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EPOCAEPOCAConsortiumConsortiumOrganisationOrganisation

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EPOCA Consortium EPOCA Consortium BodiesBodies

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General Assembly General Assembly (MGA)(MGA)

Composition: One representative from each partner institution

any major change in the scientific plans any major change in the scientific plans any major budget reallocation between any major budget reallocation between

partners partners any alteration of the Consortium Agreement any alteration of the Consortium Agreement the acceptance of new Contractors as well as the acceptance of new Contractors as well as

any exclusion of Contractors any exclusion of Contractors any premature completion or termination of any premature completion or termination of

the projectthe project

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Scientific Steering Scientific Steering Committee (SSC)Committee (SSC)

Composition : Theme and WP leaders + Christoph Composition : Theme and WP leaders + Christoph HeinzeHeinze

acting on the initiative of the Executive Board (EB) on acting on the initiative of the Executive Board (EB) on issues related to fulfilling the scientific objectivesissues related to fulfilling the scientific objectives

assessing scientific progress against the objectives and, assessing scientific progress against the objectives and, when necessary, making recommendations to the EB when necessary, making recommendations to the EB

approving all reports and implementation plans to the approving all reports and implementation plans to the European Commission European Commission

providing advice on any call for and evaluation of new providing advice on any call for and evaluation of new contractors, participants or partners that might be contractors, participants or partners that might be needed to finalize the project’s objectives needed to finalize the project’s objectives

linking with the International Scientific Advisory Panel linking with the International Scientific Advisory Panel and approbating any recommendation from this panel and approbating any recommendation from this panel

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Executive Board (EB)Executive Board (EB)

Composition: Theme leaders + CoordinatorComposition: Theme leaders + Coordinator ensuring that adequate management is in place to ensuring that adequate management is in place to

monitor the science and perform quality control of monitor the science and perform quality control of deliverablesdeliverables

enforcing decisions of the MGA enforcing decisions of the MGA ensuring the preparation of reports and work plan ensuring the preparation of reports and work plan informing the SSC about project progress, any problems informing the SSC about project progress, any problems

and risks encountered and any change in strategy and risks encountered and any change in strategy ensuring that the Coordination executes the distribution ensuring that the Coordination executes the distribution

of funds as required to reach the objectives of the projectof funds as required to reach the objectives of the project

Decision making on Decision making on scientific mattersscientific matters

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Key meetingsKey meetings

Kick-off MeetingKick-off Meeting General Assembly: once a yearGeneral Assembly: once a year Scientific Steering Committee: at least Scientific Steering Committee: at least

quarterlyquarterly Executive Board : at least twice a yearExecutive Board : at least twice a year

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Coordinating institution

An ordinary Beneficiary of the EC grantAn ordinary Beneficiary of the EC grant

But additional obligations But additional obligations

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Coordinating institution Coordinating institution (2)(2)

Tasks: Tasks:

Financial ManagementFinancial Management: : • EC contribution allocation EC contribution allocation • Preparation of financial reportsPreparation of financial reports

Project Management:Project Management: • Daily managementDaily management• Monitoring progress of workMonitoring progress of work• Preparation of the periodic reports (every 18 months)Preparation of the periodic reports (every 18 months)• Creating and updating EPOCA websiteCreating and updating EPOCA website

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Advisory PanelsAdvisory Panels

Advisory Panel on Dissemination & Advisory Panel on Dissemination & Exploitation of KnowledgeExploitation of Knowledge

Gender PanelGender Panel International Scientific Advisory PanelInternational Scientific Advisory Panel Reference User Group Reference User Group

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Specific responsibilitiesSpecific responsibilities

Each partnerEach partner

to perform and fulfill all of its obligations under the GA and the CA

to notify the Coordinator and the appropriate Work Package Leader(s) promptly of any significant information, fact, problem and delay likely to affect the success of the Project

to ensure the accuracy of any information or materials it supplies to the other Parties

to inform other Parties of relevant communications it receives from Third Parties in relation to the Project

to abide by the decisions of the MGA and the EB

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Specific responsibilitiesSpecific responsibilitiesWP LeadersWP Leaders

coordination and delivery of work within their WP coordination and delivery of work within their WP

checking the quality of WP deliverables and reports checking the quality of WP deliverables and reports

report to their respective theme leadersreport to their respective theme leaders

Theme LeadersTheme Leaders

coordination and delivery of work within their Theme: ie : coordination and delivery of work within their Theme: ie : coordinating all activities and WP within their Theme, checking the coordinating all activities and WP within their Theme, checking the delivery and quality of deliverables, integrating all work within their delivery and quality of deliverables, integrating all work within their Theme and ensuring communicationTheme and ensuring communication

contribute to the planning, integration and contribute to the planning, integration and fulfillmentfulfillment of their Theme of their Theme research tasks into overarching and transversal WP so as to research tasks into overarching and transversal WP so as to fulfillfulfill the the overall EPOCA integrated scientific objectivesoverall EPOCA integrated scientific objectives

Requirement for any dissemination activity

All publications or any other dissemination relating to foreground shall include the following statement to indicate that said foreground was generated with the assistance of financial support from the Community :

The research leading to these results has received funding from the European Community's Seventh Framework Programme (FP7/2007-2013) under grant agreement n° 211 384.

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Questions?Questions?