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ENVIRONMENTAL MANAGEMENT PLAN – THE PROPOSED DESIGN, CONSTRUCTION ANDOPERATION OF A NEW

SERVICE STATION AT OCEAN VIEW EXTIONSION 29 IN SWAKOPMUND – ERONGO REGION, NAMIBIA

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OUTRUN CONSULTANTS CC

ENVIRONMENTAL MANAGEMENT PLAN FOR THE ESTABLISHMENT OF A

NEW SERVICE STATION AT OCEAN VIEW EXTENSION 29 IN SWAKOPMUND.

Prepared by:

P. O. Box 70822, Khomasdal, Windhoek, Namibia.

+264 812 683 578

[email protected]

mailto:[email protected]



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PROJECT DETAILS

TITLE ENVIRONMENTAL MANAGEMENT PLAN – THE

ESTABLISHMENT OF A NEW SERVICE STATION AT OCEAN

VIEW EXTENSION 29 IN SWAKOPMUND – ERONGO REGION.

TERMS OF REFERENCE

AND SCOPE OF THE PROJECT DESIGN, CONSTRUCTION AND OPERATION OF A SERVICE

STATION.

AUTHORS OUTRUN CONSULTANTS CC

CLIENT SWAKOPMUND SERVICE STATION CC

REPORT STATUS FINAL ENVIRONMENTAL MANAGEMENT PLAN

DATE 30 OCTOBER 2019

AUTHORISED SIGNATURE:

JOSIAH T. MUKUTIRI

EIA PRACTITIONER



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Executive Summary

This Environmental Management Plan was compiled following Environmental Impact

Assessment regulations as required by Outrun Consultants CC. The process was

done in line with the Namibian Environmental Assessment Policy (1995) and the

Environmental Management Act (2007). The EMP was triggered by the proposed

establishment of a new service station at Ocean View in Swakopmund. The

Proponent is Swakopmund Service Station, a wholly Namibian Company head

quartered in Swakopmund. The desirability of this project lies on the fact that it

improves fuel availability and convenience for travellers between Swakopmund and

Henties Bay. Public consultations were done and all issues and concerns raised

were addressed as required:

There was a concern that the proposed project site was not zoned for business,

however this was disqualified since the Municipality issued a conditional consent

letter to the Proponent. There was also concern that there are many service station

stations in the area. The study findings do not support this as there is evident growth

in the volume of traffic for both Swakopmund and Henties Bay. The Consultant

recommended the use of South African National Standards (SANS) for the design,

manufacture and construction of new facilities since we do not have our own

standards here in Namibia. An Environmental Management Plan (EMP) was

formulated for implementation by the Proponent so as to mitigate the identified

environmental impacts during the design, construction and operation of the new

service station. The proponent is also advised to adhere to all laws and policies

relevant to this project. It was concluded that the project has both positive and

negative impacts on the environment and should be managed through the

successful implementation of the proposed environmental management plan.



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TABLE OF CONTENTS

Executive Summary .......................................................................................................................... 3

TABLE OF CONTENTS......................................................................................................................... 4

List of Figures .................................................................................................................................... 7

List of Tables ..................................................................................................................................... 8

Table 1: List of Abbreviations and / or Acronyms. ............................................................................ 9

1. INTRODUCTION .................................................................................................................... 10

1.1. Objectives ...................................................................................................................... 10

1.1.1. Location ...................................................................................................................... 10

1.2. Methodology ................................................................................................................. 10

1.3. Terms of Reference for the Environmental Management Plan ............................... 11

1.4. Assumptions And Limitations ......................................................................................... 11

1.5. Project Team .................................................................................................................. 12

2. Project Description .............................................................................................................. 12

2.1. Overview Of The Proposed Technology .......................................................................... 12

2.2. Project activities ............................................................................................................. 14

2.2.1. Design and operation ................................................................................................ 14

3. LEGAL REQUIREMENTS..................................................................................................... 16

3.1. Relevant Treaties, International agreements and Protocols, policies and legislation. ...... 16

3.1.2. Namibia’s Environmental Assessment Policy of 1994. ........................................... 16

3.1.4. Water Resources Management Act (1956) .............................................................. 18

3.1.5. Hazardous Substances Ordinance 14 of 1974 ........................................................ 18

3.1.6. Petroleum Act (Act 2 of 1991) ................................................................................... 18

3.1.7. Pollution Control and Waste Management Bill ........................................................ 18

3.1.8. Atmospheric Pollution Prevention Ordinance 11 of 1976 ....................................... 19



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3.1.9. Labour Act (1992) ....................................................................................................... 19

3.2. Standards and guidelines for the design and construction of the Fuel station................. 20

3.3. Fuel Storage Facilities ..................................................................................................... 21

3.4. Forecourt Areas and Spillage Drainage ........................................................................... 21

3.5. Tank Gauging Systems .................................................................................................... 22

3.6. Construction .................................................................................................................. 23

3.7. Identification Of Alternatives.......................................................................................... 23

3.7.1. Strategic alternatives ................................................................................................. 23

3.7.2. Alternative Sites ......................................................................................................... 23

3.7.3. No-Go Option ............................................................................................................. 23

4. Identified Aspects And Potential Environmental Impacts ............................................ 24

4.1. Dust ............................................................................................................................... 24

