eproject expo management system - report
TRANSCRIPT
Aptech Garden Software Engineer Batch : 1510E
October , 23 , 2016
Acknowledgements
We would like to acknowledge all those who have given moral support and helped us make the project a success.
We wish to express our gratitude to the eProject Team at the Head Office, who guided and helped us in eProject course. Particular thanks to Mr. Dao Trong Duy ([email protected]), who suggested Subversion software (SVN) and guided us throughout the process of eProject .
I would also like to express my gratitude to all staff and student of my center (FPT Aptech 3) for not only providing me with the opportunity to work with them on this project, but also for all support and encouragement that really helpful and valuable for us
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Aptech Garden Software Engineer --o0o--
EXPO MANAGEMENT
Application name: EMS
(Expo management System)
Batch: 1510E
Faculty: Sir Iqrar
Group: 1 person
Member:
Faizan Anwer Ali
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Introduction and Existing ScenarioI. Problem AbstractionWith the increasing growth in the number of industries and the competitive run for the trophy of perfection and profit, these industries round the globe are in the lookout for a roof to exhibit their products in the most convenient, profitable and successful means
Queries related to the Expo Management System can be on or more of the following:
1. How to store all the details are recorded in the respective registers? What details do I need to provide to register Exhibitor?
2. How to display annual Expo information and history of Exhibitor?
3. What details do in need to provide to register Booth and Product?
4. How to automatically update exhibitor accounts when fees or services are changed for a booth?
5. How to display report about exhibitor financial list, booth audit trail, cash receipts by date…?
6. How to produce complete product guide and exhibitor directory is easy?
7. How to create charts and graphs for the Executive Director/Board
II. The Proposed SystemSolutions
• Expo Management System manages all information. Data is archived centrally in database.
• Expo Management System is installed on all manager and accountant's computers and assigned the access level.
• Expo Management System data systems login with account-level managers or accountant separately.
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• Expo Management System will limit the right to access data through the access
level.
• Expo Management System allows users to perform operations such as search, add new, update, etc.
Target users
Expo Management System has 2 modules for 3 types of person:
•Admin
•Manager
•Accountant
The application allows:
Application allows Manager to access and modify all information that store in Expo Management System.
Admin have access to manage all the information and able to set member’s role as well as member group's role in order to manage system better.
A GUI containing buttons, textboxes, labels…,
GUI containing buttons, textboxes, labels…, which will provide user-friendly interfaces to the user to work with the application
Particular features:
With using thread in some progress such as loading data, copy file…, all those will run separately. In addition, coping file contains 2 threads: reading thread and writing thread, which operate by FIFO mechanics and data synchronization. It makes the application to run continuously and avoid interruption in working.
Similar to some mail box on internet, the application also provide the same function with all function as read, sent, forward, reply…. A problem is offered: When user sent message to one or more another user, they always get a trouble with rememberance all profile of another user. Because of it, the application accept user to auto-fill some information of
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recipients such as Name, Email ,Phone …. It’s convenient when you want to send message or suggestion to a lot of user at the same time. The function’s guideline is writen in Help file.
In order to avoid a mistake when user input some informations such as Email, Phone, Fax..., the system support a function which will check suitability of input data. If input data is inappropriate, the system will request user to re-input appropriate data. For example, [email protected] is appropriate email and [email protected] is inappropriate data, 03052046205, 03132870236, 03052046205 etc.. is appropriate phone number and 045634232 or 01545134223 is inappropriate data.
User can change background of application with coping images into folder Background in application, make sure that image’s size is fit in computer’s screen. The application will change background randomly when application starts.
Finally, Admintrator can create a lot of group which have a different role. All user may divide into these group. This function will make company’s groups work separately if your company want to improve the system in oder to manage a expo management with large extent.
III. Customer Requirements Specification2.1 Users of the System
Project Objective
• Users are Management, Accountant and Admin
2.1.1 Management should be able to do the following:
•Manager can view and modify records as Exhibitor, Expo, Contract…
• Manager should be able to search some records in various ways.
• Manager can view and edit some personal information.
2.1.2 Accountant should be able to do the following:
• Accountant can create accounting report such as Exhibitor financial list, Cash receipts by date, accounting summary reports...
• Accountant can view statistics that depend on contract's worth.
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• Accountant can view and edit some personal information.
