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IDA/DFID CREDIT No ……….. PROJECT MANAGEMENT NO. 6 Environmental Management Framework The Third Rural Transport Project

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RURAL TRANSPORT PROJECT NO.3

ENVIRONMENTAL MANAGEMENT FRAMEWORK UPDATED FOR ADDITIONAL FINANCING PROJECT

Final Draft

July 2011

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PREFACE As part of the preparation for the Third Rural Transport Additional Financing Project, the Updated Environmental Framework (this document) has been prepared based on the Environmental Framework of the parent Project, taking into account the updates of the Vietnamese Environmental Legislations and the World Bank’s advice received during their peoridical supervision missions during the implementation of the parent project. Compared to the Environmental Framework prepared for the parent project, the major updates in this documents are listed below:

1. Vietnamese requirements on the preparation and approval of environmental assessment documents specified in the Circular no. 490/1998 – BKHCNMT (issued by the Ministry of Science, Technology and Environment - MOSTE) were replaced with the corresponding ones specified in Circular no. 05/2008 – BTNMT (issued by the Ministry of Natural Resources – MONRE to replace the Circular no. 490/1998).

2. Clearer guidance on public consultation during the preparation of Environmental documents for sub-projects

3. Environmental screening forms with better clarity 4. Introduction of mitigation measures during siting of the alignment and detail

engineering design 5. Update the mitigation measures aplicable to borrow pits and quarries during

construction and precommissioning. 6. Project Chance Find Procedures has been added 7. Introduction of template for site-specific EMP along alignment.

GoV environmental procedures are based on Circular 05/2008 which is used to screen sub-projects into either Category I or Category II projects. Cat I projects require an EIA for sub-projects that are located in environmentally sensitive areas. Cat II projects are all other projects not considered as Cat I and are required to complete an EPC (Environmental Protection Commitment). Unless located in an environmentally sensitive area the majority of rural road rehabilitation activities under the RT3 AF will require an EPC to beprepared.

These procedures are to be used for roads which require completing an EPC. If a road requires an EIA, PPMU will contact DONRE for procedures for undertaking an EIA.

The environmental safeguards policies of the World Bank that are triggered by RTP3 AF are OP 4.1 “Environmental Assessment”; Although OP 4.11 is not triggered in any identified sub-projects, a Chance Find Procedures has been included in this Environmetnal Framework. .


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ENVIRONMENTAL MANAGEMENT FRAMEWORK ------------------------------

RT3 ENVIRONMENTAL ASSESSMENT AND APPROVAL PROCESS

For RT3 AF to be effectively implemented there is insufficient capacity within PPMU to undertake the implementation of the environmental safeguard requirements, both in terms of human resources and skills. The EA process that has been designed recognizes these risks and suggests ways of addressing these concerns. This is addressed by a series of procedures that strengthen the EA screening and approval process, the contract document and bidding, selection of the Contractor and implementation of a construction monitoring program. Specific issues that need to be resolved include the following.

The environmental assessment process that is proposed for RT3 AF is shown in Figure 1 - RT3 Environmental assessment and approval process The procedure that is proposed for RT3 AF is divided into two main areas:

i) Environmental screening of candidate roads selected for the Annual Work Plan ; and

ii) Environmental assessment / Environmental Protection Commitments/Environmental Management Plans and approval of individual roads.

The procedures that are described and based at provincial level will be used by the PPMU. PID1 – PMU6 will review and check the EA procedures.

IDA/DFID CREDIT No ……….. ……….. PROJECT MANAGEMENT UNIT NO. 6 Environmental Management Framework The Third Rural Transport Project

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Figure 1 - RT3 Environmental assessment and approval process

EA screening process for AWP

PPMU undertake screening

the candidate

roads/ bridges

PPMU summarizes the result

of screening

Annex 10.2A

Cat I

Cat II

PPC approval overall of the AWP

Annex 10.2B

Environmental Assessment

List of construction

roads/ bridges within AWP's

screened roads/ bridges

PPMU undertake

Public

Disclosure the draft AWP

at PPC's office

Draft AWP

Cat I

Cat II

EIA by hired

consultant

EPC by PPMU

Annex 10.3A, 10.3B

Send to WB

Cat I

approved by DONRE/

MONRE & Cat II issued

by DPC

Public Disclosure of the EPC at

PDoT's office and EMP at project

areas

Public consultations combine with other components in EPC preparation stage

Environmental Part in Content of consultation

Sample Form 4.1C

EMP

& EP

C in

Bid D

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ents

and C

ontra

ct

M&

M&E

Annex 10.4 & Div. 5 of TG

Con

tract

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Annex 10.3A, 10.3B & 10.4

Send to

DONRE for

information and

record

ENVIRONMENTAL ASSESSMENT AND APPROVAL PROCESS

IDA/DFID CREDIT No ……….. PROJECT MANAGEMENT NO.6 Environmental Management Framework The Third Rural Transport Project

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1. Project environment screening of candidate roads This is the first activity and is shown on the left hand side of Figure 1 - RT3 Environmental assessment and approval process

. Following unofficial Public Consultation in data collection period, a list of the sub-projects is prepared as the Initial AWP. Roads in the Initial AWP are screened by PPMU for location within environmentally sensitive areas.

Screening is carried out by the Technical Specialist Environment (TSE) within the PPMU and follows the steps shown in Annex 10.2A. (Attached as Annex A).

The majority of roads are expected to be simple road rehabilitation projects that are located in non-environmentally sensitive areas. These are Category II roads and require a Environmental Protection Commitment (EPC) for approval by DONRE/DPC. Any roads which are located in environmentally sensitive areas will answer “Yes” in the Annex 10.2A procedure and will become Category I projects. To proceed any further these roads will require an EIA to be completed and approval is issued either by DONRE/MONRE.

Following screening, the TSE in the PPMU summaries the results in the List of Screened Roads (Annex 10.2B) and returns Annex 10.2B together with the individual Annex 10.2A forms attached to the PPMU Planner. (Copies of Annex 10.2A and 10.2B are included in Annex A).

Public Disclosure:

The PPMU Planner then approves the List of Screened Roads and includes the roads in the Draft AWP. Two parallel activities occur in this stage of screening:

- The Draft AWP is disclosed at the PPC Office in 7 days for public comments and approval by PPC

- The List of screened roads is copied to DONRE for information only

Following approval by the PPC, the Draft AWP becomes the Final AWP.

2. Sub-project environmental assessment preparation and approval During environmental assessment (EA) every road and bridge included within the Final AWP is subjected to environmental assessment to comply with Circular 05/2008/TT-BTNMT, O.P. 4.01. The process is shown on the right hand side of Figure 1 - RT3 Environmental assessment and approval process

Two categories of environmental assessment are possible:

i. Roads and bridges which require an EPC; and

ii. Roads and bridges that are located in environmentally sensitive areas which require an EIA

2.1 Roads which require an EPC The majority of roads will meet Cat II status. I.e. these require an EPC to be issued by DPC or CPC authorized. The following process is used.

a) The TSE in the PPMU prepares EPC/EMP for each road or bridge using either Annex 10.3A Roads; or Annex 10.3B Bridges;


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b) Public consultation in the time of preparing the EPC/EMP is undertaken in the same time with provision of Project Information or activities of other project components;

c) When the EPC is completed, the EMP (Annex 10.4) is attached to Annex 10.3A or 10.3B to form the EPC Document;

d) The EPC Document is submitted to DPC for review and approval in writing. (Annex D);

e) Public Disclosure: after written approval is given by DPC, the EPC/EMP Document is placed on public display at PDOT Office and an EMP is disclosed at Commune Office before invitation for bids;

f) Commune’s leader certify that the said documents disclosured; and

g) The EMP and EPC conditions regarding mitigation measures and monitoring are included as part of the Contract Documents;

2.2 Roads which require an EIA Roads and bridges that are located within environmentally sensitive areas require an EIA. These are to be referred to DONRE/MONRE who will advise the procedure for undertaking the EIA. EIA’s are require more complex analysis and will normally be undertaken by employed consultants. EIA’s have the same requirements for Public Consultation and Public Disclosure. EIA submitted to DONRE or MONRE for appraisal.

3 Guidance on Siting and Alignment Selection during Feasibility Study The mitigation measures adopted during feasibility study/preliminary road design are of preventive in nature with two basic objectives: (1) avoiding costly corrections and/or delays during project implementation, and (2) raising awareness among the stakeholders on socio-environment impacts that are potentially occurred during construction and operation of infrastructure.

a. Alignment Selection Siting of the alignments should avoid the followings:

- new roads or bridges that has any section that cut through or located within 500 m from the boundary of the followings: :

Natural forests, watershed protection forests, specialised forest, biosphere conservation, national parks or other protected areas;Where possible, road alignment will be adjusted to avoid land acquisition on the followings:

- Fertile agricultural land;

- Objects of spiritual important to local community such as temples.or sacred trees;

- Structures with cultural or religious values such as pagodas, worshiping places, churches, graves etc.;

- Existing infrastructure such as electrical/telecommunication poles, irrigation/ canals;

- Existing houses;

b. Preliminary Engineering Design (during FS)


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At this stage; the survey consultants shall conduct a census survey and assess the potential impacts and losses on properties and lands, and establish the baseline data for compensation. The detailed survey and design shall include all possible preventive measures to avoid, where possible, or minimize the impacts on the objects listed in section a.

The following issues should also be considered during detail design and adequate mitigation measures should be incorporated into detail design Potential impacts Measures Incorporated into detail design Flooding to roadside houses during operation phase

• Designed elevation of the drainage trenches is not higher than ground level of houses along the road

• Erosion during operation phase • Include in engineering design environmental

friendly measures for slop protection in sub-projects located in mountainous areas, e.g. vegetation on slops

• Design drainage on slops and along the road • Outlet of drains is designed with energy

dispersion and erosion prevention structures Traffic safety during operation phase

• Place traffic signboards at locations where traffic safety would be of risks during operation phase such as before curvy sections, near schools, markets, health clinics, commune centres or other public buildings

Interrupt access to road-side houses and buildings during operation phase

• Design smooth connection at junctions between the rehabilitated/ new road and existing access paths to households or other existing roads

4 Tendering and contract bidding The following actions are undertaken and apply for construction activities that may be carried out during rehabilitation or maintenance.

Contract Specifications: The EMP and the EPC are to be attached to the contract specifications and form that part of the contract that specifies the environmental compliance conditions. The Bidder will also need to obtain a copy of the requirements of Division 5, Technical Guidelines (Annex E).

Contract Bidding: At the time of bidding the Contractor acknowledges having read and understood the following:

i. The EMP;

ii. Division 5 of the Technical Guidelines; and

iii. The EPC conditions; These conditions are carried into the Bid Document by the Bidder preparing an Environmental Conditions Statement (ECS). The ECS is attached to the Bid Document and states that all of the EMP, Division 5, Technical Guidelines and the EPC


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requirements are understood and are costed in the bid price. The Contractor is to nominate a contact person who will be responsible for supervising the environmental work. The ECS is attached to the Bid Document and forms part of the Contractor’s bid.

Contract Appraisal: The ECS is sited at the time of evaluating the bid. If the bid does not contain an ECS the bid will not be considered by the Contract Review Committee.

Award of Contract: At the time of awarding the contract, the Contractor signs the Acknowledgement of Environmental Compliance (AEC) which forms a condition of the contract. The Contractor acknowledges in the AEC that the environmental conditions contained in (i) the EMP, (ii) Division 5 of the Technical Guidelines and (iii) the REPC, will be complied with during the execution of the Contract.

A sample of the ECS and the AEC is attached as Annex G and H. 5. Environmental Compliance Monitoring during Construction For construction activities required for rehabilitation and maintenance the Contractor will be responsible for the daily organization and supervision of the work which includes monitoring the work for compliance with the requirements of the EMP, Division 5 of the Technical Guidelines and the EPC.

The Supervision Engineer (SE) will be responsible for overseeing the Contractor’s work and checking the work for compliance with the EMP, Division 5 of the Technical Guidelines and the REPC. An Environmental Monitoring Form is provided in Annex I for the SE to systematically monitor environmental impacts during construction and post-construction stages.

For any shortcomings in the environmental program work the SE will issue a Construction Site Memorandum (CSM). (Annex I). The Contractor or his appointed representative will sign that he has received the CSM and is aware of its contents. This work is to be carried out immediately to rectify the defect. A copy of the CSM is forwarded to the PPMU.

District Environmental Division and/or DONRE will monitor the construction activities as required in order to monitor the EPC conditions.

DONRE is responsible for issuing licenses for borrow pits, quarries and disposal sites and will monitor activities within these areas. 6 Model SWAp SWAp approach will be applied when a common set of procedures have been developed which are applicable to all stakeholders, donors and the Government and no separate project structure is required to implement project.