4.3. Noise .............................................................................................................................. 25

4.4. Solid Waste .................................................................................................................... 25

4.5. Oil/Fuel Spills ................................................................................................................. 25

4.6. Employment opportunities ............................................................................................. 25

4.7. Positive economic benefits ............................................................................................. 26

4.8. Social issues ................................................................................................................... 26

4.9. Process issues ................................................................................................................ 26

5. Environmental Management Plan ..................................................................................... 27

5.1. EMP Overview ................................................................................................................ 27

5.2. Guiding Notes Supporting the EMP ................................................................................ 41

5.2.1. Tanks ........................................................................................................................... 41

5.2.2. General safety of public and employees .................................................................. 41

5.2.3. Managing fuel and oil spills ....................................................................................... 41



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5.2.4. Monitoring wells .......................................................................................................... 41

6. Conclusions And Recommendations ......................................................................................... 42

6.1. Conclusion ..................................................................................................................... 42

6.2. Recommendations ......................................................................................................... 42

6.3. Way Forward.................................................................................................................. 43



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List of Figures

Figure 1: The location of the proposed site for the new service station in Ocean View Extension 29 -

Swakopmund. ................................................................................................................................. 10

Figure 2: Fuel spills are common during refilling of USTs and refuelling of vehicles. SOURCE: Own

photograph. .................................................................................................................................... 14

Figure 3: An automatic continuous leak detection apparatus for a fuel retail system. Source:

www.petrolplaza.com ..................................................................................................................... 22



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List of Tables Table 1: List of Abbreviations and / or Acronyms. .............................................................................. 9

Table 2: Environmental Impact Assessment Experts and their Area of Responsibilities ....... 12

Table 3: Summary of legal compliance requirement and the respective regulatory authority.

........................................................................................................................................................ 20



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Table 1: List of Abbreviations and / or Acronyms.

ACRONYM FULL DESCRIPTION

DEA Directorate of Environmental Affairs

ECC Environmental Clearance Certificate

EMP Environmental Management Plan

GPR Glass fibre Plastic Reinforcement

MET Ministry of Environment & Tourism

MME Ministry of Mines and Energy

SABS South African Bureau of Standards

SANS South Africa National Standards

USTs Underground Storage Tanks



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1. INTRODUCTION

The applicant, Swakopmund Service Station CC is a Namibian company wholly owned by

Namibians. There is significant traffic flow along the Swakopmund – Henties Bay road and

has been increasing yearly. This has motivated the Proponent to establish a service station

in Ocean View Extension 29 in Swakopmund. The construction of a service station is a

listed activity under the Environmental Management Act, 2007, and requires authorization by

MET before implementation.

1.1. Objectives

• to describe the project in detail for everyone’s understanding

• to describe the project environment and the interrelationships among the various

components

• To identify potential positive and negative impacts of the project.

• To assess the significance of the positive and negative impacts of the project.

• To develop mitigation measures for the identified negative impacts of the project.

• To review the relevant policies and legislation governing the project.

• To develop an environmental monitoring and management plan for the project.

1.1.1. Location

1.2. Methodology Figure 1: The location of the proposed site for the new service station in Ocean View

Extension 29 - Swakopmund.



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The Consultancy Team carried out a detailed study on the possible environmental impacts of

the proposed project. This was achieved by delineating the activities involved during project

implementation and predicting the impacts. The following project activities or elements were

considered:

• Design of the proposed service station;

• Construction of the new service station and;

• Operation of the service station.

Site investigations were done in order to predict the potential environmental impacts

emanating from the activities above. Such investigations included assessing soil texture in

order to infer porosity and permeability of organic fuels / compounds.

1.3. Terms of Reference for the Environmental Management Plan

Swakopmund Service Station CC appointed Outrun Consultants cc to conduct and EIA for

the establishment of service station in Swakopmund. Outrun conducted an environmental

scoping exercise and lodged an application for an Environmental Clearance Certificate

(ECC) with the Ministry of Environment and Tourism (MET). The application was verified and

MET requested for an EMP and a Scoping report. As a requested we compiled this EMP and

should be read together with the accompanying scoping report. The whole exercise took due

consideration of:

• Detailed project description;

• Identification of the possible and known impacts of the project;

• Review of relevant policies and legislation and the development of a legislative

framework compliance plan;

• Development of an Environmental Management Plan (EMP) with workable mitigation

measures for adoption.

1.4. Assumptions And Limitations

No alternative sites were proposed for this study. The unavailability of the specifications of

the equipment to be installed and design of the Fuel station has also placed limitations on

the data available to the consultants for prediction of actual impacts. However, this has



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created the opportunity to influence the technical design and as a result incorporate

mitigation measures early in the project design stage.

1.5. Project Team

Table 2: Environmental Impact Assessment Experts and their Area of Responsibilities

ORGANIZATION AREA OF RESPONSIBILITY / FIELD OF

EXPERTISE

TEAM MEMBERS

OUTRUN Project management Josiah T. Mukutiri

Enercon (Pty) Ltd Scope of the project Michael Ludeke

OUTRUN Legislation & Policy Review Selma

OUTRUN Development of Environmental Management

Plan (EMP)

Josiah T. Mukutiri

N.B. CVs OF THE EIA PRACTIONER IS ANNEXED

2. Project Description

This section describes the proposed technology and an outline of the proposed activities.