2.1.3 Admin should be able to do the following:
• Admin can create user account
• Admin can edit user account profile
• Admin should be able to disable user account
• Admin can divide users into one or more group. Each group have a particular role (for example: whether be able to access to some information or not)
• Admin can set group's role
• Admin can edit group information
2.2 System Functions
2.2.1 General Function
Login:Input: User and password.
Process: Check valid data input. Check to be in being of user’s account in Accounttable in database.
Output: : if entered user and password is correct , create new account . if it‘s incorrect, input again notification is displayed.
Change password:Input: Old user and password, new password.
Process: Check valid data input. Update new password in the database Account table.
Output: Display notification.
Retrieve password:Input: Username, Email, Answer
Process: get account that match for username is inputted (Use Email and forgot password Answer)
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Output: Account with new password.
Sent message:Input: Message’s content (Sender)Progress: Save Message’s detail into database, and generate notification to sender and recipients.Output: Notification to sender, Notification and message’s content to recipients.
Read message:Input: Reading message request.
Progress: access to database and get message’s content.
Output: Message’s content.
Logout:Input: Logout requestProcess: Set account = null, reload option and remove all current
Internal frame.
Output: Login interface
2.2.2 Admin
Create account:Input: account detail.
Process: Check whether or not username, email, role is exist and appropriate
Output: if entered detail is correct, create new account. if it‘s inappropriate, input again notification is displayed.
Disable user account:Input: user account
Process: Change user account’s role
Output: Display confirm or not request
Create group:Input: group detail and its permission
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Process: Check whether or not group’s name is appropriate
Output: if entered detail is correct, create new account. if it‘s inappropriate, input again notification is displayed.
Edit group:Input: group information or permission
Process: update information into group.
Output: Display notification.
2.2.3 Manager
Zone management:
Add Zone:Input: Zone detail
Process: Add new Zone into database
Output: Display notification.
Update Zone:Input: Zone, new Zone detail
Process: update new detail into Zone
Output: Display notification.
Sort Zones by request:Input: sorted manner
Process: sort Zones by sorted manner that is inputted
Output: List of Zones is sorted
Category management:
Add Category:Input: Category detail
Process: Add new Category into database
Output: Display notification.
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Update Category:Input: Category, new Category detail
Process: update new detail into Category
Output: Display notification.
Sort Categories by request:Input: sorted manner
Process: sort Categories by sorted manner that is inputted
Output: List of Categories is sorted
Sponsor management:
Add Sponsor:Input: Sponsor detail
Process: Add new Sponsor into database
Output: Display notification.
Update Sponsor:Input: Sponsor, new Sponsor detail
Process: update new detail into Sponsor
Output: Display notification.
Sort Sponsors by request:Input: sorted manner
Process: sort Sponsors by sorted manner that is inputted
Output: List of Sponsors is sorted
Product management:
Add Product:Input: Product detail
Process: Add new Product into database
Output: Display notification.
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Update Product:Input: Product , new Product detail
Process: update new detail into Product
Output: Display notification.
Sort Products by request:Input: sorted manner
Process: sort Products by sorted manner thatis inputted
Output: List of Products is sorted
View Product’s information :Input: Product
Process: Load all Product’s information into new frame.
Output: Display information
Booth management:
Add Booth:Input: Booth detail
Process: Add new Booth into database
Output: Display notification.
Update Booth:Input: Booth, new Booth detail
Process: Update new detail into Booth
Output: Display notification.
Sort Booths by request:Input: sorted manner
Process: sort Booths by sorted manner thatis inputted
Output: List of Booths is sorted
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Exhibitor management
Add Exhibitor:Input: Exhibitor detail
Process: Add new Exhibitor into database
Output: Display notification.
Update Exhibitor:Input: Exhibitor, new Exhibitor detail
Process: Update new detail into Exhibitor
Output: Display notification.
Sort Exhibitors by request:Input: sorted manner
Process: sort Exhibitors by sorted manner thatis inputted
Output: List of Exhibitors is sorted
View Exhibitor’s information :Input: Exhibitor
Process: Load all Exhibitor’s information into new frame.
Output: Display information
Contract management:
Add Contract:Input: Contract detail
Process: Add new Contract into database
Output: Display notification.
Update Contract:Input: Contract, new Contract detail
Process: update new detail into Contract
Output: Display notification.