• For Category I projects: The EIAs are undertaken by the consultants under the authority of PdoT and are submitted to DONRE/MONRE for appraisal; and

• For Category II projects: Environmental Protection Commitment for proposed road or bridge is submitted by PdoT/PPMU to DPC/CPC for a written approval of the EPC;

Activities required in the EA system follow Government process as in Model 1 and Model 2 with inclusion of the following environmental safeguards requirements of the World Bank:

• Public consultation ;


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• Public Information disclosure; and • Environmental Management Plan (EMP);

Checklist forms used are same as in Model 1 and Model 2. (see Annex A to Annex D).


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ANNEXES TO THE ENVIRONMENTAL FRAMEWORK ANNEX

OF THIS OPERATIONS AND IMPLEMENTATION MANUAL


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Annex A Appendix 10.2 A and 10.2 B - Screening of roads and bridges

INITIAL ENVIRONMENTAL SCREENING PROCEDURE

Introduction This procedure is to be used for undertaking the initial environmental screening of individual roads that have been identified for inclusion in the provincial AWP. The procedure satisfies the World Bank Operational Policy O.P. 4.01 (Environmental Assessment), and GoV Circular 05/2008/TT-BTNMT which is used to provide an initial screening and separation of roads into either Cat I or Cat II projects. It is expected that the majority of rural roads will meet Cat II requirements, i.e. projects that are required to complete an EPC (Environmental Protection Commitment). Any roads which answer “Yes” in the procedure will become Category I projects and to proceed any further these roads will require an EIA to be completed. DONRE/MONRE will advise about requirements for undertaking an EIA. Two forms are used

iv. Annex 10.2A, Initial Environmental Screening, which is used for screening each road and.

v. Annex 10.2B, the List of Screened Roads, which summarises and collates the results of the roads screened in Annex 10.2A.

Required for Each road that has been selected for inclusion in the AWP is to be screened using Annex 10.2A. At this stage each road has been provided with an identification code.

Process and Responsibilities The screening is carried out after an initial list of roads has been provided by the community road identification process. This is the Initial List of AWP roads.

i. The PPMU Environmental Specialist (ES) undertakes the screening of roads included in the Initial List of AWP roads using Annex 10.2A;

ii. Following screening, the ES summarises the results in Annex 10.2B List of Screened Roads and returns Annex 10.2B together with the individual Annex10.2A forms attached to the PPMU Planner;

iii. The PPMU Planner approves the List of Screened Roads and includes the roads in the Draft AWP;

Draft Annual Work Plan (AWP):

iv. A copy of the Draft AWP is sent to PMU6; v. Draft AWP is placed on public disclosure at PPC Office for 7 days before

approval by the PPC; vi. A copy of The List of Screened Roads is sent to DONRE for information;


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A APPENDIX 10.2 A

INITIAL ENVIRONMENTAL SCREENING PROCEDURE Annual Work Plan: ………….(year) Identify whether this is:

(i) Road project (District or commune road); (ii) Bridge construction project (Cross out one of these)

Class or type of road: ………………. or bridge: Name of Province: ………………………..Name of District: …………………… Road: Name of Commune where road: Starts …….……….. Finishes ……………… Bridge: Name of Commune where bridge is located: ………………..

Road Bridge Length of road to be rehabilitated km Length of bridge m Road rehabilitated to class Name of stream:

ENVIRONMENTAL SCREENING Is the road or bridge located within any of the following areas? Answer “Yes” or “No” Is the proposed Road or bridge located in

and/or cross through any of the followings” No Yes Name of feature

1 Any protected area (such as national park, watershed protection forest, natural reserve, areas of valuable landscape, etc.)?

2 Objects/structures having cultural/ historical/ religious values such as pagoda, temple, church, cemetery, holy tree , worshipping places, monuments, war memorial/historical site, etc.)?

3 Critical natural habitat (Biosphere reserves, bird sanctuary, mangrove forest etc.)

4 Cross provincial boundary? 5 Forest area? 6 Seasonal wetland? If “No” is answered to all questions the road or bridge will require an EPC to be issued after the AWP has been approved by the PPC. Annex 10.3A Roads or Annex 10.3B Bridges is used to complete the Environmental Assessment (EA) of the road or bridge for the EPC. If “Yes” has been indicated an EIA will be required. At this stage an alternative to the location for the road or bridge should be considered so as to avoid these areas. If a

Road or Bridge Code:


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decision to proceed with the road or bridge is made, the DoNRE will provide instructions on how to undertake the EIA. Screened by: ………………………………Name: ……………………….. Position in PPMU: ……………………. Date: …………………………..


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APPENDIX 10.2 B

LIST OF SCREENED ROADS Province: ………………………… Annual Work Plan: …………. (year) 1. ROADS

No. Road Code

Length (km)

Road to be rehabilitated to Class

Name of District

Name of Commune Result of Screening

Remarks Start Finish Cat I

(EIA) Cat II (EPC)

1 2 3 4

2. BRIDGES

No. Bridge Code

Length (m)

Name of

Stream

Name of

District

Name of Commune

Result of Screening Remarks Cat I

(EIA) Cat II (EPC)

1 2 3

In the Remarks column provide supporting details. For example explain why a road or bridge that is located an environmentally sensitive area and classified as Cat I is required in this location. Screened by: ………………………………Name: ……………………….. Province: …………………………………..Date: …………………………. Approval by: ………………………………Name: ………………………… Position in PPMU: ……………………. Date: …………………………..


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ANNEX B

APPENDIX 10.3A AND 10.3B EA PROCESS FOR ROADS AND BRIDGES

ENVIRONMENTAL ASSESSMENT: (ANNEX 10.3 - Operations Manual) 10.3 A: RURAL ROAD REHABILITATION 10.3 B: BRIDGE CONSTRUCTION Introduction Two Environmental Assessment (EA) Annexes have been prepared for the following: i. Annex 10.3 A: Rural road rehabilitation ; and ii. Annex 10.3 B: Assessment of bridge construction. The EA consists of a series of questions that provide information to evaluate environmental issues with regard to the design and location of the road or bridge. Issues that will arise from construction are addressed separately by Annex 10.4 the Environmental Management Plan (EMP). Annex 10.3A/B also evaluates the environmental risks for each road or bridge and includes questions on public consultation and certifies that public disclosure has been undertaken. Required for All roads and bridges that are included in the Final AWP and have been screened as Cat II sub-projects by the screening process established in Annex 10.2A. Process and Responsibilities i. Appendix 10.3A or Appendix 10.3B together with Appendix 10.4 (The

Environmental Management Plan) is prepared by PPMU. These are combined and make up the EA Document. The EA Document is submitted to DPC/CPC in-charge;

ii. Public consultation will be included in the TOR for EA/EMP preparation. Information from public consultation including date, location, number and compositions of participants, key issues informed to community and participant’s feedback will be recorded and included as part of the EA document; See Annex N for template for records of Public Consultation.

iii. DPC/CPC in-charge review the EA Document and if approves then written approval will be issued ;

iv. EA approved by DPC/CPC in-charge will be disclosed at project area before invitation for bids is issued;

v. The PPMU arranges for the conditions of the EMP and the EPC to be attached to the Contract Document for bidding so that the contractor is aware of these conditions;

vi. Contracts are awarded based on these conditions and construction commences; and

Construction monitoring is carried out as required.


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ANNEX B APPENDIX 10.3A ROADS

ENVIRONMENTAL PROTECTION COMMITMENT (in accordance with the form introduced in Circular no 05/2008, with additional

details on public consultations) ---------------------------------------------

Sub-project: Rehabilitation works under Rural Transport III Project financed by the

World Bank Annual Work Plan: The Employer : Department of Transport (Project Management Unit) province Name of Leader: Address : Telephone : Facsimile: I - ROAD LOCATION DETAILS: 1. Road Location Details

i. Province: ii. District: iii. Type of road (District or Commune road): iv. Road starts at Commune: (name) v. Road finishes at Commune:

Describe the location details of start point, end point and sections along the road (type of land use [agricultural land, transport land, land tenure…], works [houses, schools, government offices, health stations…] and infrastructures built around the location those are able to influence on traffic/safety during construction and operation. Mapping project area, image of road and works status, landscape along rehabilitated road, material pits, dump…

2. Need for Road

i. Briefly justify why the road is required: ii. Provide population details for each of the communes that the road will service.

Name of Commune Population 1 2 3 4 5

iii. The year that population data refers to is: ……… iv. State how many days in the year (on average) that the road is impassable due

to; (a) muddy ………no. of months :(b) flooding……….. no. of days; (c) other problems (identify what these are)……… no. of days.

3. New Road Alignment:

Road Code


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i. Do any sections of the road require a new alignment? Yes or No

If “Yes” specify location (km + m): (i) From (ii) To: ii. Does the new alignment pass through any of the environmentally critical areas

listed in Annex 10.2A i.e. protected areas, etc? Yes or No. If “Yes” explain. If “No” detail the type of land use that the new alignment will pass through.

II – BASIC ROAD PARAMETERS: 1. Road Design Details:

Item Unit Specification or Quantity Details or Remarks

1 Class of road Class 2 Total road length Km 3 Total road length1 Km : < 3% 4 Total road length: 3 -10 % Km 5 Total road length > 10 % Km 6 Design width ( = pavement

width + side drains) M

7 Length of existing road that meets design width.

Km

8 Length of existing road that does not meet design width (urban areas)

km av. width

(m)

9 Length of existing road that does not meet design width (all other areas)

km av. width

(m)

10 Design pavement width M 11 Existing pavement material (a) type

(b) km

12 Proposed pavement material (i)

(a) type (b) km

13 Proposed pavement material (ii)

(a) type (b) km

14 Volume of material to be excavated and disposed of away from road site.

m3 i. Specify location where the material is to be disposed. ii. Address in EMP.

15 Volume of fill required for roadbed.

m3 i. Specify location of borrow pit: ii. New or existing borrow pit? iii. Address in EMP.

16 Volume of crushed rock required for pavement.

m3 i. Specify location of quarry: ii. New or existing quarry? iii. Address in site-specific EMP.

17 Volume of bitumen required for pavement

kg

18 Type of bitumen to be used. i. Emulsion or

i. If emulsion type, specify method to clean and dispose of

1 Length of road. The total road length is to be separated into these three categories. Any sections less than 30 m may be disregarded and included in the previous category.


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Item Unit Specification or Quantity Details or Remarks

ii. Non emulsion

drums. ii. Address in site-specific EMP.

2. Services When the road is widened will any of the following services require relocation? This includes substantial and not easily moved services such as concrete power poles that may be inside the existing road alignment. (Installations which can be easily moved e.g. bamboo supported power lines are not included).

Service Yes No Detail by section (km + m) 6.1 Electricity 6.2 Water pipelines 6.3 Telephone 6.4 Irrigation channels 6.5 Drainage channels 6.6 Other 3. Construction All materials for road base will be sourced from approved borrow pits that are closest to the road and transported to the Site by the Contractor. Main construction equipment includes:

o Trucks o Watering tank truck o Bitumen spraying machine o Roller o Compaction machines o [Other equipment if any]…………..

Total costs [insert total costs of the road] 4. Public Consultation Instructions: PPMU Environmental Officer(s) or consultant who prepare EA/EPC/EMP will conduct public consultation meetings with the affected communities during the preparation of these documents . At the public consultation meeting, affected community should be informed of the followings at requrested to give comments/feedback:

- Project Scope of Works - Potential socio-environmental impacts - Mitiation measures proposed - Monitoring and supervision arrangements

For each meeting, a minus summarising the information provided to the public and detail comments/suggestions received as well as feedback from PPMU. . More details to be recorded in the minutes are inclded in Annex N – Summary of Public Consultations.


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Provide details of meetings that have been held with the local community including the following;

i. Date: ii. number of persons attending: iii. name of commune where they live in: iv. location of the meeting: v. main contents informed to affected commuity: vi. detail on comments/suggestions made by the participants : vii. Feedback from PPMU

III – SOURCES OF POLLUTION: 1. People relocation: If the road requires (insert km) widening. The widening is on both side of the road involving land acquisition and people relocation. Quality of environment and the people’s quality of life will improve considerably when the road construction is completed. The improved road surface will provide better access to trade and cultural services for the local community. 2. Occurrence of pollution during construction: Roads under the RTP3 are expected to be small road rehabilitation projects having minor impacts on environment and impact occur mainly during construction and be easily understood and contained, which include:

• Dust and exhaust: Sources of occurrence:

o Dust generated from burning waste materials o Dust generated from materials transport activities, excavation activity o Dust generated from worker’s camps due to unsuitable conditions of

accommodation. o Dust generated from construction equipment operating on the Site o Dust generated from heating bitumen. o [Other sources if any]…………….