2.1. Overview Of The Proposed Technology

The Proponent proposes to establish a new service station at Ocean View Extension in

Swakopmund. The proposed development will involve the following:

The installation of two (2) 30 000ℓ and two (2) 30 000ℓ underground storage tanks (USTs) (1

x leaded petrol, 1 x unleaded petrol and 2 x diesel); and, four dispensing islands and

associated piping.

Centrifugal or submersible pump units will be used to pump the product through a metering

device into a vehicle fuel tank or to a portable metal container. Remote fuel filling points will

be installed as close to the USTs as possible, although the location of the filler points is

dependent on delivery tanker access. The fuel station will, at a minimum, include the

following:



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• Monitoring wells and a leak detection system installed around the tanks;

• Installation of petroplas piping for suctions, vents and remote fillers;

• Reconstruction of a concrete forecourt, at least on disturbed areas only;

• Installation of an oil/water separator connected to the surface drainage from the

concrete forecourt and filler containment areas, discharging into the waste water

system;

• Renovation of a suspended forecourt roof above the dispensers to protect customers

and pumping facilities from environmental elements;



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2.2. Project activities

The realisation of this project will involve a sequential execution of various activities as

follows:

2.2.1. Design and operation

The Proponent has appointed reputable Engineering Consultants to design the new fuel

station and manage the construction. The design and operation will follow the international

standards and guidelines regulating the petroleum industry. The guidelines require

compliance with local legislation but reference will be made to South African National

Standards (SANS) and international standards in instances where we do not have our own

here in Namibia. These standards ensure that environmental compliance is implemented

and maintained and that the potential impacts to the biophysical environment are greatly

reduced.

Figure 2: Fuel spills are common during refilling of USTs and refuelling of vehicles. SOURCE:

Own photograph.



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Some of the key guidelines to be followed during design and construction:

• The storage tanks should be located towards the lower levels of the site as this

allows a natural gradient from the pipelines up to the dispensers, thereby allowing

product in the pipes to drain back into the USTs when it is not actively being pumped;

• Under all circumstances, the tank must be deep enough (i.e. to a minimum depth of

1250mm below finished ground level) to ensure that the suction/delivery line, the filler

and vent lines have a minimum fall of 1:100 back to the tank.

• Where two or more tanks are placed in a common excavation, a minimum spacing of

500mm between tanks must be allowed;

• The tank pit must be located at least 3m clear of any building.

• The minimum safety distance of the closest tank from the stand boundary is

generally 3.5m or the building line restriction, whichever is the greater.

The USTs will be composite tanks constructed of galvanized steel with a GPR coating.

There are various laws, policies, standards and guidelines governing the petroleum industry

and are presented in the following chapter.



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3. LEGAL REQUIREMENTS

This section presents the treaties, policies and legislations that were reviewed in line with

this project. The various compliance requirements are also presented.

3.1. Relevant Treaties, International agreements and Protocols, policies and

legislation.

3.1.1. Namibian Constitution

First Amendment Act 34 of 1998

Article 16(1) guarantees all persons the right to

property. It therefore provides everyone a right to

acquire, own and dispose of property, alone or in

association with others and to bequeath such property.

“The State shall actively promote and maintain the

welfare of the people by adopting policies that are

aimed at maintaining ecosystems, essential ecological

processes and the biological diversity of Namibia. It

further promotes the sustainable utilisation of living

natural resources basis for the benefit of all Namibians,

both present and future.” (Article 95(I)).

3.1.2. Namibia’s Environmental

Assessment Policy of 1994.

The policy contains a list of prescribed projects that

may have significant negative impacts on the

environment. Such projects require authorisation from

the Ministry of Environment & Tourism (MET) -

Directorate of Environmental Assessment (DEA).

Construction of fuel station and bulk fuel storage

facilities are listed activities that warrants an EIA.

Accordingly, the project requires authorisation from

MET: DEA, which will be based on the findings of the

detailed EIA study.

3.1.3. Environmental

Management Act (2007)

The Namibian Environmental Management Act of

(2007) guided the EIA study and made reference to the

principles contained in the Act. This is the very Act that



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binds all the responsible parties against their

respective environmental obligations against which the

EIA clearance is issued. Failure to comply attracts

fines and / or prosecution depending on the severity of

the matter. The Proponent should meet environmental

conditions upon which the Environmental Clearance

Certificate will be issued.



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3.1.4. Water Resources


Water Act 54 of 1956 and the Water Resources

Management Act 24 of 2004, provides the general

protection against surface and ground water pollution.

It prohibits the pollution of ground and surface water

bodies including liability of clean-up costs after closure

/ abandonment of an activity. Water will be required for

the various uses at the service station including

domestic use. The Proponent should apply to the

Swakopmund municipality for water connection.

Details on prevention of ground water contamination

and leaks detection are presented under section 3.2.1.

3.1.5. Hazardous Substances

Ordinance 14 of 1974

The hazardous substances ordinance 14 of 1974

controls substances with potential to cause injury or ill-

health or death of human beings because of their toxic,

corrosive, irritant, strongly sensitizing or flammable

nature. Petroleum fuels are covered under this Act.

Care should be taken throughout the product lifecycle

right from receiving, storage, product use and disposal.