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Sort Contracts by request:Input: sorted manner
Process: sort Contracts by sorted manner that is inputted
Output: List of Contracts is sorted
Expo management:
Add Expo:Input: Expo detail
Process: Add new Expo into database
Output: Display notification.
Update Expo:Input: Expo , new Expo detail
Process: Update new detail into Expo
Output: Display notification.
Sort Expos by request:Input: sorted manner
Process: Sort Expos by sorted manner that is inputted
Output: List of Expos is sorted
View Expor’s plan :Input: Expo
Process: Load Expo’s picture into new frame.
Output: Display picture
Annual expo management
View annual expo information:Input: View request
Process: Load informations of all Expo.
Output: Display information.
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2.2.4 Accountant
Financial report management:
Create financial reports :Input: Statistics such as contract’s worth, sum of fund is sponsored
Process: Calculate and create financial report
Output: Financial reports
2.3 Hardware and Software Requirements
Minimum Requirements
4 Gbytes of RAM or higher Core Do 2 or higher capability CPU Windows 2007 (or higher if possible) Java Virtual Machine
Software requirements
Java SE 8.0 NetBeans 8.2 MS SQL Server 2008 JDBC Driver
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IV. Architecture and design of the Project
The application will have a three-tier architecture:
Data flow diagram
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Define: Data Flows Diagram (DFD) describes the information flow in the system. The next step of system analysis is to consider in detail the information necessary for the implementation for functions discussed above and the one necessary for the improvement of the functions. Modeling tool frequently used for this purpose is DFD. DFD will support 4 main activities:
Analysis: DFD is used to determine requirement of users.
Design: DFD is used to map out plan and illustrate solution to analysis and users while designing a new system.
Communication: one of the strength of DFD is its simplicity and ease to understand to analysts and users.
Document: DFD is used to provide special description of requirement and system design. DFD provide an overview of key functional components of the system but it does not provide any detail on these components. We have to use other tools like database dictionary, process specification to get an idea of which information will be exchanged and how. The main components of Context Diagram:
The process: Shows the common function of system
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The external: External factors can be a person, a group of persons or an organization that are sources of information for the systems and are where system products are transferred to.
The data flow: Describe the movement of information from one part of the system to another.
The data store: The Data Store is used to model a collection of data packets at rest. A store is represented graphically by two parallel lines. The name of a Data Store that identifies the store is the plural of the name of the packets that are carried by flows into and out of the Data Store
Figure 1: DFD LEVEL 0 - Context Diagram
Figure 2: DFD LEVEL 1 – Application process
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Management Admin
Accountant
Required Infomations
Request commands
Request commands
Required Infomations
Req
uire
d In
form
atio
n
Req
uest
co
mm
ands
Expo Management
System
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Figure 3: DFD LEVEL 1.1 – Zone management
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Figure 4: DFD LEVEL 1.2 – Booth management
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Figure 5 : DFD LEVEL 1.3 – Exhibitor management
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Figure 6: DFD LEVEL 1.4 - Product Management
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Management
Add new Exhibitor
Edit Exhibitor View exhibitor information
Sort exhibitor list
Exhibitor
Exhibitor ID
report information
Exhibitor ID
Exhibitor
Exhibitor
Exhibitor
New Exhibitor
New Exhibitor details
report
Exhibitor details is updated
Exhibitor
Exhibitor ID is
invokedExhibitor
sorted manner information
Exhibitor IDs are invoked
Exhibitors
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Figure 7: DFD LEVEL 1.5 – Financial Report management
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Figure 8: DFD LEVEL 1.6 – Advanced management
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Accountant
Contract
Financial Report Management
FundingInfo
Financial Report
Requested manner
Request Information
Information Request
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Figure 9: DFD LEVEL 1.7 – Expo management
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Admin
Account Management
Group Management
Requested manner
Information
Account
Group
infomation Requested manner
Result Process
Result Process
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Figure 10: DFD LEVEL 1.8 – Contract management