Pollution level and impacts: o Dust and exhaust generation is expected to be minor and temporary as the

magnitude of the projects are small. However, exhaust generated may have adverse impacts on an area within a radius of 200-300 m with wind.

o Dust generated from traffic will be reduced as the rehabilitation will complete.

o [Others]………………… • Waste water:

Sources of waste wate : Waste water occurs from the following sources: o Waste water occurs during operation of asphalt plants on the Site which

provide cement concrete for construction of stone embankment and culverts. o Lubricant contained water occurs during cleaning of construction equipment

and tools.


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o Waste water from daily life of workers. o Waste water occurs as a result of rain water brushing materials on the Site. o Waste water from cooling water for machine engines and turbines. o [Other sources if any]……………………

Pollution level and impacts: o A daily average volume of m3 (insert m3) waste water is produced as a result

of construction activities o Cooling water which can be reused. o [Others]……………………

• Solid waste: Main sources of occurrence

o Excavated materials which cannot be reused. o Waste materials (rubbles, waste bitumen) o Garbage from daily life of workers. o [Other sources if any]……………………

Pollution level and impacts: o (insert kg) is produced as a result of construction activities o [Others]……………………

• Noise: Main source of occurrence

o Noise coming from operation of construction equipment and machine. o Noise and vibration coming from operation of old and unrepaired equipment

and machine (unscrewed bolts, lack of lubricant for machine) o [Other sources if any]……………………

Pollution level and impacts o Pollution occurrence and impacts can be controlled and mitigated. o [Others if any]……………………

• Forecasting hazards during construction activities: o Accidents (fire, explosion) and traffic accident to users. o Chemical spillage and leakage due to a lack of compliance with precaution

procedures. o Runoff erosion and sedimentation o [Other if any]…………………….

IV- POLLUTION MITIGATION MEASURES:

• Noise and exhaust:

o Water tank shall be used by the Contractor to spray water to control dust in roads under construction to the extent that sub-base materials is not wash off.

o Under dusty work place conditions workers shall be provided with face masks, gloves.

o The Contractor shall turn off construction equipment when no construction activity is required.

o The Contractor shall provide check and repair for equipment if necessary to ensure compliance with environmental standards and work safety.

o The Contractor shall ensure that all equipment and materials loaded on trucks shall be covered during transportation.

o [Other measure if any]……………………… • Waste water:


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o The Contractor shall ensure that waste water from cleaning of equipment is not stored or disposed of in water courses.

o The Contractor shall ensure that rain runoff water does not flow directly into surface water sources using sedimentation storage or mudguard system.

o The Contractor shall ensure that waste water is collected and treated suitably before being disposed of in water courses.

o The Contractor shall ensure that waste solid is not disposed of in water courses.

o [Other measures if any]………………….. • Solid waste:

o The Contractor shall ensure that all waste earth and rock materials or waste materials associated with transporting activities are not disposed of in public or private land without prior consent of the owner.

o Daily life rubbish and waste materials associated with construction activities shall be daily collected and disposed of in suitable place that has been approved by the local government.

o [Other measures]……………………. • Noise:

o The Contractor shall ensure that equipment used in construction have effective silencing features.

o The Contractor shall ensure that all construction equipment is equipped with effective silencers.

o The Contractor is not to carry out excessive noise produced activities at night time and shall inform the local people in advance of their work at night if required.

o [Other measure]…………………….. • Emergency environmental situation

o Procedures for dealing with emergency environmental situation such as chemical spillage shall be seriously studied and all staff shall be trained in appropriate action.

o In case of environmental emergency, the Contractor shall immediately notify the Consultant who will instruct the Contractor on the next course of action. The Contractor shall immediately respond to the instruction from the Consultant to rectify the situation.

o [Others]………………………..

The Contractor shall also follow other activities included in the Environmental Management Plan to comply with environmental protection and the Environmental Management Plan forms part of the Bidding Documents.

35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 40 EN Removal and Re-instatement of Services 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Labor


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45 EN Worker Health and Safety Issues 46 EN AIDS/HIV Awareness 47 EN Discovery of Cultural Artifacts 48 EN Use of Fuel Wood 49 EN Road Safety V- ENVIRONMENTAL MANAGEMENT RECORDS The Employer, Consultant and the Contractor are responsible severally for the monitoring activities of environmental management during construction phase. The Consultant shall assign Site engineer and keep environmental management records, which include the following:

o Monitoring date and time o Monitoring items (depending on environmental situation) o Method of observation: Vietnamese Standards on Air Quality promulgated

by Ministry of Sciences, Technology and Environment in 1999. o Current environmental conditions, particularly in construction phase. o Recommendations of the environmental supervision and management group

on solutions for solving environmental issues. o Comments collected from local people if any o The Engineer shall be responsible for daily supervision of the Contractor and

ensuring his compliance with the EMP and EPC as condition of the Contract. If the requested activities are not completed, Engineer will organize to complete those activities and total cost will deduce from final payment of contractor.

o [Others]…………………………. VI- COMMITMENT OF ENVIRONMENTAL COMPLIANCE

- Vietnamese environmental regulations applicable: The Environmental Protection Law of Vietnam ratified by the National Assembly on 29 November 2005; the Government Decrees No. 80/2006/ND-CP dated 9 August 2006 and No. 21/2008/ND-CP dated 28 February 2008 providing the detailed regulation and guidance for the implementation the Environmental Protection Law; the Circular No. 05/2008/TT-BTNMT dated 8 December 2008 on guidelines for SEA, EIA and REPC; and Vietnamese Environmental Regulations decided by the Ministry of Natural Resource and Environment in 2008.

- EMP contractual requirement of the World Bank. - The Site Engineer of the Contractor, PPMU Site Engineer is responsible for

permanent supervision for the environmental compliance. Upon completion of construction we undertake that all waste materials and unused materials will be removed from the Site and be disposed of on suitable place.

- I acknowledge to be held responsible before the Law of the Socialist Republic of Viet Nam in case of non-compliance with the above-mentioned conditions.

Place, Date ….. THE EMPLOYER’S REPRESENTATIVE (Signature and seal)


23

ANNEX B APPENDIX 10.3 B ENVIRONMENTAL ASSESSMENT: BRIDGES

ENVIRONMENTAL PROTECTION COMMITMENT

--------------------------------------------- Project : Road Rehabilitation project …….. Province under the Rural Transport III

Project financed by the World Bank Annual Work Plan: The Employer : Provincial Department of Transport Province (Provincial Project

Management Unit) Province…… Name of Leader: Address Telephone : Facsimile: I- BRIDGE LOCATION DETAILS: 1. Location Details

i. Name of Province: ………………………….. ii. Name of District: …………………………… iii. Name of Commune: ………………………… iv. Name of water course: ………………… v. Bridge is located at: …………………

2. Need for Bridge

i. Briefly state why the bridge is required: ………………………………………

ii. Provide population details for each of the communes that the bridge will service.

Name of Commune Population 1 2 3 4 5

iii. The year that population data refers to is: ……… iv. State how many days in the year that the road crossing where the bridge is to

be located is impassable due to: (a) flooding……….. no. of days; (b) Other problems (identify what these are)………no. of days.

v. Is the water course used by boats? Yes or No. If “yes” explain the various uses that the water course provides for boats:

II - Design and Construction:

Bridge Code


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1. Bridge Design Details:

Item Unit Name,

Specification or Quantity

Details or Remarks

1 Name of water course name 2 Catchment Area km2 3 Width of channel at bridge site m 4 Length of bridge m 5 No of spans no 6 Length of span m 7 Width of bridge m 8 Bridge loading capacity tonnes 9 Is bridge required to provide

clearance for boats? Yes or

No

10 If “Yes” provide normal operating clearance required for boats

m

11 Bridge substructure is: i. concrete ii. wood

12 Bridge super structure is: i. concrete ii. wood

13 Type of abutment protection is: (i) Concrete, (ii) Grouted rock (iii) wire basket type (iv) other or (v) none

2. Bridge Approach Road:

i. Do any sections of the bridge approach road require a new alignment? Yes or No If “Yes” specify location (km+m): (i) From (ii) To:

ii. Does the new alignment pass through any of the environmentally critical areas

listed in Annex 10.2A i.e. protected areas, etc? Yes or No. If “Yes” explain. If “No” describes the type of land use that the new alignment will pass through. E.g. irrigated rice paddy, dry land rice area etc.

3. Construction: All materials for bridge will be sourced from approved borrow pits that are closest to the road and transported to the Site by the Contractor. Main construction equipment includes:

o Trucks o Watering tank truck o Bitumen spraying machine o Roller o Compaction machines o [Other equipment if any]…………..


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Total costs [insert total costs of the road] 4. Public Consultation Provide and attach a separate statement of details of meetings that have been held with the local community that includes the following; (Specify and attach detailed minutes of meetings, PPMU staffs will finalize detail of meeting held in communes where the bridges pass, see attached forms)

i. Date: ii. number of persons attending: iii. name of commune that they live in: iv. purpose of meeting: v. points discussed: vi. main concerns expressed by the local community and: vii. how were these concerns resolved:

Repeat for each meeting that has been held for project information. III - SOURCES OF POLLUTION: 1. People relocation: If the bridge approach road requires (insert km) widening. The widening is on both side of the approach road involving land acquisition and people relocation. Quality of environment and the people’s quality of life will improve considerably when the road construction will complete. The improved road surface will provide better access to trade and cultural services for the local community. 2. Occurrence of pollution during construction: Roads/Bridge under the RTP3 are expected to be small road rehabilitation projects having minor impacts on environment and impact occur mainly during construction and be easily understood and contained, which include:

• Dust and exhaust: Sources of occurrence:

o Dust generated from burning waste materials o Dust generated from materials transport activities, excavation activity o Dust generated from worker’s camps due to unsuitable conditions of

accommodation. o Dust generated from construction equipment operating on the Site o Dust generated from heating bitumen. o [Other source if any]…………….

Pollution level and impacts: o Dust and exhaust generation is expected to be minor and temporary as the

magnitude of the projects are small. However, exhaust generated may have adverse impacts on an area within a radius of 200-300 m with wind.

o Dust generated from traffic will be reduced as the rehabilitation will complete. o [Others]…………………


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• Waste water:

Sources of waste water: Waste water occurs from the following sources:

o Waste water occurs during operation of asphalt plants on the Site which provide cement concrete for construction of stone embankment and culverts.

o Lubricant contained water occurs during cleaning of construction equipment and tools.

o Waste water from daily life of workers. o Waste water occurs as a result of rain water brushing materials on the Site. o Waste water from cooling water for machine engines and turbines. o [Other source if any]……………………

Pollution level and impacts: o A daily average volume of m3 (insert m3) waste water is produced as a result

of construction activities o Cooling water which can be reused. o [Others]……………………

• Solid waste: Main sources of occurrence

o Excavated materials which cannot be reused. o Waste materials (rubbles, waste bitumen) o Garbage from daily life of workers. o [Other sources if any]……………………

Pollution level and impacts: o (insert kg) is produced as a result of construction activities o [Others]……………………

• Noise: Main source of occurrence

o Noise coming from operation of construction equipment and machine. o Noise and vibration coming from operation of old and unrepaired equipment

and machine (unscrewed bolts, lack of lubricant for machine) o [Other sources if any]……………………

Pollution level and impacts o Pollution occurrence and impacts can be controlled and mitigated. o [Others if any]……………………

• Forecasting hazards during construction activities: o Accidents (fire, explosion) and traffic accident to users. o Chemical spillage and leakage due to a lack of compliance with precaution

procedures. o Runoff erosion and sedimentation o [Other if any]…………………….

IV- MITIGATION MEASURES:

• Noise and exhaust:


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o Water tank shall be used by the Contractor to spray water to control dust in roads under construction to the extent that sub-base materials is not wash off.

o Under dusty work place conditions workers shall be provided with face masks, gloves.

o The Contractor shall turn off construction equipment when no construction activity is required.

o The Contractor shall provide check and repair for equipment if necessary to ensure compliance with environmental standards and work safety.

o The Contractor shall ensure that all equipment and materials loaded on trucks shall be covered during transportation.

o [Other measure if any]………………………

• Waste water: o The Contractor shall ensure that waste water from cleaning of equipment is not

stored or disposed of in water courses. o The Contractor shall ensure that rain runoff water does not flow directly into

surface water sources using sedimentation storage or mudguard system. o The Contractor shall ensure that waste water is collected and treated suitably

before being disposed of in water courses. o The Contractor shall ensure that waste solid is not disposed of in water courses. o [Other measures if any]…………………..