In cases were special storage facilities are required the

Proponent should provide as such as indicated under

section 3.2.1.

3.1.6. Petroleum Act (Act 2 of

1991)

This Act gives control over the storage of refined

petroleum products, and to provide for matters

incidental thereto. Handling and discharge of oil

products is also regulated under this Act. The

Proponent should apply for a retail license at the

Ministry of Mines & Energy (MME).

3.1.7. Pollution Control and

Waste Management Bill

This bill aims to prevent and regulate the discharge of

pollutants to air, water, and land. It further aims to

promote the establishment of a system of waste

management, and enable Namibia to meet its



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international obligations. Waste management should

be guided by the 3R principle, Reduce, Reuse and

Recycle. Only unrecyclable and unusable materials will

be disposed of at a designated disposal site.

3.1.8. Atmospheric Pollution

Prevention Ordinance 11 of 1976

This regulation sets the principles for the prevention of

atmospheric pollution and associated matters arising

thereto. Part IV and Part V prevents atmospheric

pollution by dust and vehicles gaseous emissions

respectively.

3.1.9. Labour Act (1992)

The Labor Act governs the employer to employee

relationship including issues pertaining to occupational

health and safety, remuneration, provision of

appropriate protective clothing, grant of leave etc. It is

important to refer to the Act and ensure compliance

with fair labor practices at all project phases.

3.1.10. Road Ordinance 1972

(Ordinance 17 0f 1972)

Width of proclaimed roads and road reserve

boundaries (S3.1) and control of traffic during

construction activities on trunk and main roads (S27.1).

Infringements and obstructions on and interference

with proclaimed roads. (S37.1). Distance from

proclaimed roads at which fences are erected (S38)



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Table 3: Summary of legal compliance requirement and the respective regulatory

authority.

Act/Regulation Compliance Regulatory Authority

Environmental


Obtain EIA Clearance Certificate Ministry of Environment &

Tourism

Environmental

Management Act

Chapter 20:27

Produce biannual reports; adhere

to the EMP outline in this report

and renewal of EIA certificate after

3 year from the date of issue.

Ministry of Environment &

Tourism

Labour Act (1992) It is important to refer to the Act

and ensure compliance with fair

labour practices and occupational

health and safety.

Ministry of Labour

Water Resources


Monitor groundwater quality and

comply with quality standards.

Prevent both surface and

groundwater contamination.

Ministry of Agriculture, Water &

Forestry

Apply for retail license to buy and

resell fuels / petroleum products.

Ministry of Mines and Energy

Apply for fitness certificate Swakopmund Municipality

3.2. Standards and guidelines for the design and construction of the Fuel station

Namibia Standards Institute is in the process of developing local standards hence the need

to refer to South African Standards (SANS) codes which include:

o SANS 10089-3: The installation of the underground storage tanks,

pumps/dispensers and pipework at filling stations and consumer installations;



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o SANS 1020: The electrical components of free-standing power dispensing

devices for flammable liquids;

• SABS Code of Practice for the Wiring of Premises SABS 0142 and can only be done

by a contractor registered by NAMPOWER;

• SABS 0228 Classification of dangerous goods in Namibia.

• SANS 10108: The classification of hazardous locations and the selection of

apparatus for use in such locations;

• SANS 10131-2: Storage and handling of liquid fuel Part 2: Large consumer

installation;

• SANS 10089 Parts 2 & 3 which requires:

o The installation of a leak detection system including observation and

monitoring well situated around the tank to facilitate early leak detection;

o The provision of a plastic sheet below the tank that slopes towards an

observation well; and

o Installation of leak detectors on the pressure systems.

• SANS 10098-2: The lighting of certain specific areas of streets and highways.

3.3. Fuel Storage Facilities

The tank farm refers to an area where the fuel storage tanks are installed. The USTs are

manufactured from mild steel and are coated with glass fiber reinforced plastic on the

exterior making a composite tank. The manufacture of composite tanks is governed by

SANS 1535. A self- contained manhole, which is impervious to hydrocarbons, is fitted to the

tank and is sealed to prevent contamination to the surrounding environment. Monitoring

wells are fitted to each end of the tank to allow for ground water sampling.

3.4. Forecourt Areas and Spillage Drainage

All surface areas on the forecourt filling area, as well as the tanker re-fueling area, will be

constructed from concrete to form an impervious surface. This will prevent the contamination

of any soil and/or water resources within the immediate area. The surfaces will be further



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sloped to allow any fuel spillage and surface washing water to drain or flow freely into a

spillage containment system situated onsite. The spill material will then be able to be

removed thus preventing further contamination of surrounding soil and/or water resources.

3.5. Tank Gauging Systems

Tank gauging is a complete fuel management system (FMS) utilized by fuel retailers. The

purpose of the FMS is to provide leak detection and reconciliation Fuels for fuel retailers,

thus allowing for early leak detection and system monitoring of the tanks. The sophisticated

system very accurately monitors all sales and deliveries relevant to the fuel station, which

then in turn determines if any product / fuel losses occur. An alarm is incorporated into the

system for the purpose of environmental monitoring, which is not only beneficial to the

surrounding environmental elements, but helps the retailer in maintaining up-to date quantity

and quality reports.

Figure 3: An automatic continuous leak detection apparatus for a fuel retail system.