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ManagerAnnual expo information
management
information
Requested manner
Expo
Expo detail is requested Expo
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Figure 11: DFD LEVEL 1.9 – Sponsor management
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Manager
Add new Contract
Edit Contractt
Contract
Contract
ReportNew
Contract detail
New Contract
ContractContract detail is update
Contract ID
Report
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Figure 12: DFD LEVEL 1.10 – Category management
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Management
Add Sponsor
Edit SponsorSponsor ID
Report
Sponsor
Sponsor
New Sponsor
New Sponsor detail Report
SponsorSponsor detail is updated
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Figure 13: DFD LEVEL 2.1 – Account management
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Management
Add Category
Edit Category
Category ID
Report
Category
Category
New Category
New Category detail Report
CategoryCategory detail is updated
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Figure 14: DFD LEVEL 2.2 – Group management
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Create new Account
Admin
Disable Account
Edit member information
Report
Account ID
Account
Account
Account
Account Account detail is updated
New Account
Report New Account detail
Report Account ID
Account
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Figure 15: DFD LEVEL 2.3 – Personal information management
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Figure 16: DFD LEVEL 2.3.1 –Login
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Personal information
managementAdmin
Account
Accountant
Management
Report Requested manner
Requested manner Report
Process Result
Requested manner Report
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Figure 17: DFD LEVEL 2.3.2 – Log Out
Figure 18: DFD LEVEL 2.3.3 – Change Password
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Login
Admin
AccountantManage
Account
Request Result
User and Password
Notification
User and Password
Notification
User and Password Notification
Log Out
Admin
AccountantManage
Account
Request Result
Logout request
Notification
Logout request
Notification
Logout request Notification
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Change Password
Admin
AccountantManage
Account
Notification
Old Password New Password
Notification
Old Password New Password
Old Password New PasswordNotification
New passwordResult
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Figure 19: DFD LEVEL 2.3.4 – Retrieve Password
Figure 20: DFD LEVEL 2.3.5 – Private Message Management
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Retrieve password
Admin
AccountantManage
Account
Notification
Username , forgot password
Answer , new Password
Notification
Notification
New passwordResult
Username , forgot password
Answer , new Password
Username , forgot password
Answer , new Password
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Figure 21: DFD LEVEL 2.3.5.1 – Sent Message
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Figure 22: DFD LEVEL 2.3.5.2 – Read Message
V. Entity Relationships Diagram(ERD)
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VI – Design Diagram
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Sponsor
Field Name Data Type Key Null Description
ID_Spo Int Primary Key No
Spo_Name Nvarchar(50) No
Spo_Address Nvarchar(100) No
Spo_Email Varchar(50) No
Spo_Phone Varchar(15) Yes
Spo_Fax Varchar(15) Yes
Spo_Status Bit Default (1) Yes
Expo
Field Name Data Type Key Null Description
ID_Expo Int Primary Key No
Expo_Name Nvarchar(50) No
Expo_StartDate Smalldate No
Expo_EndDate Smalldate No
Expo_Description Nvarchar(3000) Yes
Expo_Address Nvarchar(100) Yes
Expo_Image Varchar(30) Yes
Account
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Field Name Data Type Key Null Description
ID_Acc Int Primary Key No
ID_Gr Int Foreign Key References No
Acc_FullName Nvarchar(50) No
Acc_Gender Bit Default (1) Yes
Acc_UserName Varchar(32) No
Acc_Password Varchar(32) No
Acc_Email Varchar(50) No
Acc_Phone Varchar(15) Yes
Acc_Question Nvarchar(100) No
Acc_Answer Varchar(50) No
Acc_Status Bit Default (1) Yes
Booth
Field Name Data Type Key Null Description
ID_Boo Int Primary Key No
ID_Zone Int Foreign Key References No
Boo_Name Nvarchar(50) No
Boo_Amout Float No
Boo_Status Bit Default (1) Yes
BoothContract
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Field Name Data Type Key Null Description
ID_Boo Int Foreign Key References No
ID_Con Int Foreign Key References No
BC_TotalEmp Int Foreign Key References No
BC_Amount Float No
Field Name Data Type Key Null Description
ID_Ca Int Primary key No
Ca_Name Nvarchar(50) No
Ca_Status Bit Default (1) Yes
Category
FundingInfo
Field Name Data Type Key Null DescriptionID_Spo Int Foreign Key References No
ID_Expo Int Foreign Key References No
FI_Amout Floai No
Contract
Field Name Data Type Key Null DescriptionID_Con Int Primary Key No