• Solid waste: o The Contractor shall ensure that all waste earth and rock materials or waste

materials associated with transporting activities are not disposed of in public or private land without prior consent of the owner.

o Daily life rubbish and waste materials associated with construction activities shall be daily collected and disposed of in suitable place that has been approved by the local government.

o [Other measure]…………………….

• Noise: o The Contractor shall ensure that equipment used in construction have effective

silencing features. o The Contractor shall ensure that all construction equipment are equipped with

effective silencers. o The Contractor is not to carry out excessive noise produced activities at night

time and shall inform the local people in advance of their work at night if required.

o [Other measure]……………………..

• Emergency environmental situation o Procedures for dealing with emergency environmental situation such as

chemical spillage shall be seriously studied and all staff shall be trained in appropriate action.

o In case of environmental emergency, the Contractor shall immediately notify the Consultant who will instruct the Contractor on the next course of action. The Contractor shall immediately respond to the instruction from the Consultant to rectify the situation.

o [Others]………………………..


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The Contractor shall also follow other activities included in the Environmental Management Plan to comply with environmental protection and the Environmental Management Plan forms part of the Bidding Documents.

35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 40 EN Removal and Re-instatement of Services 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Labour 45 EN Worker Health and Safety Issues 46 EN AIDS/HIV Awareness 47 EN Discovery of Cultural Artifacts 48 EN Use of Fuel Wood 49 EN Road Safety V- ENVIRONMENTAL MANAGEMENT RECORDS The Employer, Consultant and the Contractor are responsible severally for the monitoring activities of environmental management during construction phase. The Consultant shall assign Site engineer and keep environmental management records, which include the following:

o Monitoring date and time o Monitoring items (depending on environmental situation) o Method of monitoring: Vietnamese Standards on Air Quality promulgated by

Ministry of Sciences, Technology and Environment in 1999. o Current environmental conditions, particularly in construction phase. o Recommendations of the environmental supervision and management group on

solutions for solving environmental issues. o Comments collected from local people if any o The Engineer shall be responsible for daily supervision of the Contractor and

ensuring his compliance with the EMP and EPC as condition of the Contract. If the requested activities are not completed, Engineer will organize to complete those activities and total cost will deduce from final payment of contractor.

o [Others]…………………………. VI- COMMITMENT OF ENVIRONMENTAL COMPLIANCE - Vietnamese environmental regulations applicable: The Environmental Protection

Law of Vietnam ratified by the National Assembly on 29 November 2005; the Government Decrees No. 80/2006/ND-CP dated 9 August 2006 and No. 21/2008/ND-CP dated 28 February 2008 providing the detailed regulation and guidance for the implementation the Environmental Protection Law; the Circular No. 05/2008/TT-BTNMT dated 8 December 2008 on guidelines for SEA, EIA and


29

REPC; and Vietnamese Environmental Regulations decided by the Ministry of Natural Resource and Environment in 2008;

- EMP contractual requirement of the World Bank; - The Site Engineer of the Contractor, PPMU Site Engineer is responsible for

permanent supervision for the environmental compliance. Upon completion of construction we undertake that all waste materials and unused materials will be removed from the Site and be disposed of on suitable place; and

- I acknowledge to be held responsible before the Law of the Socialist Republic of Viet Nam in case of non-compliance with the above-mentioned conditions.

Date …..

THE EMPLOYER’S REPRESENTATIVE (Signature and seal)


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ANNEX C

SAMPLE OF APPLICATION FOR ENVIRONMENTAL PROTECTION COMMITMENT

…………… (1)……No………….. Subject: Application for registration for environment protection commitment Project……………(2)………………………..

SOCIALIST REPUBLIC OF VIETNAM Independence-Freedom-Happiness

…… (insert name of province), date… month …year

To: ………………………(3) …………………………………….. ..……….. We are……(1)……….., The Employer of the project…………...(2)................................... Project area:………………………………………………………………………………… Address:…………………………………………………………………………………….. Telephone: ……(1)…………; Facsimile:……(2)………; Email:…………………………

We hereby submit the following documents: - Feasibility Study (or Investment Study) - Five (05) Application for Environmental Protection Commitment

We hereby certify that data and information contained in these documents are correct and undertake that the project shall not use or cause to use hazardous chemicals in the list of prohibited items and species specified in the Vietnam Red List of threatened species and any international conventions whereby Vietnam has been signatory. We acknowledge to take responsibility before the Law of the Socialist Republic of Viet Nam for any non-compliance with the environmental management conditions as defined in these documents. We hereby submit this application to express our undertaking to meet environmental standards and seek your approval and issuance of the Environmental Protection Commitment. Distribution:

- As above - …

- Files

Representative of Employer Leader of PDoT

(signature and seal)

Note: (1) Name of the Employer of the project: Department of Transport (The Provincial Project Management Unit…_) (2) Name of project: Road Rehabilitation……………………………………… Year………. under the Rural Transport III Project financed by World Bank (3) Authority: District People Committee…………………………………….. (4) Representative of Employer: Director of Department of Transport


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SAMPLE COVER AND SUB-COVER OF APPLICATION OF ENVIRONMENT PROTECTION COMMITMENT

Sample cover

AAA...(Name of project administration organization)... AAA

BBB... (Name of Employer)... BBB

ENVIRONMENT PROTECTION COMMITMENT PROJECT.................................................................................

............................................................................................

(Name of province), date…./…./20...


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Sample sub-cover

AAA...(Name of project administration organization)... AAA

BBB... (Name of Employer)... BBB

ENVIRONMENT PROTECTION COMMITMENT PROJECT.................................................................................

............................................................................................

Project Employer

(Representative of Employer, signature and seal)

Consultant (if any)

(Representative of consultant, signature and seal)

(Name of province), date…./…./20...


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ANNEX D

APPENDIX 10.4 – EMP

ENVIRONMENTAL MANAGEMENT PLAN INCLUDED: 1 GENERAL EMP FOR ROAD AND BRIDGE REHABILITATION UNDER

THE RURAL TRANSPORT III PROJECT; AND 2 DETAIL SEPARATE ENVIRONMENT MANAGEMENT PLAN FOR EACH

ROAD --------------------------

1. GENERAL EMP FOR ROAD AND BRIDGE REHABILITATION UNDER THE RURAL TRANSPORT III PROJECT The Environmental Management Plan (EMP) has been prepared as a general document that is intended to be applied to construction and maintenance activities for road and bridge situations in RT3. The EMP addresses specific impacts identified in Annex 10.3A and 10.3B and is supplemented by Activities that the Contractor2

must address which are included in Division 5 – Environmental Activities of the Technical Guidelines.

While the EMP has been prepared as a document to cover probable impacts that may result from construction or maintenance activities it is possible that other impacts may be identified that are not covered by this EMP. Should this happen the EMP must be extended to address the missing impact. The EMP is to be attached to the Contract Document and forms the contract’s environmental conditions. The EPC approved by DPC or CPC in-charged is also attached to the Contract Document and forms part of the contract’s environmental conditions. The Engineer3

has overall responsibility for ensuring that the Contractor carries out the work stated in the EMP and EPC so as to satisfy the contract conditions. Should the work not be carried out to a state that is approved by the Engineer, the Engineer will arrange for the work to be completed and the costs of re-instating the work to the approved standard will be recovered from the Contractor’s final payment.

Work must be carried out to meet strict environmental requirements and should issues arise between the Contractor and the Engineer these may be referred to the PDoT and/or DONRE who may in turn inspect the works and instruct the Engineer as required.

2 The Contractor is the person who has been awarded the contract for the works. 3 The Engineer means the Director of the Provincial Department of Transport of the province in which the contract is let. This person is responsible for arranging the technical supervision of the contract and the Contractor.


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All instructions to the Contractor are given via the Engineer; similarly the Contractor must first direct all issues to the Engineer. If the Engineer is unable to resolve these issues then the Engineer may direct these to PDoT and/or DONRE as required for their resolution. A. Conditions of the EMP A.1 Site Revegetation Description: See Technical Guideline Activity 35 EN “Site Revegetation”. Applies to the revegetation of all disturbed areas where suitable conditions exist for re-establishing vegetal cover. Mitigation Procedure: Specified in “Procedures” in the relevant Activity Sheet4

.

Clearances and Approvals Needed: Soil nutrient sampling may be required as well as advice on grass, shrub and tree species from the provincial office of MARD. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The contractor is responsible for the daily supervision of work. The Engineer will inspect and approve the revegetation work as required. Monitoring Criteria: Revegetation must be successful over at least 75 percent of the area 2 weeks after using planting materials or 1 month after seeding.

A.2 Disposal of Excavated Material Description: See Technical Guideline Activity 36 EN “Off-site Disposal of Excavated Material”. Applied to the off-site disposal of excavated earth and rock materials that cannot be re-used in the road formation. Mitigation Procedure: Specified in “Procedures” in the relevant Activity Sheet. Clearances and Approvals Needed: Specified in the relevant Activity Sheet. Approval must be obtained from owners of sites where material is disposed. All sites must be approved by the Engineer. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The contractor is responsible for the daily supervision of work. The Engineer will inspect and approve as required and when the off-site disposal area is no longer required. Monitoring Criteria: Specified in the relevant Activity Sheet in Construction Methods. A.3 Site Clean up and Disposal of Waste 4 The relevant Activity Sheet refers to the Activity Sheet in the Technical Guidelines that describes the activity.


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Description: See Technical Guideline Activity 37 EN “Site Clean up and Disposal of Waste”. Applies to areas where waste material remains from the Contractor’s activities. These could be construction sites, camp sites or other areas that the Contractor has occupied. These areas require clearing and closing. Mitigation Procedure: Specified in “Procedures” in the relevant Activity Sheet Clearances and Approvals Needed: Specified the relevant Activity Sheet. All sites must be approved by the Engineer. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the clean up of work areas and closing sites. The Engineer will inspect and approve the Contractor’s clearing and closing of sites. Monitoring Criteria: As specified in Construction Methods for this Activity.

A4. Rehabilitation of Borrow Pits Description: See Technical Guideline Activity 38EN “Use and Closure of Borrow Pits”. Applied to off-site areas that are excavated for materials for the road formation. These areas are termed borrow pits. Mitigation Procedure: Specified in “Procedures” in the relevant Activity Sheet Clearances and Approvals Needed: Specified in the relevant Activity Sheet. All sites must be approved by the Engineer. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the daily supervision of work. The Engineer will inspect and approve the Contractor’s operations in the borrow pit and when the borrow pit is closed. Monitoring Criteria: As specified in Construction Methods for this Activity. A.5 Rehabilitation of Quarries Description: See Technical Guideline Activity 39EN “Use and Closure of Quarries”. Applied to off-site areas that are excavated for rock materials. These areas are termed quarries. Mitigation Procedure: Specified in “Procedures” in the relevant Activity Sheet Clearances and Approvals Needed: Specified in the relevant Activity Sheet. All sites must be approved by the Engineer. Monitoring Required: Monitoring of the Contractor’s work is required.


36

Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the daily supervision of work. The Engineer will inspect and approve the Contractor’s operations in the quarry and when the quarry is closed. Monitoring Criteria: As specified in Construction Methods for this Activity. A.6 Removal and Reinstatement of Services Description: See Technical Guideline Activity 40 EN “Removal and Re-instatement of Services”. Applied to those services that the Contractor can safely relocate where the road requires widening. Mitigation Procedure: Removal and relocation of services that can be safely relocated by Contractor. Clearances and Approvals Needed: Specified in the relevant Activity Sheet. Removal of any services must be approved by the Engineer. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the daily supervision of work. The Engineer will inspect and approve the Contractor’s operations. Monitoring Criteria: The re-instatement of the removed service in working condition.

A.7 Dust Control Description: See Technical Guideline Activity 41 EN “Dust Control”. Applied to areas where dust generated from the Contractor’s activities becomes a nuisance to the surrounding community or workers in a work place situation. Mitigation Procedure: Specified in “Mitigation Methods” in the relevant Activity Sheet. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the daily supervision of work. The Engineer will inspect and approve the Contractor’s operations. Monitoring Criteria: Community and worker satisfaction with Contractor’s dust control procedures.

A.8 Noise and Vibration Control Description: See Technical Guideline Activity 42 EN “Noise and Vibration Control”. Applies to areas where noise and vibration generated by the Contractor’s activities becomes a nuisance and a hazard to the surrounding community or workers in a work place situation.


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Mitigation Procedure: Specified in “Mitigation Methods” in the relevant Activity Sheet. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the daily supervision of work. The Engineer will inspect and approve the Contractor’s operations. Monitoring Criteria: Community and worker satisfaction with Contractor’s noise and vibration control procedures.