Source: www.petrolplaza.com



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3.6. Construction

The Consultancy Team appointed to do the designs will be responsible for the appointment

and supervision of the Contractor. This phase will involve the excavation works for the

foundation and establishment of the tank farm, construction of the pipe network, cabling and

wiring, installation of USTs and associated equipment. The Engineering Consultants should

ensure all the standards and guidelines presented herein are met before commissioning and

handover of the upgraded service station to the Proponent.

3.7. Identification Of Alternatives

This section covers a discussion of alternatives to the proposed establishment of a service

station. The “do nothing” alternative is also considered.

3.7.1. Strategic alternatives

The proposed service station has been seen as a great step towards improving fuel supply

services to the locals as well as tourists traveling between Swakopmund and Henties Bay.

3.7.2. Alternative Sites

The proposed site is the only land available to the Proponent, therefore alternative site

consideration does not apply.

3.7.3. No-Go Option

The “no-go” option means maintaining the status quo were no construction of a new service

station will be done. This is not favourable for the local economy given the lost employment

opportunities and for tourists travelling between Swakopmund and Henties Bay.



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4. Identified Aspects And Potential Environmental Impacts

ENVIRONMENTAL ASPECT ENVIRONMENTAL IMPACTS

Air Pollutants

4.1. Dust

Fugitive dust generated during

the removal and construction of

the Fuel station comprising total

suspended particulates and

PM10.

Dust will irritate workers at the site and nearby

accommodation facilities.

May cause or contribute to respiratory illnesses.

Dust also negatively affects flora adversely and

impacts negatively on the outlook or aesthetic

value of the surrounding areas.

4.2. Access to the site

Some of the equipment

especially USTs are bulk

resulting in abnormal loads.

Trees may need to be cut down or pruned to

make way for mobile equipment to navigate easily

on-delivery and laying down of USTs.



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4.3. Noise

Noise will be generated during

the construction of the Fuel

station from the moving

equipment.

Noise associated with

hammering during construction.

Irritating to site workers with the potential of

impairing hearing, nuisance to established

business in the vicinity.

Increased noise is of particular concern to nearby

houses.

4.4. Solid Waste

Solid waste comprised of the

following:

• rubble

• soil from excavation.

• packaging e.g. cement bags.

• wood and steel scraps

• food waste e.g. plastic bottles,

plastic bags, food leftovers.

Improperly managed solid waste can lead to the

harbouring of pests, rodents and vermin.

4.5. Oil/Fuel Spills

Fuel and or Oil spills can occur

at the fuel storage facilities.

Oil/fuel can enter the drainage system and either

contaminates the land surface and ground water.

4.6. Employment

opportunities

New jobs will be created.

No new jobs will be created except temporary

jobs during the construction activities.



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4.7. Positive economic

benefits

Improved convenience for locals

and travellers between Henties

Bay and Swakopmund.

The project is likely to impact positively on the

local tourism.

4.8. Social issues

Health, safety and security

hazards posed by liquid fuel

storage.

Demonstration of social

responsibility

Increased number of visitors

fuelling at this particular service

station.

High risk due to petrol which is highly

inflammable.

The Proponent will compensate any individuals

and parties that may be affected negatively by the

establishment and operation of the fuel station.

Increased revenues for the Proponent.

4.9. Process issues

Lack of adequate knowledge on

the risks associated with the

project.

Educate the IAPs on the associated risks and

hazards and effect on other development plans

ENVIRONMENTAL MANAGEMENT PLAN – THE PROPOSED DESIGN, CONSTRUCTION ANDOPERATION OF A NEW SERVICE STATION AT OCEAN VIEW EXTIONSION 29 IN

SWAKOPMUND – ERONGO REGION, NAMIBIA

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5. Environmental Management Plan

5.1. EMP Overview

The environmental management plan (EMP) should be adhered to at all levels during design and planning, construction, operation stages of

the project. It is important to note that there are different people responsible for the work at different phases of the project. While the people

doing the work must follow the instructions laid in this EMP, it remains the responsibility of the Proponent to ensure that the EMP is made

available to the people doing the work, that they understand the contents and comply. The EMP is clearly laid out indicating the identified

impacts, the proposed mitigation measures, implementing agent, monitoring agent and the monitoring frequency. The Proponent is encouraged

to extract the different sections and incorporate them in the contracts issued to the Design Engineers and Architects, Contractors and

Employees etc. The project will be managed by the Project Manager. The Project Manager will report to the Commissioner in the

Directorate of Environmental Affairs, Ministry of Environment & Tourism.



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Table 2: Environmental Management Plan

ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE

SOURCE MITIGATION IMPLEMENTING

AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

DESIGN AND PLANNING PHASE

Night ambience Low night

ambience and

poor signage

increases

accident risk.

-ve Poor lighting

and dull

colours on

signs.

Use bright colours.

Use bright coloured signs that are

visible in the night.

Design

Engineer /

Architects

Project

Manager

DEA At the

design stage

and

commissioni

ng phase.

Accessibility of

fuel station

Poor

accessibility

increases

accident risk

and traffic

flow along the

highway

-ve Poor design,

poor signage

and limited

space

Make use of good signage and

provide enough space or provide an

extra lane for vehicles turning off

from highway to reach the fuel

station

Design

Engineer

Project

Manager

DEA At the

design stage

ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY



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ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

Low water use

efficiency

Depletion of

water

resources

-ve Taps in the

rest rooms

Specify low-flow taps in the rest

rooms.