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ID_Ex Int Foreign Key References No
ID_Expo Int Foreign Key References No
ID_Acc Int Foreign Key References No
Con_Name Nvarchar(50) No
Con_Content Nvarchar(3000) No
Con_Date Smalldatetime No
Con_StartDate Smalldatetime No
Con_EndDate Smalldatetime No
Con_Status Bit Default (0)
No
ContractDetail
Field Name Data Type Key Null DescriptionID_Boo Int Primary Key,
Foreign Key ReferencesNo
ID_Con Int PK,FK No
BC_TotalEmp Int PK,FK No
BC_Amout Int No
Exhibitor
Field Name Data Type Key Null Description
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ID_Ex Int Primary Key No
Ex_Name Nvarchar(50) No
Ex_Description Nvarchar(3000) Yes
Ex_Logo Varchar(30) No
Ex_Address Nvarchar(100) No
Ex_Email Varchar(50) No
Ex_Phone Varchar(15) Yes
Ex_Fax Varchar(15) Yes
Ex_Status Bit Default (1) Yes
Group
Field Name Data Type Key Null DescriptionID_Gr Int Primary Key No
Gr_Name Nvarchar(50) No
Gr_Description Nvarchar(100) Yes
Gr_Status Bit Default (1) Yes
Permission
Field Name Data Type Key Null Description
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ID_Gr Int PK , FK No
Per_ItemZone Bit Default (0) Yes
Per_ItemBooth Bit Default (0) Yes
Per_ItemCategory Bit Default (0) Yes
Per_ItemProduct Bit Default (0) Yes
Per_ItemSponser Bit Default (0) Yes
Per_ItemExhibitor Bit Default (0) Yes
Per_ItemExpo Bit Default (0) Yes
Per_ItemContract Bit Default (0) Yes
Per_ItemGroup Bit Default (0) Yes
Per_ItemAccount Bit Default (0) Yes
Per_ItemStatistic Bit Default (0) Yes
Message
Field Name Data Type Key Null DescriptionID_Mess Int Primary Key No
Mess_From Int Foreign Key References No
Mess_To Int Foreign Key References No
Mess_Title Nvarchar(100) No
Mess_Content Nvarchar(500) No
Mess_Date SmallDateTime No
Mess_Status Bit Default(1) Yes
Product
Field Name Data Type Key Null Description
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ID_Pro Int Primary key No
ID_Ca Int Foreign Key References No
Pro_Name Nvarchar()50 No
Pro_Price Float No
Pro_Description Nvarchar(1000) Yes
Pro_Image Varchar(30) Yes
Status Bit Default(1) Yes
Field Name Type Name Key Null DescriptionID_Zone Nvarchar(50) Primary Key No
Zone_Name Int No
Zone_Width Int No
Zone_Height Int No
Zone_ Percent Int Yes
Zone_Status Bit Yes
Zone
Chapter VII: FlowChart
1. Login
- Actor: Admin, Manager and Accountant.
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- Description: Input email and password will connected to database.
Check entry of Email and Password. If correct display management page, else display Error message.
2. Insert
- Actor: Admin, Manager and Accountant- Have functions into Account, Contract, Product, Booth, Sponsor… (it depend
on actor’s role)- Description:
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+ Select Employee.+ Check exist Contract, Product, Booth, Sponsor…+ Display current data in form. Input new information.+ If data is existed, appear dialog message “Duplicated data”, if valid
insert into database and appear dialog message “Add Successful”.
3. Update
- Actor: Admin, Manager and Accountant.- Have functions into Account, Contract, Booth, Sponsor … ( it depend on
actor’s role)- Description:
+ Input information.
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+ If data invalid, appear a error message. If data valid will be updated to database, appear a dialog message “Update successful”.
4. Forgot Password
- Actor: Admin, Manager and Accountant
- Description:
+ Retrieve password.
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+ If all information that you input is valid, you should be able to change password.
5. Disable Account
- Actor: Admin
- Description:Disable user account
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6. Log Out
- Actor: Admin, Manager and Accountant
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- Description:Close all current internal frame in main frame and display login internal frame
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Chapter VIII: Interface.
1. Config:
2. Main
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3. Login:
4. Forgot Password:
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5. Zone Management:
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6. Booth Management:
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7. Category Management:
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8. Product Management:
9. Sponsor Management:
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10. Exhibitor Management:
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11. Expo Management:
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12. Contract Management:
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13. Statistics:
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14. Group Management:
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15. Account Management:
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16. Information:
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17. Message:
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18. About Us:
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