomography devices (CT)s.

CTs now require testing and new reporting requirements per state law SB1237

Off campus imaging clinics now in operation in many off-site locales

Requires dose estimation for each exposure

Page 31: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Class IIIb and Class IV Lasers

Class IIIB and IV lasers can cause eye and skin damage and can be a fire hazard

These lasers require periodic inspection, hazard evaluations, registration and user training

Increase in training levels due to more laser users and increased compliance

Page 32: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Radiation SafetyChallenges Increase in new radio-pharmaceutical procedures in the hospital for

patient treatment

Continued increase in Positron Emission (PE) isotope production to support growing clinical and research use. New Porter Drive site with radiochemistry “Hot Cells”.

Working with the hospitals to ensure that patient exposures from CT and fluoroscopy procedures are optimized to ensure radiation doses are maintained low.

Continued hospital decentralization and off site development and uses in nuclear medicine

Porter Drive radiochemistry; South Bay Cancer Center; Hoover II expansion; the new Nuclear Medicine program for LPCH; Lucas PET-MR; etc.

Page 33: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Environmental Mgt. Programs Hazardous Waste

Programs• Chemical, Radiological, and

Biological Waste• Hazardous Materials Release

Response• Incinerator Decommissioning

Sustainability• Surplus Chemical Program• Electronic Scrap Program• Used Battery Recycling• Solvent Recycling

Environmental Management• Hazardous Waste Compliance

Tools• Air Emission Permits • SPCC (spill prevention control and

countermeasures)• California Ocean Plan; (Areas of

Special Biological Significance) –Hopkins Lab

Regulatory Outreach• New RCRA Lab Waste Rule• BAAQMD Air Toxics Proposal

Page 34: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Campus Hazardous Waste Management Data

Page 35: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Stanford Weather Station

http://weather.stanford.edu/

Page 36: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Emergency Management-Emergency Operations Center Activated

2013-05-30, SLAC power outage 2013 June/July - Campus chilled water

issues 2013 July – Armed robbery 2013-08-16 - Chilled water system issues 2013-10-31 report of man with a gun 2014-02-11 Tresidder backpack incident 2014-04-29 Gas Line Break 2014-06-03 Power Failure to 12 buildings

on campus 2014-06-09 Gas Line Break

2013-08-02 SOM Power Failure Stone Complex 2013-08-19 robbery Wilbur Parking lot 2013-09-10 sexual assault 2013-10-04 Community Alert Vehicle Thefts and Burglaries

Menlo Park and Palo Alto 2013-10-05 attempted robbery 2013-11-03 Community Alert drinking issue 2013-11-10 Community Alert Redwood city metal fire 2014-01-27 Missing Person 2014-01-29 Robbery/Burglary 2014-02-04 Residential Burglaries 2014-02-11 Community Alert Vehicle Thefts 2014-02-14 Reported Sexual Assault 2014-02-23 Unauthorized Entry 2014-03-04 Community Crime Alert 2014-03-05 Peeping Incident 2014-04-05 SOM Stone Power Outage from planned SHC Power

shutdown 2014-04-21 reported assault 2014-04-24 Alleged robbery Stanford Shopping Center 2014-04-25 Community Alert Bomb Threat - Hoax - STAT Only 2014-04-29 Bomb Threat - Hoax STAT Only 2014-05-07 Reported Sexual Assault 2014-05-10 Prowling/Peeping Incident 2014-05-16 Community Crime Notification Palo Alto Robberies 2014-05-18 Community Alert Flooding Florence Moore 2014-06-08 Community Alert Armed Person Seen 2014-06-14 Brush Fire

Page 37: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

Emergency Management Planning

Business Continuity Planning Pilots (PrepareSU) with selected departments (GSB, LB&RE, DoR)

Non-structural hazard mitigation program to protect high value research equipment (ProtectSU)

Page 38: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

EH&S offers over 80 different safety, health and environmental training courses – with more moving online each year.

Improved service through better integration of EH&S online courses with STARS centralized training recordkeeping system. Work is ongoing.

EH&S Training and Communications

0

5000

10000

15000

20000

25000

30000

FY2009-2010 FY2010-2011 FY2011-2012 FY2012-2013Series1 19499 22787 29529 23816

1949922787

29529

23816

Web & Live Class Totals by Fiscal Year

Page 39: Environmental Health & Safety at Stanford – Annual Report ...web.stanford.edu/dept/EHS/cgi-bin/uchs/sites/... · Annual Report and Update Larry Gibbs Associate Vice Provost Environmental

ChemTracker (chemical inventory) at Stanford

Currently Tracking:- 259,063 individual chemical containers- In 2,615 rooms, 263 buildings- 722 chemical owners, 193 departments, 4,429 users

Generating Regulatory and Hazard Risk Reports:- UBC/UFC (IBC/IFC) for project planning and permitting- HMIS, HMBP for city and county regulatory compliance- Particularly Hazardous Substances: Cal-OSHA Lab Standard - “Special Needs” e.g. DHS Hazardous Materials of Concern (CFATS screening) and

related reports- Life Safety Box placards for lab rooms, NFPA summaries for risk assessment

Usage Benefits:- Tools for lab users to easily access storage, physical properties, and health and

safety information, manage chemical inventory on hand- Tools for EH&S to monitor and manage regulatory compliance and reporting,

increase reporting accuracy, reduce citations for non-compliance- Ability to rapidly respond to changing regulatory requirements- Support of hazardous waste materials management (separate program)- Not possible to do inventory management manually

Chemical Inventory Management System

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ChemTracker Consortium Member Organizations1. Stanford University 2. Carnegie Mellon University3. Vanderbilt University4. University of Nevada – Reno5. Penn State University6. Desert Research Institute, Nevada 7. Columbia University of New York8. St. John's University of New York9. Eastern Virginia Medical School10. Rochester Institute of Technology11. Chapman University12. West Texas A&M University13. Ithaca College14. SUNY Fredonia15. Texas A&M Health Science Center16. City University New York (20 campuses)17. Massachusetts Institute of Technology18. Harvard University19. Boston College 20. Texas Christian University 21. New York University

23. La Sierra University24. Weill Cornell Medical College26. University of Redlands27. St. Jude Children’s Research Hospital28. The Scripps Research Institute, CA29. The Scripps Research Institute, FL30. Michigan Technological University31. Ball State University32. Daytona State University33. Florida Gulf Coast University34. Goucher College35. Ithaca College36. Midwestern State University37. Rochester University of Technology38. Saint Mary’s College of California39. Texas A&M University Kingsville40. University of Central Missouri41. University of Florida42. University of Southern Mississippi43. West Texas A&M University

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Ongoing EH&S Focus Issues Promotion and Support of Institutional Safety

Culture – Lab Safety Culture Task Force follow up

Research Technologies and Issues

Off site development of campus facilities: research/administrative

Regulatory development issues

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Summary of Health, Safety and Environment at Stanford

Major EH&S challenge with continued growth of new research facilities, new construction and university buildings, and off site locations of operations and people requiring EH&S services

EH&S status and programs for campus remain in good overall condition with strong support by Stanford administration

Compliance overall is good at institutional level with significant external agency monitoring – need for continued emphasis on attending to detail of regulatory requirements

EH&S programs need to be more proactive

Stanford recognized by peer institutions as a leader in campus EH&S

Future focus will be on institutionalizing a value for safety throughout the organization

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Thank You!

Questions/Comments?