Design

Engineer and

Architects

Project

Manager /

Proponent

DEA At the

design stage

and

commissioni

ng phase.

Waste Water Water

pollution

-ve Forecourt

wash water

should be

directed to a

collecting

tank that

passes

through an

oil separator.

Design should ensure that grey water

is oil free before discharge into the

waste water network.

Design

Engineer and

Architects

Project

Manager /

Proponent

DEA At design

and

construction

phase of the

project.

ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

Solid Waste

Solid waste

Harbours

pests, rodents

-ve Generated

from

packaging

Provide adequate waste collection

bins.

Bins should also be strong enough to

Design

Engineer /

Architect /

Project

Manager /

Proponent

DEA Quarterly



30

PREPARED BY


ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

comprised of

the following:

• soil

• packaging

materials

e.g. cement

bags.

• wood and

steel scraps

• food waste

e.g. leftover

food, plastic

bottles etc.

and vermin.

Affects the

outlook and

aesthetic

value of the

resort.

Causes

sedimentation

and blockage

of drains

during rainy

season.

material

used by

Contractors,

travellers,

customers

etc.

Soil from

excavations.

Solid

materials

from

packaging

materials

keep scavengers away.

Bins should be easily accessible.

Bins should be emptied at least once

every week.

Waste should be disposed of at the

designated waste disposal site.

Project

Manager

Low electricity

use efficiency

Increased

demand on

the national

-ve Fuel pumps

and lights.

Design a system were solar can be

used to power most of the

equipment.

Design

Engineer /

Architects

Project

Manager /

Proponent

DEA,

Ministry of

Mines and

Design stage



31

PREPARED BY


ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

grid. Energy



32

PREPARED BY


CONSTRUCTION PHASE

Traffic flow Disruption of

traffic follow

-ve Interaction

with heavy

construction

vehicles

Municipality traffic management unit

must be informed at least 1 week in

advance if traffic flow will be affected

by the construction works.

Movement of heavy construction

equipment should avoid peak hours

and should be directed by

appropriate warning signs.

Construction

Manager

Project

Manager

Local Traffic

Control Unit

Once off at

the

construction

stage.

On-site

accidents

Injuries and /

or loss of life.

Damage to

property

-ve Un-informed

pedestrians,

passer byes

and drivers.

Persons and vehicle access during

construction should be restricted so

as to prevent potential accidents.

Appropriate danger warning road

signs should be used to control traffic

along the highway. Trained

construction personnel should be

used to direct traffic movements

during construction.

Construction

Manager

Project

Manager

Local traffic

control unit

Weekly



33

PREPARED BY


Dust

Fugitive dust

comprising total

suspended

particulates and

PM10.

Dust irritates

workers at the

site and

nearby

residents.

Causes and /

or contributes

to respiratory

illnesses.

Negatively

affects flora.

Reduces

aesthetic

value of the

surrounding

areas.

-ve Excavation

works,

Construction

vehicle

movements

and mixing

of building

materials.

On-site mixing and unloading

operations, and ensuring adequate

maintenance and repair of

construction machinery.

Wetting of ground surfaces and

providing dust masks to employees.

Environmental

Health

Manager

/Construction

Manager

Project

Manager

DEA

Ministry of

Health &

Social

Services

Monthly



34

PREPARED BY


ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

Noise

Irritates site

workers with

the potential

of impairing

hearing,

nuisance to

nearby

residents in

the vicinity.

-ve Movement

of

equipment

Noise

associated

with

hammering

during

demolition

and

construction

works.

Limit the noise to the site and make

use properly maintained equipment.

Limit site construction activities to

working hours (7:00 am to 4:00 pm)

and noisy activities to morning hours

(8:00 am to 12:00 pm).

Construction

Manager

Project

Manager

DEA Monthly

Health and

safety hazards

Occupational

diseases and

accidents

-ve Machinery

and moving

equipment;

dusts;

contact with

organic

Workers should be provided with

appropriate and adequate personal

protective equipment and be trained

on the use and safety and health

issues they are exposed to. Warning

signs to be posted to indicate

Environmental

Health

Manager

/Construction

Manager

Project

Manager

Ministry of

Labour

Monthly



35

PREPARED BY


ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

chemicals dangerous areas and risks associated.

Employment

creation

Direct and / or

indirect socio-

economic

benefits.

+ve Employment

during

construction

and

operation

Although there are no significant

numbers of jobs to be created, give

first preference to the locals.

Human

Resources

Officer

Project

Manager

Employment

Council

Monthly

Carbon foot

print

Increased

carbon foot

print and

increased

climate

change

-ve Construction

of the Fuel

station

Although this particular project may

not singly have a significant impact

the sum total of such projects may

have a huge impact on climate

change. Construction materials to be

sourced preferably from green

companies. Use shortest routes

when disposing of waste materials

that cannot be reused or recycled.

Construction

Manager /

Procurement

Manager

Project

Manager

DEA /

Climate

Change

consultants

Monthly

Soil and water

quality

Soil and water

contamination

/ pollution.