A.9 Handling of Fuel, Lubricants and Bitumen Description: See Technical Guideline Activity 43 EN “Handling of Fuel, Lubricants and Bitumen”. Applied to the safe handling of fuel, lubricants and bitumen so as to avoid contamination of the surrounding environment. Mitigation Procedure: Specified in “Mitigation Methods” in the relevant Activity Sheet. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the daily supervision of the handling of fuel, lubricants and bitumen. The Engineer will inspect and approve the Contractor’s operations. Monitoring Criteria: Fuel, oil and bitumen spills cleaned up and removed. No pollution occurrences of soil and/or water resources.

A.10 Employment of Unskilled Workers Description: See Technical Guideline Activity 44 EN “Employment of Unskilled Workers”. Applies to the recruitment, housing, welfare and site management of facilities that are required for unskilled labour. Mitigation Procedure: Specified in “Mitigation Methods” in the relevant Activity Sheet. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the daily supervision of unskilled labour and their facilities. The Engineer will approve the Contractor’s labour recruitment scheme and approve and inspect facilities for unskilled labour. Monitoring Criteria: Community and worker satisfaction with the Contractor’s procedures. A.11 Worker Health and Safety Issues Description: See Technical Guideline Activity 45 EN “Worker Health and Safety Issues”. Applies to the provision of workplace safety procedures.


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Mitigation Procedure: Specified in “Mitigation Methods” in the relevant Activity Sheet. Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the daily supervision of unskilled labour and their facilities. The Engineer will approve and inspect the Contractor’s workplace safety procedures. Monitoring Criteria: Work place accident record.

A.12 AIDS and HIV Awareness Description: See Technical Guideline Activity 46 EN “AIDS and HIV Awareness”. Applies to the need to raise worker awareness of AIDS and HIV. Mitigation Procedure: Specified in “Mitigation Methods” in the relevant Activity Sheet. Monitoring Required: Monitoring of the Contractor’s awareness program is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for implementing the program which has been identified by the Engineer. Monitoring Criteria: Existence of an AIDS/HIV awareness program, records of the number of awareness raising visits and attendance records. A. 13 Discovery of Cultural Artefacts Description: See Technical Guideline Activity 47 EN “Discovery of Cultural Artefacts”. Applied to the unexpected finding of rare antiquities. Mitigation Procedure: Specified in “Procedure” in the relevant Activity Sheet. Monitoring Required: Monitoring of excavation activity is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible for the daily supervision of excavated areas and is to report any discoveries to the Engineer. Monitoring Criteria: Safe removal and transfer of any unexpected discoveries of antiquities to the Ministry of Culture. A.14 Use of Wood Fuel Description: See Technical Guideline Activity 48 EN “Use of Wood Fuel”. Applied to harvesting and use of wood for heating for bitumen heating and in worker camps for cooking and heating. This Activity regulates the unsustainable harvesting of wood in wood deficient areas. Mitigation Procedure: Specified in “Mitigation Methods” in the relevant Activity Sheet.


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Monitoring Required: Monitoring of the Contractor’s work is required. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. The Contractor is responsible monitoring wood fuel requirements. The Engineer will approve the Contractor’s fuel needs and approve and inspect these as required. Monitoring Criteria: Community satisfaction with the Contractor’s wood fuel use and gathering activities.

A.15 Road Safety Description: See Technical Guideline Activity 49 EN “Road Safety”. Applied to road safety issues that arise during construction and operation of the road. This Activity is designed to reduce road accidents and hazards. Mitigation Procedure: Specified in “Mitigation Methods” in the relevant Activity Sheet. Monitoring Required: During construction the Contractor’s work practices are monitored. During operation road accidents are monitored. Person Responsible for Monitoring: Specified in the relevant Activity Sheet. During construction the Contractor is responsible for monitoring construction practices for road safety hazards. The Engineer will also monitor the Contractor’s practices. During operation PDoT monitors road safety conditions. Monitoring Criteria: Road accidents that occur during (i) construction and (ii) operation. 2. THE DETAILED ENVIRONMENTAL MANAGEMENT PLAN FOR EACH SECTION (PREPARED BY PPMU STAFF)

For each roadlink, in the preparation of Environmental Action Plan and Commitment, PPMU staff should complete a detailed EMP during the roadlink construction process. Tasks consist of the following:

- Determine special positions of the roadlink: start point, end point, residential area point, public work point, expected stockpiling point, worker camps and etc. (a picture for each position);

- Propose specific matters at each point/area and forecast potential environmental impacts which can occur in the construction process and take necessary mitigation measures to minimize the impacts;

- From forms and sample suggestions presented below, the PPMU staff complete detailed EMPs for each specific road:


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Chainage Specific problems Effect Mitigation methods Beginning point Provide one photo for each location

Connected with crowded residential area

Traffic safety during construction

Place barrier, sign post to limit speed Assign traffic controllers

Km xx+ Km xxx Along the ditches Filled up by

materials Construct edge that prevents materials from falling into the ditch

Km xxxx Farmland Traffic jams during harvest time

Avoid constructing during harvest time Provide bypass locations on the road

Km xxx Turning section Traffic safety Sign Post Km xx Adjacent to the

households Pavement level is higher than the paths into the house Travelling obstruction during construction

Design for safe and convenient passage should be ensured Provide temporary access

Ending point Much bush on both road sides and near the garden

Vegetation is lost Stockpiling materials out of necessary area is not allowed Ban bird hunting

Disposal site Xxx Xxx Xxx Temporary material stockpiling area

Xxx Xxx Xxx

Workers’ tent Xxx Xxx Xxx Quarry


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ANNEX E Technical Guidelines: Division 5 Environmental Activities

The following activities are included in this section:

35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 40 EN Removal and Re-instatement of Services 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Labour 45 EN Worker Health and Safety Issues 46 EN AIDS/HIV Awareness 47 EN Discovery of Cultural Artifacts 48 EN Use of Fuel Wood 49 EN Road Safety

Several of the activities may support other activities and these inter-relationships are noted for each activity under the heading SUPPORTING ACTIVITIES.


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E1. ENVIRONMENTAL ACTIVITIES E1.1 ACTIVITY No 35E - ENSITE REVEGETATION DESCRIPTION This work comprises methods of revegetating excavated or disturbed areas by the use of; (i) re-seeding, (ii) vegetative cuttings. (iii) grass sods or (iv) trees or shrubs. Planting of these materials is used to provide a seasonally stable vegetative covering so as to reduce erosion and stabilise the site on which it is planted. Revegetation will be required on large excavated areas and to a lesser extent on smaller excavated areas. SUPPORTING ACTIVITIES This activity may be used in conjunction with any of the following activities.

36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Workers 45 EN Worker Health and Safety Issues 47 EN Discovery of Cultural Artifacts MATERIALS The vegetative material used shall be suitable for the area where it will not become an invasive or noxious species to livestock or agricultural activities. It shall be free of disease and other noxious and invasive weeds, deep-rooted and able to spread rapidly over the planted area to give complete cover. The material to be planted is to be approved by either the Provincial Agricultural or the Provincial Forestry Officer for grasses and for shrub and tree species respectively. An “excavated area” is an area that has had topsoil removed from it so that nutrient deficient sub-soils are exposed. Soils which have become compacted will need to be ripped to promote plant growth. A “disturbed area” is an area that has been substantially affected so that the pre-existing vegetation has been removed by construction activities. A disturbed area may or may not have topsoil available. Soils which have become compacted will need to be ripped to promote plant growth. Fertiliser includes lime or mixtures of plant nutrients or both. If the local site conditions are not well understood soil tests will be required to establish the correct application rates for lime or plant nutrients. The Provincial Agricultural Officer will need to be consulted to establish the suitable mixes and application rates. Care must be taken during application of fertilisers to prevent excessive quantities being washed into watercourses.


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CONSTRUCTION METHODS Where directed by the Engineer or as shown in the drawings excavated areas are to have topsoil spread over them. Where this has been stockpiled or is available this is to be spread over the excavated areas to a depth of at least 5cm so that a suitable seed bed is formed. Disturbed areas may require ripping to loosen the soil so as to promote plant growth. Re-seeding includes the sowing of seeds (normally grass seeds) over the excavated or disturbed area so as to provide a quickly established ground cover. Seeds are hand broadcast over the area and then raked in with the appropriate fertiliser mix. Cuttings are short sections of a self-propagating grass, shrub or tree species that grow from a node that has been pushed into the ground. The contractor is to discuss how these are to be obtained with the Engineer who will approve the method and inspect the material to ensure that it is viable. Any non viable material will be rejected and the contractor will be required to replace this will viable planting material. Grass sodding is done by excavating shallow holes and placing recently dug sods of grass with soil still attached around its roots in the holes. The sod is then tamped in and packed around with moist earth. Sods may be held in position by inserting small wooden stakes to pin them to the earth face. The contractor will be required to source a supply of grass sods. The Engineer will approve the source and the viability of grass sods. Any non viable material will be rejected. Trees and shrubs shall be provided in rooting tubes. Shallow holes are dug in moist soil, the plastic is removed from the roots and the tree or shrub immediately planted in the hole. Material is tamped in around the plant so that good contact is made between the roots and moist earth. The Engineer will approve the source of the plant material and will inspect it on arrival at the site. Any non viable material will be rejected and the Contractor will be required to replace this. The Engineer will advise which revegetation method is to be used for a particular site and situation. Revegetation shall be undertaken at such a time and the work shall be done in such a way that at the time of the final construction inspection all areas to be revegetated are substantially covered with healthy, well established, firmly rooted grass or trees and the planted area is free from erosion channels. The Contractor shall be responsible for the satisfactory establishment of the ground cover and shall water and fertilise the plant materials until the completed works have been accepted. The area will be inspected after 2 weeks where established planting materials have been used and 1 month after seeding. Where vegetation has failed to establish over 25 percent of the area, this will not be approved by the Engineer and will require re-treatment. At the completion of work all waste materials including bags and plastic is to be removed from the site and disposed of so as to meet DONRE standards. The Engineer will approve the site clean up and that the material has been disposed of so as to meet environmental requirements.


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CONSTRUCTION EQUIPMENT Revegetation work is labour intensive. Hand tools will be used to spread and smooth the topsoil, spread fertilisers, dig holes and plant grass sods and to tamp the planted cuttings, trees or shrubs into place. Transportation of planting materials between the points of excavation is likely to be in light vehicles or by hand. MEASUREMENT The quantity measured for payment shall be the number of square metres of surface that has been revegetated whether horizontal or sloping. This work measured as provided above shall be paid for at the Contract unit price per square metre. The payment will be full compensation for furnishing all materials, labour, equipment, tools and incidentals necessary to complete the work to the satisfaction of the Engineer. Final payment to the Contractor may be withheld until the revegetation work has been successfully completed.

Pay items shall be: Unit Seeding m2 Use of Cuttings m2

Grass sods m2 Tree and shrub planting m2 Topsoil m3 Fertilizer kg

E1.2 EACTIVITY No 36EN - OFF-SITE DISPOSAL OF EXCAVATED MATERIALS DESCRIPTION Excavation may result in earth and rock materials that need to be disposed of off-site. This Activity deals with how to dispose of material that requires off-site disposal. MATERIALS This includes all materials resulting from excavation that cannot be re-used on-site. PROCEDURES All excavated material to be disposed of can only be disposed of in an approved site. If this is on private land the Contractor is to obtain approval from the occupier. If the site is on public land approval must be obtained from the government organisation that is responsible for overseeing the site. This may be the PPC or DPC. For disposal on public property the Contractor must obtain a copy of the site approval which is issued by the relevant governmental agency. A copy of the approval is be handed to the Engineer and retained for his records. For disposal either on private or public land the Engineer is required to approve the site. SUPPORTING ACTIVITIES


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This activity may be associated with any of the following activities.

35 EN Site Revegetation 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Workers 45 EN Worker Health and Safety Issues 47 EN Discovery of Cultural Artifacts CONSTRUCTION METHODS When all material is removed, the disposal area must be suitably shaped and finished so that the disposed site is stable and will not erode. This will normally require levelling and smoothing the heaped material so that an acceptable finish is achieved that allows the site to drain correctly. Where the site will not have any immediate alternative use e.g. as a building site, the Engineer will direct the Contractor to revegetate the site as described by Activity 9D. CONSTRUCTION EQUIPMENT The Contractor may use hand labour or machinery to level and smooth the site. Hand labour will be required for revegetation work. MEASUREMENT AND PAYMENT Removal, disposal and stabilisation of excavated waste to an off-site area is the Contractor’s responsibility and is not costed separately. The cost is to be included as part of the activity that generates the excavated waste material. Final payment to the Contractor may be withheld until the waste disposal sites have been stabilised.

