eplan final expenditure report voluntary pre-k office of the chief financial officeroffice of the...
DESCRIPTION
Reimbursement Requests FY15 Reimbursement Requests for FY15 – ePlan will remain open for reimbursement requests for FY15 – Expenditures prior to June 30 should be requested from FY15 funds in ePlan prior to completing the Final Expenditure Report – Be sure to use the “Fiscal Information as of” date on the reimbursement request to clearly state the date through which the expenditures were made – Year-end expenditures should be dated “June 30, 2015” 3TRANSCRIPT
ePlan Final Expenditure ReportVoluntary Pre-K
Office of the Chief Financial OfficerOffice of Local Finance
July 30, 2015
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Year-end Notes
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Reimbursement Requests FY15
• Reimbursement Requests for FY15 – ePlan will remain open for reimbursement requests for
FY15
– Expenditures prior to June 30 should be requested from FY15 funds in ePlan prior to completing the Final Expenditure Report
– Be sure to use the “Fiscal Information as of” date on the reimbursement request to clearly state the date through which the expenditures were made
– Year-end expenditures should be dated “June 30, 2015”
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Reimbursement Requests FY15
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Reimbursement Requests FY15
• Reimbursement Requests for FY15 – Request remaining funds as soon as possible
– Reimbursements requested after today may be delayed due to year-end close procedures at the state
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Reimbursement Requests FY15
• Reimbursement Requests for FY15
– Remember that actual expenditures cannot exceed the line item budget by more than 10% - if they do, then a budget revision will be necessary
– Revisions can still be made to FY15 if necessary and
allowed by program director – plan ahead!
– Revisions must be complete prior to beginning the Final Expenditure Report (FER)
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Reimbursement Requests FY16
• Reimbursement Requests for FY16
– Reimbursement for expenditures July 1, 2015 and later should be requested from FY16 funds in ePlan – when they become available
– FY16 application must be in “TDOE Voluntary Pre-K Director Approved” status in order for reimbursements to process
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Final Expenditure Report
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Final Expenditure Report
Final Expenditure Report (FER)
• Covers expenditures incurred between July 1, 2014 to June 30, 2015
• Due as soon as possible, no later than August 31, 2015 in ePlan – unless an earlier date is requested by VPK Director
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Final Expenditure Report
Unused funds will be released back to the Department of Education after FER is completed
No action on your part is needed to release the funds
Part of the FER process
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Final Expenditure Report
Cannot be started until after July 1, 2015.
Funding Application must be in Approved status – “TDOE Voluntary Pre-K Director Approved”
All revisions must be completed and approved.
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Final Expenditure Report All reimbursement requests must be paid.
• If a reimbursement request has been started for FY15:
– Wait until reimbursement is received
– Then start FER
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Final Expenditure Report
• The FER may create a reimbursement request.
– This occurs when you have reported more in year-to-date expenditures than you have received in reimbursements
– ePlan will automatically create a reimbursement request
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Final Expenditure Report
• The FER may create a reimbursement request that is negative.
– This occurs if you have received more in reimbursements than you have reported in expenditures
– “Excess” funds received must be returned to TDOE since no carryover allowed
– Very rarely occurs
– You will be contacted with directions on how to return funds if this occurs
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Final Expenditure Report
• STRONGLY advise completing all reimbursement requests BEFORE beginning the FER!
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Final Expenditure Report
LEA changes status to “FER Draft Started” on Sections page
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Final Expenditure Report
Confirm intention to begin the FER
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Final Expenditure Report
LEA is now in the FER workflow• No more budget or
application revisions allowed• May not create any new
Reimbursement Requests
Grant section now contains:
• Final Expenditures page
• New Final Expenditure Report section
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Reporting Expenditures Report YTD expenditures by account and line item
Only displays accounts and line items that contain approved budget
Only enter expenditures with an approved budget
Can only exceed budgeted amount by 10%
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Reporting Expenditures When complete, click “Save and Go To”
Return to Sections page
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Final Expenditure Report On the Sections page, click “ Carryover” under
the “Final Expenditure Report”
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FER Adjustments Takes you to FER Adjustments page
Summarizes Allocation, Expenditures, Cash Received, Remaining Amounts and any Pending Transaction Amounts (pending reimbursement requests)
May print page and save for reference
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FER Approval On Sections page, click FER Draft Completed
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FER Approval Next, LEA Fiscal Representative approves
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FER Approval Finally, LEA Authorized Representative approves
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FER Approval FER then moves to TDOE for final approval
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FER Approval Once approved by TDOE:
• Generates Reimbursement Request for LEA to pay outstanding amounts due from grant, if any
• Grant is complete for FY15
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FER Approval TDOE decreases the FY15 allocation by
unspent (remaining) amount (FER Released)
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FER Webinars
PowerPoints will be located in ePlan under TDOE Resources after the webinar
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Live Look at FER
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Questions
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FRAUD, WASTE or ABUSECitizens and agencies are encouraged to report fraud, waste or abuse in State
and Local government.
NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free
Hotline:
1-800-232-5454Notifications can also be submitted electronically at:
http://www.comptroller.tn.gov/hotline