-ve Accidental

spillages of

fuel and oils

as well as

Strict operation procedure to be

followed as provided for by the

construction and site waste

management plans. Storm drains

Construction

Manager

Project

Manager /

Proponent

DEA Monthly



36

PREPARED BY


ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

paints and

other

construction

liquids.

with oil/water separators to be

constructed prior to the beginning of

major construction activities. Fuel

storage area should be bund walled

and concrete surfaced.



37

PREPARED BY


ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

OPERATIONAL PHASE

Water quality

Ground and

surface water

contamination

: Both

chemical and

physical

contamination

-ve

Fuel / oil

spillages.

The area will be concretised to avoid

contamination of groundwater and

machinery well–maintained. Storm

water drains leading to oil/water

separator will be constructed and

maintained.

Design

Manager /

Architects /

Fuel Station

Manager.

Project

Manager /

Proponent.

DEA /

NAMWATER

/

Swakopmun

d

Municipality

Monthly

sampling of

the

monitoring

wells.

ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBL

E AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

Domestic Solid

waste

Hazardous to

health and

reduces the

aesthetic

value of the

area.

-ve Generated

from food

left overs,

packaging

materials

etc.

Provide adequate waste receptacles

or bins should be easily accessible.

Waste collection should be done at

least once per week by the

Municipality of Swakopmund.

Fuel Station

Manager

Project

Manager /

Proponent

DEA Quarterly



38

PREPARED BY


ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

Liquid waste Hazardous to

health and

reduces the

aesthetic

value of the

area.

-ve Waste

generated

from toilets,

sinks etc

Use the flush to sewer system

provided by the Municipality

Fuel Station

Manager

Project

Manager /

Proponent

DEA /

Municipality

of

Swakopmun

d

Quarterly

Accidents

During

offloading

Disruption of

traffic flow.

-ve Bulk Fuel

Tankers

Tankers should drive straight in and

out without reversing.

Fuel station

Manager

Proponent

/Project

Manager

Building

Inspectors /

Engen

Engineers /

Ministry of

Mines &

Energy

At design

and

Construction

stages



39

PREPARED BY


ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

Occupational

Hazards / Work

place accidents

Potential

accidents and

illnesses.

-ve Operating of

the Fuel

station

resulting in

contact with

organic fuels

and oils etc.

Health and safety regulations should

be enforced on all the workers.

Safety regulations include life and

health insurance, first aid kits;

protective clothing such as uniforms

and gloves.

Proper storage of highly flammable

products on sale such as gas, petrol,

diesel etc. and installation of fire

extinguishers. No smoking, No cell

phone use /naked flame signs should

be posted visibly and enforced.

Workers should not be allowed to

exceed working hours.

Fuel Station

Manager

Environme

ntal Health

Manager

Labour

Inspectors

Quarterly



40

PREPARED BY


ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

MONITORING

FREQUENCY

Public hazards Negligent

management

impacts

dissatisfied

customers,

accidents etc.

-ve Daily running

of Fuel

station not

properly

managed.

The Fuel station Manager should

manage the daily operations and

ensure good customer care.

Fuel station

Manager.

Project

Manager /

Proponent.

DEA Monthly

ENVIRONMENTAL

ASPECT

IMPACT POSITIVE

\NEGATIVE


AGENT

RESPONSIBLE

AGENT

MONITORING

AGENT

DECOMMISSIONING PHASE

Soil and Water

quality

Soil and water

contamination

or pollution

-ve Spillages

during

decommissio

ning and

subsequent

dismantling

of tanks and

pipe-works.

All fuels should be drained before

dismantling of tanks and pipes.

Rubble from concrete works should

be disposed of at designated sites.

Reusable or recyclable materials

should be separated and treated as

such.

Construction

Manager

Project

Manager /

Proponent

DEA



41

PREPARED BY


5.2. Guiding Notes Supporting the EMP

5.2.1. Tanks

Installation of USTs and pipe work shall be undertaken in compliance with AS/NZ 1418.3-

1997 Cranes, hoists and winches and AS/NZ 2550.1

5.2.2. General safety of public and employees

The proposed works should be carried out during the tourism off season when Swakopmund

is less congested. In addition, the work area should be cordoned off as a no-go area.

5.2.3. Managing fuel and oil spills

The soil texture analysis shows a predominantly sandy soil with high porosity. It is highly

recommended to use leak proof concrete lining on all surfaces including the base supporting

the USTs.

5.2.4. Monitoring wells

Each fuel station should be fitted with monitoring wells as we have seen the ground water is

the main source of portable water. Protection of ground water from contamination or possible

pollution is key for the sustainable management of the ground water resources as a whole.

In that respect permits for drilling monitoring wells should be obtained from Ministry of

Agriculture, Water & Forestry.



42

PREPARED BY


6. Conclusions And Recommendations

6.1. Conclusion

This report was compiled from information obtained from relevant authorities,

stakeholders, I&APs and technical experts and professionals. It has presented the

context, benefits of the project and the process followed in the development of this

EMP. The Fuel station will be a retail facility selling highly inflammable fuels with high

risk for fires and explosions. The proponent is advised to adhere to SANS and SABS

standards for design, manufacture and construction of USTs. It is also recommended

that a fuel management system be installed for continuous leak detection. The

signage and lighting should be flashy and bright enough in order to reduce accident

risk since its located adjacent to the highway. The setup should not disrupt traffic

flow along the highway. The potential impacts are not very significant and in line with

the Environmental Management Act, neither specialist studies nor full scale EIA were

carried out. However, the EMP developed clearly indicates how each of the identified

environmental impacts can be mitigated or eliminated, the implementing agent,

responsible agent, the monitoring agent and the monitoring frequency throughout the

project.