E1.3 eACTIVITY No 37 EN - SITE CLEAN UP AND DISPOSAL OF WASTE DESCRIPTION When any construction activity is completed the site is to be cleaned up and all waste removed. This applies to both large and small work items. Waste may include rock and soil, plastic bags, cardboard, cement bags, reinforcing steel off-cuts, unused or spilt mortar and concrete, bitumen and fuel drums, abandoned machinery and equipment etc. The site is to be cleaned and re-instated and all of these materials and items removed and disposed of in a proper fashion. This Activity deals with how to clean up the site and dispose of material so that the site is left clean. MATERIALS


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This includes all items and materials that remain on site when a construction activity is completed. PROCEDURES Where material cannot be recycled or collected by scrap dealers all material that is to be disposed of can only be disposed of to an approved site. If this is on private land the Contractor is to obtain approval from the occupier. If the site is on public land approval must be obtained from the government organisation that is responsible for overseeing the site. This may be the PPC or DPC. For disposal on public property the Contractor must obtain a copy of the site approval which is issued by the relevant governmental agency. A copy of the approval is be handed to the Engineer and retained for his records. For disposal either on private or public land the Engineer is required to approve the site. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities. 35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44EN Employment of Unskilled Workers 45 EN Worker Health and Safety Issues 47 EN Discovery of Cultural Artifacts CONSTRUCTION METHODS The site must be cleared of all material that has been brought on-site by the Contractor. This includes the removal of all loose material and material that has bonded with the earth e.g. concrete and mortar, and fuel and lubricant spills (contaminated areas). All areas are to be cleaned or contaminated areas dug up and the soil removed. The site is to be left in a stable and non-erodible condition. Where required the site may require smoothing so that an acceptable finish is achieved that re-establishes the site drainage. Where the site is extensively disturbed the Engineer will direct the Contractor to revegetate the site as described by Activity 9D. The Engineer will inspect and approve that the site has been cleaned and cleared of all materials to his satisfaction. All waste material that cannot be recycled is to be removed and disposed of at a suitable waste site. The Engineer will approve the site where the waste material is to be dumped. CONSTRUCTION EQUIPMENT Site clean up is suitable for hand labour. MEASUREMENT AND PAYMENT


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Clean up and removal, disposal and stabilisation of work areas is the Contractor’s responsibility and is not costed separately. The cost is to be included as part of the activity that requires clean up and disposal of waste material. Final payment to the Contractor may be withheld until all sites have been cleaned and waste disposed of.

E1.4 ACTIVITY No 38 EN USE AND CLOSURE OF BORROW PITS DESCRIPTION Borrow pits will be a source of material for road base material. This Activity deals with procedures required to open and use borrow pits and is to be used in conjunction with Activity 3E Earth Fill in Roadway. Where borrow pits are privately owned and the Contractor buys material from the borrow pit this Activity does not apply and Contractor is not required to rehabilitate these areas. The Contractor however is still obliged to show that the owner has the necessary DONRE approvals for operating the borrow pit. CLEARANCES REQUIRED The Contractor is to only use material from borrow pits that have been approved by DONRE. The Contractor is required to provide copies of the necessary approval licenses for the borrow pit and to give these to the Engineer for his records. The Engineer will approve the location of the borrow pit and inspect the Contractor’s activities in the borrow pit so that it is worked safely. Borrow pits should be at least 500 m from residential areas so as to reduce dust and noise from these sites. Dust in borrow pits can be a concern especially to workers. The Contractor will need to apply dust suppression in any borrow pit where the Contractor employs labour. In dusty conditions the Contractor will need to provide workers with face masks. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities.

35 EN Site Revegetation

36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Workers 45 EN Worker Health and Safety Issues 47 EN Discovery of Cultural Artifacts CONSTRUCTION METHODS In any borrow pits, the Contractor shall:

• Identify and demarcate locations for borrow pits, ensuring that they are 15 meters away from critical areas such as steep slopes, erosion-prone soils, and areas that


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drain directly into sensitive water bodies (except the sites designed with rock wall to cover the surroundings).

• Limit extraction of material to approved and demarcated borrow pits. • Stockpile topsoil when first opening the borrow pit. After all usable borrow has

been removed, the previously stockpiled topsoil should be spread back over the borrow area and graded to a smooth, uniform surface, sloped to drain. On steep slopes, benches or terraces may have to be specified to help control erosion.

• Excess overburden should be stabilized and re-vegetated. Where appropriate, organic debris and overburden should be spread over the disturbed site to promote re-vegetation. Natural re-vegetation is preferred to the extent practicable.

• Existing drainage channels in areas affected by the operation should be kept free of overburden.

• Once the job is completed, all construction -generated debris should be removed from the site.

The Contractor shall present a borrow pit exploitation plan. The operation of the borrow pit should follow the following practices:

• Operations must be conducted in discrete stages with all valuable material fully extracted so that progressive rehabilitation can be carried out.

• It is most important that operators plan for progressive rehabilitation while operations are ongoing. Planning of final rehabilitation of a pit should occur well before the cessation of operations. Any plan for the rehabilitation of a site should include a brief description of the site prior to the commencement of operations, including: soils, landform, flora and fauna, drainage and conservation values.

• Deposits should be worked in a systematic manner, generally across or down the slope, so that worked out sections can be rehabilitated and left to revegetate without further disturbance.

• Minimization of the total disturbed area is the best method of reducing erosion caused by storm water run-off and weed invasion. Use boundary markers, such as stakes and flagging tape, to indicate to machinery operators the extent of areas to be cleared.

• Topsoil is usually the darker, upper soil layers. Though only 10 - 30 cm deep, it contains nutrients, minerals, seed, and organic matter which helps bind it all together. Wherever possible, stripped topsoil should be placed directly onto an area being rehabilitated. This avoids stockpiling and double handling of the soil.

• If topsoil must be stockpiled, remember that it does deteriorate in quality while stockpiled. The following practices will help maintain soil quality:

o Topsoil should be kept separate from overburden, gravel and other materials; if possible, windrows of topsoil should not exceed one metre in height to reduce “souring”;

o Topsoil stockpiles should be protected from erosion; o Growing vegetation on the stockpiles (shrubs or grasses) reduces erosion

and will maintain biological activity in the soil; o Topsoil should not be buried or driven on, as this will damage soil

structure. o Soil should be stored somewhere out of the way; and o Excessive handling of topsoil should be avoided.

CONSTRUCTION EQUIPMENT


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The site may be levelled with machinery while rehabilitation work may be carried out with hand labour. MEASUREMENT AND PAYMENT Closing and rehabilitation of the borrow pit is not a separate cost item and is to be included in the costing of excavating material from the borrow pit. Failure to re-instate any borrow pit areas to the required standard by the Contractor, may result in the Engineer undertaking the work using other resources and any payments made will be deducted from the Contractor.

E1.5 ACTIVITY No 39 EN USE AND CLOSURE OF QUARRIES DESCRIPTION Quarries will be required as a source of rock material for road surfacing or for use in other activities such as rock paving, rock walling and as mattress material. This Activity deals with procedures required to open, use and close quarries that the Contractor opens. Where quarries are privately owned and the Contractor buys material from the quarry this Activity does not apply and Contractor is not required to rehabilitate these areas. The Contractor however is still obliged to show that the owner has the necessary DONRE approvals for operating the quarry. CLEARANCES REQUIRED The Contractor is to only to draw rock from quarries that have been approved by DONRE. The Contractor is required to provide copies of the necessary approval licenses for the quarry and to give these to the Engineer for his records. The Engineer will approve the location of the quarry and where the Contractor opens and works the quarry by himself the Engineer will also inspect the Contractor’s activities in the quarry so that it is worked safely. Quarries should be at least 500 m from residential areas so as to reduce dust and noise from these sites. Dust in quarries can be a concern especially to workers. The Contractor will need to apply dust suppression in any quarry where the Contractor employs labour. In dusty conditions the Contractor will need to provide workers with face masks. If the Contractor uses explosives the person handling the explosives must be licensed. The Engineer is to be given a copy of the explosives license together with a copy of the holder’s ID. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities. 35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 41 EN Dust Control 42 EN Noise and Vibration Control


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43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Workers 45 EN Worker Health and Safety Issues 47 EN Discovery of Cultural Artifacts CONSTRUCTION METHODS Where a quarry is opened by the Contractor, the Contractor is required to strip and remove topsoil to a suitable site so that it is available for re-use when the quarry is to be closed and the area rehabilitated. Where slopes are excessive and top soils have not formed the Engineer will waive this requirement. The Contractor is to work the quarry so that the open area is minimised by progressively rehabilitating the disturbed areas. The location of crushing plants shall not be close to environmentally sensitive areas or to existing residential settlements, and shall be operated with approved fitted dust control devices. Enclosures may be required around crushing and screening plants. Solid barriers, such as bund walls and topographical features, provide the most effective 'in line' reduction of sound levels. Reliance on a barrier of vegetation alone will result in only marginal reduction in noise levels. Hydraulic rock breakers produce less noise than secondary blasting with explosives. In general, operators should avoid using surface detonating cord for charge initiation. Sufficient stemming and appropriate delays between shot holes should always be used. Use of non-electric detonators has won widespread approval as the quietest delay system for initiating blasts. Where substantial volumes of waste rock or overburden will be produced by the operation of the quarry, this material should be placed in properly designed dumps, which are located and shaped to blend in with the surrounding landscape. Costly reshaping of dumps during the rehabilitation phase is then avoided. Quarrying should be carried out in a series of working benches if the material is stable. Orientation of benches should take into account the underlying geology and vantage points from which the quarry is visible. All benches should be self-draining. Each bench should act as a table drain, carrying water along the bench to a suitable discharge point or settling pond. If drainage is allowed to flow down the face from one bench to the next, erosion will occur and the benches may be lost. Quarry faces should be screened from frequently used roads and commonly visited vantage points. Existing topographic features may be utilized as effective screens and any landscaping undertaken should be designed to be visually compatible with the surrounding natural landscape. Where practical, working faces should be oriented away from vantage points and neighbors and the direction of working should be carefully chosen so that that the working face is hidden from the most critical view. Where possible, uppermost benches should be worked out and rehabilitated as soon as possible. Rehabilitation includes the reshaping of the excavated area so that it drains and does not allow pools of water to accumulate in the bottom of the quarry. Topsoil is then re-spread over these areas and the area revegetated with trees so that the disturbed area will eventually develop as a forest. The Provincial Department of Forests will advise on suitable tree species. Revegetation is carried out as described in Activity 50 E. Long slopes that will be susceptible to erosion will need to have small level bunds constructed across the slope to break up and redirect runoff away from the re-establishment area. Should the area not stabilise the Contractor will be required to repair the damage. The


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Engineer will inspect and approve the rehabilitation of the quarry when the Contractor has finished using it. CONSTRUCTION EQUIPMENT The site may be levelled with machinery while rehabilitation work may be carried out with hand labour. MEASUREMENT AND PAYMENT Closing and rehabilitation of the quarry pit is not a separate cost item and is to be

included in the cost of material drawn from the quarry. Failure to reinstate any quarry areas to the required standard by the Contractor, may result in the Engineer undertaking the work using other resources and any payment made will be deducted from the Contractor.

E1.6 E1.6 ACTIVITY No 40 EN RELOCATION OF SERVICES DESCRIPTION Services that may need to be removed and relocated electricity lines, water, telephone, irrigation channels, drains and any other installations along the road that may need to be moved and reinstated during road widening CLEARANCES REQUIRED In the event that services will need to be removed for road widening or other activities, the Contractor is to advise the Engineer of the services to be moved. The Engineer will advise and arrange this with the owner of the service. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities. 35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material

37 EN Site Clean up and Disposal of Waste 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Workers 45 EN Worker Health and Safety Issues 47 EN Discovery of Cultural Artifacts CONSTRUCTION METHODS Relocation of services shall be undertaken by the appropriate statutory authority. In the event that any services are damaged by the Contractor, the Contractor is to (i) report this to the Engineer and (ii) where safety is not an issue the Contractor is carry out repairs to


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the damaged services as an immediate task. Should the service be unable to be immediately re-instated the Contractor may be required to replace the lost services with other means and at the Contractor’s cost. CONSTRUCTION EQUIPMENT Not applicable. MEASUREMENT AND PAYMENT Payment for relocation of services is not made under the contract. All costs associated with the relocation of services incurred by the Contractor are deemed to be included in the rates.