6.2. Recommendations

The following recommendations are made as they relate to the EMP formulated

during the study:

The Proponent should adhere to the laws, policies, standards and regulations as

presented earlier in the report. Where permits are required, licence to operate a Fuel

station, permit to drill a ground water monitoring borehole etc. must be obtained from

the relevant authorities.

The overall EMP should be implemented so as to avoid predicted environmental

impacts as presented in the report.



43

PREPARED BY


6.3. Way Forward

The EMP will be submitted to the Competent Authority – Ministry of Mines & Energy

and the MET: DEA for issuing of the clearance certificate. The decision made by

MET: DEA will be made known to the Proponent.

END



44

PREPARED BY


ANNEXURE 1

CONSULTANT’S PARTICULARS

CURRICULUM VITAE Mukutiri, Josiah Tonderai

Name of Firm

: Outrun Consultants CC (Formerly

Outrun Investments CC)

Full Name (s) : Josiah Tonderai Mukutiri

Position : Director

Date of Birth : 28 March 1976

Years with Firm/Entity : 12Years

Nationality : Zimbabwean

Permanent residence : Zimbabwe

Position in Company : Director

Detailed Tasks

assigned

: Compilation of Project Proposals,

BIDs, Carrying out Environmental

Impact Studies and compiling

Environmental Management Plans,

Managing Client Relationship, and

Carrying out feasibility studies, Project

Appraisal, Project Management and

Monitoring & Evaluation. Training and

facilitation, Project Management and

Coordination, Resource Mobilization

and Information Dissemination.



45

PREPARED BY


Education:

Years Institution Degree/Diploma

1 Year

3 Years

2 Years

City & Guilds of London Institute

University of Zimbabwe

Aldersgate College

Certificate in Quality

Assurance & Materials

Processing Solids

BSC Honours in Applied

Environmental Science

Master in Business

Administration

Employment Record:

2006 to date Outrun Investments CC, Windhoek, Namibia.

Position: Director – Conducting Impact studies and feasibility studies, data

collection, data analysis report writing, training, impact identification and analysis,

developing management plans, business plans, feasibility studies, Agronomy,

Developing training materials, facilitation, training needs assessment and

managing client relationship, Project Management and Coordination, Information

Dissemination.

2003 – 2006 University of Zimbabwe, Harare, Zimbabwe

Position: Research and Teaching Assistant focusing environmental monitoring & management, impact studies and waste management & pollution control.

1997 – 1999 Broken Hill Proprietary (BHP) (Pty) Ltd, Selous, Zimbabwe

Position: Senior Process Controller responsible for production, quality control, safety, health and environmental management.

1995 - 1997 Zimbabwe Alloy Refinery Division (Pty) Ltd, Gweru, Zimbabwe

Position: Process Plant Controller responsible for production, quality control, safety, health and environmental management.

PREVIOUS ACCOMPLISHMENTS IN THE TARGET ENVIRONMENT

PROJECT TITLE: Training of 150 Rural Water Extension Officers for the MAWF – WASH

capacity building programme. Client: Ministry of Agriculture, Water & Forestry

Contact Person: CAVIN MWINGA Cell No.: +264 811 486 360



46

PREPARED BY


PROJECT TITLE: Feasibility Study and Environmental Impact Assessment for the

Establishment of Omaenene Business Park. Client: OFFSHORE DEVELOPMENT COMPANY

(ODC). ODC is the infrastructure development arm for the Ministry of Trade and Industry

with a focus on Export Processing Zones (EPZ). CONTACT PERSON: PHILLIP NAMUNDJEBO

AND / OR REUBEN AMAAMBO

OTHER PROJECTS:

PROJECT TITLE: Feasibility Study and Business Plan, Environmental Impact Assessment and

Environmental Management Plan for the Establishment of a Dimension stone / Granite

Mine at Otjohorongo in Erongo Region - Namibia, (Four Mining Claims within an EPL).

Client: Ekungungu Trading CC

Contact Person: Lukas Sasamba Cell No.: +264 811 275 423

PROJECT TITLE: Environmental Impact Assessment and Management Plan for the

Installation of New Incinerators at Intermediate Hospital Katutura in Khomas Region.

Client: Ministry of Health & Social Services

Contact Person: Benjamin Ongeri Cell No.: +264 813 462 013

PROJECT TITLE: Environmental Impact Assessment and Environmental Management Plan for

the Establishment of a Lithium Mine and Processing Plant at Karibib in Erongo Region, (Eight

mining Claims within an EPL).

Client: LiCore Mining (Pty) Ltd

Contact Person: Gert Nell Cell No.: +264 812 945 895

LANGUAGE Speaking Reading Writing

English Very Good Very Good Very Good

Afrikaans Bad Not at all Not at all

German Not at all Not at all Not at all



47

PREPARED BY


ANNEXURE 2

EIA AUTHORISATION LETTER FROM NWR

environmental management plan for the …eia.met.gov.na/...swakopmund_service_station_final.pdf ·...

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