E1.7 ACTIVITY No 41 EN DUST CONTROL DESCRIPTION Dust in residential areas can be a health problem and a nuisance to people living close to roads. Women and children who live in houses close to the road are most at risk. The Contractor is to suppress dust when it becomes a problem by regularly spraying water on the roads during construction. This is particularly important where the construction is being done within village areas or where the Contractor’s vehicles are using unsealed roads through villages as haul roads. Dust in work areas such as borrow pits and quarries can be a especial concern to workers. The Contractor will need to apply dust suppression in any borrow pit or quarry where the Contractor employs labour. MITIGATION METHODS Water tankers shall be used to spray water to control dust in roads and work places. In dusty work place conditions the Contractor will need to provide workers with face masks. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities. 35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Workers 45 EN Worker Health and Safety Issues 47 EN Discovery of Cultural Artifacts MONITORING


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Monitoring of dust and dust suppression activities is the responsibility of the Contractor and shall be carried out to the required standard with regard to the community’s interests. Should this not appear to be satisfactory, the Engineer can instruct the Contractor to spray water to suppress dust. MEASUREMENT AND PAYMENT Dust suppression is not a separate cost item and is to be included in the cost of road works.

E1.8 ACTIVITY No 42 EN NOISE AND VIBRATION CONTROL DESCRIPTION Noise and vibration from construction equipment is a particular nuisance for people who are living close to the road. This includes; houses, work and business areas, schools, medical centres etc. MITIGATION METHODS Noise: The Contractor is to maintain silencers on all equipment to the manufacturer’s standard. The Contractor is not to work between the hours of 22.00 and 07.00 within 500 m of houses or other permanent places where people live. The Contractor is required to provide suitable protective ear mufflers to workers who operate excessively noisy equipment. Vibration: The Contractor is to seek the approval of the Engineer if vibratory equipment is to be used within 50 m of a building. The Contractor will be responsible for the repair of any damage to buildings that may arise from the use of vibratory equipment. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities.

35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 41 EN Dust Control 44 EN Employment of Unskilled Workers 45 EN Worker Health and Safety Issues 47 EN Discovery of Cultural Artifacts MONITORING Monitoring of machinery for noise and vibration is the responsibility of the Contractor and is monitored with regard to the community’s interests. MEASUREMENT AND PAYMENT


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Noise and vibration suppression is not a separate cost item and is to be included in the cost of road works.

E1.9 ACTIVITY No 43 EN HANDLING OF FUEL, LUBRICANTS AND BITUMEN DESCRIPTION Fuel, lubricant and bitumen spills can contaminate soil and water resources. MITIGATION METHODS Fuel, lubricants and bitumen are to be stored in approved containers. No refuelling is allowed on farmland or close to water courses where spillage may contaminate soil and water resources. All waste oil is to be collected and disposed of according to oil industry standards. Any spillage of fuel, lubricants and bitumen is to be cleaned up and contaminated soil removed and disposed of in a suitable place. Serious spillages are to be reported to the Engineer. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities.


36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 44 EN Employment of Unskilled Workers 45 EN Worker Health and Safety Issues MONITORING Monitoring of fuel, lubricant and bitumen storage and handling is the responsibility of the Contractor. The Engineer will inspect and approve the Contractor’s fuel, oil and bitumen handling procedures as needed. MEASUREMENT AND PAYMENT Handling and storage of fuel, lubricants and bitumen is not a separate cost item. Fuel and lubricant costs are to be included in the cost of operating machinery while bitumen costs are to be included in road construction costs.


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E1.10 ACTIVITY No 44 EN EMPLOYMENT OF UNSKILLED WORKERS DESCRIPTION Large numbers of unskilled workers employed from outside the local community and brought into the community may create several adverse social issues with the local community, including gambling, drinking and sexual activities. This may lead to conflict with the local community. Furthermore if the local community has not been consulted and given the opportunities for employment that the immigrant workers enjoy this may also be an area of tension between the local community and immigrant labour. MITIGATION METHODS Preference for hiring unskilled workers shall be given to the surrounding community. In the event that unskilled workers will be hired by the Contractor, the Contractor will need to first discuss this with the Engineer who will advise the Contractor on this issue. If issues will arise they should not be accommodated within the community and camps should be located well away from the community. The Contractor will be required to provide the workers with: suitable accommodation, potable water, cooking facilities, an energy source for cooking (gas or kerosene if wood is short in the area), sanitation facilities and solid and liquid waste collection and disposal facilities. When the worker accommodation site is no longer required the Contractor will be responsible for closing and cleaning the campsite. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities. 35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 45 EN Worker Health and Safety Issues 46 EN AIDS/HIV Awareness 48 EN Use of Fuel Wood MONITORING The Contractor will discuss worker hiring arrangements and accommodation sites with the Engineer who will approve the arrangements with regard to the location of the accommodation and the provision of facilities for the workers. When camps are closed the Engineer will be responsible for inspecting and approving the closed site. MEASUREMENT AND PAYMENT


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Labour accommodation and welfare costs are not a separate cost item and are to be included in the cost of employing labour.

E1.11 ACTIVITY No 45 EN WORKER HEALTH AND SAFETY DESCRIPTION The Contractor has a duty of care to ensure that safe and healthy work place conditions are provided for workers. Workers may be exposed to a range of adverse workplace conditions that includes, dust and smoke particles, noise, material handling and hazardous chemicals. MITIGATION METHODS Where required the Contractor is to provide workers with approved safety and protective equipment. This may include; safety helmets, dust masks, ear protection, eye protection and gloves for handling materials and hazardous chemicals. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities.


36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 40 EN Removal and Re-instatement of Services 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 46 EN AIDS/HIV Awareness 47 EN Discovery of Cultural Artifacts 48 EN Use of Fuel Wood MONITORING The Contractor has the prime responsibility of monitoring worker and workplace health and safety conditions in accordance with the relative laws and standards. MEASUREMENT AND PAYMENT The cost of workplace health and safety equipment is not a separate cost item and is to be included in the cost of hiring labour.


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E1.12 ACTIVITY No 46 EN AIDS AND HIV AWARENESS DESCRIPTION AIDS and HIV infection is increasing within Vietnam. Staff and workers that are employed by the Contractor may be knowingly or unknowingly infected and may pass the disease on to the community. This is more of a concern where itinerant staff and workers may be accommodated within the community and may pass the disease on to the community by unsafe sex practices. MITIGATION METHODS The Contractor shall ensure that his workforce is aware of HIV/AIDS. Several methods are available and in small rural road projects awareness can be raised by the use of posters that can be placed in campsites and by formal discussion sessions with health workers from surrounding health centres. The Contractor shall ensure that such methods are employed. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities.

44 EN Employment of Unskilled Labour 45 EN Worker Health and Safety Issues MONITORING The Contractor is required to monitor worker awareness and submit awareness programs for approval by the Engineer. PAYMENT The cost of AIDS/HIV awareness programs are not a separate cost item and are included in the cost of hiring labour.


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E1.13 ACTIVITY No 47 EN DISCOVERY OF CULTURAL ARTEFACTS DESCRIPTION Excavation activities may uncover artifacts that are part of the nation’s heritage and may be of particular interest to museums. If artifacts are discovered the law states that finds must be reported to the nearest office of the Ministry of Cultural Affairs. PROCEDURE If cultural artefacts are uncovered the Contractor must stop work at the site, secure the site and inform the Engineer. The Engineer will inform the provincial representative of the Ministry of Cultural Affairs who will inspect the discovery and advise the Engineer as to what action is to be taken. Following a discovery and after securing the site the Contractor should arrange with the Engineer to move his activities to another site. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities. 35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 40 EN Removal and Re-instatement of Services 44 EN Employment of Unskilled Workers MONITORING The Contractor has the prime responsibility of supervising excavation works. Should a discovery be made the Contractor is to cease work at that site and advise the Engineer. PAYMENT Any costs associated with the discovery whereby the Contractor is delayed or is unable to complete the work may be negotiated with the Engineer.


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E1.14 ACTIVITY No 48 EN USE OF WOOD FUEL DESCRIPTION If wood resources are scarce in an area other methods for heating bitumen and work camp cooking and heating should be considered. Where wood is in short supply, excessive use of wood will impact most on the poorest members of the community who have the least ability to substitute alternatives for cooking and heating. The use of wood in such situations needs to be carefully considered as otherwise social hardship and unsustainable extraction of this resource may occur. PROCEDURE Where the Contractor proposes to use wood for road construction or worker camp activities the Engineer is to approve its use. Before approving its use the Engineer will verify with the local community that this will not create an excessive use on the surrounding forest resources to the detriment of the supply that is available for the local community’s use. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities. 44 EN Employment of Unskilled Workers MITIGATION METHODS Where wood is in short supply the Engineer will instruct the Contractor to use an alternative heating and cooking source such as kerosene or gas. The Contractor is to site all bitumen boilers downwind of buildings that are used for human habitation. MONITORING The Engineer will monitor the Contractor’s compliance with this requirement. PAYMENT Any costs associated with the use of an alternative fuel to wood will be the Contractor’s responsibility.


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E1.15 ACTIVITY No 49 EN ROAD SAFETY DESCRIPTION Road safety concerns can arise during construction from construction activities and following construction when the road conditions may be altered. Construction activities may create a series of hazards to road users by altering road conditions while Contractor’s vehicles will increase the volume of traffic travelling through urban areas. Following construction where the road conditions have been changed this will increase the traffic volume and vehicle speed. This will create road safety concerns which may become a particular concern in semi-urban and urban areas. School areas and school children who use the road are at particular risk. PROCEDURE The Engineer will identify areas of road safety concern and determine suitable methods for reducing the road hazard to the users during and after construction. This may include the erection of warning signs, traffic calming road measures, pull over areas, and road safety awareness campaigns that are conducted at schools. Driver education and enforcement methods may also need to be considered. The Engineer will determine the level of risk and instruct the Contractor to erect safety fencing and warning signs during construction. Where road conditions will be changed after construction the Engineer will arrange to discuss the various road safety methods that are proposed with the local community. Following this the Engineer will instruct the Contractor which methods are to be used and arrange with the Contractor where signs are to be erected and changes that will be required in the pavement conditions to reduce the hazards. During construction the Contractor will arrange for temporary road signage and safety fencing. Where road construction has been completed road signs shall be progressively erected within these sections. SUPPORTING ACTIVITIES This activity may be associated with any of the following activities. 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 40 EN Removal and Re-instatement of Services 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Workers MONITORING The Contractor shall provide and erect permanent road signs in accordance with the Contract Document and drawings and/or as instructed by the Engineer.


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PAYMENT During construction the Contractor will meet all costs associated with traffic control and road safety. For permanent traffic safety measures payment for these will be arranged with the Engineer as follows.

Pay items shall be: Unit Erection of road signs No. Construction of traffic calming measures No.

CHANCE FIND PROCEDURES If the Contractor discovers archeological sites, historical sites, remains and objects, including graveyards and/or individual graves during excavation or construction, the Contractor shall:

• Stop the construction activities in the area of the chance find; • Delineate the discovered site or area; • Secure the site to prevent any damage or loss of removable objects. In cases of

removable antiquities or sensitive remains, a night guard shall be arranged until the responsible local authorities or the Department of Culture and Information takes over;

• Notify the Supervision Engineer who in turn will notify responsible local or national authorities in charge of the Cultural Property of Viet Nam (within 24 hours or less);

• Relevant local or national authorities would be in charge of protecting and preserving the site before deciding on subsequent appropriate procedures. This would require a preliminary evaluation of the findings to be performed. The significance and importance of the findings should be assessed according to the various criteria relevant to cultural heritage; those include the aesthetic, historic, scientific or research, social and economic values;

• Decisions on how to handle the finding shall be taken by the responsible authorities. This could include changes in the layout (such as when finding an irremovable remain of cultural or archeological importance) conservation, preservation, restoration and salvage;

• If the cultural sites and/or relics are of high value and site preservation is recommended by the professionals and required by the cultural relics authority, the Project’s Owner will need to make necessary design changes to accommodate the request and preserve the site;

• Decisions concerning the management of the finding shall be communicated in writing by relevant authorities;

• Construction works could resume only after permission is granted from the responsible local authorities concerning safeguard of the heritage.


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ANNEX G Contractor’s Environmental Conditions Statement

I hereby acknowledge that I have read and understood the requirements of the Environmental Management Plan (EMP) which is attached to the Contract Bid Document and is supported by the conditions stated in Division 5 of the Technical Guidelines. I am also aware of the conditions of the Environmental Protection Commitment (EPC) which is attached to the Contract Bid Document ( this shall be included if a register for meeting Environmental standards is required) Any costs for meeting the EMP requirements are included in my bid price. I will appoint Mr xxxxxx – Site Engineer as the person who is responsible for ensuring that the site environmental conditions are met. This person will be always on site and is familiar with the conditions of the EMP and EPC and has previously supervised environmental compliance requirements on other road construction and maintenance projects. This person will also be responsible for monitoring environmental compliance. This person may be contacted on Tel: xxxxx. Signed: …………………………. Date: ………………………… Name :……………………………. Position in Company: …………………….


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ANNEX H Contractor’s Acknowledgement of Environmental Compliance

Company’s Name and address…………………………………………………………… I acknowledge that following the award of the Contract xxxx for xxxx road construction/maintenance or xxx bridge to my company I am aware of the environmental conditions and requirements that are contained in the Contract. These have been addressed in my Environmental Conditions Statement that was issued by me at the time of bidding. I confirm my ability to undertake and comply with these conditions. I confirm that Mr xxxxxx my xxx (nominate position) has been instructed to ensure that the environmental conditions are met. Mr xxxxx is familiar with the conditions of the EMP and REPC and will also be responsible for monitoring environmental compliance. This person may be contacted on Tel: I also acknowledge that any non-compliance with these conditions may result in penalties being awarded against my company. Signed: ………………………… Date: ……………….. Name:…………………………… Position in company: Execution Director


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ANNEX I

Environmental Impact Monitoring Form for Construction and Post-construction Stages

PPMU Sub-project Contract Duration: From .../...../..... to ..../ .... /...... Reporting date:

Activity/Sub-activity Impact Measures Status of

implementation by Contractor

Construction stage Site Clearance

Clearing and Grubbing

Effect on roadside vegetation

Restricted movement of machinery/equipment

Debris generation creating unsightly condition

Disposal/storage of grubbing waste and possible reuse

Planning Traffic and Diversions

Trampling of vegetation along traffic diversions

Activity scheduling, identification of alternative track

Material Production

Loss of topsoil Stripping and store of topsoil Formation of stagnant water pools due to borrowing/quarrying

Rehabilitation plan for borrow areas and quarry areas

Illegal quarrying/sand mining

For new quarries: Conformance of quarries selected to the EMP requirements including quarry rehabilitation plans

Uncontrolled blasting at quarries

Control blasting to the extent required

Conformance to blasting rules of the Government

Transport of material to site

Fugitive emission from transport truck

Covering of material with tarpaulin or use of covered box trucks during transport

Dust emission from haul Roads

Haul road management

Storage of material Contamination Of water sources, leaching into ground water

Provision of impervious base to storage Areas

Handling of Soil and Dust

Dust rising and increase in particulate concentration in ambient air

Use of dust suppressants like water sprinkling

Increase of particulate concentration and contamination of nearby areas

Use of dust suppressants like water sprinkling

Handling of granular Material

Risk of injury to workers

Use of Personal Protective Equipment

Handling of bituminous materials

Leaching of materials, contamination of water source

Provision of impervious base at bitumen storage areas

Air pollution

Control emission from mixing

Handling of oil/diesel Contamination of accidental Prevention of accidental spills,


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spills affecting cleaning immediately after spill

Pollution due to incomplete burning

Ensure complete combustion of fuel through regular maintenance of equipment

Waste management

Littering of debris at construction site

Waste to be disposed at disposal locations only

Contamination of surroundings due to runoff from construction site

Preventing of runoff from entering water bodies

Operation of construction equipments and machinery

Air and noise pollution Conformance to Emission Standards and Norms

Operational safety of Workers

Conformance to Safety concerns of the road users and workers in operation, first aid provision and mandatory provision of Personal Protective Equipment

Movement of Machinery

Trampling of vegetation

Restriction of movement within ROW

Damage of Flora and natural habitats

Minimizing impact on vegetation

Damage to roadside properties

Minimizing impacts on private and common properties, including religious structure

Earthworks

Cutting

Uncontrolled blasting in case of rock cutting

Controlled blasting to be made mandatory

Loss of topsoil

Preservation of topsoil for reuse

Waste generation

Safe disposal of waste and possible reuses

Embankment construction

Interruption of drainage

Drainage channels to be provided with culverts in advance to embankment construction

Dust Raising Dust suppression with water

Excess water/material usage

Minimizing height of embankment

Scheduling embankment construction in wet months, if possible

Compaction with vibratory rollers is suggested

Erosion causing impact on Embankment/slope stability

Slope stabilization measures as seeding, mulching and bio-engineering techniques

Formation of rills/gullies Construction of temporary erosion control structure as per requirements

Contamination of water

Control measures as silt fencing, vegetative barriers

Avoiding disposal of liquid waste into natural water course

Maintenance at Collection Of rainwater in Temporary drains during


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construction camp construction camps construction Waste water from labor camps

Disposal of waste water into soak pits

Contamination of soil

Removal of oil other chemical spills & Wastes

Cutting embankments of surface water Bodies

Impact on the drainage flows in and out of the water body

Restoration of drainage channels

Embankment stability

Design of slopes of the water bodies, slope protection

Subbase and base courses

Granular sub-base

Extensive extraction Of quarry materials

Use of locally available materials

Wet mix macadam

Extensive water requirement

Scheduling the activity in wet months

Avoiding conflict to use due to water extraction from construction

Shoulders treatment

Movement of machinery for construction

Restricting movement on adjacent land

Culverts and Minor Bridge Works

Interruption of water flow

Provision of diversion channels

Pollution of water channels during construction

Control of sediment runoff

Safety of workers

Mandatory use of personal protective equipment

Surfacing

Bituminous surface

Workers safety during handling of hot mix

Mandatory use of personal protective equipment

Damage to vegetation (burning/cutting)

Avoiding use of wood as fuel for heating bitumen

Hot mix plan location on waste lands

Contamination due to bituminous wastes

Reuse of land filling of bituminous wastes

Impacts on air quality

Ensuring compliance of hot mix plants with the standard emission standards

Concrete surfacing for roads crossing built up areas

Contamination of surroundings due to concrete mixing

Mixing concrete at designated locations away from habitation and agricultural land

Road furniture Positive To be provided as per design

Shoulder protection

Requires material extraction from quarries

Use locally available material

Ensure that all shoulders are clear of debris or construction materials

Post-construction Clearing of construction camp


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Camp site restoration Change of land use due to setting up of construction camp

Camp site to be restored to its original condition

Restoration of topsoil Dismantling of campsite Waste generation at the

construction site Disposal of waste at designated locations

Clearing of water channel, side drains and culverts

Generation of debris and silt Removal of debris and disposal


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Construction Site Memorandum

Memorandum Reference: ………………………. Date: …………………. Issue that is being addressed: ………………………… Location: ……………………………………. Description of Issue or Problem: ……………………………………………………… Work Required by Contractor to Address Issue: ……………………………………… …………………………………………………………………………………………. Date and Reference of any Previous Memo/s: ……………………………………….. Name of person preparing Memorandum: …………………………… Signed: ………………………………………..Date: ………………………… Date copy of Memorandum handed to Contractor: ………………………….. Received by Contractor (Signed): ………………………………………….. Status of Contractor’s Action: Work completed satisfactorily (date): ………………….. Name of person approving work: …………………… If work is unfinished by end of reporting period give reason why work is still pending: …………..…………………………………………….……………………………….. ……………………………………………………………………………..……………


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ANNEX J ToR for PID1 Environmental Officer

PID1 Environmental Officer: Terms Of Reference

Reports To: PID1 Director

Supports/Guides Activities of:

PPMU Technical Specialist Environment

Duties: The PID1 Environmental Officer acts as an information and management facilitator between the PPMUs and PID1 for implementation of the RT3 environmental safeguard components. Specific duties include:

i. Implementation of Project-level environmental safeguards at PPMU level.

ii. Ensure PPMUs understand and follow the EA safeguards procedures shown in the Operations Manual for screening, environmental assessment, construction, monitoring and operation.

iii. Ensure all relevant PPMUs provide regular environmental safeguards reports to PID1.

iv. Review and comment on the EA safeguards reports provided by the PPMUs.

v. Manage a library of environmental safeguards reports such that they can be forwarded to WB and other organizations as required.

vi. Ensure that the capacity building and training plan is implemented as described in the Environmental Framework.

vii. Ensure that PPMUs fully understand their role on how to integrate environmental considerations into the Screening process

viii. Ensure that PPMUs fully understand their role on how to integrate environmental considerations into the Environmental Assessment process.

ix. Ensure that PPMUs fully understand their role on how to integrate environmental considerations into the Contract Document process.

x. Ensure that PPMUs fully understand their role on how to monitor environmental considerations of the Contract Document during construction.


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ANNEX K ToR for PPMU Technical Specialist – Environment

PPMU Technical Specialist Environmental: Terms Of Reference

Reports To: PMU6 via the PPMU Director


PPMU Technical Staff, Site Engineer

Duties: The PPMU Technical Specialist Environment implements the environmental safeguard programs at PPMU level for the RT3 project. Specific duties include:

i. Responsible for undertaking RT3 environmental assessment procedures to meet RT3 environmental safeguard requirements.

ii. Understands and carries out the EA safeguards procedures as shown in the Operations Manual for screening, environmental assessment, contract bidding, construction, monitoring and operation.

iii. Provides EA safeguards reports to PID1.

iv. Prepares EA documents required for contract bidding.

v. Arranges Public consultation meetings.

vi. Arranges for Public Disclosure of the EA document.

vii. Works with, instructs and advises the Site Engineer with regard to environmental monitoring compliance.

viii. Maintains a system of records at PPMU for ensuring that the environmental safeguards program functions properly.

ix. Attends training programs as required.


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ANNEX L ToR for PPMU Site Engineer - Environmental Inclusions

PPMU Site Engineer: Inclusion of Environmental Requirements in Terms Of Reference for Environmental Monitoring

Reports To: PPMU Director and PID1Environmental Officer



Duties: The Site Engineer has the primary responsibility of instructing the Contractor. All directions to the Contractor are to be directed through the Site Engineer. Apart from civil works programs that are the direct responsibility of the Site Engineer the Site Engineer has an important role in monitoring the Contractor’s work with regard to environmental compliance. Specific monitoring duties include:

i. Responsible for the daily supervision of the Contractor and

ensuring his compliance with the EPC, the EMP and Division 5 of the Technical Guidelines.

ii. Issues Construction Site Memorandums to the Contractor for any breaches of the environmental specifications.

iii. Reports to and briefs the Technical Specialist Environment in the PPMU with regard to any issues that may arise in implementing the environmental conditions in the Contract Document.

iv. Attends training programs in environmental assessment and safeguards as required.


1

ANNEX M ToR for PPMU Site Engineer - Environmental Inclusions

PPMU Site Engineer: Inclusion of Environmental Requirements in Terms Of Reference for Environmental Monitoring

Reports To: PPMU Director and PID1Environmental Officer



Duties: The Site Engineer has the primary responsibility of instructing the Contractor. All directions to the Contractor are to be directed through the Site Engineer. Apart from civil works programs that are the direct responsibility of the Site Engineer the Site Engineer has an important role in monitoring the Contractor’s work with regard to environmental compliance. Specific monitoring duties include:

v. Responsible for the daily supervision of the Contractor

and ensuring his compliance with the EPC, the EMP and Division 5 of the Technical Guidelines.

vi. Issues Construction Site Memorandums to the Contractor for any breaches of the environmental specifications.

vii. Reports to and briefs the Technical Specialist Environment in the PPMU with regard to any issues that may arise in implementing the environmental conditions in the Contract Document.

viii. Attends training programs in environmental assessment and safeguards as required.


2

ANNEX N

Summary of public consultation information ROADLINKS UNDER ……..YEAR PROGRAM………..PROVINCE….…

Sub-project Location Time Participants,

main contents Questions/ideas PPMU’s response

Road xxx Commune ….

Consultation Date

PPMU Representatives, commune leaders, local boards, hamlet ‘s household representatives

Does construction cause traffic jams?

To be supplemented

Does disposal location affect the local’s water source and farm produce

To be supplemented

Where are the bitumen heating locations

To be supplemented

Commune …

Consultation Date


To be supplemented To be supplemented

Road xxx Commune ….

Consultation Date


Does the construction cause dust and muddy status?

When constructing, the contractor should spray water to prevent dust in dry season and treat water ponding and muddy locations in rainy season to ensure traffic flow

Where is bitumen heating location?

Bitumen heating location should be placed far away from residential area

Does disposal location affect the local’s water source and farm produce?

Disposal location must be examined in design step and approved by local authority and does not


3

Sub-project Location Time Participants,

main contents Questions/ideas PPMU’s response

affect the residents’ life

Commune …

Consultation Date


Do scattered soil/stones during construction affect the local’s land and farm produce?

During construction, if the contractors scatter soil on rice, farm produce land , they shall remove all of that soil and compensate any loss for the residents

Does construction cause dust in dry season and muddy status in rainy season?

When constructing, the contractor should spray water to prevent dust in dry season and treat water ponding and muddy locations in rainy season

Does construction cause traffic jams

During construction process, the Contractor must ensure traffic flow in all situations

Bridge….. Commune …

….. PPMU Representatives, commune leaders, local boards, hamlet ‘s household representatives

Question Answer Question Answer Question Answer

Question Answer

Commune …


Question Answer Question Answer Question Answer